HomeMy WebLinkAboutBudget Amendments Oak Park Heights
Request for Council Action
Meeting Date March 13, 2001
Agenda Item Title Budizet Adiustments /Vehicles
Time Required 5 Minutes
Agenda Placement Old Business
Originating Department/ Requestor Finance /Judv Holst, Deputv Clerk/ Finance
Director
Requester's Signature
Action Requested Approve budizet adiustments and reallocation of Budgeted Proiects
designations
Background/ Justification (Please indicate if any previous action has been taken or
if other public bodies have advised)
Budgeted Projects Fund has a deficit in Vehicle Account. Requesting transfer from
General Fund to cover deficit and requesting budget adjustments in General Fund
to cover transfer.
Also requesting reallocation of unused designations in Budgeted Project Fund.
See attached memo.
Date /Time Received 3 -8 -01 4:00 p.m. City Administrator/ Date
Financial Implications $00
Budget Line item transfers: net budget chanize is $0
Budgeted: Yes x No Funding: Levy Other
Administrative Recommendation:
Approve Deny No Recommendation
Comments:
S: \ SHARED \Forms \COUNCIL ACTION REQUEST.doc
ilk Memo
March 8, 2001
To: Mayor and Council
From: Judy Holst, Deputy Clerk/Finance Director
Re: Budget Adjustments
After completing the audit review and reviewing the Budgeted Projects Fund, I
determined the Vehicles account in the Fund has a deficit of $24,260. I reviewed the
2001 Public Works budget with the Public Works Director and we came to the
conclusion the funds should be transferred from the General Fund and the Utility Fund to
the Budgeted Projects Fund this year to cover this deficit. We also recommend funds be
set aside in future budgets for purchase of vehicles.
The adjustments would be line item adjustments and will not change the total General
Fund or Utility Fund budgets. The adjustments we recommend are as follows:
Public Works Street Maintenance
Professional & Consultant Services ($500)
Other Contractual Services ($1,000)
Rent of Equipment ($275)
Transfer to Budgeted Projects $1,775
Public Works Snow Removal
Machinery & Auto Equipment ($1,000)
Transfer to Budgeted Projects $1,000
Parks
Other Contractual Services ($4,000)
Other Materials & Supplies ($500)
Furniture & Equipment ($1,000)
Other Improvements ($500)
Transfer to Budgeted Projects $6,000
Total General Fund to Budgeted Projects $8,775
n
March 8, 2001
Budget Adjustments
Page 2
Utilitv Fund — Water
Professional & Consultant Services ($1,000)
Postage ($1,000)
Telephone ($1,200)
Maintenance/Repair Bldg/Structures ($1,000)
Chemical Supplies ($1,000)
Office Supplies ($450)
Furniture & Equipment ($600)
Other Improvements ($250)
Transfer to Budgeted Projects $6,500
Utilitv Fund — Sewer
Postage ($1,000)
Telephone ($500)
Other Contractual Services ($1,000)
Office Supplies ($400)
Other Improvements ($2,000)
Transfer to Budgeted Projects $,9,900
Utilitv Fund — Storm Sewer
Other Contractual Services ($4,000)
Transfer to Budgeted Projects $4,000
Total Utility Fund to Budgeted Projects $16,400
Total General & Utility Fund Transfer $24„ 75
As of 12 -31 -00 the Budgeted Project Fund had designations as follows:
Sealcoat/Crack Seal $51,113
Recreation $2,439
Land Acquisition $5,000
Perro Creek $7,180
St. Croix Valley Hockey Arean ($15,000)
Vehicles ($24,260)
Unallocated $7,662
March 8, 2001
Budget Adjustments
Page 2
The Recreation Budget is the Garden Committee Funds. The amount in Land
Acquisition is a fairly small amount considering the price to purchase property. The
Perro Creek funds were deposited with the intention of accumulating funds for that
project which is now being paid by the State. $15,000 was transferred out of the
Budgeted Projects Fund in the year 2000 for the annual Hockey Arena payment. There
was not a designation of funds within the Budgeted Projects Fund for this payment. I
therefore recommend reallocating the Land Acquistion, Perro Creek and Unallocated
funds as follows:
4
Sealcoat/Crack Seal $4,842
Land Acquisition ($5,000) , rr"
Perro Creek ($7,180) Our
St. Croix Valley Hockey Arean $15,000
Unallocated ($7,662)
Budgeted Projects and Equipment Revolving Fund
Schedule of Activity
12/31/00
Balance Balance Suggested Balance
12/31/99 Revenues Expenditures 12/31/00 Reallocation " 12/31/00
Sealcoat/Crack Seal 46,113 5,000 0 51,113 4,842 55,955
Recreation 1,524 1,471 556 2,439 2,439 "
Land Acquisition 5,000 0 0 5,000 (5,000) 0
Perro Creek 7,180 0 0 7,180 (7,180) 0
St. Croix Valley Hockey Arena 0 0 15,000 (15,000) 15,000 0
Vehicles (30,010) 5,750 0 (24,260) (24,260)
Unallocated 5,908 2,254 500 7,662 (7,662) 0
Totals 35,715 14,475 16,056 34,134 0 34,134
' Recreation is all Garden Committee Revenues and Expenditures. Actual Park & Recreation is ($3,368) as of 12- 31 -99.
Reallocation I would recommend if Council approves.
2001 2001 12/31/01
Balance Estimated Estimated Estimated
12/31/00 Revenues Expenditures Balance
Sealcoat/Crack Seal 55,955 0 41,000 14,955
Recreation 2,439 2,000 700 3,739
Land Acquisition 0 0 0 0
Perro Creek 0 0 0 0
St. Croix Valley Hockey Arena 0 0 0 0
Vehicles (24,260) 24,260 0 0
PD Donation 0 250 250 0
Trees 0 19,700 19,700 0
Unallocated 0 1,900 0 1,900
Totals 34,134 48,110 61,650 20,594
ENCL OSURE r� �►
Oak Park Heights
Request for Council Action
Meeting Date November IA. 2001
Agenda Item Title Budget Adiustments Time Required
Agenda Placement Consent
Originating Department / Requestor Finance — Judy Holst /Deputy Clerk /Finance Director
Requester's Signature
Action Requested Approve budget adjustments for tree removal /Dlanting
Background /Justification (Please indicate any previous action, financial implications
including budget information and recommendations).
See attached memo.
n
Memo
November 8, 2001
To: Mayor and Council
From: Judy Holst, Deputy Clerk/Finance Director
Re: Budget Adjustments
On October 23, 2001 approval was granted for tree removal and pruning. There are a few budget
adjustments necessary to fund this contract.
We received a $600 grant from Trade a Tree in September and we were reimbursed $300 from
residents for removal of damaged trees. These funds are not in the 2001 budget but the removal
and planting was completed in 2001. I recommend a budget adjustment to revenues to account
for these funds and a budget adjustment to expenditures in the Tree Removal/Planting
Department — Contractual Services.
There is also $1,000 in the Arborist Department for emergency services that will not be used by
the tree inspector. The inspector is requesting the funds be transferred to Tree Removal/Planting
Department — Contractual Services.
Summary of adjustments are as follows:
Increase 101- 38076 -000 Tree Trust Grant from $0 to $600
Increase 101- 37010 -000 General Government from $12,000 to $12,300
Decrease 101 - 42040 -106 Arborist - Emergency Professional Services from $1,000 to $0
Increase 10142520 -212 Tree Removal/Planting — Contractual Services from $15,000 to
$16,900
VENNMIL
NNW ENCLOSURE 03
^ Oak Park Heights ^
Request for Council Action
Meeting Date �� - Qv� • a3,�d
Agenda Item Titlei e_ Q e.w% , o%j &,- R r u V% 4 Time Required
Agenda Placement C �--
originating Department / Requestor �� �^� ewe- ��� U) d ""
Requester's Signature- -J
Action Requested
e t m �.} ��-
Background/Justification (Please indicate any previous action, financial
implications including budget information and recommendations).
e,rAA c� .� e< w.5 o4..lc:s �
k.0%J\ L L Joe_ V �1 a d - -3�e.� Zoo k
�I t'�k. CZ- �,,, .1 •-�� '�" /,�i �'c.�iv�.� � eC. /5? •��t'� o`F'"�� ���K.�i✓
�I/�L.c. kJ'tr /"�L \ v` (`�� C.� �'GLZ6. S �S 6c.v -�'
r
�C�w� - J C.A l •�- G� W \
� J Gv<<c„b�e_ � ✓`''�+� �.�esr d� 1 s..�f'�.S ��nd.e�.:�,g � V
CJ
S: \SHARED \Forms \COUNCIL ACTION REQUEST.doc