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Home My WebLink AboutCapital Improvement Plan 2009 - 2013 City of Oak Park Heights Anticipated Capital Improvements 2009 -- 2013 • Summary • General Government • Parks • Police • Public Works • Sewer Utility • Streets • Water Utility 8 t'. 0 City of Oak Park Heights, MN Capital Improvement Plan FY '09 thru FY '13 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority FY '09 FY 1 10 FY III FY ' 12 FY ' 13 Total General Government i Document Imagaging GG 001 2 40,000 40,000 Budgeted Pro/aca (trantters M from OF BudpeQ 40,000 40,000 Replace Computer Network Server GG 006 4 17,000 17,000 Budgeted Pr*cts (trans/ars in from GF Budgeq 3500 5,500 Seww Uft Fund 9,100 9,100 Storm Sewer UdOlyFund 1,700 1,700 Water UftFund 44M 3,400 General Government Total 40,000 17,000 57,000 Parks Install Trail -58th Str. to Upper Valley View Park PRK 001 2 200,000 200,000 Budgeted "sets (trmsters in from GF Budget) 200 ,000 204000 00,000 500,000 Acquire DNR Property - Osgood Ave. PRK 002 4 500,000 � � pa►*a�adiadonFund St. Croix River Access PRK 003 5 250,000 250,000 Stab DOT Funds 25 0,000 250,000 Update Swager Park Playground PRK 004 3 50,000 50,000 Budgetedpm*b (bansfas In from GFBudp@0 Korn 50,000 Update Valley View Park Playground PRK 005 3 40,000 40,000 Budgeted R*cb (transfera M from GFBudgeq 40,000 43000 Brekke and Vary View Shelters - Updates PRK 006 3 15,000 15,000 Budgeted R*cts (&wmfm In from GF Budgeq 13000 13000 Replace Cover Park Waring House/ Shelter PRK 007 3 250,000 250,000 Park d Rac Dedication Fund 250,000 250 Trail Maintenance Annual Allocation PRK 008 1 25,000 25,000 25,000 25,000 25,000 125,000 Budgeted pr Wis (transfers M from GF Budget) 24000 23000 23000 4000 23000 123000 Produced Using the Plan -/t Capital Planning Software Page 1 Monday, December 15, 2008 Department Project# Priority FY'09 FY 1 10 FY Ill FY'12 FY 1 13 Total Valley View Park - Roadways and Parking Areas PRK 009 3 224,000 224,000 Budgeted Pm*b (trenate►s M from GF BudgeU 224000 224,E Mill and Overlay of Brekke Park Parking Lot PRK 010 3 23,000 23,000 Budgeted Projects (bmafas in from GF Budgep 4000 24000 Tunnel and Trail Construction - Osgood Ave. PRK 011 1 500,000 500,000 Budgeted Pr*cts (transfers In from GF BudgeO 83,333 09,933 4334 254000 Wealdngton County 254000 254000 Parks Total 88,000 90,000 499,000 525,000 975,000 2,177,000 Police I Replace 2008 Ford Expedition - UNMARKED VIN#A3317 POL 01 2 30,000 30,000 Budgeted Pr* is ( transters in from GF Sudgeq 4000 14000 14000 94000 Replace 2008 Ford Expedition- UNMARKED VIN# A3317 POL 02 2 30,000 30,000 Budgeted Protects ( transtes in Iran GF Budg@0 4000 14000 14000 30,000 Replace 2008 Ford Expedition - SQUAD VIN#A51247 POL 03 1 39,750 39,750 Budgeted Protects (transfers In from GF MW 39,750 $4750 Replace 2007 Crown Vic. SQUAD VINXII9233 POL 04 1 38,500 38,500 Budgeted Pm*b (transfers In from GF Budge(l 22500 14000 30,500 Replace 2007 Ford Expedition SQUAD VIN #A59284 POL 05 1 38,500 38,500 Budgeted PrOcb (transfers M from GF Budge(l 38,500 s.wo Replace 1998 Chevy Blazer VIN #W2161104 POL 06 3 32,000 32,000 Budgeted Pm*b (transfers In from GF Budge(l 9$000 344 In -Squad Video Systems POL 07 3 18,500 18,500 Budgeted ftiacta (transfers In from GF Budge(l 9,250 9,250 14300 Police Total 32,000 95,500 39,750 60,000 227,250 Public Works I Submeter GPS I Field Computers PW 002 3 16,000 16,000 Budgeted Pro*b ( transfes In from GF Budge(I 4000 2,000 4000 sewertiftFund 2000 2000 4000 Storm Sewer UditFund ;000 R000 4000 WataUWWFund 2,000 x000 4000 Replace 1999 Ford F-550 Dump PW 003 2 46,000 46,000 Budgeted P u b 44000 44000 Replace Large Pick -up (cheyanne) PW 004 2 38,000 38,000 BudgebdPropcb 14000 23,000 38,000 Replace Multi- Purpose Tractor PW 005 2 45,000 45,000 Produced Using the Plan -It Capital Planning Software Page 2 Mondav, December 15, 2008 Department Project# Priority FY'09 FY 1 10 FY'11 FY 1 12 FY 1 13 Total Genaral Fund (to budgeted pro*&) 4730 1,000 4500 11 SewarUlAflyFund 4750 3,000 4500 11,250 Storm Sewer UdStyFund 4750 3,000 4500 11,250 Wow UtllttyRind 4750 4000 4500 11,250 Public Works Total 46,000 54,000 45,000 145,000 Sewer Utility Replace Lift Station - Beaudet w/ Gravity Sewer -003 3 600,000 600,000 Water& Sewer Remwat /RepleceFund $00,000 000,000 Sewer Utility Total 600,000 600,000 Streets 56WOzark/Upper 55th Street Reconstruction STREETS -001 3 900,000 900,000 Street Replecarnant Fund #'OOO 004050 NE OPH Street Reconstruction STREETS -002 1 1,500,000 1,500,000 SMeatilwboomentFund 1,300,000 1 1 500,050 Seelcoating (Annual) STREETS-003 1 165,000 165,000 &x1pW prq%ft (tranishm M troro Gf Bud990 164000 153`000 Village Area Street Reconstruction STREETS-004 3 1,500,000 1,500,000 Street ReplawmeWFund 1'3K000 1'5'009 Streets Total 165,000 3,900,000 4065,000 Water Utility Hwy 36 Waterrnain Crossing @ Olene WU 001 2 300,000 300,000 To Be Detwmhw 300 300,000 Kem Center to High School Loop Main WU 002 3 360,000 360,000 Water Connection Charge Fund 300,000 364000 Oak Green to Osgood Loop Main WU 003 3 600,000 600,000 Wow Connection Charge Fund 504050 OKOOO Osgood to Stagecoach Loop Main WU 004 3 600,000 600,000 Water Cmm tlon Charge Fwd 000.055 500.500 Sunnyside N. Loop Main WU 005 3 340,000 340,000 Water Cormwoon Charge Fwd 344000 344000 Well #3 - NEW WU 006 2 900,000 900,000 Wow Connection Charge Fund 000 1 000 000,000 Rehab Well # 1 WU 007 1 60,000 60,000 Produced Using the Plan -It Capital Planning Software Page 3 Monday, December 15, 2008 Department Project# Priority FY'09 FY'10 FY Ill FY'12 FY'13 Total Well Rohablifhtlon Fund 00,000 04000 Water Tower #2 Rehabilitation WU 008 1 500,000 500,000 W*W Tower Rela6Nlhtlon Fund 104000 104000 104000 84550 560,000 SCADA System WU 009 2 60,000 60,000 Water Storage Tank - NEW (Tank #3) WU 010 2 1,900,000 1,900,000 Water CamnoHon Charlie Fund 1,800,000 1,004o00 Sunnyside Pressure Reducer Station WU 011 4 30,000 30,000 Water Uglily Aind 4000 30,000 Water Meter Replacement Program WU 012 3 150,000 200,000 350,000 Water UftFund 154000 24000 304000 Water Utility Total 120,000 150,000 700,000 900,000 4,130,000 8 GRAND TOTAL 491,000 389,500 1,283,750 2,025,000 9,082,000 13,271,250 Produced Using the Plan -It Capital Planning Software Page 4 Monday, December 15, 2008 4� O 4� • Project # GG 001 Type Equipment Useful Life 10 years Project Name Document Ima a in g g g Category Equipment: Computers Priority 2 High Department General Government Description 1 Contact Judy Holst Total Cost $40,000 Solicit for and purchase the necessary hardware and software for appropriate document imagaging. Justification Having City files stored electronically will eliminiate the need for additional storage and will make the task of retreiving files and information easier and less time consuming. If this can be completed priorto the completion of a new City Hall Facility, the the City not be required to relocate many documents for future access, rather these can be placed in more affordable long -term archive. Expenditures FY'09 FY'10 FY '11 FY'12 FY'13 Total EquipNehicles /Furnishings 40,000 40,000 Total 40,000 40,000 Funding Sources FY'09 FY'10 1Y'I FY'12 FY'13 Total Budgeted Projects (transfers in 40,000 40,000 Total 40,000 40,000 operational Impact/Other I The City will also need to consider hiring part-time staff.1p iti . ei1 Oe ' conVitseiilii of hard copy to digitial files. This will be an additional $15,000 +/- beyond the capital investment. Produced Using the Plan -It Capital Planning Sofhvare Page 1 Monday, December 15, 2008 Type Equipment Project # GG 006 Useful Life 5 years Project Name Replace Computer Network Server Category Equipment: Computers Priority 4 Low Department General Government Description I Contact Finance Director Total Cost $17,000 The City's computer network server is anticpated to be replaced and updated every 5 years as programs expand and requires additional memory. Additionally, pursunat to MN law, many digital documents cannot be deleted and the server can also become full every 5 years wih email and other documents. Please note that the City does maintain within the Budgeted Projects fund a annual allocation for computer purchases for staff, these are desktop /laptop models, these amounts are relativekly small when compared to Capital Improvement needs. In addition, the City will attempt setting aside fund between 2009 and 2013 to fully fund the needed Server Ungrade as opposed to a full allocation in 2013. Justification I Expenditures FY'09 FY'10 FY'11 FY'12 FY'13 Total EquipNehicles /Furnishings 17,000 17,000 Total 17,000 17,000 Funding Sources FY '09Y'10' »«<''F`l`11 FY'12 FY'13 Total Budgeted Projects (transfers in 8,500 8,500 Sewer Utility Fund 3,400 3,400 Storm Sewer Utility Fund 1,700 1,700 Water Utility Fund 3,400 3,400 17,000 17,000 Operational Impact/Other I Produced Using the Plan -It Capital Planning Softivare Page 2 Monday, December 15, 2008 M • Type Improvement Project # PRK 001 Useful Life 20 years Project Name Install Trail -58th Str. to Upper Valley View Park Category Trails Priority 2 High Department Parks Desctiption Contact Public Works Director Total Cost $200,000 Provide a safe accessible trail connection from 58th Street (the Valley View Estates neighborhood) to the picnic area of Valley View Park. Currently, visitors either have to cross private property or cross through a ravine to reach the Park. This connection likely requires the installation of a bridge ove the ravine. Justification Expenditures FY'09 FY'10 FY'11 FY'12 FY'13 Total Construction /Maintenance 200,000 200,000 Total 200,000 200,000 Funding Sources FY'09 FY'10:. F''.�1 FY '12 FY'13 Total Budgeted Projects (transfers in 200,000 200,000 Total 200,000 200,000 I operational Impact/Other I � Produced Using the Plan -It Capital Planning Sofhvare Page 3 Monday, December 15, 2008 Project # PRK 002 Type Improvement Useful Life Project Name Acquire DNR Property - Osgood Ave. Category Park Improvements Priority 4 Low Department Parks Description Contact City Administrator Total Cost $500,000 Acquire the DNR property (200+ acres) lying west of Osgood, south of Brekke Park. T Justification A viable property to add to the City park areas. This will aid in the long -tem assurance that the property will not be inappropriately developed. The City will also then be able to install am east -west water loop main. J Expenditures FY '09 FY ' 10 FY '11 FY ' 12 FY ' 13 Total Land Acquisition 500,000 500,000 Total 500,000 500,000 Funding Sources FY'09 FY'10 <FY'11 FY'12 FY'13 Total Park & Rec Dedication Fund 500,000 500,000 Total 500,000 500,000 OperationalImpact/Other Produced Using the Plan -It Capital Planning Softhvare Page 4 Monday, December 15, 2008 Project # PRK 003 Type Improvement Useful Life 20 years Project Name St, Croix River Access Category Park Improvements Priority 5 Very Low Department Parks Description Contact Public Works Director Total Cost $250,000 Trail connections: Xcel Energy Trail to St. Croix River Valley View to new Hwy 36 regional trails New connections to King Landfill Park. Construction in 2009 with bridge construction. _Possible MN/DOT, DNR Regional Trails Grants? Justification I This is the final segment of the trail system that eventually will connect the west end of the City to the St. Croix River loop. Expenditures FY '09 FY ' 10 FY '11 FY ' 12 FY ' 13 Total Construction /Maintenance 250,000 250,000 Total 250,000 250,000 Funding Sources FY'09 Fy ; ' 10` ; .: =' F:r FY'12 FY'13 Total State DOT Funds 250,000 250,000 Total 250,000 250,000 IOperationalImpact/Other This project can require signficant local input of ann : ::rnamtenace and security. The City should carfeully consider this project and its possible incorporation with the proposed St. Croix River Crossing. The City shouldetek cost sharing form the US Park Service, MNDOT and or MNDNR. Produced Using the Plan -11 Capital Planning Sofhvare Page 5 Monday, December 15, 2008 Project # PRK 004 Type Equipment Useful Life 10 years Project Name Update Swager Park Playground Category Park Equipment Priority 3 Moderate Department Parks Description I Contact City Administrator Total Cost $50,000 The Swager Park Playground is wom and dated. Justification Install new playground equipment that does not conduct electricty as some of the current playground equipment may deliver a static shock due to the overhead transmission wires as own try Xcel Energy. Expenditures FY'09 FY'10 FY '11 FY'12 FY'13 Total EquipNehicles /Furnishings 50,000 50,000 Total 50,000 50,000 Funding Sources FY'09 FY'10 >rY'11 FY'12 FY'13 Total Budgeted Projects (transfers in 50,000 50,000 Total 50,00E. ::; ::: 50,000 IOperationalImpact/Other I I I 7 Produced Using the Plan -It Capital Planning Sofhvare Page 6 Monday, December 15, 2008 Project # PRK 005 Type Improvement Useful Life 20 years Project Name Update Valley View Park Playground Category Park Equipment Priority 3 Moderate Department Parks Description I Contact Public Works Director Total Cost $40,000 The playground at Valley View Park is in need of updating, all equipment and apparatus is over 20 years old. (in similar condition as Cover Park equipment as replaced in 2006) Justification Expenditures FY'09 FY'10 FY '11 FY'12 FY'13 Total Construction /Maintenance 40,000 40,000 Total 40,000 40,000 Funding Sources FY'09 FY'10 >l Y'11 FY'12 FY'13 Total Budgeted Projects (transfers in 40,000 40,000 Total 40,000 40,000 IOperationalImpact/Other Produced Using the Plan -It Capital Planning Sofhvare Page 7 Monday, December 15, 2008 Project # PRK 006 Type Maintenance Useful Life 10 years Project Name Brekke and Valley View Shelters - Updates Category Buildings Priority 3 Moderate Department Parks Description I Contact Public Works Director Total Cost $15,000 Stabilize and Replace soffit, facia and ceilings at Brekke and Valley View Parks. These structures are dated and need some attention in this regard. !I Justification Expenditures FY'09 FY'10 FY'll FY'12 FY'13 Total Construction /Maintenance 15,000 15,000 Total 15,000 15,000 Funding Sources FY '09 FY ' 10 `')?'�' ' 11 FY ' 12 FY ' 13 Total Budgeted Projects (transfers in 15,00;: ?:;. 15,000 Total ::.,15,000:::::: 15,000 I Operational Impact/Other Produced Using the Plan -It Capital Planning Sofhvare Page 8 Monday, December 15, 2008 Project # PRK 007 Type Improvement Useful Life 30 years Project Name Replace Cover Park Warming House/ Shelter Category Park Improvements Priority 3 Moderate Department Parks Description Contact City Administrator Total Cost $250,000 Current facility is over 50 years old and is generally in a minimally acceptable condition. New facility should be ADA compliant and for year-round use. Justification � J Expenditures FY'09 FY'10 FY'II FY'12 FY'13 Total Construction /Maintenance 250,000 250,000 Total 250,000 250,000 Funding Sources FY'09 FY'10 y, 11 FY'12 FY'13 Total Park & Rec Dedication Fund 250 250,000 Total QUO' " 250,000 I Operational Impact/other (Additional cleaning and additional utlities will be necesSaCy if e Cit�.Vj,uilds'2'#Wfacility. Produced Using the Plan -It Capital Planning Sofhvare Page 9 Monday, December 15, 2008 Project # PRK 008 Type Maintenance Useful Life 10 years Project Name Trail Maintenance Annual Allocation Category Trails Priority 1 Very High Department Parks Description I Contact Public Works Director Total Cost $125,000 ( Commencing in 2009, the City should endeavor to update, replace, repair a given section of its extensive trail systems. This can include crack - filling, section replacements, widening, etc. Justification Expenditures FY'09 FY'10 FY'II FY'12 FY'13 Total Construction /Maintenance 25,000 25,000 25,000 25,000 25,000 125,000 Total 25,000 25,000 25,000 25,000 25,000 125,000 Funding Sources FY'09 FY'10 <FY'II FY'12 FY'13 Total Budgeted Projects (transfers in 25,000 25,000[,000 25,000 25,000 125,000 Total 25,000 25,001 # >; " °`::;_;;. 25;> :; _:` >" 25,000 25,000 125,000 I O pe mti o nal Impact/other Produced Using the Plan -/t Capital Planning Softhvare Page 10 Monday, December 15, 2008 Project # PRK 009 Type Improvement Useful Life 20 years Project Name Valley View Park - Roadways and Parking Areas Category Park Improvements Priority 3 Moderate Department Parks Description I Contact Public Works Director Total Cost $224,000 2009 - Mill and Overlay (and patch) North Valley View Parking Lot - $15,000 This parking lot area has deteriorated and is in need of a mill and overlay 2010 - Mill and Overlay (and Patch) South Valley View parking Lot - $19, 000. This parking lot area has deteriorated and is in need of a mill and overlay. 2011 - Fully replace the Valley View Entrace Road - $190,000 Complete failure of roadway. Justification 1 Expenditures FY'09 FY'10 �Y'll FY'12 FY'13 Total Construction /Maintenance x!},000 224,000 Total ::.;. 22¢,00 iz'' 224,000 Funding Sources FY'09, F 0 FY '11 FY'12 FY'13 Total Budgeted Projects (transfers in 224,000 224,000 Total «: 224,000 224,000 Operational Impact/Other Produced Using the Plan -1t Capital Planning Sofhvare Page l I Monday, December 15, 2008 Project # PRK 010 Type Maintenance Useful Life 10 years Project Name Mill and Overlay of Brekke Park Parking Lot Category Park Improvements Priority 3 Moderate Department Parks Description I Contact Public Works Director Total Cost $23,000 Patrch Base and Mill and Overlay of Brekk Park Parking Lot Needed due to current condition, full replacement is not warranted. Justification J Expenditures FY'09 FY'10 FY '11 FY'12 FY'13 Total EquipNehicles /Furnishings 23,000 23,000 Total 23,000 23,000 Funding Sources FY'09 FY'10 1?"11 FY'12 FY'13 Total Budgeted Projects (transfers in 23,000 23,000 Total 23,000 23,000 IOpemtionalImpact/Other I Produced Using the Plan -It Capital Planning Sofhvare Page 12 Monday, December 15, 2008 Project # PRK 011 Type Improvement Useful Life 20 years Project Name Tunnel and Trail Construction - Osgood Ave. Category Trails Priority 1 Very High Department Parks Description I Contact City Administrator Total Cost $500,000 1) Construct a tunnel/trail under Osgood Ave. that is adjacent to the newly acquired Brekke Park land area and trails and which would convey pedestrians to and from Valley View Park. 2) Construct bituminous trail along Osgood Ave from 62nf dstreet (north of STH 36) to Upoer 55th Street. Justification The tunnel will afford the safest method for crossing Osgood Ave. and would be a key link in the City's trail system - allowing people to move substanitally throughout the City w /minimal need to be on roadways. The trail along Osgood Ave. is severely needed as pedestrians are reauired to walk along a busy County Highway (Osgood) to make north - south connections. Expenditures FY'09 FY'10 FY '11 FY'12 FY'13 Total Construction /Maintenance 500,000 500,000 Total 500,000 500,000 Funding Sources FY '09"10'..: >'''' >:': >11 FY'12 FY'13 Total Budgeted Projects (transfers in '94;333 83,333 83,334 250,000 Washington County 250,000 250,000 Total : >:: 83,333 83,333 333,334 500,000 Operational Impact/Other Produced Using the Plan -It Capital Planning Sofhvare Page 13 Monday, December 15, 2008 0 Ci .pmo O • Project # POL Ol Type Equipment Useful Life 10 years Project Name Replace 2008 Ford Expedition - UNMARKED VIN#A33178 Category vehicles Priority 2 High Department Police Description I Contact Police Chief Total Cost $30,000 Replace the unmarked vehicle as driven by Investigator - GOLD COLOR , Justification Continued vehicle rotation of the unmarked squad as driven by investigator Expenditures FY '09 FY ' 10 FY ' 11 FY ' 12 FY ' 13 Total EquipNehicles /Furnishings 30,000 30,000 Total 30,000 30,000 Funding Sources FY'09 FY'10 FY'11 FY'12 FY'13 Total Budgeted Projects (transfers in ::::::;:.5,000 10,000 15,000 30,000 Total "ADO 10,000 15,000 30,000 Operational Impact/Other Produced Using the Plan -It Capital Planning Softhvare Page 14 Monday, December 15, 2008 Project # POL 02 Type Equipment Useful Life 10 years Project Name Replace 2008 Ford Expedition- UNMARKED VIN# A33177 Category vehicles Priority 2 High Department Police Description Contact Police Chief Total Cost $30,000 Replace the unmarked vehicle as driven by Chief of Police (BLACK) Justification Continued vehicle rotation of the unmarked squad as a take home vehicle Expenditures FY'09 FY'10 FY'11 FY'12 FY'13 Total EquipNehicles /Furnishings 30,000 30,000 Total 30,000 30,000 Funding Sources FY'09 FY'10 ' FY '11 FY'12 FY'13 Total Budgeted Projects (transfers in :::::::.5,000 10,000 15,000 30,000 Total ... ,,.... j.P0 10,000 15,000 30,000 Opemfional Impact/Other Produced Using the Plan -It Capital Planning Soffhvare Page 15 Monday, December 15, 2008 Type Equipment Project #' POL 03 Useful Life 3 years Project Name Replace 2008 Ford Expedition - SQUAD VIN#A51247 Category Unassigned Priority 1 Very High Department Police Description Contact Total Cost $39,750 I Replace Patol Vehicle - This vehicle is one of 3 of our basic patrol vehicles. Original in- service date February 2008. The vehicle sees approximately 33- 35,000 miles each year. Projected mileage at replacement would be near 100,000 miles or more.. This vehicle has also not seen equipment upgrades for Radar, Emergency Light Controls, Push Bumpers, for an estimated 9 years for some of the equipment. There are the basic equipment replacements for emergency lighting that will also need replacement as is customary every time. This vehicle to be replaced with another 4 wheel drive SUV to allow for winter emergency ability and other possible off road needs, pulling of radar trailer, pulling of equipment trailer of range supplies, or other needs for a 4 wheel or SUV capable vehicle. Justification With the heavy miles and even longer hours of operation this type of vehicle is at the end of its expected life for safe high speed emergency driving, and anticipated repair expenses. Total Estimated Cost: $37,750.00 Base cost of the vehicle gov. bid 2008 $26,000 — estimated cost increase $3,000 = $29,90 Basic emergency lighting package and install - $5,000 Graphics removal for old squad & new install - $1,000 Radar unit - $2,500 Push Bumpers - $250 Computers and Screens - $2,000 ' >> > %•:::> '' <? Since we have not had the current computer systems in place in the squads''€fi'#,•_longxve have not yet seen the durability and longevity of these. I would expect to replace some if not all of the cables, but hopefully not the compii i. Expenditures :FY `.: :::: FY ' 11 FY ' 12 FY ' 13 Total EquipNehicles /Furnishings X . 39,750 39,750 TotaP `•z`• >: >::> 39,750 39,750 Funding Sources ft'09 FY'10 FY'11 FY'12 FY'13 Total Budgeted Projects (transfers in 39,750 39,750 Total 39,750 39,750 IOperationalImpact/Other I I Produced Using the Plan -It Capital Planning Sofhvare Page 16 Monday, December 15, 2008 Project # POL 04 Type Equipment Useful Life 3 years Project Name Replace 2007 Crown Vic. SQUAD VINX119233 Category Unassigned Priority 1 Very High Department Police Description I Contact Total Cost $38,500 Replace Patol Vehicle - This vehicle is one of 3 of our basic patrol vehicles. Original in- service date Dec 2006. The vehicle sees approximately 33- 35,000 miles each year. Projected mileage at replacement would be near 100,000 miles or more.. This vehicle has also not seen equipment upgrades for Radar, Emergency Light Controls, Push Bumpers, for an estimated 9 years for some of the equipment. There are the basic equipment replacements for emergency lighting that will also need replacement as is customary every time. Justification With the heavy miles and even longer hours of operation this type of vehicle is at the end of its expected life for safe high speed emergency driving, and anticipated repair expenses. Total Estimated Cost: $38,500 Base cost of the vehicle gov. bid 2007 $24,000 — estimated cost increase $3,000 = $27,000 Basic emergency lighting package and install - $5,000 Graphics removal for old squad & new install - $1,000 Radar unit - $2,500 Push Bumpers - $250 Security Cage —$750.00 Computers and Screens - $2,000 Since we have not had the current computer systems in place in the squaijitpr longK. 'l ave'i f yet seen the durability and longevity of these. 1 would expect to replace some if not all of the cables, but hopefully not the computers and toff, screy Expenditures FY<'tl9 ` FY ' 11 FY ' 12 FY ' 13 Total Equip/Vehicles /Furnishings ;. 38,500 38,500 Tot s: >: 38,500 38,500 Funding Sources "'t Y'09 FY'10 FY'11 FY'12 FY'13 Total Budgeted Projects (transfers in 22,500 16,000 38,500 Total 22,500 16,000 38,500 Operational Impact/Other J Produced Using the Plan -/t Capital Planning Sofhvare Page 17 Monday, December /S, 2008 Project # POL 05 Type Equipment Useful Life 3 years Project Name Replace 2007 Ford Expedition SQUAD VIN #A59284 Category Vehicles Priority 1 Very High Department Police Description I Contact Police Chief Total Cost $38,500 This vehicle is one of 3 of our basic patrol ( vehicles. Original in- service date March 2007. The vehicle sees approximately 33- 35,000 miles each year. Projected mileage at replacement would be near 100,000 miles or more. With the heavy miles and even longer hours of operation this type of vehicle is at the end of its expected life for safe high speed emergency driving, and anticipated repair expenses. This vehicle has also not seen equipment upgrades for Radar for an estimated 9 years. There are the basic equipment replacements for emergency lighting that will also need replacement as is customary every time. Due to increased fuel costs and officer preference I would not be replacing the current 4 wheel drive SUV with another SUV. I would be replacing it with a standard police package sedan. This will incur costs for push bumper and security cage replacements; however the push bumpers on this squad, due to age, would need to be replaced anyway. Justification Total Estimated Cost: $38,500.00 Base cost of the vehicle gov. bid 2007 $24,000 — estimated cost increase $3,000 = $27,000 Basic emergency lighting package and install - $5,000 Graphics removal for old squad & new install - $1,000 Radar unit - $2,500 Security cage - $750 Push bumpers - $250 Computers and Screens - $2,000 Since we have not had the current computer systems in place in QI::— foC ng,` !e have not yet seen the durability and longevity of these. I would expect to replace some if not all of the cables, but hopefully not the cotnute'r:nd tiiitrslteers. If we do see that need it would be an additional $2,000 per squad. Expenditures `'` FY '09i,. ' "<FY 1 10 FY 'I I FY ' 12 FY ' 13 Total Equip/Vehicles /Furnishings 38,500 38,500 Total 38,500 38,500 Funding Sources FY'09 FY'10 FY '11 FY'12 FY'13 Total Budgeted Projects (transfers in 38,500 38,500 Total 38,500 38,500 IOperationalImpact/Other I � Produced Using the Plan -It Capital Planning Software Page 18 Monday, December 15, 2008 Project # POL 06 Type Equipment Useful Life 10 years Project Name Replace 1998 Chevy Blazer VIN #W2161104 Category Vehicles Priority 3 Moderate Department Police Description I Contact Police Chief Total Cost $32,000 This vehicle is reaching a period in age and mileage that continued ownership it is anticipated will likely result in increased maintenance cost as compared to the value of the vehicle. Current KBB value is $3,800 - $4,200. This vehicle is used on a daily basis for the SRO during the school year and then by that officer in assisting in investigations during the non school year. Intent would be to replace this vehicle with a standard squad car package, not an SUV. The car could also be equipped as an unmarked traffic enforcement squad car allowing use for the many traffic enforcement grants and projects the department participates in, and use as general patrol if needed due to emergency / disaster or other event in the city. This vehicle could be replaced with a lease return civilian style vehicle or used vehicle if not intended to be used for emergency or enforcement use, in an attempt to reduce the initial cost. Justification Total Estimated Cost:$32,000 — projected 8 - 10 year replacement / rotation = as equipped unmarked squad — suspect cage, computer and mount, low profile lighting package with siren, radar unit, installation. $26,000 if setup without traffic enforcement package, but with minimum emergency lightji?g- Prices above based on last bid price for 2007 Ford Crown Vic — $24,000. Expenditures FY '09Y'1a ? € 1X'1i> FY'12 FY'13 Total Equip/Vehicles /Furnishings 32,000 32,000 Total 32 ' 00ri< ::: >::.::.. ` .... 32,000 Funding Sources : > i''`'FY'0 ':., `:.:: '10 FY'11 FY'12 FY'13 Total Budgeted Projects (transfers . :: z: ,000 '''' 32,000 ir1s. Total ``' 32,000 32,000 OperationalImpact/Other Produced Using the Plan -!t Capital Planning Sofhvare Page 19 Monday, December 15, 2008 Project # POL 07 Type Equipment Useful Life 5 years Project Name In -Squad Video Systems Category Equipment - Police Priority 3 Moderate Department Police Description I Contact Police Chief Total Cost $18,500 We currently have l in car video system. I his system is recorded on VHS tape and is currently not operating efficiently. The VHS system does not allow for searching or recovery of individual incidents without manually reviewing the entire tape. The incident has to be watched on a VHS video system which has become outdated technology. The manufactures no longer sell or maintain these systems. The projected replacement uses digital technology. The new system creates separate files with each activation of the camera allowing easy recovery of incidents and files for review. The files can be stored and watched using current technology of any computer. This allows for easy copying of files for criminal disclosure rules, in court viewing, and department internal viewing. The use of in car video systems is fast becoming standard equipment in all law enforcement patrol vehicles. The equipment provides video as well as audio documentation of officer contacts for traffic stops, as well as non - traffic encounters. The equipment audio portion records up to several 100 feet away allowing officers to also record contacts not in visual line of sight of the camera. The system shows activation of emergency lights and can be hooked to compatible radar units to show speed documentation. The systems provide the department and officers a valuable resource in the investigation of complaints and documenting visual and audio evidence which is often changed or denied by parties at later dates. These videos have industry wide time and time again proven their value in avoidance of 1 use of force or constitutional rights violation law suit. Justification Total Estimated Cost: $18,500 4 Units - $4,000 ea. — 3 current squads, 1 projected unmarked traffic squad as rep €semi ?:pf cu`SRO / Investigations vehicle. 4 Installations - $500 ea. Computer storage External Hard Drive, cabling, other hardware -,$500 Expenditures FY<'09''' FY '11 FY'12 FY'13 Total :. Equip/Vehicles /Furnishings 18,500 18,500 Total ? 18,500 18,500 Funding Sources 1 09 FY'10 FY'II FY'12 FY'13 Total Budgeted Projects (transfers in 9,250 9,250 18,500 Total 9,250 9,250 18,500 Operational Impact/Other I Produced Using the Plan -It Capital Planning Sofhvare Page 20 Monday, December 15, 2008 .:�i 0 V .� .'� • Project # PW 002 Type Equipment Useful Life 5 years Project Name Submeter GPS / Field Computers Category Equipment: PW Equip Priority 3 Moderate Department Public Works Description Contact Public Works Director Total Cost $16,000 Purchase various GPS and computer equipment that allows digital access to records of City infrastructure. These records can be changed /added to in the field. Theis will allow the establishment of various locations of certain item, such as hydrants, manholes, trees, etc by a coordinate system for easier tracking and future identification Justification Expenditures FY '09 FY'10 FY'II FY'12 FY'13 Total EquipNehicles /Furnishings 16,000 16,000 Total 16,000 16,000 Funding Sources FY'09 FY'10 l'11 FY'12 FY'13 Total Budgeted Projects (transfers in 2,000 2,00; ?;:;. 4,000 Sewer Utility Fund 2,000 2,0012<:. 4,000 Storm Sewer Utility Fund 2,000 2, 000'`� '''' 4,000 Water Utility Fund 2,000;.;.;; �i100 ._ 4,000 Total 90 16,000 I lOperationalImpact/Other Produced Using the Plan -It Capital Planning Softhvare Page 21 Monday, December 15, 2008 Project # PW 003 Type Equipment Useful Life 10 years Project Name Replace 1999 Ford F -550 Dump Category Vehicles Priority 2 High Department Public Works Description Contact Public Works Director Total Cost $46,000 Replace Ford F550 4X4 dump truck. Justification ( Replace Ford F550 4X4 dump truck. Replacement would include new plow, oversized Battery and oversized alternator, rotating lights and high flow hydraulic system, heavy duty heat and air conditioning to maintain visability and safety items. ! Expenditures FY'09 FY'10 FY'll FY'12 FY'13 Total EquipNehicles /Furnishings 46,000 46,000 Total 46,000 46,000 Funding Sources FY '09 FY'10 <FY'11 FY'12 FY'13 Total Budgeted Projects 46,000 46,000 Total 46,000 46,000 Operational Impactiothe r Produced Using the Plan -It Capital Planning Sofhvare Page 22 Monday, December 15, 2008 Project # PW OO4 Type Equipment Useful Life 10 years Project Name Replace Large Pick -up (cheyanne) Category Vehicles Priority 2 High Department Public Works Description I Contact Public Works Director Total Cost $38,000 Replace large Pick -up J Justification The city has 3 Public Works Vehicles. The 550 has a dump bed and is used for hauling material, the sander, water tank and also for winter plowing. The 350 has a power lift gate to safely haul heavy equipment (snow blowers, generator, air compressor, pumps) and to allow loading and transfer of heavy loads from vendors. It also has a V plow for trail clearing. The Cheyenne is lighter duty than the other two trucks but is also used for trail and lot clearing with a straight snow blade. Snow plowing by small trucks is severe use and accelerates mechanical problems with brakes, front end work, and regularly overloads the engine and transmission. Regular rotation and replacement of aged equipment allows consistent performance and better assures the use and availability of equipment when needed. We need to plan for replacement equipment on a regular basis and, based on age, existing problems, and use, select the most problematic unit for disposal. It will be re- evaluated as replacement nears, but the Cheyenne is showing the most worry some signs of wear and tear at this point. Expenditures FY'09 FY'10 FY'11 FY'12 FY'13 Total EquipNehicles /Furnishings 38,000 38,000 Total 38,00@:; 38,000 Funding Sources FY '09 FY.'10' >:;;: > "' F'Y< 11 FY '12 FY '13 Total Budgeted Projects 15,OOQ:. 233lQO '` 38,000 Total tAO .. 38,000 I Operational Impactiothe r � J Produced Using the Plan -It Capital Planning Softhvare Page 23 Monday, December 15, 2008 Project # PW 005 Type Equipment Useful Life 10 years Project Name Replace Multi- Purpose Tractor Category Equipment: PW Equip Priority 2 High Department Public Works Description I Contact Public Works Director Total Cost $45,000 By 2010 the Kubota Tractor will have hours and will be ripe for replacement Why? Hours on the machine Justification Expenditures FY '09 FY ' 10 FY '11 FY ' 12 FY ' 13 Total EquipNehicles /Furnishings 45,000 45,000 Total ;::::;.. 45,000 45,000 Funding Sources FY'09 FY '1 : ` FY '12 FY'13 Total General Fund (to budgeted proj 3,750 :::;, 3, 000::::::. `A;5A0 11,250 Sewer Utility Fund 3,750 ;x ; 000 ?` 4,500 11,250 Storm Sewer Utility Fund 3, 750': ?i: #::; 4,500 11,250 Water Utility Fund 3{l0 3;fibt 4,500 11,250 Totak::: > ? "' 15,000; ? >:..12,000 18,000 45,000 IOperationalImpact/Other 1 Produced Using the Plan -It Capital Planning Softhvare Page 24 Monday, December 15, 2008 •� .� 4� • Type Improvement Project # Sewer -003 Useful Life 20 years Project Name Replace Lift Station - Beaudet w/ Gravity Category Sanitary Sewer Utility Priority 3 Moderate Department Sewer Utility Description Contact Public Works Director Total Cost $600,000 Eliminate the existinjg lift station (located on Lookout Trail) and install new sewerlines to allow sewerage to flow by gravity to wastewater plant. This will require some additional sewer rerouting. Justification The current lift station will need major repairs in the near future to maintain current operational capacity, including pumps and electrical connections. Better to expend the dollars installing a new bypass route and which will save daily or frequent operational maintenance. Expenditures FY '09 FY ' 10 FY ' 11 FY ' 12 FY ' 13 Total Construction /Maintenance 600,000 600,000 Total 600,000 600,000 Funding Sources FY'09 FY'10 "`Y'll FY'12 FY'13 Total Water& Sewer Renewa I / Repl 600,000 600,000 Total 600,000 600,000 I operational Impact/Other Produced Using the Plan -It Capital Planning Softhvare Page 25 Monday, December 15, 2008 4� 4� • Type Improvement Project # STREETS -001 Useful Life 30 years Project Name 56th /Ozark/Upper 55th Street Reconstruction Category Street Reconstruction Priority 3 Moderate Department Streets Description I Contact Public Works Director Total Cost $900,000 Reconstruct 56th and Upper 55th Street Areas, Generally lying east of Osgood Ave, and south of STH 36. (this project area should also include Omaha Ave. (Estimated Costs only include road reconstruction, there will be addition utility improvments required) Justification Current streets are in poor overall condition, additional sealcoating will not improve surface. Full reconstruction is warranted. ' Expenditures FY'09 FY'10 FY'11 FY'12 FY'13 Total Construction /Maintenance 900,000 900,000 Total 900,000 900,000 Funding Sources FY'09 FY'I$" FY '.�1 FY'12 FY'13 Total Street Replacement Fund 900,000 900,000 Total 900,000 900,000 Operational Impac t/Other I ._... ,••• .. I Produced Using the Plan -It Capital Planning Sofhvare Page 26 Monday, December 15, 2008 Project # STREETS -002 Type Improvement Useful Life 30 years Project Name j�',i OPH Street Reconstruction Category Street Reconstruction Priority 1 Very High Department Streets Description I Contact Public Works Director Total Cost $1,500,000 Reconstruct streets in area NE area of City, generally lying North of STH36 and East of Osgood Ave. (Estimated Costs only include road reconbstruction, there will be addition utility improvments required) Justification I Current streets are in poor overall condition, additional sealcoating will not improve surface. Full reconstruction is warranted. J Expenditures FY'09 FY'10 FY '11 FY'12 FY'13 Total Construction /Maintenance 1,500,000 1,500,000 Total 1,500,000 1,500,000 Funding Sources FY'09 FY'10 >?Y'11 FY'12 FY'13 Total Street Replacement Fund 1,500,000 1,500,000 Total 1,500,000 1,500,000 I operational Impact/other Produced Using the Plan -It Capital Planning Sofhvare Page 27 Monday, December 15, 2008 Type Improvement Project # STREETS -003 Useful Life 5 years Project Name Sealcoating (Annual) Category Street Paving Priority 1 Very High Department Streets Description Contact Public Works Director Total Cost 5165,000 ++ Annual Sealcoating Rotation. - (see rotation map) 1 Justification l Appliaction of a continual sealcoating to City streets will maintain their useful life, delaying needed reconstruction. J Expenditures FY'09 FY'10 FY'11 FY'12 FY'13 Total Construction /Maintenance 165,000 165,000 Total 165,000 165,000 Funding Sources FY '09 FY ' 10 FY 'I I FY ' 12 FY ' 13 Total Budgeted Projects (transfers in 165,000 165,000 Total 165,000 165,000 IOperationalImpact/Other Produced Using the Plan -It Capital Planning Softhvare Page 28 Monday, December IS, 2008 Project # STREETS -004 Type Improvement Useful Life 30 years Project Name Village Area Street Reconstruction Category Street Reconstruction Priority 3 Moderate Department Streets Description Contact Public Works Director Total Cost $1,500,000 Reconstruct streets in Village area, generally lying South of STH 36 and East of Moelter Fly Ash Site. _(Estimated Costs only include road reconstruction, there will be addition utility improvments required) Justification Current streets are in poor overall condition, additional sealcoating will not improve surface. Full reconstruction is warranted. Expenditures FY '09 FY ' 10 FY '11 FY ' 12 FY ' 13 Total Construction /Maintenance 1,500,000 1,500,000 Total 1,500,000 1,500,000 Funding Sources FY '09 FY'1:::, FY '12 FY '13 Total Street Replacement Fund 1,500,000 1,500,000 Total 1,500,000 1,500,000 IOperationalImpact/Other Produced Using the Plan -1t Capital Planning Sofhvare Page 29 Monday, December 15, 2008 OPEN a� • Type Improvement Project # WU 001 Useful Life 30 years Project Name Hwy 36 Watermain Crossing @ Olene Category Water Utility Priority 2 High Department Water Utility Description I Contact Public Works Director Total Cost $300,000 Install a new (and possibly second) Highway 36 water line crossing at approximately Olene Ave. To be completed with Hwy 36 improvements. Funindg could possibly be secured through MNDOT / Federal Allocation Justification I Currently, there is only one 8 inch water main servicing the part of the City north of Hwy 36. This bottleneck reduces fire flows, potentially could result in the loss of all water service to the north side of the City and require an emergency interconnect with Stillwater while the service is being repaired. If STH 36 (with a Bridge Project), is to be lowered, it would require the current water main to be removed and replaced. Prior to its removal, the new pipe should be installed to ensure continuous flow to the north side of the City. One pressure reducing station would need to be moved or rebuilt. Expenditures FY '09 FY ' 10 FY ' 11 FY ' 12 FY ' 13 Total Construction /Maintenance 300,000 300,000 Total 300,000 300,000 Funding Sources FY'09 FY'll "' Y'1':1 ' FY'12 FY'13 Total To Be Determined 300,000 300,000 Total 300,000 300,000 IOperationalImpact/Other Produced Using the Plan -/t Capital Planning Sofhvare Page 30 Monday, December 15, 2008 Type Improvement Project # WU 002 Useful Life 20 years Project Name Kern Center to High School Loop Main Category Water Utility Priority 3 Moderate Department Water Utility Description I Contact Public Works Director Total Cost $360,000 The Kem Center water main was originally designed to loop through what is now Lake Elmo and reconnect to our water system at McKean Square. The High School has a 10 inch water main loop completely around the school. We could connect to the High School loop from the 8 inch main on 55th Street to loop the KernCenter System. Justification To improve water system reliability and water quality. This would become a higher priority as the vacant lands west of Hwy 5 develop or if the planned location for well or tower are planned for this area. Expenditures FY '09 FY ' 10 FY '11 FY ' 12 FY ' 13 Total Construction /Maintenance 360,000 360,000 Total 360,000 360,000 Funding Sources FY'09 FY'1Q x:.'11 FY '12 FY'13 Total Water Connection Charge Fun 360,000 360,000 Total 360,000 360,000 OperationalImpact/Other Produced Using the Plan -It Capital Planning Softhvare Page 31 Monday, December 15, 2008 Type Improvement Project # WU 003 Useful Life 20 years Project Name Oak Green to Osgood Loop Main Category Water Utility Priority 3 Moderate Department Water Utility Description Contact Public Works Director Total Cost $600,000 There are two 6 -inch mains (Upper 54th Street and 53rd Street) within Swager 9th Addition that could be extended/ through the property, joined and a single main extended to Osgood. Justification To provide a redundant water source to OPH Correctional Facility and to Swager 9th Addition. Currently the prison is serviced by a single 10 -inch water main. The loss of this main would have a severe impact on prison operations and would improve water quality. Expenditures FY'09 FY'10 FY'11 FY'12 FY'13 Total Construction /Maintenance 600,000 600,000 Total 600,000 600,000 Funding Sources FY'09 FY'10 'X'11 FY'12 FY'13 Total Water Connection Charge Fun 600,000 600,000 Total 600,000 600,000 I operational Impact/Other Produced Using the Plan -It Capital Planning Software Page 32 Monday, December 15, 2008 T Project # WU 004 Type Improvement Useful Life 20 years Project Name Osgood to Stagecoach Loop Main Category Water Utility Priority 3 Moderate Department Water Utility Description I Contact Public Works Director Total Cost $600,000 Osgood to Stagecoach loop main and pressure reducing station. Justification I Increase water quality and fire flow to Stagecoach Trail. The 6 -inch main servicing southern Stagecoach Trail is a long dead end. Expenditures FY ' 09 FY ' 10 FY '11 FY ' 12 FY ' 13 Total Construction /Maintenance 600,000 600,000 Total 600,000 600,000 Funding Sources FY '09 FY ' 10 FY ' 11 FY ' 12 FY ' 13 Total Water Connection Charge Fun 600,000 600,000 Total 600,000 600,000 OperationalImpact/Other . . l Produced Using the Plan -It Capital Planning Sofhvare Page 33 Monday, December 15, 2008 Project # WU 005 Type Improvement Useful Life 20 years Project Name Sunnyside N. Loop Main Category Water Utility Priority 3 Moderate Department Water Utility Description I Contact Public Works Director Total Cost $340,000 The Sunnyside area is serviced by a single 6 -inch water main. This is in an area of large wooden structures that could require a high fire flow in an emergency. This will also improve water quality. Justification 7 Expenditures FY '09 FY ' 10 FY ' 11 FY ' 12 FY ' 13 Total Construction /Maintenance 340,000 340,000 Total 340,000 340,000 Funding Sources FY'09 FY'10 >FY'11 FY'12 FY'13 Total Water Connection Charge Fun 340,000 340,000 Total 340,000 340,000 Operational Impact/Other Produced Using the Plan -It Capital Planning Sofhvare Page 34 Monday, December 15, 2008 Project # WU OO6 Type Improvement Useful Life 30 years Project Name Well #3 - NEW Category Water Utility Priority 2 High Department Water Utility Description Contact Public Works Director Total Cost $900,000 Locate, design, drill and develop a new water well and tie in to the system. Justification 1) Current maximum day demand exceeds the "firm" capacity (pumping rate with our best producing pump out not operating) of our water supply system. 2) The combination of a maximum daily demand for water along with the fire flow demand for a city of our size would empty our water towers in less than 5 hours. 3) Well #1 and Well #2 have overlapping areas of influence and are located only 800 feet apart. Contamination effecting one of the wells could effect the other well. 4) Energy curtailment allows only one well to run unless an additional generator is purchased or rented. Expenditures FY '09 FY'10 FY'11 FY'12 FY'13 Total Construction /Maintenance 900,000 900,000 Total :: 900,000 900,000 Funding Sources FY'09Y'10' > >''' F' =R`11 FY'12 FY'13 Total Water Connection Charge Fun 900,000 900,000 Total 900,000 900,000 Operational Impact/Other I Produced Using the Plan -It Capital Planning Sofhvare Page 35 Monday, December 15, 2008 Project # WU 007 Type Maintenance Useful Life 10 years Project Name Rehab Well # 1 Category Unassigned Priority I Very High Department Water Utility Description I Contact Total Cost $60,000 WELL #I - (2009) } Includes removal of pump, shaft and motor. Replace /re -work all bearings, rings, spacers and wearing parts. Re- install pump, motor and shaft. Evaluate energy - efficient variable frequency drive. Install redundant control for remote operation in emergency mode. Evaluate cost - effectiveness of new pump or new motor if problems are found during rehabilitation. Justification Normal operations dictate well rehabilitation every 10 years or 40,000 hours of operation. This helps avoid catastrophic failure of pump, motor or bearings during critical use time in the summer. Advances on motor starter controls (VFD) may allow additional control of electrical use and avoid abrupt starts and stops of the motor. This helps extend the whole service life of the pump, motor and water distribution system. Expenditures FY '09 FY ' 10 FY ' 11 FY ' 12 FY ' 13 Total Construction /Maintenance 60,000 60,000 Total 60,000 60,000 Funding Sources FY '09 kY'1(k, '```:Y'''' FY'12 FY'13 Total Well Rehabilitation Fund 60,000 60,000 Total 60 ? <:::<:::::::.. >:... 60,000 IOperationalImpact/Other Produced Using the Plan -It Capital Planning Software Page 36 Monday, December IS, 2008 Project # WU 008 Type Improvement Useful Life 10 years Project Name Water Tower #2 Rehabilitation Category Water Utility Priority 1 Very High Department Water Utility Description I Contact Public Works Director Total Cost $880,000 Re- Coating and upgrade of Water Towers (1 &2) (WATER TOWER # 1 Rehab Completed in 2007) Justification Tower 1: (Completed in 2007) The coating on the tower has exceeded its design life. It is highly deteriorated and damage to the infrastructure will occur with further delays. Addition of safety railing and fall protection at the time of rehabilitation is needed and may also allow some future cost recovery from outside vendors. This rehabilitation will restore the tower to a like -new condition, both internally and externally. The coatings protect the metal structure from deterioration and assure sanitary storage of water for drinking and fire protection reserves. Tower 2: The coating on the tower is approaching its design life. If deteriorated coatings are not cgcfected, damage to the infrastructure will occur. This rehabilitation will restore the tower to a like -new condition, both internally and externally. The coatings protM the metal structure from deterioration and assure sanitary storage of water for drinking and fire protection reserves. Total Water Tower Reconstruction Costs extend from 2007 through 2012 and totsl 00 in61 1ng construction and engineering. Overall funding for these costs is ultimeatly through transfers from the Water Utility to the Water Towerhb. Ftfd:_itie Cr:will also utilizing an interfund loan in the amount of $225,000 to front the costs to be repaid by the aforementioned transfers. Expenditures FY:':;..09 '<:::: "'1<': <:'t:: `'' FY'11 FY 12 FY'13 Total Construction /Maintenance 500,000 500,000 TotB':::: 500,000 500,000 Funding Sources "09 FY'10 FY'11 FY'12 FY'13 Total Water Tower Rehabilitation Fun 160,000 160,000 160,000 80,000 560,000 Total 160,000 160,000 160,000 80,000 %0,000 IOperationalImpact/Other � 1 Produced Using the Plan -It Capital Planning Sofhvare Page 37 Monday, December 15, 2008 Project # WU 009 Type Improvement Useful Life 10 years Project Name SCADA System Category Water Utility Priority 2 High Department Water Utility Description I Contact Public Works Director Total Cost $60,000 Install communication telemetry for wells and lift stations NOTE: THIS PROJECT IS NOW FUNDED AS A LINE ITEM IN THE 2008 BUDGETED PROJECTS FUND, THESE DOLLARS HAVE BEEN TRANSFERRED IN FROM BOTH WATER AND SEWER UTILITIES. PROJECT WILL LIKELY BE COMPLETED IN 2009 WITH THE CONSTUCTION OF THE NEW CITY HALL Justification The current control system for our water supply is no longer supported by its manufacturer or the company the rights were sold to. Only various used parts are available for this 1980's vintage system. When a major component fails at either well or at the main control panel, we will have to manually operate the system until parts are located and a technician familiar with this technology is available to repair the system. An upgraded system could be used to control or monitor both the water system and lift stations. The lift stations rely on a light and the luck of an officer or a resident calling in the alarm'cipiadition (9th addition has a cell phone dialer). No alarm would be visible if power fails. Recent advances in wireless communications would allow remote 5 li8,stations, the two wells and the two water towers from city hall and a tie in to an auto dialer that would call the operator on duty and report ala'rni:;q9.nditiA ., It l`d also be used to shut off and restart wells during power curtailment without a "call -in" and verify power fail and restore at lift stations to ${ow`iS#tl contact Xcel energy for quicker reoairs. Expenditures FY '09,,..,. J0 `" FY'11 FY'12 FY'13 Total EquipNehicles /Furnishings 60,000 Total 60;jQ 60,000 IOperationalImpact/Other I The new SCADA systems will reudce the need some daily rounds and pumpchecks, freeing up staff time. Produced Using the Plan -!t Capital Planning Sofhvare Page 38 Monday, December 15, 2008 Project # WU 010 Type Improvement Useful Life 30 years Project Name Water Storage Tank - NEW (Tank #3) Category Water Utility Priority 2 High Department Water Utility Description Contact Public Works Director Total Cost $1,900,000 Project would be for a 1,000,000 gallon ground storage tank. The tank could possibly be located at the southwest comer of OPH Correctional Facility, providing them with further redundant water supply. At this location it could also serve Baytown Township if ever needed. Another possible location would be north of Hwy 36 to allow segregation of the area north of Hwy 36 if needed. Location would need to be determined. Justification I To provide increased storage of water for fire flow and increased flexibility in well operationsto pump a large percentage of water during the off -peak times to save onj electrical costs. Expenditures FY'09 FY'10 FY '11 FY'12 FY'13 Total Construction /Maintenance 1,900,000 1,900,000 Total 1,900,000 1,900,000 Funding Sources FY '09 FY ; FY '12 FY'13 Total Water Connection Charge Fun 1,900,000 1,900,000 Total 1,900,000 1,900,000 I Ope ratio nal Impact/Other (Additional daily maintenance, reads and significant mati#ifenaneBA.nd igdating every 10 years. J Produced Using the Plan -/t Capital Planning Softhvare Page 39 Monday, December 15, 2008 Type Improvement Project # WU 011 Useful Life 20 years Project Name Sunnyside Pressure Reducer Station Category Water Utility Priority 4 Low Department Water Utility Description Contact Public Works Director Total Cost $30,000 The water main pressure at Sunnyside exceeds 100 PSI. Minnesota Health Department recommends that the maximum municipal water pressure be 80 PSI. The marina and at least one of the apartment buildings have pressure reducers. While each building can be required to install pressure reducers, the municipal syustem would also reduce the pressure on our fire hydrants and valves. This would also allow us to slightly raise the pressure in the Cover Park and Village areas. Justification I Expenditures FY'09 FY'10 FY'11 FY'12 FY'13 Total Construction /Maintenance 30,000 30,000 Total 30,000 30,000 Funding Sources FY'09 FY'10 vy.. II FY'12 FY'13 Total Water Utility Fund 30,000 30,000 Total 30,000 30,000 OperationalImpact/Other Produced Using the Plan -It Capital Planning Sofhvare Page 40 Monday, December IS, 2008 Project # WU 012 Type Equipment Useful Life 20 years Project Name Water Meter Replacement Program Category Water Utility Priority 3 Moderate Department Water Utility Description I Contact Public Works Director Total Cost $350,000 Implment household/commerical water met replacement prgram and update 1/2 of City in 2010 and 1/2 of City in 201 L Total Estimated Costs : $350,000 Justification By updating older meters, the City will get a receive more accuarte'reads' for billing purposes, there will be less staff time spent on rebuilding old meters. New meter systems will be read by radio read, avoiding the need for a person or contractor to go to each individual home, instead it can be read from a vehilce outside the property in the street. This will save the City approximately $4,000 per year. Expenditures FY'09 FY'10 FY '11 FY'12 FY'13 Total EquipNehicles /Furnishings 150,000 200,000 350,000 Total 150,000 ?x200,000 350,000 Funding Sources FY'09 FY'1: '`Y' FY'12 FY'13 Total Water Utility Fund ><::: >" 26600 350,000 Total ::; 200,000 350,000 OperationalImpact/Other Produced Using the Plan -It Capital Planning Sofhvare Page 41 Monday, December 15, 2008