HomeMy WebLinkAboutFinancial Mgmt & Planning Svc Letter 8-18-81 UELAHUNT VOTO & CO., LTD. CERTIFIED PUBLIC ACCOUNTANTS
Birch Lake Professional Building • 1310 E. Hwy. 96 • White Bear Lake, MN 55110 • Phone 426 -3263 \
RONALD J. DELAHUNT, CPA
August 18, 1981 ROBERT 1• VOTO, CPA
TIMOTHY E. REARDON, CPA
PATRICK J. BARRETT, CPA
ROBERT G. TAUTGES, CPA
To the Honorable Mayor and
Members of the City Council
City of Oak Park Heights
14168 North 57th Street
Stillwater, Minnesota 55082
Pursuant to previous discussions we have developed the following understanding
concerning financial management and planning services to be provided by our
firm for the City of Oak Park Heights. If you agree with the following terms,
please sign the enclosed copy of this letter and return it to us.
Our firm will provide the following services on a continuing basis:
• Periodic review of the accounting system to assure system
effectiveness and efficiency.
• Periodic review of interim financial reports with City Council
and /or staff to aid the City in evaluating the interim financial
position of the various City funds and budget compared to actual
operations.
• Provide assistance to City staff in the budgetary process
(General and Special Revenue Funds), computing statutory levy
limits as required, and assist in the assembly of the annual
certified levy.
• Advise the City on matters concerning the financing of construc-
tion projects and the monitoring of the financial position of the
Special Assessment Funds, Capital Project Funds and other capital
improvements.
• Advise the City Council and /or Administration on other matters
as required.
In order to provide the above services, we will require assistance from City
staff on various matters as follows:
• Timely notification of apparent problems as they occur with the
City's financial management sytem.
• Advance notification of interim financial report reviews to be
scheduled with the City Council. We will require copies of
such reports in advance of such meetings.
• Information concerning progress of the budget and levy process,
including provision of draft copies as available for our review.
MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS • PRIVATE COMPANIES PRACTICE SECTION
MINNESOTA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
MUNICIPAL FINANCE OFFICERS ASSOCIATION • MINNESOTA ASSOCIATION OF SCHOOL BUSINESS OFFICIALS
City of Oak Park Heights
Page 2
• Development and implementation of construction files to provide
current, accurate and timely information on all long -term capital
programs and projects of the City.
• Advance notification of proposed actions concerning construction
projects and the financing of such projects, including advance
notification of meetings with the City Council concerning such
intended actions.
• Implementation of full general ledger controls on all assets,
liabilities and designations of fund equity for all City Funds,
including the use of an Investment Trust Fund to facilitate
efficient Cash Management for all funds of the City.
• Other information as required.
We suggest that you send us copies of City Council meeting agendas and minutes
with attention drawn to areas of particular financial concern.
We will bill our fees monthly as incurred at our standard rates in effect.
We will provide information to the City orally or in written reports as we
deem appropriate or as requested.
The terms of this letter will continue until either the City Council or our
firm requests modification.
Respectfully submitted,
DE LA HUNT VOTO & CO., LTD.
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Robert J. Voto, CPA
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C Y OF PARK HEIGHTS
By:
Date: