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Home My WebLink Aboutweekly notes July 8 2022 CITY OF OAK PARK HEIGHTS – WEEKLY NOTES for: July 8th, 2022 TO: City Council Members& Staff FROM: Eric Johnson, City Administrator Zoning & Development Items: 1.The July PlanningCommission has been cancelled. Other Items: Police Activity Report- June – From Chief Hansen Please see the enclosed Staff Memo related to the City’s RFP /Process about Waste Hauling. Obviously many communities are having issues with available resources and staffing by haulers – but also relates to yard waste capacities – the County is proposing a compost facility near the fairgrounds…See the Article from the STAR TRIB The Norell Project is moving forward…enclosed is the weekly update. Mill and Overlay Projectis moving forward… enclosed is theweekly update. Council Member Runk did provide the enclosed memo related to the South Frontage Road – Project matter Mayor McComber Provided NLC Updates for 7/2 & 7/7 EMWREP Update for July 2022 1 of 38 CITY OF OAK PARK HEIGHTS POLICE DEPARTMENT 14168 Oak Park Blvd. N., Oak Park Heights, MN 55082 th July 5 2022 To:Mayor and Council From: Chief of Police, Steve Hansen Subject: Police Activity Report June 2022 This overview report is the activity of the Oak Park Heights Police Department during the month of June 2022. Officers responded to and generated 444 calls or service in the City of Oak Park Heights during this month. Quick breakdown for some of those calls for service include: 101 medicals, 1 fire related, 8 thefts from businesses, 24 vehicle accidents, 23 alarms, 9 disturbance/disorderly conducts, 61 traffic violations, 23 suspicious persons/vehicles, 7 mental health/suicide threats, 21 welfare checks. th Increased traffic on 58 continues through the detour routes and officers noticing disregard for th the stop signs at the intersections throughout 58 st. Extra traffic enforcement assigned along th with TZD/Safe n Sober events planned in July to target speeders/stop sign violators along 58 and the Hwy 36 corridor. th The new speed display signs have been installed at both ends of 58 st and have been programmed. We are now capturing data for both directions and this will assist with enforcement efforts. Please see the attached documents for some of that data snapshot. Community Outreach: T his was a busy month for community outreach at the police department as we participated with the city event Party in Park. We invited additional public safety partners including MCF- OPH, WCSO, MSP-Helicopter, MN Dept of Traffic Safety. It was big success and a great opportunity to meet all the visitors/residents. 2 of 38 Officers stopped out a New Horizon Academy for a meet and greet with 80 students for public safety day. Kids were able to tour the squads and fire trucks. Officers also assisted with escorting and sending off two Stillwater High School sport teams to their State Tournament. Officer Hicks and myself met with the director of Choices for Women and discussed security concerns given the recent supreme court rulings. Officer Hicks conducted a CPTED (crime prevention through environmental design) evaluation of the property. Training: Officer Zwach completed a 2-day AR15 armorer class for our new rifles Officers participated in a joint shoot with Bayport PD covering less lethal shotgun rounds and tactical course of fire on the range for rifle and handgun. Officer Schroeder completed a week-long certification for SWAT basic operator training up at Camp Ripley Calls for service highlights: 1. Officers investigated a stolen vehicle from carbones 2. Officers responded to rollover accident on hwy 95/king plant road. Juvenile driver veered off and rolled several times landing in the pond at Andersen windows area. 3. Officers made contact with a homeless person living in a tent behind Speedway on the frontage road. He advised that bike needed repairs and later left the area. 4. Officers responded to another homeless person lying on the benches near Boutwells. Individual was verbal towards officers and refused assistance. Later left towards Stillwater. 5. Officer responded to a male face down in the yard of his home at approx. 0630hrs, alcohol involved. Transported by ambulance. 6. Assisted Stillwater with a male threatening to shoot officers, Ak-47 later found inside his home. Suspect male transported for psych hold. 7. Officer responded to the Speedway for a medical involving a drug overdose. 8. Theft of two grand Cherokee vehicles reported from fury motors and third veh damaged 9. Officer responded to Kohls on 6/17/2022 for a theft report of $820.00, involving a couple walking out the store with piles of clothes. th 10. Theft of two temporary stop signs on 58 / Krueger. 3 of 38 4 of 38 5 of 38 6 of 38 7 of 38 8 of 38 9 of 38 City of Oak Park Heights Memo To:Eric Johnson From:Jennifer Pinski Date:July 8, 2022 Re: Solid Waste and Recycling Contract RFP Update The RFP for solid waste and recycling was issued as approved by the City Council at their April 26, 2022 meeting was issued on May 2, 2022 with bids due on July 1, 2022. The invitation to submit an RFP was advertised in the Stillwater Gazette and posted on theLeague of Minnesota Cities website, and invitations were emailed and mailed to ten different service providers in the area. While the City received inquires from three different entities, we received only one bid by the due date.The bid received was from Tennis Sanitation, but they did not follow the proposal requirements and therefor is invalid. As a formality, staff will be asking City Council to reject the bid due to invalid submission. Next Steps Because time of the essence, staff will be re-issuing an RFP on July 13, 2022 with a due date of July 22, 2022 and potential review and bid award at the July 26, 2022 City Council meeting. Staff recognizes that the times have changed in the service industry with labor shortages and the change in the recycling commodity market. There is a need to be more flexible with the terms of a new contract. The revised RFP is a more simplified version with a standard set annual increase in fees and removal of the requirement to send commodity rebate checks to the City, and is more consistent with the level of service that is provided in surrounding communities, with services such as yard waste and bulk item pickup being billed directly to the residents instead of the City to help with costs. The City is also offering that the Contractor propose the pickup day that works best for their schedule and would allow the Contractor up to three service days 10 of 38 in the City based on map zones. This could be beneficial to the Contractor with staff shortage issues. The City will still include a line item for an alternate to add weekly recyclingso the Council may review and make a decision based on the associated costs. The hope is that with the revised RFP, more entities would be interested in submitting bids. Staff intends to post the RFP on the City’s website, on the League of Minnesota Cities website, and send invites via email and mail to the same entities as the first round. Timeline July 13, 2022 Staff posts and advertises Requests for Proposals for residential solid waste and recycling collection contract. July 22, 2022 Bids due at 2:00 p.m. Staff reviews bids and prepares recommendation for the City Council. July 26, 2022 City Council rejects first round RFP response, considers staff recommendation, and takes formal action to direct staff to execute contract. August 2022 Contract documents executed. Staff makes plans with new contractor and old contractor for transition of services/removal off old bins and drop-off of new bins. September 2022 Residents notified of upcoming change(s) in the City’s Newsletter. Dec 2022/Jan 2023 Transition takes affect with no interruption of services to residents. 11 of 38 City of Oak Park Heights 14168 Oak Park Blvd. N Oak Park Heights, MN 55082 Phone (651) 439-4439 Fax (651) 439-0574 2022Mill & Overlay andPedestrian Improvements Project Weekly Project Update #5 For the Week Ending 7/8/2022 What work was completed on the project this week? th Milling tookplace at City Hall, Oak Park Roadand 57Ave from Oak Park Roadto Oldfield Ave N. th Structures wereadjusted at the city hall and 57Aveand patched around. Be cautious of these structuresbecausethey are raised about an inch out of the pavement. Structures werelowered on remaining roadsand covered with gravel. What work is expected for next week? th Paving of City Hall, Oak Park Roadand 57Ave from Oak Park Roadto Oldfield Ave Nwill take place on Monday (7/11) ththth Milling willtakeplace on Oldfield Ave N from 57St to 60St, Odell,57St and Orenon Tuesday (7/12) Structures will be adjusted on the roads that are milled. Will there beany changes to accessibility and traffic next week? th The city hall will be getting paved on Monday, July 11. Access to the city hall may be th delayed. Residents should avoid taking Oak Park Road on July 5, if possible. Residents can park on Obrien Ave. to access city hall when the front lot is being paved. Structures that have been raised will be marked with a flasher or cone. Avoid driving over these structures. Residents should avoid house projectssuch as,new roofor driveway. The vehicles and equipmentused for these projects will tear up the roadonce it is milled. There may be a delay to driveways if paving is taking place in frontof your house. Theconstruction crew will communicatewith residents on when they can drive over the new pavement. 12 of 38 Where can I get more project information? Our main form of communication regarding this project will be updates posted to the City of Oak Park Heights Webpage weekly: https://www.cityofoakparkheights.com - down tab. For general project inquiries, questions, and comments: Morgan Sewell- 612-469-3239 or Morgan.Sewell@Stantec.com 2 13 of 38 City of Oak Park Heights 14168 Oak Park Blvd. N Oak Park Heights, MN 55082 Phone (651) 439-4439 Fax (651) 439-0574 Norell Avenue North Improvements Weekly Project Update #11 For the Week Ending 7/08/2022 What work was completed on the project this week? Curb backfilling, trail construction, and gravel grading were continued along Norell Avenue Topsoil placement and finish grading has started. Curb and gutter for the Walmart and Michaels parking lots have started to be poured. What work is expected for next week? Crews will be installing additional curb and gutter and median concrete. Grading work will take place to prepare for trail paving Topsoil placement will take place as the grading work is completed. Will there be any changes to the traffic detour or access to businesses next week? th Access to Norell Avenue from 58 St has been restored for patrons of Walmart and Michael’s. Norell is still closed from Highway 36, with a reopening target of end of July. Where can I get more project information? For general project inquiries, questions and comments: Project Hotline:612-895-5029 – Leave a message with your name and phone number Or email to - norellconstructionproject@stantec.com 14 of 38 Usbggjd!Efupvsfe up!Pblhsffo Bwfovf EFBE EFBE FOE FOE SPBE SPBE DMPTFE DMPTFE TJEFXBML DMPTFE TJEFXBML DMPTFE HSFFO!SPVUFT; PQFO!UP!USBWFM Opsfmm!Bwfovf!Spbe!Dmptvsf!Efupvs!Nbq!)Qibtf!3* Bdujwf!1801203133!uispvhi!1804103133!.!bqqspyjnbuf Sfe!Spbet!bsf!dmptfe!up!bmm!usbggjd Hsffo!Spbet!bsf!bddfqubcmf!spvuft!up!bddftt!cvtjofttft 15 of 38 Councilmember Report Member: Mike Runk Date: July 6, 2022 Subject: Stillwater Council Meeting Information: In watching the replay of the Stillwater Council workshop meeting of July 5. I would note that during the report from their Community Development Director. He mentioned that he along with the City Administrator, City Engineer and Public Works Director had met with the County. The purpose of the meeting was to plan th a way forward on the 58 Street extension. He reported they worked on developing a strategy for moving forward and that he feels they have a work plan in place to do so. th I found this interesting due to the fact that 58 Street is in our City. I notified Administrator Johnson of this latest action. {ƷźƌƌǞğƷĻƩ ĭƚǒƓĭźƌ ǝźķĻƚ ŅƚƩ АΉЎΉЋЋ ЎВʹЌЎ min. 16 of 38 17 of 38 18 of 38 19 of 38 20 of 38 21 of 38 22 of 38 23 of 38 24 of 38 25 of 38 26 of 38 27 of 38 28 of 38 29 of 38 30 of 38 31 of 38 32 of 38 33 of 38 34 of 38 35 of 38 36 of 38 37 of 38 38 of 38