HomeMy WebLinkAbout10-11-22 Council Packet
CITY OF OAK PARK HEIGHTS
CITY COUNCIL MEETING AGENDA
TUESDAY, OCTOBER 11,2022
6:00PMAT CITY HALL
6:00p.m.I.Call to Order/Pledge of Allegiance/Approval of Agenda
Estimated
times
6:00p.m.II.Council/StaffReports
A.Mayor McComber
B.Councilmember Dougherty
C.CouncilmemberJohnson
D.Councilmember Liljegren
E.Councilmember Runk
F.Staff
Chief of Police
Assistant City Administrator/City Clerk(pg. 3)
6:05p.m.III.Visitors/Public Comment
Thisis an opportunity for the public to address the Council with questions orconcerns on issues notpart of the regularagenda (Please
limitcomments to 3 minutes in length).
A.Fire Prevention Month Information from Bayport Fire Department Chief
Eisinger(pg.5)
6:10p.m.IV.Consent Agenda(Roll Call Vote)
A.ApproveBills& Investments
B.Approve City CouncilMinutesSeptember 27, 2022(pg.7)
C.AdoptResolution Accepting Donationfrom Wal-Martfor Police Department
Halloween Activities(pg.13)
6:15p.m.V.PublicHearings
6:15p.m.VI.OldBusiness
A.City Ordinance 1412 Relating to Sale, Possession, and Use of Cannabinoid
Products and Related Devices(pg.15)
6:20p.m.VII.NewBusiness
A.Garbage and Recycling ServiceChanges for 2023Communication Plan(pg.31)
B.City Council Worksession Consider Scheduling for 10/25/22(pg.33)
C.Consider Policies to Mitigate Citys Heat Island Effect(pg.57)
6:30p.m.VIII.Other CouncilItemsor Announcements
6:30p.m.IX.Adjournment
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Oak Park Heights
Request for Council Action
th
Meeting Date October 11, 2022
Time Required: 5 Minutes
Agenda Item Title: Fire Prevention Month – Information from BFD- Chief Eisinger
Agenda Placement Visitor’s / Public Comment Section
Originating Department/Requestor Eric Johnson, City Administrator
Requester’s Signature
Action Requested Discussion, Possible Action
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
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Oak Park Heights
Request for Council Action
th
Meeting Date October 11, 2022
Time Required: 3 Minutes
Agenda Item Title: City Council Worksession – Consider Scheduling for 10/2/22
Agenda Placement New Business
Originating Department/Requestor Eric Johnson, City Administrator
Requester’s Signature
Action Requested Discussion, Possible Action
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
The City Council has a few items that are in need of some further discussion and or wrap-up –
being:
1.Fence Consortium – Decision on moving forward and Deployment Policy
(Current working Draft Policy Enclosed)
2.Finalization of City Strategic Mission Statement & Council Policy
(Current Draft Mission Statement & Goals – Enclosed)
(Public Speaking DRAFT Policy- Enclosed)
3.Final Code of Conduct & Rules of Procedure (PENDING FURTHER DEVELOPMENT)
been discussed over the past few months and perhaps just need final
The first two items have
action(s). That said, perhaps 45 minutes to one hour should suffice to address any final needs.
Would a Worksession on 10/2/22 starting at 5 PM be acceptable?
As it relates to the third item – the Code of Conduct matter; was potentially a topic from the
City’s workshop with Pam Whitmore. She has provided a quote of $5,000 for a facilitated
discussion to complete this element. No action is immediately needed, but Staff would offer that
it largely could be accomplished (at least worth a shot) simply by working together at a Council
Worksession in November and by examining some other cities policies.
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CITY OF OAK PARK HEIGHTS
POLICY ON DE-ESCALATION FENCE PERIMETER –
PURPOSE AND PLANS
1.PURPOSE – DE-ESCALATON FENCE PERIMETER
In light of the events associated with 2020 mass gatherings and demonstrations in the TWIN
CITIES Metro Area - most of which were peaceful, some did result significant loss of property and
injuries. Therefore, cities in Minnesota are exploring the implementation of tools to encourage
peaceful protests and public engagement but to also seek to protect against those set on destroying
property and causing injuries. It is believed that this Policy, if implemented would strike a balance
of conserving City resources, advance public safety and enable citizens to gather and peaceably
voice their grievances.
As it relates to this Policy, the tool being implemented is known as a DE-ESCLATION FENCE
PERMITER (DFP), which may be deployed in situations where it is reasonably anticipated by law-
enforcement that a sizeable demonstration is expected AND is reasonably anticipated to include
elevated risks of property damage and violence.
A DFP is a 6’ to 8’ perimeter fence that would encircle critical public infrastructure, such as a police
station or city hall. Given that the City of Oak Park Heights’ property at the City Hall site also
houses Police, Public Works, Municipal Well #1 and a Water Tower #1; in the event of gathering
that turns violent with property damages City operations could be stunted posing a greater Citywide
danger to our residents, a regional high school, state prison and other critical community needs.
Therefore, the City has a reasonable necessity to consider the installation of a DFP. Such DFP is
also intended to accomplish these and other vital goals- such as but not limited to the following:
a)DFP decreases the need to establish a POLICE LINE of armored law enforcement to stand
against a crowd of demonstrators and can de-escalate tensions thru the reduced risk of direct
physical conflict, violence and injuries for both protesters and officers.
b)The DFP creates physical barrier around other public infrastructure, such as wells, garages,
generator and other items that are critical for the daily operations of the City – even for those
not immediately adjacent.
c)A DFP would establish (through the enclosed policy) an area for demonstrators to gather and
peaceably protest reducing the likelihood of needing to issue a dispersal order.
d)The DFP ensures a clear separation between law enforcement and demonstratorswith the
intention to avoid direct physical conflict.
e)It would establish (through the application of the enclosed Policy) a mechanism for discussion
between the City representatives and protesters
f)Allow law enforcement to focus on crowd management and facilitation rather than crowd
control.
2.DE-ESCLATION FENCE CONSORTIUM
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Many cities and county in the greater seven county metro area have begun a conversation to explore
the creation of a DE-ESCALATION FENCE CONSORTIUM, (the Consortium). As each
community cannot financially afford to have such a DFP on hand, simply waiting to be deployed –
the Consortium members would purchase the fence and related materials and would be available to
members should a need arise and be specifically called for by that local law enforcement agency.
Like the financial element, most entities also do not have the personnel to maneuver and erect such
a DFP in a short period. Therefore, another element of the Consortium is to define and enable
partnerships with related public works entities to erect such fence.
The Consortium Agreement that outlines these costs and parameters is affix to this Policy as Exhibit
___.
3.DFP ACTIVATION AND GENERAL POLICY IN OAK PARK HEIGHTS
In the event, the City of Oak Park Heights (the City) joins such a Consortium and/or enables the
installation of a DFP. The following polices shall clarify and guide those charged with making
decisions associated with the DFP
a.The ultimate decision to cause the installation of the DFP rests with the City’s Chief Law
Enforcement Officer but shall be consistent with this Policy, other City Polices and
established State and Federal laws.
b.The City’s Chief Law Enforcement Officer will lead the installation of the DFP, any response
from other agencies that may assist, and other critical decisions related to the protests and law
enforcement response. Policies and protocols, including use of force and arrest, will be shared
in a pre-deployment briefing.
PRIOR TO THE ACTIVATION OF THE DFP, THE POLICE CHIEF OR THEIR
DESIGNEE SHALL ATTEMPT TO:
a.Develop and have on file plan showing the anticipated perimeters and approved gathering
area for protestors
b.Inform and update City Administrator and City Council members as to the expected action
c.Coordinate with City Public Works Director or their designee for operational objectives to
install the DFP.
d.Notify Washington County Emergency Management Operations and establish an Emergency
Operations Center (EOC) with established protocols or assignments
e.Evacuate all non-essential City employees.
f.Secure or remove essential documentations at City Hall, including police-evidence room
contents.
g.Prepare a media release (to be distributed via television, radio, email, social media, or other
methods the City Administrator may deem advisable)and to correct misinformation or
disinformation as quickly as possible, by clear, transparent, and open communication. Issue a
possible code red announcement to residents – especially those adjacent to the City Hall +/-
500 feet.
h.Attempt to establish and maintain contact with leaders of any protest or opposition group.
i.Notify Washington County Jail and MN Correctional Facilities Oak Park Heights and
Stillwater.
j.Notify surrounding public safety entities including Law Enforcement, Fire Dept., EMS,
including Lakeview Hospital
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k.Establish reasonable location for protesters to gather and peaceably exercise their voices
consistent with established Federal and State laws.
l.Determine if further time, place, and manner restrictions may be necessary and publicize
them through multiple means (notifying protest leaders, social media, in a press release, on
signage clearly visible at the event, etc.).
m.Determine if there needs to be a designated parking area and designated area for EMS
response (if needed).
n.Prepare for law enforcements’ needs (if needed to supervise the DFP) (i.e., water, food, and a
designated space for rest or disengagement).
4.DURING DFP ACTIVATION AND DEPLOYMENT AT THE CITY HALL SITE
a.Keep the EOC operational at the designated location for maintaining daily status reports
and effective operational continuity.
b.Attempt to maintain or initiate communication with any oppositional group leader(s)
c.Determine effectiveness of ongoing operations or DFP need and adjust accordingly
d.Provide daily reports or updates to City Administration and City Council members
5.POST-DFP USE
a.Document, assess, and repair any damage to city buildings or structures.
b.Collect detailed expense costs for reporting purposes to Finance Director
c.Determine the EOC is no longer needed and deactivated
d.De-brief with Emergency Management, Public Safety and City Officials
6.POLICY ON WHEN THE DFP IS NOT TO BE DEPLOYED
When determining whether the DFP should be deployed, the City’s Chief Law Enforcement Officer
shall first consider:
a)Start from a presumption that the DFP will not be necessary and the protest will be peaceful.
b)Should not base their determination of deploying the DFP on the population expected to
protest nor the content or viewpoint of the protests. However, may consider if participating
groups – if it can be clearly documented - to be involved have a clear and defined history of
enabling violence or property damage.
c)Will not deploy the DFP unless there is – in their professional opinion - a reasonably
anticipated and elevated risk of property damage and direct physical conflict.
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Fifth Street Towers
Offices in
150 South Fifth Street, Suite 700
Minneapolis
Minneapolis, MN 55402
(612) 337-9300 telephone
Saint Paul
(612) 337-9310 fax
kennedy-graven.com
St.Cloud
Affirmative Action, Equal Opportunity Employer
Public Comment Policies
Managing public comment can increase efficiencies and lead to better decisions. By allowing
time for residents to comment at meetings, councilmembers have a chance to hear new
perspectives and information. However, residents often mistakenly think they have a right to
actively participate in council meetings without any restrictions. By adopting a clear public
comment policy, councils can manage the expectations of residents and their role. Key
components of a public comment policy include a sign-in sheet, a time limit on comments, and
rules of decorum for commenting. The policy should also make it clear that councilmembers will
only listen, not engage, during the comment time. If questions arise because of information
learned from public comments, the council can direct staff or a specific councilmember to look
into the issue and report back to the council as a whole.
Adopt Public Comment Rules
Have a clearly posted policy (posted as many places as possible) and have mayor or
person running the meeting verbally restate or summarize the rules at beginning of
meeting.
Establish a time frame for speakers so they know how long. Three (3) minutes is
common.
Some councils have a total cumulative time for public comment for efficiency of
meetings, but, if doing so, make sure that the cumulative time is known to the speakers
present so that if there is a per person time limit, the speakers can work together to
accommodate as many as possible in the cumulative time.
Have a sign in sheet to avoid raising hands & calling on people. If remote, adopt a
can manage both.
If taking remote comment, then ask if they would like a staff person in the room to read
their comment or if they wouldlike to provide comment themselves remotely. If doing so
remotely, have settings set up so that staff person can control when attendees are muted
or not.
Ask people to come to a podium or a designated space to speak as it provides a feel of
more formality
not be able to address a concern if involves having to know about a problem area. Many
elected officials get upset that individuals who are not residents come to comment but
having that requirement could create issues.
Do not engage Just Listen!
Have a time limit & enforce that limit with warnings equitably. Oftentimes using a clock
that runs backward on a monitor or other notification to speakers of limits is useful.
Take necessary breaks, but with a warning first Remember: do NOT adjourn
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previous meetings.Public will then know that at the next meeting they will hear back on
Have Rules of Decorum
icy
For example:
Honor the role of the Chair in maintaining order and help, when appropriate.
Use Rules of Process to help the Chair maintain order, i.e. Point of Order or Point of
Information
Council Members should honor efforts by the Chair to focus discussion on current
objections should be voiced politely and following adopted procedures.
Try to limit interruptions of speakers to being from the Chair, not individual Council
Members. A council member can ask the Chair for a point of order if the speaker is off
the topic or exhibiting behavior or language the Council Member finds disturbing.
Council Members should merely listen and refrain from questions other than in limited
circumstances to seek to clarify or expand information. It is never appropriate to
belligerently challenge or belittle the speaker.
Anticipate Highly-Charged Meetings
Educate council members and staff ahead of time
Remind council members not to engage
Have Mayor or official running meeting read Comment and Decorum rules
Have Mayor or official running meeting let public present know if disruptive will
continue to take brief recesses. Educate mayor or official running the meeting NOT to
adjourn which would end the meeting under Open Meeting Law or Sunshine Laws
Have a police presence
Warn disruptive individuals before ejection
Remain calm & carry-on
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POLICY ON PUBLIC SPEAKING AT CITY COUNCIL AND COMMISSION
MEETINGS
Public comment at City-hosted meetings is an essential part our democratic process and allows
Council and Commission members to have a chance to hear other perspectives and information.
Public comment should not be interpreted as participation in council or commission meetings
and deliberations without restrictions. These individuals are the duly elected and appointed
persons who must perform challenging tasks and make decisions where some parties may be
dissatisfied.
Therefore, reasonably managing public comment at City meetings is necessary. By adopting the
following Public Comment Policy, Council Members and Commissioners, and members of the
public, can have clarity on the expectations of those giving public comment, audience members,
elected and appointed officials, and staff.
City Policies on Public Speaking and Communicating at a City Council or other Commission
(1)
Meeting are as follows and shall generally govern all City sponsored meetings :
I.General Policy
a.It is not the intention of this Policy to establish a “public hearing” for all matters
found on an agenda or to replicate a public hearing already held. However, the City
Council and other City Commissions shall include a provision on their agenda to
allow public comment for items that may or may not be on the agenda. This
comment period shall take the following form upon each agenda posting:
“Public Comment Period: This is an opportunity for the public to address the
Council with questions or comments on issues that are, or are not, part of the
regular agenda.. Comment is limited to three minutes.”
b)This Policy shall be posted in City Council chambers at the podium, next to the City
Clerk near the sign-in sheet, and near the main doorway.
c)The total cumulative time for the Public Comment Period shall be limited to thirty
(30)-minutes with a time limit of up to three-minutes per person, which is not
transferable among speakers. The Mayor/Chair may extend the thirty-minute or three
minute time limit with the majority approval of the Council/Commission.
II.Members of the Public and Speakers Policy
a)During the Public Comment Period any person seeking to offer public comment on
any topic (including those on the agenda) must sign-in prior to the meeting with the
City Clerk to ensure timely transition between speakers. The sign-in sheet requests
the applicant’s name, address, and the agenda item or topic subject. Speakers will be
called in the order they are listed on the sign-in sheet/called by topic as best directed
by the Mayor/Chair.
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b)Speakers must come to the podium (or a designated space) to be first recognized to
speak. Exceptions will be made if someone is physically unable to stand for three
minutes, are wheelchair bound, or cannot reach the podium. Speakers with such (or
other) limitations should notify the City Clerk as soon as possible so reasonable
accommodations can bemade.
akers must first introduce themselves and if they are speaking on behalf of a
c)Spe
business or non-profit entity, the name of the entity and their entity’s address or
proposed site. Introductions will be a part of the three-minute time-period. Once a
speaker’s three minutes has expired, no further commentary will be allowed from that
speaker.
d)At no time will members of the audience, including an applicant or person party to an
agenda item, be permitted to engage with the Mayor, Chair, Council, Commission
members, staff or speaker. Subject to the additional terms of this Policy, all speakers
must first be duly recognized by the Mayor/Chair and may only speak from the
lectern.
e)Comments provided by any speaker must be delivered respectfully and without use of
profanity, threats, or defamation of members of the public, applicants, or City
representatives. The Mayor/Chair will provide one warning to any speaker of a
violation with a second (or continued) violation resulting in removal from the
meeting. The Council and/or Commission may take further action as may be
necessary to ensure the safety and integrity of its members, its established duties and
continuity of discussion.
f)Props, demonstratives, handouts to Council or Commission members, and
presentations are allowed, but must be shown to the City Clerk when the speaker is
signing up. Presentations that require audio/visual support, must be provided to the
City Clerk at leasttwenty-four hours before meeting and in a fashion that is supported
by City technology. Props (such as signs) used in a way to threaten Council or
Commission members, the general public or disrupt the public meeting may result in
the person with such prop(s) to remove such prop from the Council Chamber or being
asked to leave or they may be removed by the public safety official. Speakers that
engage in disruptive conduct, including speaking too long after being informed of the
time limit, suggesting or engaging in violence, being unduly repetitious, or preventing
the Council from accomplishing its business in a reasonably efficient manner, or
interfering with the rights of other speakers, will beasked to leave the Council
Chamber
g)Speakers will not be permitted to personally attack Commission and Staff members.
Personal attacks are defined as attacking the manner in which a Commissioner or
staff member carries out their duties. If a speaker insults, demeans, personally attacks,
or calls into question the integrity of a Commission, Council, or Staff member(s), the
mentioned individual(s) will immediately be allowed three minutes to respond to the
comment. No further response capacity will be provided to the speaker. If the speaker
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becomes disruptive of the meeting after or during the response, the speaker may be
removed.
III.City Council and Commission Policy
a)For City Commissions: Commission members will only listen during the comment
period. If questions arise because of information learned from public comments, the
Commission may ask staff or direct staff to look into the issue and report-back to
such entity at a future meeting. This could include staff engaging with the speaker
after the meeting. Failure to comply with this policy will be reported to the City
Council. The first violation of the policy will be a warning from the City
Administrator or City Attorney. The second violation of the policy will be referred to
the City Council for review, which depending on the violation, could include
removal from the Commission.
b)For City Council: The City Council should only listen during the comment period.
If questions arise because of information learned or questions raised from public
comments, the Council may ask staff or direct staff to look into the issue. Deviation
from this this Policy may be granted by the Council to ask a question of the speaker
if staff does not know the answer and the issue is time-sensitive in the opinion of the
Council and where waiting to determine the answer may unreasonably stall Council
action.
c)Notwithstanding the above policies, the City Council and Commission members
may ask questions of applicants if questions cannot first be answered by Staff. Such
questions must be narrowly tailored and limited to factual questions that staff are
unable to answer. Council or Commission questions may not be so designed or
intended to enable broad presentations or advocacy from an applicant or person party
to an agenda item. Any responses to be provided must be made at the lectern and
after recognized by the Mayor/Chair.
d)During the Public Comment Period, the speakers should monitor their time to remain
under three minutes. The City Clerk, or other designated City staff member will be
responsible for monitoring the time designated to each speaker and alerting the
Mayor/Chair that the speaker’s time has expired.
e)Council and Commission Members and Staff must remember that they represent the
City. Thus, comments and responses to an speaker’s comments should be respectful
and should not reference the speaker, rather the questions, ideas, and comments
raised in their remarks. Commission members’ comments that are contrary to this
policy and the values of the City will be reported to the City Council. The first
violation will be a warning from the City Administrator. The second violation of the
policy would be referred to the City Council for review and, depending on the
comment, could include removal from the Commission. Council members, if in
violation of the policy, will receive a warning from the Mayor. The Mayor, if in
violation of the policy, will receive a warning from the Mayor pro tem. The second
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violation of the policy, depending on the violation, could include a vote by the
Council to censure the member.
IV.Implementing the Policy
a)It is the obligation of the Mayor/Chair to maintain order of the meeting and to
ensure the City’s policies are followed. It is the obligation for all members to honor
the role of the Mayor/Chair in maintaining order. It is the obligation of the members
and staff to advise the Mayor/Chair if rules are not being followed or if the speaker
(or others in the chamber) is exhibiting behavior or language inconsistent with this
Policy.
b)Members of the public, including applicants for a project before the Council or
Commission, that are disruptive to the functions of the City Council or Commission
may be asked to leave or removed from the meeting by a public safety official.
c)The City shall use Rules of Process (Robert’s Rules) to assist the Mayor/Chair
maintain order, i.e. Point of Order or Point of Information. Generally, the City
follows the most recent publication of Robert’s Rules of Order. Information about
Point of Order, Point of Information, and Point of Personal Privilege shall be
provided next to the policy in the Council Chamber. A handout on the applicable
Robert’s Rules of Order will be available upon request to the City Clerk. Questions
about Robert’s Rules should be directed to the City Clerk; members of the public
should ask the questions, when possible, prior to the meeting.
(1)NOTE: When there is a duly published and established formal PUBLIC HEARING not typically found under
a PUBLIC COMMENT PERIOD, the Mayor/Chair shall enable reasonable means for all persons (including
applicants) desiring to share their viewpoints under such established public hearing process where input is
sought from the public on a specific matter. Otherwise, all City meetings shall generally follow the elements of
this Policy related to decorum, respectfulness and facilitating productive meetings.
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City of Oak Park Heights
Strategic Summary
AUGUST 2022
Prepared for Oak Park HeightsPamela WhitmoreKennedy & Graven
AK145-8-820148.v1
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Table of Contents
City Council ................................................................................................................................................... 2
Executive Team Present ............................................................................................................................... 3
Current State ................................................................................................................................................ 4
Overview ....................................................................................................................................................... 5
Vision & Mission ........................................................................................................................................... 6
Multi-Year Goals ........................................................................................................................................... 7
How to use Mission & Vision ................................................................................................................... 8
Department Priorities .................................................................................................................................. 9
Police Department .................................................................................................................................... 9
Administration .......................................................................................................................................... 9
Public Works ........................................................................................................................................... 10
Finance Department ............................................................................................................................... 10
Policies Discussed ....................................................................................................................................... 11
Upcoming Workshop Discussions .............................................................................................................. 12
Conclusion .................................................................................................................................................. 13
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City Council
Chuck Dougherty
Mary McComber
Carly Johnson
Councilmember
Councilmember
Mayor
Mike Runk
Mike Liljergen
Councilmember
Councilmember
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Executive Team Present
City Administrator: Eric Johnson
Public Works Director: Andy Kegley
Asst. City Administrator: Jennifer Pinski
Police Chief: Steve Hanson
Finance Director: Betty Caruso
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TheData:
POPULATION: 4,914
CurrentState
MEDIAN HOUSE PRICE:
$216,300
MEDIAN HOUSEHOLD
INCOME: $71,140
PERCENTAGE RENT TO
OWN: 49.7% TO 48.6%
MEDIAN AGE: 48.4
PERCENTAGE POVERTY: 4%
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Overview
STRATEGIC PLANNING
The City Council met in August2022 and collaborated with
Staff to craft a Vision and revised Mission Statement and
discusspriorities. The c
roadmap for Oak
Strategic
exemplary services.With staffing shortages, anticipated loss
planning
of business, and other factors, the Council felt the need to
regroup, get focused and discuss priorities. Through a team
provides city
effort, the Council has started a strategic planning process
based on early input from each member of Council,
officials and staff
information from departments, the strategic planning
guiding
workshop held on August 19, 2022, and preparation of this
strategic summary document.
principles to use
when decision-
making which
can easily adjust
to any changing
needs of the
community.
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Vision & Mission
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Multi-Year Goals
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HowtouseMission&Vision
Mission and V
A vision and mission set
purpose and are seen as statements from the
strategic direction and helps organization that answer questions about who that
organization is, what the organization does and where
employees know the purpose
the organization sees itself going. Studies showthat
organizations with clearly communicated, widely
existence and core values on
understood, and a collectively shared Mission and
which it is governed. These
Vision perform better than those without them. A
tools help set priorities,
Mission and Vision represent key toolsin aligning goals
allocate resources, and
and objectives.
ensure that everyone works
towards common goals and
Mission and Vision create a target for strategy
objectives, thus providing a
development and a guide fordecision-making. As part
roadmapto the future.
of the August2022 strategic session, the Council had
the opportunity to hear from each department about
departmental priorities for the upcoming year. The
group discussed how bothStaff and Council can
integrate the Mission intotheirrecommendations and
decision-making to make sure the alignment of goals
and objectives happen.The Mission and Vision provide
a high-level guide to help organizationsalign city
resources.
To become successful, any organization must identify
its purpose but also be aware of possible disruptions.
The group identified the below as possible disruptions
to furthering its mission:
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Department Priorities
Police Department
Identified Area OBJECTIVES/ACTION ITEMS
Staffing Motivate staff, promote department & retain
officers
Focus on training
Explore wellness program
Equipment Maintain equipment
Service Maintain level of service
Outreach to Community
Operation Update Policies
Administration
Identified Area OBJECTIVES/ACTION ITEMS
Operation Continue operations in fiscally responsible
manner
Find replacement revenue for impact from
plant shut down
Staffing Prepare for transitions
Focus on training
Transparency Enhance website
Service Continue quality service
Continue relationship building between
council & public
Provide community wellness through
recreation
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Public Works
Identified Area OBJECTIVES/ACTION ITEMS
Staffing Retain staff and have success in hiring part-
time
Maintain healthy work environment
Use training to develop skills and assume
more responsibilities
Equipment Maximize life of assets
Engage in preventative maintenance
Service Upgrade software for improved data
collection
Operation Evaluate long-term fiscal resources and
balance with expensive projects
Update Policies
Finance Department
Identified Area OBJECTIVES/ACTION ITEMS
Staffing Prepare for transitions in staffing
Consider using consultants (utility billing)
Engage in cross training (for backup)
Operation Update policies and procedures
Balance technology needs of different
departments with costs of technology
Service Explore using investment software versus
spreadsheets
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Policies Discussed
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Upcoming
The council expressed a desire to develop a Public
Comment Policy and a Council Code of Conduct.
Workshop
Comment policies and codes of conduct serve several
purposes. One is to help establish and clearly
Discussions
communicate the sort of behaviors appropriate for
meetings, like being respectful to others, andhelp
make sure city business getsaddressed efficiently and
in atransparent manner.These types of policies also
servea functional needbycommunicating to
participants and colleagues that there is a processin
placeand support from organizers should a violation
occur. The existence of these policiessignal to
employees, decision makers, candidates and the public
that the organizationisserious about the well-being of
its community membersand its workplace.
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Conclusion
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Oak Park Heights
Request forPlanning Commission Discussion/Action
Meeting Date October 25, 2022
Time Required: 5 Minutes
Agenda Item Title:Consider Policies to Mitigate City’s Heat Island Effect
Agenda Placement New Business
Originating Department/Requestor: Carly Johnson, Council Member
Requester’s Signature: ________________________________________
Action Requested:Consider Policies to Mitigate City’s Heat Island Effect
Background/Justification (Please indicate if any previous action has been taken or if other public bodies
have advised):
According to the Minnesota State Climatology Office, heat
waves are predicted to occur more often in the future. Heat
islands, like our City, even if a small area of land, can result
in temperature differences that are noticeable and when
there is a heat wave, can increase the risk of heat-related
illnesses. Given that our City is home to a large number of
individuals that are more susceptible to heat-related
illnesses, our City should consider adopting building code
amendments designed to reduce urban heat over time.
This could include removing or lowering parking space
requirements, increasing requirements for multi-tenant or large
commercial buildings to have eco-friendly roofing, and
requiring trees in parking lots. While our City is a Tree City, the
trees are not evenly spread out throughout the City, so spreading
out the trees and encouraging residents not to cut down trees can also assist in these efforts. These efforts will not
change the heat island effect immediately but will have long-term effects that can help reduce this effect and reduce
the risk of heat-related injuries. We could also encourage businesses to adopt these policies and to change over time.
Adopting such policies, like having more trees in parking lots, can beautify the City, which has added benefits of
attracting residents, improving resident mental health, and increase economic stability. It could also help our City
come closer to the 15-20-10 policy that would increase our City’s eligibility for grant programs.
To that end, the Planning Commission may be the best vehicle for our City to weigh possible policies and solutions
and make a recommendation to the Council. Would the City Council consider asking the Planning Commission
to discuss this matter an make such recommendation or possibly hold a Worksession with the Council at that
time?
Complete APA Report – “Planning for Urban Heat Resilience” can be found here:
https://www.planning.org/publications/report/9245695
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A Heat Map Spread Out
This photo illustrates that our City has a higher heat level than other surrounding cities in our area.
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A Close-Up Heat Map:
This map illustrates that a large portion of the hot spots are parking lots and large commercial spaces.
A Picture of Our City’s Tree Cover:
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