HomeMy WebLinkAbout03-14-2023 Worksession Packet
City of Oak Park Heights Worksession
Date:Tuesday, March 14, 2023
Time: 5:00pm
1.Call to Order
2.Update on Well #3
3.Code of Conduct
4.Roundtable:Goals 2023
5.Adjournment
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City of Oak Park Heights
14168 Oak Park Blvd. N Oak Park Heights, MN 55082 Phone (651) 439-4439 Fax (651) 439-0574
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March 9, 2023
MEMO
TO: Mayor and City Council Members
FROM: Eric Johnson, City Administrator
RE: Worksession – topics for agenda
The Worksession planned for 3/14/23 has the following slated:
Update on Well #3 – Please see the enclosed memofromLee Mann, City Engineer. He
will be present at the meeting to review and discuss.
Stemming from the City’s collaboration session, one remaining item the Council
discussedwas the development of a “Code of ”. Assistant City Administrator
provide amemo and documentation for discussion and review
..
In late 2022, the Council engaged the issue of use of City Letterhead. Staff did provide a
memo at the request of the City Council and that was provided some weeks back–
however it is attached again. Some edits to the currentPolicyare offeredfor Council
consideration ifit so desires.
Roundtable on other concepts for2023?
Other topics?– Dept. Heads will all be present.
Update on Bee Keeping Ordinance.
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To:Mayor and City Council, City From: Lee M. Mann, PE
Administrator Johnson, City of Oak City Engineer
Park Heights
File: 193801828 Date:March 9, 2023
Reference: Future Well #3 and City Water System Capacities
The City Council has requested an update regarding the City’s water system capacities, in particular the City’s
well (water supply) capacity. The City’s Water System Master Plan (WSMP) was last updated in 2018. The
water demands of the City continue to be similar in magnitude as indicated in the 2018 plan.
Existing System
Supply
The City’s water system is currently supplied by two Jordan Aquifer wells. Well #1 (drilled in 1967) is located
northeast of City Hall and has a pumping capacity of 1000 gallons per minute (GPM) or 1.44 million gallons
per day (MGD). Well #2 (drilled in 1975) is located just southwest of City Hall and has a capacity of 850 GPM
or 1.22 MGD. The two wells are approximately 900 feet apart.
Storage
Oak Park Heights water storage is supplied by two elevated water towers. One water tower is located
southwest of City Hall, with a storage capacity of 250,000 gallons (0.25MG). The second water tower is
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located at the northwest corner of Norell Avenue North and 58 Street North, with a storage capacity of
500,000 gallons (0.5MG).
Issues
The current maximum day demand for the City is approximately 1.63 MGD. According to the Met Council
growth projections referenced in the WSMP (which may be conservative), the 2030 maximum day demand
would be 1.79 MGD and the 2040 maximum day demand would be 1.93 MGD.
It is a recommended standard that the City’s supply facilities provide a firm capacity equal to the maximum
day demand*. Firm capacity is defined as the capacity of the City’s wells when the highest producing well is
out of service. Typically, this could occur during emergency or routine maintenance/repairs to that well. The
City’s firm capacity is 1.22 MGD (Well #2 running by itself), which is 0.41 MGD less than the current
maximum day demand of 1.63 MGD. Therefore, for the City to meet firm capacity standards, another well
needs to be added to the system. The addition of another 800 - 1000 gpm capacity well would result in an
increase in the City’s firm capacity to 2.37 - 2.66 MGD. If the King Plant redevelopment were to occur as
outlined in the King Plant Utility Feasibility Study, the City’s firm capacity would need to be 2.34 MGD, which
would be covered by the addition of this well.
The City’s total storage capacity is 750,000 gallons (0.75 MG). The standard capacity is between 30% of the
maximum day demand and the average day demand*, which in this case is 0.5 - 0.63 MG, so the City
currently has adequate storage capacity. Water storage does not contribute to firm capacity since storage
capacity provides fire flow. Not including the demands from potential redevelopment of the King Plant, the
City’s current storage capacity would just be sufficient for the 2040 demand. (0.58 – 0.74 MG needed). If the
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King Plant redevelopment were to occur as outlined in the King Plant Utility Feasibility Study, the storage
needed would be 0.70 – 0.90 MG, giving rise to the need for an additional 250,000 gallons (0.25 MG) of
storage, for a total of 1.0 MG of storage.
*As excerpted from the City’s WSMP:
For the majority of communities, the ideal combination of supply and storage is found when the
supply equals 100 percent of the maximum day demand. This is consistent with the
recommendations in both Recommended Standards for Water Works by Great Lakes Upper
Mississippi River Board and American Water Works Association Manual of Practice M32 -
Distribution Network Analysis for Water Utilities. The Oak Park Heights water system is not
currently capable of supplying the design maximum day demand of 1.6 MGD.
The amount of storage required in the water system is determined from water demands, fire
flow requirements, and operational needs. There are numerous ways to determine the required
water storage for a water system. Recommended Standards for Water Works recommends an
average day demand be provided by water storage. Large firefighting operations may require a
fire flow volume of 3,500 gpm for 3 hours or 630,000 gallons.
Options
Construct Well #3
In order to provide the City with a firm capacity covering the maximum day demand, an additional well should
rd
well (a distance from well 1 and well 2) is that it
be added to the system. Another benefit of having a 3
would be unlikely for all three wells be impacted by contamination at the same time. Following is a summary
of the steps/process/high level costs for adding a well to the City’s water system:
Identify 2 potential well sites
Site will need a 55-foot radius clear zone around well head (no sewer, no storm sewer etc.) and 55-
feet from edge of the well casing to the edge of the property line
Need to determine if any issues with the proximity of any neighboring wells, Lake Elmo TCE
(trichloroethylene) plume etc.
DNR will perform a construction analysis (impacts to any groundwater dependent natural resources
an impacts to other wells, both public or private)
Two-year process once site is approved
Apply for DNR appropriation permit amendment
Target 800 - 1000 gpm+ capacity
DNR will require well monitoring with the addition of Well #3
May or may not need to do a test well $130,000
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Design of well and pumphouse, construction eng, record plans $250,000 +/-
Well $800,000
Pumphouse $1,500,000 +/-
Generator $75 – $100,000
Budget with contingency $3,060,000
Other options?
Is incorporating the prison’s well in the City’s system an option? Can research, however, if it has
capacity that could help, may need booster pumps.
Can we make an existing well produce more? This may be challenging because of the proximity of
the two wells, however, this could be reviewed.
llon (0.25 MG) Storage Tank (future development driven)
Construct 250,000-ga
A 250,000-gallon water storage tank could cost $2 MM – 2.5 MM+ depending on site, water main extension
and land costs.
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City of Oak Park Heights
14168 Oak Park Blvd. N Oak Park Heights, MN 55082 Phone (651) 439-4439 Fax (651) 439-0574
12-9-22
MEMO
TO:Mayor and City Council Members
FROM:Eric Johnson, City Administrator
RE:Use of City Letterhead & related Policy of “ON USE OF CITY LETTERHEAD
AND REPRESENTATIVE ACTIONS BY CITY OFFICIALS”
It was commented at the 11/14/22 City Council meeting to interpret how the City’s Policy of “ …ON USE
OF CITY LETTERHEAD AND REPRESENTATIVE ACTIONS BY CITY OFFICIALS” applies to a recent
communication by Council Member Runk to Washington County related to an element on the County’s CIP
for 2023-2027. The full Policy is attached – for what it is worth here is some STAFF interpretation.
What was the History?
As it is important to recall why the policy exists… if I recall
the substantive purpose of this Policy stemmed fromtwo
facets both from more than a decade ago:
The former Mayor – flying to Wash. D.C.; to comment on
the then St. Croix River Crossing projectthat was under
review for suspending or amending the Sec 7a review
process to the Wild and Scenic Rivers act.At that
time…there was a concern by the balance of the City Council that his presence or comments
may imply or directly suggest a given position by the City Council as a whole.
In that same time period there was a concern by the balance of the City Council that there was
an expression of non-approved City Council positions to MNDOT staffby a City
Councilmember at various meetings.
So, based on this…the attached Policy was crafted and implemented with these above two issues
being addressed in Section 2.
The Policy as written also states a number of permissions and situations as to when or how one
may use City Letterhead, logos, etc. See Parts 1a through 1e.Not all parts must be applicable
for each instance.Section 1 makes a clear prohibition of the use of the City’s name, letterhead, logo and seal
except in specific circumstances being as approved by the City Council and/or being ceremonial or
congratulatory perspectives.
And, the specific LETTERHEAD as outlined in Policy 1.d can defined to be as shown to this memo; basically,
it is the form that Staff has used for decades. For a lack of something more specific, I would define it as the
Official Letterhead – and the logo and name are generally more or less obvious.
So, was there a specific violation of this Policy?
Read strictly, YES, it really did not meet any of the tests or parameters of the Policy.
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But….Was this the Council’s Intention?
Is this reading and capacity what the Council intended?The goal, as I recall was to
ensure personal positions of its elected officials are made clearly distinct from
positions of the City Council as a whole; And that when there is an official position
requested or expected, that such faithfully reflects the City Council’s desires. I
believe this was accomplishedin the POLICY..
However, I do not recall the intention of the Policy to unilaterally suggest that City
policy-makers could not offer written opinions that carry their official title or from
issuing its positions of its office. Perhaps this was an unintended consequence and
error. And, to be honest, I am not sure a policy can be created that does outlines
such restriction even if it was desired.
EveryEvery--day, elected officials day, elected officials – including city council members – use business cards
with the logo /title; use name tags, etc. And when they are out in public espouse
their own opinions of their office – or on camera, or in an EMAIL signature line,
letter toeditor, etc. Could we envision a governmental structure where there would be an attempt to prohibit
its elected officials from issuing their own opinions from the auspices of their elected officeor are prohibited
from being easily identified with that office to its voters? This was not the intention of the policythat I recall.
Like most (if not all) elected officials to a public office, many give statements of policy on a regular basis –
these can be oral or in writingand be pro/con of many issues. Those opinions carry the presumed voting
capacity and positions of such OFFICE – not the unelected individual. These positionscan be oral – such as
stated during a City Council meeting, or in the form of a letter to a party that outlines a position. As an
example, a City Councilmember may send a letter to a developer commenting on a prospective hearing or
outlining their position as a City Councilmember – as it is not the official City Council position.
In these examples, yes the person is speakingfrom the OFFICE of that duly elected position – it is a policy
stance.As another example of this, we all have received letters from State and Federal Representatives that
outline a position…each of these on their Official Letterhead for their Office. Local elected officials have the
same role and one could argue… duty.
Back to the Spirit of the Policy:
Thinking about Section 2and the \[possible\] spirit of the Policy, Council Member Runk used a format of City
Logo / Name similar to those of other elected officials – and not the explicit Official Letterhead of the City –
rather being from the “Office of Councilmember Mike Runk”. And, most importantly - made it abundantly
clear in his written expression that the positions taken were his and not that of the City. Lastly, Councilmember
Runk did supply a copy to the Office of the City Admin – which was supplied in weekly notes on 11/14/22.
Possibilities:
I am not sureany public body may (or should) seek tointentionallysubdue the use of an official title to express
an opinion that carries the weight of a specific office for such entity. If that were the case, no elected official
could send an email or letter that carries their titleand whom they represent. That said, the City’s policy that
requires the clear expression of an individual’s position is valid and should not be changed. But… the
Council might consider some edits to the Policy that do not put its elected officials in violation of a Policy
(which may be practically unenforceable) for issuing their own opinions from their Elective Officeand so that
aids the public in knowing who(m) is speaking.
Attached is some suggested edits to the Policy for some discussion / consideration at some point.
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CITY OF OAK PARK HEIGHTS
POLICY ON USE OF CITY LETTERHEAD AND
REPRESENTATIVE ACTIONS BY CITY OFFICIALS
Purpose: In order to To clarify protocols necessary to convey a succinct purpose and actions on the
part of the City Council as a collective deliberative body, the following policies shall be
implemented to ensure that communications to outside entities by public officials are wholly
consistent with City Council actions and positions
. , yet provide some reasonable latitude to express
personal positions.
A. Use of Letterhead
1. An elected official may use the City’s name, letterhead, logo, or seal only in
written correspondence when:
a. It is to be directed as representing the City of Oak Park Heights or the body as a
whole and only following a formal council action directing same.
n behalf of the City to respond to official inquiries as directed to the Office of
b. O
the Mayor and only with the prior consent of Council.
c. It provides routine correspondence considered largely ceremonial, community
based or philanthropic within established City Council actions and protocols.
d. This Policy will not prohibit the Mayor or Councilmembers from
using City letterhead and resources to write personal congratulatory
letters, personal (non-city) letters of recommendation, references,
endorsements, and such may be written by on City letterhead, with a
copy being provided to each councilmember through the office of the City
Administrator.
e.d. An elected official shall not utilize the City’s name, letterhead, logo, or seal
for the purpose of endorsing any political candidate, business, commercial
product, or service.
2. Elected officials shallrepresent the An elected official policies may use the City’s
logo, name, seal, or positions of letterhead with the addition of a clear modification
stating “From the Office of …” under the following parameters
a. In response to constituent inquiry and presenting the member’s individual stance
on a City-related issue.
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b.For ceremonial, community-based or philanthropiccommunications not
established through City Council, board action or protocol.
c. To write personal congratulatory letters, personal letters of recommendation or
references.
d. Presenting their individual opinions and positions in their official capacity but
when doing so shall explicitly preface their comments (written or oral) by
stating that they do not represent the position of the City of Oak Park Heights as a
whole nor give the inference that they do. It is further required that any use of City
Letterhead for such correspondence be further modified to state in its heading
“From the Office of…”; A copy of any such correspondence shall be provided to
each Councilmember through the office of the City Administrator.
e. At no point may such letterhead be used for purposes of political endorsement,
business, or commercial product.
B. City Council - Representations to Boards, Commissions, and Committees
Elected officials may be appointed by the City Council to represent the City at various
boards, commission, or committee committees and will do so to the best of their abilities
when designated as delegates for this purpose. At such meetings or events, the appointed
person(s) must represent the City official positions and/or policies.
2. When presenting their individual opinions and positions, officials shall explicitly
preface their comments by stating that they do not represent the position of the City of
Oak Park Heights, nor give the inference that they do.
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City of Oak Park Heights
14168 Oak Park Blvd. N Oak Park Heights, MN 55082 Phone (651) 439-4439 Fax (651) 439-0574
3/9/23
MEMO
TO: Mayor and City Council Members
FROM: Eric Johnson, City Administrator
RE: Apiary / Bee Keeping
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The Council is aware that a resident Mr. Mike Houde who resides at 14529 Upper 55approached the City
Council in February indicating if there is a possibility to consider the allowance of the keeping of bees in
the City. The City’s current rules 602.08 prohibit that as outlined in City Ordinance.
I dorecall that concerns for this
10 years ago+/- was that there
was a dispute between a
neighbor who cited that their
child was allergic to bees and
sought some prohibition prior to
any establishment of such un the
City – perhaps beyond the one
known the neighborhood.
Since that time, it appears that – like the keepingof chickens – perhaps due to COVID – there is some
desire for a “cottage” industry of these things..Many cities now allow chickens – including OPH that did
not 10 years ago. Perhaps Apiaries are the same?
Mr. Houde has supplied a letter and several examples of communities in the metro area that allow some
limitedbee keeping. In comparing these – including Stillwater’s – they substantivelyfollow the MODEL
ORDINACE as offered from the Minnesota Hobby Bee Keepers AssociationMN Hobby Beekeepers
(mnbeekeepers.com) – this website offers significant MN based data on the issue.
https://mnbeekeepers.com/wp-content/uploads/MHBA-Model-Ordinance-2018.pdf
While anecdotally, I have not personally heard of issues with this type of land –use as being wholly
incompatible with a residential nature in a low density setting. The City can require permittingand
limitations similar to chickensand is what other communities utilize.
Perhaps the City considers holding a publichearing on the concept ofit may be the next step?
Enclosures: 1. Letter from Mike Houde & Examples
2. Model Bee Keeping Ordinance
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