HomeMy WebLinkAbout05-09-2023 Council Packet
CITY OF OAK PARK HEIGHTS
CITY COUNCIL MEETING AGENDA
TUESDAY, MAY 9,2023AT6:00PM
CITY HALL COUNCIL CHAMBERS
6:00p.m.I.Call to Order/Pledge of Allegiance/Approval of Agenda
Estimated
times
6:00 p.m.II.Swearing inof Police Officer William Gustafson byJudge Galler
6:15p.m.III.Council/StaffReports
A.Mayor McComber
B.Councilmember Dougherty
C.CouncilmemberJohnson
D.Councilmember Liljegren
E.Councilmember Runk
F.Staff
Chief of Police
Assistant City Administrator/City Clerk(pg.3)
6:15p.m.IV.Visitors/Public Comment
This is an opportunity for the public to address the Council with questions or concerns on issuesthat are orare notpart of the regular
agenda (Please limitcomments to 3 minutes in length).
6:20p.m.V.Consent Agenda(Roll Call Vote)
A.ApproveBills & Investments
B.Approve City Council Minutes April 25, 2023(pg.5)
C.Waive the Statutory Tort Limits for City Liability Insuranceas offered by LMCIT
for 2023-2024(pg.9)
D.Accept Quote from Warning Lights to Paint Traffic Control Lines(pg.11)
E.ApproveChange Order for Mercury Electric for Light Retrofit Project(pg.19)
nd
F.Approve Amendment to Ordinance 1117 Adding No Parking Zone on 62Street
(pg.25)
6:20p.m.VI.PublicHearings
6:20p.m.VII.OldBusiness
6:20p.m.VIII.NewBusiness
A.Approve Agreement Authorizing Bike Event for Sunrise Notary on August 13,
2023(pg.31)
B.Well #3 Update and Next Steps(pg.49)
C.Police Recruitment Hiring Incentives (pg. 89)
6:30p.m.IX.OtherCouncil Itemsor Announcements
6:30p.m.X.Adjournment
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Oak Park Heights
Request for Council Action
th
Meeting Date May , 202
Time Required: 5 Minutes _____________________
Agenda Item Title: Approve Agreement Authorizing – Bike Event for Sunrise Rotary on
8/12
Agenda Placement New Business
Originating Department/Requestor Eric Johnson, City Administrator
Requester’s Signature
Action Requested Authorize the Sunrise Rotary Bike Ride Event – 202 – Subject to Final
Agreement.
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
The City has receiveda request from the SUNRISE ROTARY group thatwould like to hold a
th
bike ride event through the City on August 1, 202. This year, this event is hoped to take place
in the St. CroixValley– see the enclosed maps andis estimatedthat 00+ riders would take part
in the various loops. This event is not a race, but rather a participatory ride.
Mr. Rick Heidick from the Sunrise Rotary will be present at the 6 PM Meeting to offer more
information.
Attached isa draft agreement that should satisfy City concerns, includinggarbage clean-up,
emergency planning, rest-stops and rider safety. A requestforfunds of the standard $1,000
escrowand$500 impact fee will needto be paidpriortosigning by the CityofthePermit
Agreement.
Requested Action: Authorize eventto be held within the City and authorizestaff to work
with the applicant to finalize the Agreement subject tothe final terms and conditions as
may berequired by the Chief of Police and City Administrator
Page 31 of 92
BRIDGE THE VALLEY – Bike Rally
th
Sunday, August 13, 2023
Sponsored by: Stillwater Sunrise Rotary Club
Event info. For Oak Park Heights
Eric,
There are two routes that go through Oak Park Heights this year. The route maps for Oak Park Heights are
shown below. The routes go CCW from downtown Stillwater, going through north Stillwaterand eventually
connecting to the Gateway trail. Then goes back east through Lake Elmo and Oak Park Heights. The 25-mile
routethen links up with the new Crossing Bridge, going over the St. Croix where it links with the new Loop Trail
and comes back over the Lift Bridge into Stillwater, while the 45-mileroute splits with the 25 and goes south
before the river.
I do not envision that there is any need for police support from Oak Park Heights. We are working with
Washington County to address allthe major county road crossings. I also do not anticipate any road closings.
We believe that the roads chosen through Oak Park Heights are roads that bicyclists use frequently,and we
will be relying on our participants to remain safe and observe all traffic laws.
There are two rides using this same route this year. They are:
th
The 45-mileroute: Riders will be registering from 7-8 AM on Sunday, August 13. The riders will enterOak
Park Heightsapproximately 17miles from the start, soI would envision the riders to pass through OPH
between 8AM and noon.
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The 25-mileroute: Riders will beregistering from 8-9 AM on Sunday, August 13. These riders will also enter
Oak Park Heights approximately 17miles from the start, so I would envision the riders to pass through OPH
between 9AM and noon.
This is our thirdyear for the event, and we had492 riders total for the 2021event, and 564 for last year’s
event. We are hoping for some growth in participation this year andwould envision approximately 700riders
(or approx.20%increase) butare capping the ride at a maximum of1500. Last year (2022), the 25-milehad
166riders, and our 40-mileroute had 174riders. With a 20%increase, these estimated combined number of
riders for these two rides through OPH would beapprox.400 riders. Since the two ride starts are staggered, I
would envision the largest contingent of riders to be between 9AM to 11AM.
We are also planning to have a supported rest stop for participants at Cover Parkagain this year. The event
rest stop sub-committee has already contacted OPH Parks to reserve the facilities at Cover Park and coordinate
the use of the park on the day of the event.
All proceeds from this event go to the Stillwater Sunrise Rotary Club. Rotary is a service organization with over
1.2 millionmembers worldwide, and whose commitment is “service above self”. The proceeds from this event
go towards a number of local and international service projects.
Page 32 of 92
Please let me know if you need any other information for this event.
Thanks.
Rick Heidick
Stillwater Sunrise Rotary Club
Bridge the Valley – Bike Rally (co-lead)
artyhide@gmail.com
651-274-6351
25 MILE ROUTE DETAILS:
Full 25 mile Route Oak Park Heights segment of 25 mile route
Page 33 of 92
45 MILE ROUTE DETAILS:
Full 45 mile Route
Page 34 of 92
CITY OF OAK PARK HEIGHTS – STILLWATER SUNRISE ROTARY BICYLE RIDE
AGREEMENT – 2023
THIS AGREEMENT is made this _____ day of _______________, 2023 between the
CITY OF OAK PARK HEIGHTS, Washington County, Minnesota (“City”), and the
STILLWATER SUNRISE ROTARY CLUB, a non-profit corporation, hereafter referred to
“SUNRISE ROTARY”.
RECITALS
1. The City hereby authorizes SUNRISE ROTARY to route the “2023 Bridge the
Valley – Bike Rally” (“Ride”) through the city in order to foster and promote tourism/commerce
within the City and the St. Croix River Valley. The Ride route will be signed on August 12th, 2023
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and held on August 13, 2023
2. Ride Routes. (See Map – “Exhibit A”)
SUNRISE ROTARY shall provide all final route maps to the City not later thanAugust 1st, 2023.
No route deviations shall occur in the City without the prior approval of the Chief of Police.
3. Fees. SUNRISE ROTARY will pay to the City an impact fee of $500. This fee
and required escrow (see Section 8) shall be remitted to the City by August 1, 2023. If the amounts
are not received by August 1, 2023 the Ride will not be permitted to be run in the City and this
Agreement shall be void. The $500 impact fee may be reimbursed to SUNRISE ROTARY by the
sole discretion of the City Council if the Council determines that the SUNRISE ROTARY is a
benevolent, charitable organization whose purpose in conducting this event is to raise funds for
st
, 2023
charitable purposes. This reimbursement request must be made to the City prior to Dec 31
with documentation provided that such event meets the City defined criteria.
Rider/Traffic Control. Theidentified critical route intersections within the City of Oak Park
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Heights will be controlled by Sheriff Personnel or forces of the Sunrise Rotary. There shall be no
ty Police involved in the management or monitoring of the race route. In addition, homes on
Ci
the course shall receive a direct mailing from SUNRISE ROTARY, not later than August 1st,
2023 informing them of specific Ride times and will be given a direct “Rideline” number to reach
on Ride day; such number will be staffed from 6:30am through 5:00pm on the day of the event.
5. SignageRemo
val: All route signs will be removed by SUNRISE ROTARY no
later than 10:00pm. the day of the Ride.
6. Garbage and Rubbish Removal. All garbage and refuse generated by the Ride,
including that left by spectators, will be removed properly and disposed of by sundown on the day
of the Ride by SUNRISE ROTARY staff and volunteers. SUNRISE ROTARYwill be responsible
to reimburse the City for any subsequent cleaning determined to be necessary by the City as a
result of the Ride.
to
7. Insurance, Hold Harmless, and Indemnity. SUNRISE ROTARY agrees
indemnify and hold harmless the City with regard to any claims, causes of action or demands that
might be brought against the City arising out of the events authorized by this Agreement; and
further, SUNRISE ROTARYagrees to provide to the City evidence of insurance coverage of at
least $1,500,000 of combined single limits covering claims that might be brought against them that
arise out of the events authorized by this Agreement and to name the City as an additional insured
on their policy. This proof of insurance shall be provided to the City Administrator not later than
August 1st, 2023.
UNRISE ROTARYmust reimburse the City for all costs (if any)
8. City Costs. S
incurred by the City to allow such Ride, including but not limited to City Police Department, Public
Page 36 of 92
rks Department, Fire Department and as needed to safely conduct the Ride as agreed herein.
Wo
A refundable escrow deposit of $1,000.00 shall be made to the City by SUNRISE ROTARY no
later than August 1, 2023. This amount shall serve as a security to the City and shall be reimbursed
to SUNRISE ROTARY at such time SUNRISE ROTARY pays to the City all fees or costs incurred
by the City and/or penalties due. The City shall invoice SUNRISE ROTARY within 30 days of
the Ride for all City costs incurred for the Ride.
9. Term. The term of this Agreement is for six-months from the date of signing unless
terminated earlier by the City in its sole discretion for cause. In the period immediately following
the Ride, the City agrees to meet and confer with SUNRISE ROTARY, in order to evaluate the
impact of the Ride on the community. If the evaluation reveals a positive impact on the
community, the City agrees to consider subsequent contracts.
10. MNDOT / Washington County. This Agreement shall become immediately void
and SUNRISE ROTARY may not hold the Ride in the City unless and until it provides a copy of
its written permission / agreement document from both the State of Minnesota and Washington
County. Copies of these documents must be provided to the City not later than 4:00 pm August 1,
2023. Failure to provide these documents by such date and time will result in the automatic
revocation of this permit. Upon the receipt of these documents, these documents shall be affixed
to this Agreement as “Exhibit B”.
ilure on the part of SUNRISE ROTARY to comply with any specific
11. Penalties.Fa
or general provisions of this Agreement, including the providing of the required documents and
actions may result in the City implementing monetary penalties in the amount of $200.00 for each
violation and/or the City revocation of SUNRISE ROTARY’s permission to hold this Ride within
Page 37 of 92
City. The City will provide written notice to SUNRISE ROTARY for each violation and will
the
bill SUNRISE ROTARY for such violation, holding any escrow as security until payment is made
in full. The City may also conclude, through the decision of the Chief of Police that SUNRISE
ROTARY has not provided the required documentation and in the required timelines and the City
may then revoke the permission to hold the Ride within the City limits, as determined by the Chief
of Police. It remains SUNRISE ROTARY’s responsibility to provide the required documents in a
fashion wholly consistent with the dates stated in this Agreement.
12. Joint-Use. This Agreement does not provide SUNRISE ROTARY with sole
permission to utilize the City streetsand right-of-ways along the approved route. SUNRISE
ROTARY and its event participants are obligated to use extreme caution while participating and
executing this event. Unless explicitly stated herein, no authority is granted to SUNRISE
ROTARY to preclude any other use of public thoroughfares by the traveling public.
rgency Operations Plan. SUNRISE ROTARY shall have a written Emergency
13. Eme
Operations Plan and shall be provided to the City not later than August 1st, 2023. Failure to provide
the City with a reasonable and professional Emergency Operations plan shall result in the City not
permitting the ride to move through the City. The Emergency Operations Plan shall be affixed here
to as “Exhibit C.”
14. The City makes no warranty that the route and/or roads selected by SUNRISE
ROTARY are in a condition that best suits this planned event. The City maintains its roadways
consistent with the minimum standards as required by law. The use of all such roadways is non-
exclusive and all riders shall obey all traffic laws. SUNRISE ROTARY is obligated to address
Page 38 of 92
y roadway conditions that it may deem unsafe for its riders and correct such deficient or re-route
an
its riders to a safe alternative.
IN WITNESS WHEREOF, the parties have set their hands effective the day and year first
written above.
SUNRISE ROTARY City of Oak Park Heights
By By_________________________________
Rick HeidickMary McComber, Its Mayor
Stillwater Rotary Club – President-Elect
Bridge the Valley-Bike Rally - Chair ATTEST:
By_________________________________
Eric Johnson, Its City Administrator
Page 39 of 92
Exhibit A:
ROUTE MAPS
Page 40 of 92
Exhibit B:
MNDOT (STATE) / Washington County Approvals
st
MnDOT: Being finalized and will be forwarded separately prior to August 1, 2023
Washington County: Completed, approved permit is to be attached separately
City of Stillwater: Completed, signed contract is to be attached separately
Page 41 of 92
EVENTS PERMIT APPLICATION
216treet, Stillwater, MN 55082
Telephone: 651- Fax: 651-
OfficeUseOnly
Incompleteapplicationsorapplicationsreceivedafterdeadlinewillnotbe
accepted.SeeEventInstructionsforapplicationdeadlineandfees.
DateApplicationReceived________________
506034
Type:EventSpecialEventEventw/Contract
DateofApplication:_____________________________
EventInformation
Title/NameofEvent
Csjehf!uif!Wbmmfz!.!Cjlf!Sbmmz
90240346;11!bn:;11!bn
EventDate/Time:Setup:Date____________________________Time__________to__________
8;11!bn5;11!qn
9024034
ActualEvent:
Date____________________________Time__________to__________
90240345;11!qn7;11!qn
Cleanup:Date____________________________Time__________to__________
(Eventsafter10:00p.m.requireavariancefromCityCouncil)
Location(Address)ofEvent:
OpsuiMpxfmmQbsl-DiftuovuTu/Qmb{b-boeQbsljohMput5boe6
(IfinLowellParkpleasespecifynorthorsouthLowellpark)
DescriptionofEvent(pleasebespecificthisinformationwillbeusedtopromotetheeventontheCityofStillwaterwebsite):
4seBoovbmSpubszCjdzdmfSbmmz.Nvmujqmfcjlfspvuft-bmmtubsujohboegjojtijohbuuiffoepguifMjguCsjehfjoTujmmxbufs/Spvuft
jodmvef;21njmf#gbnjmzspvuf-b36njmf#gvo#spvuf-56boe76njmf#dibmmfohf#spvuft-boeb86njmf#hsbwfm#spvuf/Bmmsjeft
ibwfTu/DspjysjwfsdspttjohtboespvuftjoNjooftpubboeXjtdpotjo/Bgufsuifsjef-bmmqbsujdjqboutxjmmcfbcmfupqbsluifjs
cjlftjobtfdvsf#dpssbm#boefokpzbgufssjefusfbut-gppe-boemjwffoufsubjonfoujoOpsuiMpxfmmqbsl/Uijtfwfoujtgpsbmmbhft
boemfwfmtpgfyqfsjfodf.xjuitpnfuijohgpsfwfszpof/
EstimatedAttendance(participantsandspectators):
611.2111
ApplicantInformation(Person/GroupResponsible)
SponsoringOrganizationName:
Tujmmxbufs!Tvosjtf!Spubsz!Dmvc
MailingAddress:
Q/P/Cpy536
City,State,ZipCode:
Tujmmxbufs-NO66193
PrimaryContact/ApplicantName:
Sjdl!Ifjejdl
PhoneNumber:Fax:CellPhone:
762.385.7462762.385.7462
EmailAddress:
bsuzijefAhnbjm/dpn
WebsiteAddress:
csjehfuifwbmmfz/psh
Nameofcontactpersonduringevent:CellPhone:
Sjdl!Ifjejdl
762.385.7462
Alternatecontactduringevent:CellPhone:
Lsjt!Cpxejudi
723.496.5:72
Refermediaorcitizensinquiresto:Phone:
Sjdl!Ifjejdl
762.385.7462
Page 42 of 92
Asiteplanismandatoryforallevents.Pleaseprovideamapofthesitelayout.Includeanytables,stages,tents,
SitePlan:
fencing,portablerestrooms,vendorbooths,trashcontainers,etc.Ifeventinvolvesaparade,raceorwalk,
pleaseattacharoutemaphighlightingroute.Includereststopstations,crossings,signageandindicateroute
directionwitharrows.
EventFeatures
4-!bqqspy/!5(!y!31(
Willanysigns/bannersbeputupNumberandsize:
NoYes
Insurancecertificatefromrentalvendorisrequired
Willtherebeanyinflatables?
NoYes
Feesforelectricitymay
mjwf!cboet!jo!O/!Mpxfmm!Qbsl
Willtherebeentertainment?Whattype:
NoYes
applyseeInstructions
gspn!22!bn!up!5!qn
Willsoundamplificationbeused?HoursandType:
NoYes
optubhf-cvuuifsfxjmmcf21(y21(
Willastageortent(s)besetup?Dimensions:
NoYes
#tqpotps#ufout-boe31(y31(ufout)3*
Willtherebetemporaryfencing?
NoYes
Howmany
Feesforelectricitymay
3.4gppewfoepst-2
Willmerchandise/fooditemsbesold?
NoYes
applyseeInstructions
vendorsexpected:
cffswfoeps
ContactWashingtonCountyHealthDepartment,6514306655
Willfoodbepreparedonsite?
NoYes
ContactStillwaterFireDepartment,3514950
Willcookingoperationsbeconducted?
NoYes
SeeAlcoholRegulationsintheInstructions
Willalcoholbeservedbutnotsold?
NoYes
SeeAlcoholRegulationsintheInstructions
Willalcoholbesold?
NoYes
Permitrequired,contactStillwaterFireDepartment,6513514950
Willtherebeafireworksdisplay?
NoYes
Describepowerneedsandlocationofpowersource.
Uisffnbjompdbujpotgpsqptfsoffet;2*BuuiffoepgQbsljohMpu$5-qpxfsgpsdpnqvufstvtfegpssfhjtusbujpo-tpvoe
tqfblfst-boesfgsjhfsbujpoefwjdf/3*BuuifopsuifoepgQbsljohMpu$6boeOpsuiMpxfmmQbslgpsbcffswfoepsboevqup4
gppewfoepst/4*BuuiftubhfjoOMpxfmmQbslgpsmjwffoufsubjonfou
Describelevelofadvertisement(ie,radio,flyers,ads,tv,pressrelease).A ttachsampleifavailable
QsjoubetjoUDCD-TjmfouTqpsut-boeNOUsbjmt/NvmujqmfGbdfcppeboeJotubhsbnqptutboebet-Ofyueppsqptujoht-dbmfoebs
qptujohtgpsFyqmpsfNOboeEjtdpwfsTujmmxbufs-nvmujqmfiboepvugmzfst-tjhocpbsetbmpohdjuzcjlfusbjmt-boeqpttjcmfUWboe
ofxtqbqfsfyqptvsf
CityServices(Afterreviewingtheeventapplication,Cityservicesmayberequried fortheevent.)
Willevent use,closeorblock anyofthefollowing:Ifyes specifylocation onsitemap.
7!bn
9024034
CityStreetsorRightofwayStart/EndTime:Date:
NoYes
8bn!.!5qn
9024034
CitySidewalksorTrailsStart/EndTime:Date:
NoYes
7bn!.!6qn
9024034
PublicParkingLotsorSpacesStart/EndTime:Date:
NoYes
Feesmayapply
Willeventneedbarricade(s)?Numberneeded:
4
NoYes
seeInstructions
Feesmayapply
Willextrapicnictablesbeneeded?Numberneeded:
NoYes 21!.!31
seeInstructions
Page 43 of 92
Feesmayapply
Willportablerestroomsbeneeded?Numberneeded:
NoYes
8.9
seeInstructions
Feesmayapply
Willextratrashreceptaclesbeneeded?Numberneeded:21
NoYes
seeInstructions
Describetrashremovalandcleanupplanduringandafterevent:
WpmvouffstxjmmqpmjdfuiffoujsfOpsuiMpxfmmQbslbsfbboesfnpwfusbtiboeusbticbht
ContactStillwaterPoliceDepartmentforassistance,6513514900
Willeventneedtrafficcontrol?
NoYes
Describecrowdcontrolproceduretoensurethesafetyofparticipantsandspectators:
SpubszwpmvouffstxjmmcfnbobhjohbmmspvuftubsutboegjojtiftboebmmqbsujdjqbounpwfnfoubmpohDiftuovuTusffuboeOpsui
MpxfmmQbsl
FeesmayapplyseeInstructions
Will"NoParkingSigns"beneeded?
5
NoYesNumberneeded:
Showlocation(s)onsitemap
Ifeventisovernight,securitywillberequired.
Willeventneedsecurity?
NoYes
Ifusingprivatesecruity,listSecurityCompanyandContactInformation:
o0b
ContactLakeviewEMS,6514304621
WilleventneedEMSservices?
NoYes
Describeplanstoprovidefirstaid,ifneeded:
XfibwfFNTwpmvouffsttubujpofejouifsfhjtusbujpobsfbgpsuiffoujsffwfouboexjmmcfpo.dbmmgpsusbwfmjohpvupoupuif
spvuftgpspuifsfnfshfodzoffet
Describetheemergencyactionplanifsevereweathershouldarise:
Uiffwfouxjmmcfifmexifufsisbjopstijof/Xfbuifsqsfejdujpotxjmmcfnpojupsfedmptfmzboebozjodmfnfouxfbuifs
boujdjqbufeevsjohuiffwfouxjmmibwfftujnbufesjtltupqbsujdjqboutefgjofeboebqqspqsjbufnbobhfnfoupguifdpvstfboe
npojupsjohpguifqbsujdjqboutxjmmcfepofczuiffwfouejsfdupst/
Listanyotherpertinentinformation:
Thesponsor(s)ofthiseventherebyagreestosavetheCity,itsagents,officialsandemployeesharmlessfromandagainstalldamagesto
personsorproperty,allexpensesandotherliabilitythatmayresultfromthisactivity.Dependingonthesizeofandscopeoftheeventa
"CertificateofInsurance"mayberequired.Ifinsuranceisrequired,thepolicymustbekeptinforceduringtheeventofatleastthe
statutorylimitsformunicipalitiescoveringclaimsthatmightbebroughtagainsttheeventthatariseoutoftheeventsauthorizedandto
nametheCityasanadditionalinsuredontheirpolicy"astheirinterestmayappear."Asthesponsororauthorizedrepresentative,Icertify
thattheinformationprovidedistruetothebestofmyknowledgeandagreetopaythepermitfeeforthiseventbaseduponthe
informationprovidedinthisapplication.Irealizemysubmittalofthisapplicationrequestconstitutesacontractbetweenmyselfandthe
CityofStillwaterandisareleaseofLiability.
SignatureofApplicantorAuthorizedAgentDate
Page 44 of 92
Exhibit C:
Emergency Operations Plan
Page 45 of 92
BRIDGE THE VALLEY – Bike Rally
th
Sunday, August 13, 2023
Sponsored by: Stillwater Sunrise Rotary Club
Event Emergency Plan
The Bridge the Valley – Bike Rally will have fiveroutes that all start and finish in downtown Stillwater, at the
end of the lift bridge. This is our thirdyear for the event. In 2021, we had 492 participants and last yearwe
had 564. We are hoping for approximately a 20%increase, which would target the number of participants at
about 700, but there is the potential for more and we are capping the ride with a maximum of 1500 total
registered riders
Every county and municipality where this ride will passthroughwill be notified, and each county and
municipality will submit the event plans and routes to their police, fire, and emergency personnel.
We are working with Washington County to address allthe major county road crossings. Last year, the
Washington County Sheriff’s departmenthad determined a numberroad crossing that constitute some degree
of risk to the event participants due to crossings of busy roads. Otherroads with trail crossings had been
designated as needed an event volunteer to be at the crossing and assure that the event participants are
stopping and crossing the roads safely. We will follow the same methodology this year and work in
conjunction with the Washington County Sheriff’s department to assure management at all road crossings with
a higher degree ofsafety risk.
As we did last year, we will also review the event with Lakeview Hospital and Washington County EMS. There
will be six emergency vehicles stationed around the event:
2 at the Stillwater downtown hub
2 at the Wisconsin Blue Star Trailhead site
1 in North St. Paul
1 to be a floater and be positioned wherever necessary
We will also have designated as route “sweepers”. These individuals will be in cars/trucks/vanstraversing the
event routes and will stop and address any event participant who needs assistance or is in distress.
Emergent Management Plan – Day of Event
All riders will be instructed to call 911 if they are in distress – from anywhere they are on any of the
courses.
Washington County (MN) and St. Croix County (WI) are on alert with resources available.
Emergency vehicles are strategically stationed around the routes.
Page 46 of 92
A mobile phone number of an Event Team person will be provided to all participants to call if they
have any issues on the routes. This point person then will immediately connect the participant to the
appropriate resource.
Event volunteer “sweepers” will be traversing the routes and respond in the case of any rider that they
see is in distress. The sweepers will not administer medical aid but can call emergency for the rider or
carry the rider and bike to the appropriate location.
Sheriff’s Deputies and event volunteers stationed at the intersections and trail crossings that pose the
most safety risk for the participants.
Please let me know if you need any other information for this event.
Thanks.
Rick
Rick Heidick
Stillwater Sunrise Rotary Club
Bridge the Valley – Bike Rally (co-lead)
artyhide@gmail.com
651-274-6351
Page 47 of 92
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Page 48 of 92
Oak Park Heights
Request for Council Action
th
Meeting Date May 9, 2023
Time Required: 10 Minutes _____________________
Agenda Item Title:Well #3- Update and Next Steps
Agenda Placement New Business
Originating Department/Requestor Eric Johnson, City Administrator
Requester’s Signature:
___________________________________________________
Action Requested Discussion, Possible Action
PLEASE SEE THE ATTACHED MEMO& RELATED DOCS.
Page 49 of 92
5/5/23
MEMO
FROM: Eric Johnson, City Administrator
TO: Mayor and City Council Members
RE: Well #3 – Update and Actions
At a Worksession held this past March, Council discussed the desire to move forward with the concepts of siting
and advancing Well #3. Staff has provided a preliminary report at that meeting and is again attached – DATED
th
March 9. Since that time, STAFF has worked with the City Engineer to develop next steps including:
1.Development and Submission of Application to be on the 2024 Drinking Water Revolving Fund Project Priority
nd
List - ENCLOSED Dated May 2 2023.
2.Developed a Proposal for Design and Bidding for Well #3 (Not including Construction Mgmt.) and its related
th
schedule.- ENCLOSED Dated May 4, 2023.
Next Steps:
At this time, if the Council would desire to move forward to see the well active in the next 24 months, the
advancement of the DESIGN AND BIDDING is critical and necessary.Please note there are two timelines that
will be discussed – with SCHEDULE B allowing at least one legislativecycle to pass and allows the City to
pursue bond funds.
Funding
The City has submitted its materials to the Dept. of Health to get on the State Project Priority List and which is
required to then submit for future funding (loans, possiblegrants) In addition, Staff has worked with STANTEC
Public Works and Economic
to communicate with the Federal EDA to determine if a program entitled “
which may be viable for the City – which it appears OPH qualifies as it is
Adjustment Assistance Programs”
a Coal-transitioning community.The fee is $57,500 and is not inexpensive – but STAFF will monitor it to cease
any work should it not prove initially viable. Some of the work will likely be adaptable for other applications.
The exact make-up of any final funding is not known, but likely would simply be a loan/debt financing
mechanism if other sources did not pan-out.
POSSIBLE Actions:
1.Authorize Staff to enter into an Agreement with STANTEC for Design and Bidding Services for Well #3 –
NTE Fee $149,400. Funding Source: Water Connection Account and which has balance of $830,785.00
2.Authorize Staff to enter into an Agreement with STANTECfor grant writing services related to the EDA
Funding Opportunity - NTE. Fee of $57,500. Funding Source: Water Connection Account and which has
balance of $830,785.00.
ENCLOSURES
th
March 9, 2023 Preliminary Report - Feasibilities
nd
May 2, 2023 - 2024 Drinking Water Project Priority Application
th
May 4, 2023 Proposal for Design and Bidding – WELL #3
th
May 4, 2023 Proposal for Grant Services – EDA Funding. (incl. Grant Information)
Page 50 of 92
To:Mayor and City Council, City From: Lee M. Mann, PE
Administrator Johnson, City of Oak City Engineer
Park Heights
File: 193801828 Date:March 9, 2023
Reference: Future Well #3 and City Water System Capacities
The City Council has requested an update regarding the City’s water system capacities, in particular the City’s
well (water supply) capacity. The City’s Water System Master Plan (WSMP) was last updated in 2018. The
water demands of the City continue to be similar in magnitude as indicated in the 2018 plan.
Existing System
Supply
The City’s water system is currently supplied by two Jordan Aquifer wells. Well #1 (drilled in 1967) is located
northeast of City Hall and has a pumping capacity of 1000 gallons per minute (GPM) or 1.44 million gallons
per day (MGD). Well #2 (drilled in 1975) is located just southwest of City Hall and has a capacity of 850 GPM
or 1.22 MGD. The two wells are approximately 900 feet apart.
Storage
Oak Park Heights water storage is supplied by two elevated water towers. One water tower is located
southwest of City Hall, with a storage capacity of 250,000 gallons (0.25MG). The second water tower is
th
located at the northwest corner of Norell Avenue North and 58 Street North, with a storage capacity of
500,000 gallons (0.5MG).
Issues
The current maximum day demand for the City is approximately 1.63 MGD. According to the Met Council
growth projections referenced in the WSMP (which may be conservative), the 2030 maximum day demand
would be 1.79 MGD and the 2040 maximum day demand would be 1.93 MGD.
It is a recommended standard that the City’s supply facilities provide a firm capacity equal to the maximum
day demand*. Firm capacity is defined as the capacity of the City’s wells when the highest producing well is
out of service. Typically, this could occur during emergency or routine maintenance/repairs to that well. The
City’s firm capacity is 1.22 MGD (Well #2 running by itself), which is 0.41 MGD less than the current
maximum day demand of 1.63 MGD. Therefore, for the City to meet firm capacity standards, another well
needs to be added to the system. The addition of another 800 - 1000 gpm capacity well would result in an
increase in the City’s firm capacity to 2.37 - 2.66 MGD. If the King Plant redevelopment were to occur as
outlined in the King Plant Utility Feasibility Study, the City’s firm capacity would need to be 2.34 MGD, which
would be covered by the addition of this well.
The City’s total storage capacity is 750,000 gallons (0.75 MG). The standard capacity is between 30% of the
maximum day demand and the average day demand*, which in this case is 0.5 - 0.63 MG, so the City
currently has adequate storage capacity. Water storage does not contribute to firm capacity since storage
capacity provides fire flow. Not including the demands from potential redevelopment of the King Plant, the
City’s current storage capacity would just be sufficient for the 2040 demand. (0.58 – 0.74 MG needed). If the
Page 51 of 92
King Plant redevelopment were to occur as outlined in the King Plant Utility Feasibility Study, the storage
needed would be 0.70 – 0.90 MG, giving rise to the need for an additional 250,000 gallons (0.25 MG) of
storage, for a total of 1.0 MG of storage.
*As excerpted from the City’s WSMP:
For the majority of communities, the ideal combination of supply and storage is found when the
supply equals 100 percent of the maximum day demand. This is consistent with the
recommendations in both Recommended Standards for Water Works by Great Lakes Upper
Mississippi River Board and American Water Works Association Manual of Practice M32 -
Distribution Network Analysis for Water Utilities. The Oak Park Heights water system is not
currently capable of supplying the design maximum day demand of 1.6 MGD.
The amount of storage required in the water system is determined from water demands, fire
flow requirements, and operational needs. There are numerous ways to determine the required
water storage for a water system. Recommended Standards for Water Works recommends an
average day demand be provided by water storage. Large firefighting operations may require a
fire flow volume of 3,500 gpm for 3 hours or 630,000 gallons.
Options
Construct Well #3
In order to provide the City with a firm capacity covering the maximum day demand, an additional well should
rd
well (a distance from well 1 and well 2) is that it
be added to the system. Another benefit of having a 3
would be unlikely for all three wells be impacted by contamination at the same time. Following is a summary
of the steps/process/high level costs for adding a well to the City’s water system:
Identify 2 potential well sites
Site will need a 55-foot radius clear zone around well head (no sewer, no storm sewer etc.) and 55-
feet from edge of the well casing to the edge of the property line
Need to determine if any issues with the proximity of any neighboring wells, Lake Elmo TCE
(trichloroethylene) plume etc.
DNR will perform a construction analysis (impacts to any groundwater dependent natural resources
an impacts to other wells, both public or private)
Two-year process once site is approved
Apply for DNR appropriation permit amendment
Target 800 - 1000 gpm+ capacity
DNR will require well monitoring with the addition of Well #3
May or may not need to do a test well $130,000
Page 52 of 92
Design of well and pumphouse, construction eng, record plans $250,000 +/-
Well $800,000
Pumphouse $1,500,000 +/-
Generator $75 – $100,000
Budget with contingency $3,060,000
Other options?
Is incorporating the prison’s well in the City’s system an option? Can research, however, if it has
capacity that could help, may need booster pumps.
Can we make an existing well produce more? This may be challenging because of the proximity of
the two wells, however, this could be reviewed.
on (0.25 MG) Storage Tank (future development driven)
Construct 250,000-gall
A 250,000-gallon water storage tank could cost $2 MM – 2.5 MM+ depending on site, water main extension
and land costs.
Page 53 of 92
May 2, 2023
Chad Kolstad
Minnesota Department of Health
DWRF Program
P.O. Box 64975
St. Paul, MN 55164-0975
Dear Mr. Kolstad:
Enclosed is the City of Oak Park Heightsproposal to place the Well #3 and Pumphouse project
on the fiscal year 2024 Drinking Water Revolving Fund Project Priority List.
Thank you for your consideration.
Sincerely,
Mary McComber
Mayor
Enclosures – Application
Cc: Lee Mann, Stantec Consulting Services Inc.
Page 54 of 92
PROJECT PRIORITY LIST
GENERAL INFORMATION
Project Owner
City of Oak Park Heights
Project Name
Well #3 and Pumphouse
Contacts
City Representative Proposal Writer
Eric Johnson, City Administrator Lee Mann, PE
City of Oak Park Heights Stantec Consulting Services Inc.
14168 Oak Park Boulevard North 2080 Wooddale Drive, Suite 100
Oak Park Heights, MN 55082 Woodbury, MN 55125
651-439-4439 612-712-2085
eajohnson@cityofoakparkheights.com lee.mann@stantec.com
Community Statistics and Population
Oak Park Heights is located in Washington County, Minnesota. Oak Park Heights was incorporated from
a village to a city in 1959.
Current Population: 4,830 (Metropolitan Council 2021 Population Data)
Current Housing Units: 2,257 (Metropolitan Council 2021 Housing Data)
Projected 2030 Population: 5,300
Median Household Income: $80,968 (American Community Survey, 2021)
SYSTEM DESCRIPTION
General
The public water system consists of two municipal wells, two elevated storage tanks and a distribution
system that serves all the properties within the City limits except 1 home and 1 business that have private
wells.
The current observed average water use has been approximately 600,000 gallons per day and the
projected maximum day demand is 1.63 MGD (million gallons per day). Generally, maximum daily
Page 55 of 92
usages take place in the height of the summer and can be attributed to system flushing and irrigation and
takes into account the potential for fire demand. All service connections are metered.
Supply
The City’s water system is currently supplied by two Jordan Aquifer wells. Well #1 (drilled in 1967) is
located northeast of City Hall and has a pumping capacity of 1000 gallons per minute (GPM) or 1.44
million gallons per day (MGD). Well #2 (drilled in 1975) is located just southwest of City Hall and has a
capacity of 850 GPM or 1.22 MGD. The two wells are approximately 900 feet apart. Both wells currently
meet the primary drinking water standards.
Table 1: Well Information
Well Constructed DepthCapacityStatus
2087941967310 1,000 gpm Active
1122051975290 850 gpmActive
Treatment
Treatment of the drinking water supply takes place at the wells. Chemical treatment consists of Chlorine
and Fluoride.
Storage
Oak Park Heights water storage is supplied by two elevated water towers. One water tower is located
southwest of City Hall, with a storage capacity of 250,000 gallons (0.25MG). The second water tower is
th
located at the northwest corner of Norell Avenue North and 58 Street North, with a storage capacity of
500,000 gallons (0.5MG).
Table 2: Existing Water Storage
TankLocation CapacityHigh Water LevelHead Range
City Hall TowerOak Park Blvd N.0.25 MG1,084 ft32.5 ft
th
West Tower 58 Street North0.5 MG 1,084 ft38.0 ft
Distribution
The distribution system consists of trunk water mains (primarily 10 inches or larger in diameter), lateral
water mains (6-inch and 8-inch diameter), service pipes, valves, hydrants, and all appurtenances to
convey water from the supply sources and storage reservoirs to the point of demand.
The modeled water distribution system contains approximately 6.4 miles of trunk water main ranging in
diameter from 10 inches to 16 inches out of a total of approximately 28.6 miles of total water main. Due to
the large variations in ground elevation in the City of Oak Park Heights, the water system operates four
pressure zones to provide adequate water system pressures to all customers.
Page 56 of 92
NEED FOR IMPROVEMENT
Supply
The current projected maximum day demand for the City is approximately 1.63 MGD. According to the
Met Council growth projections, the 2030 maximum day demand would be 1.79 MGD and the 2040
maximum day demand would be 1.93 MGD.
The City’s supply facilities need to provide a firm capacity equal to the maximum day demand.* Firm
capacity is defined as the capacity of the City’s wells when the highest-producing well is out of service.
The City’s current firm capacity is 1.22 MGD (Well #2 running by itself), which is 0.41 MGD less than the
current projected maximum day demand of 1.63 MGD. Therefore, for the City to meet firm capacity
standards, another well needs to be added to the system. The addition of another 800-1000gpm
capacity well would result in an increase in the City’s firm capacity to 2.37 - 2.66 MGD.
*Recommended Standards for Water Works by Great Lakes UpperMississippi River Board and American
Water Works Association Manual of Practice M32 - Distribution Network Analysis for Water Utilities.
ALTERNATIVES
Supply
The following alternatives were considered for the supply system:
1. Increase capacity of existing wells. The City considered whether it might be feasible to make
the existing wells produce more. This option is unlikely to succeed due to the proximity of the two
wells (approximately 900-feet). Any attempt to increase pumping rate of either well would likely
result in well interference that would run counter to the goal of increasing yields.
2. Construct Well #3 and Pumphouse. This project would increase the City’s firm capacity to the
standard level.
3. Do nothing. As such, the City would not be able to meet firm capacity for its water supply
system.
ALTERNATIVE SELECTED
Construct Well #3 and Pumphouse to ensure that the City can meet firm capacity standards.
Page 57 of 92
COST SUMMARY
SUPPLY
Well #3 and Pumphouse Project
Description Cost
Construction Cost $2,400,000
Engineering, Admin, Finance (20%) $480,000
Contingency (10%) $240,000
Total $3,120,000
PROJECT SCHEDULE
SUPPLY
Engineering Plans and Specifications: August 2023
Project out to Bid: September-October 2023
Award Contract: October 2023
Begin Construction: January 2024
Final Completion: November 2025
WATER SUPPLY PLAN
A water supply plan was submitted to the Minnesota Department of Natural Resources in November of
2016. The plan was approved in February 2018.
PROJECT MAP
A City map is attached showing the locations of the existing wells and potential well sites. The water
towers are also noted.
Page 58 of 92
LEGEND
WATER SYSTEM FACILITY
ELEVATED WATER TOWER
U
T
W
SUPPLY WELL
!
b
PRESSURE REDUCING VALVE
WATER MAIN DIAMETER
6 INCH
8 INCH
10 INCH
12 INCH
PRV
b
16 INCH
BASE MAPPING
PARCELS
CITY LIMITS
b
PRV
b
Well #3 - Possible Site 1
PRV
b
PRV
b
PRV
WELL 2
W
!
WEST
CITY HALL
TOWER
TOWER
TU
W
WELL 1
TU!
0¼½
MILE
³
Page 59 of 92
May 4, 2023
Attention: Mr. Eric Johnson, City Administrator
City of Oak Park Heights
14168 Oak Park Blvd. N.
Oak Park Heights, MN 55082
Reference: Well and Pump Facility No. 3
Dear Mr. Johnson:
The following proposal outlines Stantec’s approach to providing engineering and construction services for
Well and Pump Facility No. 3 for the City of Oak Park Heights. Stantec is familiar with your infrastructure
and will approach this project efficiently. It is anticipated that the well facility will be fully operational on or
before November 30, 2025.
The total estimated hourly not-to-exceed (without prior authorization) fee for the design and bidding is
$149,400, including expenses. Task descriptions and a fee summary are provided below.
Work Plan
The following list of work is based on our understanding of the required scope.
Task 1 Preliminary Work and Preliminary Report Submittal.
Stantec will prepare a Preliminary Report that contains evaluation, drawings and exhibits, costs, funding
sources, and recommendations including the following items:
Location, description, and analysis of the potential well site.
Hydrogeologic Services, including analysis of aquifer performance data to determine aquifer yield
and potential well interference.
Water quality testing and data review, including tests for PFAS contaminants will be specified to be
obtained by the Well contractor.
Description of the proposed well, pumping facility, pump house, and anticipated water distribution
system connections. Exhibits and/or drawings of the proposed pump house design will also be
included.
A list of required permits and timeline for permit submittals.
An opinion of probable construction costs for major elements of the project.
A detailed project schedule including necessary public/neighborhood meetings.
Project recommendations.
Page 60 of 92
Task 2: Preliminary Plans.
Stantec will prepare preliminary plans for City staff review and approval. The preliminary plans shall include
the following items:
Well design and location plan.
Civil engineering plan including site demolition/modifications, grading, surface drainage, public and
private utilities, access, survey controls, water distribution system connections, erosion control, and
management and containment of well drilling slurry and water discharges.
Architectural plan associated with pump house design and construction with exterior design to
assimilate into the neighborhood or nearby development, including all landscape items and buffer
areas, if needed. The Well 3 site selection process will be based on reviewing up to three possible
sites as previously discussed with city staff. It is anticipated the pump house will be similar to
typical pumping facility designs Stantec has previously designed for nearby communities and may
include some minor product color modifications (and the like) to match nearby facilities.
Water treatment plan (provided at the wellhead/pumping facility). Design of a treatment facility is
not included in this proposal. During site selection, space limitations for each site will be reviewed
to allow for the design and construction of a future water treatment facility.
Structural plan.
Mechanical and electrical plan, including pump house and site lighting.
Instrumentation and controls plan, including connection with the cities computer software program
(SCADA) to manage and control the water pumping, storage, and distribution system.
Participation in two public meetings if required.
Refine opinion of probable construction costs based on preliminary drawings.
Stantec anticipates 30 drawings will be required for the final plan set.
Task 3: Final Plans, Specifications, Final Estimate and Bidding Documents.
Stantec will be responsible for all bid documents and bid administration activities for two (2) bid events (well
and pumphouse, bid separately at the same time). This will be a publicly bid project. These items include
the following:
Produce up to 10 copies of each set of plans and specifications for bidding purposes by
contractors.
The plans and specifications will be issued from Stantec’s office. A plan holders list will be provided
to the city.
Request bids from pre-selected qualified contractors.
Respond to bidder’s questions.
Issue addenda, if required.
Review bids received and tabulate results.
Prepare a letter of recommendation to the City.
Prepare the Notice of Award and Contract Agreement according to City requirements and forward
to the Contractor.
Participate in two public meetings.
Task 4: Special Services and Permit.
Stantec will prepare permit applications on behalf of the city. It is likely the major permits from the
Minnesota Department of Health and Minnesota Department of Natural Resources (including the MNDNR
pre-approval for well construction) will require consultations, discussions, and meetings with the principal
Page 61 of 92
state representatives. Our proposed costs anticipate and include this type of additional time involvement for
any of the permits required for this project.
Project Staffing
Daryl Kirschenman will be the project manager. Daryl has been involved in the design and construction of
multiple pump facilities through the metro area.
Mark Janovec will be the project geologist for well design and development.
Stantec will utilize the following design professionals for Pump Facility No. 3.
Bruce Paulson: Architect.
Jeromy Reed: Mechanical Design.
Chuck Oehrlein: Electrical design.
Survey to be conducted from Stantec’s Woodbury office.
Compensation
Project Tasks Amount
Task 1: Preliminary work and Preliminary Report $16,180
Task 2: Preliminary Plans $27,856
Task 2A: Public Meetings $2,146
Task 3: Final Plans, Specifications, Final Est. Bidding$88,566
Task 4: Special Services: Permits$13,146
Task 5: Mileage and misc. printing expenses $1,506
Total Project Costs $149,400
Page 62 of 92
Potential Project Schedules
ScheduleAScheduleB
Project Milestone
(PFA, EDAFunding) (State BondFunding)
Proposal due to City May 4, 2023May 4, 2023
City approves consultant proposal May 9, 2023 May 9, 2023
Submit preliminary report and draft plans. August 1, 2023 August 1, 2023
Plan and specifications finalized for Well BidsAugust 18, 2023August 18, 2023
Well bids obtained September 8, 2023June 20, 2024
Well AwardedSeptember 26, 2023July 9, 2024
Pump Facility Plans Finalized October 1, 2023October 1, 2023
Pump Facility Bidsobtained October 19, 2023August 29, 2024
Pump Facility Bid Awarded October 24, 2023September 12, 2024
Construction Commences Well 3January 8, 2024August 5, 2024
Well 3 completed August 30, 2024March28, 2025
Pump Facility Construction Begins October 1, 2024 May 2, 2025
Well Pump No. 3 Pump Operational October 31, 2025 May 30, 2026
Site Restoration, Paving and Seeding November 30, 2025June27, 2026
Summary
This letter and Scope of Services described above represent the understanding between the City and
Stantec in respect to the Project and may only be modified in writing signed by both of us and is subject
to the current Master Services Agreement between the City and Stantec.
If this letter satisfactorily sets forth conditions of our Agreement, please sign in the space below and
return one copy to our office.
CITY OF OAK PARK HEIGHTS
By
Print Name and Title
Date
Page 63 of 92
If you have any questions, need additional information, or wish to discuss this matter in greater detail,
please contact us. Thank you for the opportunity to provide these services.
Sincerely,
STANTEC CONSULTING SERVICES INC.
Daryl L. Kirschenman, PE Lee M. Mann, PE
Project Manager Principal
(612) 240-7402 612-712-2085
Daryl.Kirschenmann@stantec.com lee.mann@stantec.com
cc. file
Page 64 of 92
May 4, 2023
File: 193880119
Attention: Mr. Eric Johnson, City Administrator
City of Oak Park Heights
14168 Oak Park Boulevard
Oak Park Heights, MN 55082
Reference: EDA Grant Proposal
Dear Eric,
This letter constitutes the Scope of Services for Professional Services between the City of Oak Park
Heights and Stantec Consulting Services Inc. for assisting the City in completing an Economic
Development Authority Grant for the Well #3 Project.
The total estimated hourly not-to-exceed (without prior authorization) fee for completing the grant
documents is $57,500, including expenses. Task descriptions and a fee summary are provided below.
Task 1: Preliminary Engineering Report
According to the EDA’s ED_900C requirements (see Attachment A, section C), Stantec will prepare
preliminary engineering drawings, a feasibility analysis for the constructability, a detailed
construction cost estimate, a list of permits required, and an overall estimated project schedule.
Deliverables:
Four (4) copies of the final PER.
Task 2: Environmental Review
According to the EDA’s ED_900C requirements, Stantec will prepare an Environmental Narrative to assess
the expected environmental impacts associated with the project. This document will list the National
Environmental Policy Act (NEPA) Requirements (see Attachment B).
To complete the Narrative, Stantec will develop a Purpose and Need for the project that reflects the setting
and background of the study area and define how the Well #3 project meets community goals. Stantec will
also provide preliminary identification of impacts to environmental resources and environmentally sensitive
areas. The environmental review will include an assessment of the following environmental factors:
• Floodplains
• Endangered Species
• Land Use and Zoning
• Regulated and Solid Waste
• Soils, Geology, Topography
Page 65 of 92
• Water Resources
• Water Supply and Wastewater
• Environmental Justice
• Wetlands
• Transportation
• Air/Noise
• Wildlife and plant communities
• Historical sites
• Cumulative Effects
• Permit Identification
The areas listed above will be reviewed through agency correspondence, desktop reviews, and database
searches. Stantec will contact and coordinate with the regulatory agencies to provide the necessary review
documents to be attached to the Environmental Narrative form. Initial coordination with SHPO will be
undertaken, however it is anticipated that final Section 106 concurrence will not be obtained until after the
grant is awarded. Additional Cultural Resource studies (Phase Ia, Phase I, Phase II) are not included in this
contract. Stantec will work to complete the Narrative for the City's review and submittal. Our team, along
with the designated City representative(s), will meet with the EDA Regional Environmental Officer if needed
to discuss the project and review the environmental review process prior to submittal.
Wetland Delineation
This project involves delineation of wetlands within the City owned properties under consideration as
location sites for Well #3. Wetlands will be delineated using standard delineation methodology described in
the 1987 Army Corps of Engineers Wetland Delineation Manual as required by Section 404 of the Clean
Water Act and the Wetland Conservation Act. We will review the project sites in the field and determine if
wetlands exist within the investigation area. Areas determined to be wetland will have the boundaries
marked in the field with pink flagging. Investigation plots and transects will be completed to document the
wetland boundary. The wetland boundary will be surveyed with sub-meter global positioning system (GPS)
to be placed on construction documents so final wetland/water resource impacts areas, wetland type, and
impacted plant communities can be determined for the permit. A wetland delineation report will be prepared
for the project that includes all necessary documentation and figures to comply with federal, state, and local
agencies requirements.
The wetland delineation report will include:
• Site location map
• National Wetland Inventory (NWI) map
• Soil Survey map
• MN Dept. of Natural Resources Public Waters Map
• Recent aerial photo with sampling point locations, site boundary, and wetland boundaries (if
determined to be a wetland)
Stantec serves as the Wetland Conservation Act Local Governmental Agent for the City. Per the Wetland
Conservation Act requirements, we will notice the wetland delineation for the required agency review period
and coordinate a meeting with the Wetland Conservation Act TEP to review the wetland delineation in the
field and get concurrence on the wetland boundary. Once we have concurrence on the wetland delineation
boundary and report we will issue a Wetland Conservation Act Notice of Decision.
Page 66 of 92
Task 3: Grant Writing Services
Stantec will assist the City with preparation of all needed federal forms and any necessary grant
writing needed to complete the application package. This also includes regular status update
meetings and assisting with the submittal through Economic Development Grants Experience
(EDGE), if desired by the City.
Deliverables:
Final grant package
Schedule
Stantec anticipatesbeing able to meet the schedule asshown below:
Stantec will provide a completed within 90 days of authorization.
Stantec will work closely with the City to meet schedule expectations and develop a mutual
agreement of when the final deliverables will be completed.
Fees
The fees for the tasks outlined above are as follows:
Task 1 – Preliminary Engineering Report $26,752
Task 2 – Environmental Review $23,577
Task 3 – Grant Writing Services $6,171
Expenses $1,000
Total Estimated Fee $57,500
This letter and Scope of Services described above represent the understanding between the City and
Stantec in respect to the Project and may only be modified in writing signed by both of us and is subject to
the current Master Services Agreement between the City and Stantec.
If this letter satisfactorily sets forth conditions of our Agreement, please sign in the space below and
return one copy to our office.
Page 67 of 92
CITYOF OAK PARK HEIGHTS
By
PrintNameandTitle
Date
Ifyouhaveanyquestions,needadditionalinformation,orwishto discuss thismatteringreaterdetail,
pleasecontactus. Thank you for the opportunity to provide these services.
Regards,
Stantec Consulting Services Inc.
Lee M. Mann, PE MN, WI, CA Heidi Peper
City EngineerPrincipal
Phone: 612-712-2085Phone: 320-529-4370
Lee.mann@stantec.comHeidi.peper@stantec.com
Attachments: ED-900C, NEPA Requirements
c. file
Andrew Kegley, Public Works Director
Page 68 of 92
Oak Park Heights EDA Grant Application – May 4, 2023
ATTACHMENT A
EDA Form ED-900C
Page 69 of 92
OMB Number: 0610-0094
Expiration Date: 09/30/2018
ED-900C – EDA Application Supplement for
Construction Programs
A.Metropolitan Area Review
A.1. Projects involving the development of hospitals, airports, libraries, water supply and distribution
facilities, sewage and waste treatment works, highways, transportation facilities, water development, or
land conservation within a metropolitan statistical area (MSA) require comments from the metropolitan
area clearinghouse/agency. Does the proposed project involve any of the above identified developments
within an MSA?
YesNo
A.2. If Yes, please attach either:
Comments from the responsible metropolitan area clearinghouse/agency and a statement that such
comments have been considered; or
An explanation as to why comments are not available; or
A statement indicating the date the application was made available to the appropriate metropolitan
area clearinghouse/agency and units of general local government for review and certifying that the
application has been before the metropolitan area clearinghouse/agency for a period of 60 days
without comments or recommendations.
Add Attachment Delete Attachment View Attachment
B.District Organization Project Administration
B.1. Will the District Organization for the region in which the project will be located administer the project
for the applicant?
Yes No
B.2. If Yes, you must certify to all of the following and indicate your certification by checking each box:
The administration of the project is beyond the capacity of the applicant’s current staff and would
require hiring additional staff or contracting for such services;
No local organization/business exists that could administer the project in a more efficient or cost-
effective manner than the District Organization; and
The District Organization will administer the project without subcontracting the work.
B.3. If the project will be administered by the District Organization and you did not certify to all of the
above, explain below.
Page 70 of 92
C.Preliminary Engineering Report
To be considered for assistance, all construction and design applications must include a Preliminary
Engineering Report (PER) that at a minimum provides the following information:
C.1. Description of project components. Provide a general description of all project components involved
in the project. Indicate whether the project involves the construction of new infrastructure or facilities
or the renovation or replacement of existing ones. Describe each of the project components in
terms of dimensions, quantities, capacities, square footage, etc.
C.2. A statementverifyingthattheprojectcomponentsdescribedintheengineeringreportare consistent
with the EDA investment project description that is provided in Section B.2 of Form ED-900.
Engineering reports that describe project components that are inconsistent with the EDA investment
project description in Section B.2 of Form ED-900 will not be considered valid.
C.3. Drawings showing the general layout and location of the existing site conditions and of the project
components as well as location of any project beneficiary identified in Section B.9 of Form ED-900
that provide economic justification for the project, if any. Rough dimensions and quantities for major
project components should be shown and labeled on the drawings. Drawings should clearly identify
the project components that are being proposed. Applicants are encouraged to clarify such
drawings, for example, through color coding, labeling, and other appropriate methods.
C.4. A feasibility analysis for the constructability of the project. Include a review of the existing conditions
and note particular features, alignments, and circumstances affecting construction of project
components.
C.5. The proposed method of construction. Indicate whether construction procurement will be done
through competitive bid or other method. Indicate if any portion of the project is to be done by
design/build, construction management at risk, the applicant’s own forces, or a third-party
construction manager. If an alternate construction procurement method (other than traditional
design/bid/build with sealed competitive bid process) is proposed, a construction services
procurement plan must be provided to EDA for approval in accordance with EDA’s regulation at 13
C.F.R. § 305.6(a).
C.6.The number of construction contracts anticipated.If multiple contracts are proposed, describe the
project components included in each contract. If separate contracts are anticipated for demolition or
site work, the budget information cost classification should reflect the estimated costs for these
components. If project phasing is proposed, a project phasing request must be provided to EDA for
approval per EDA’s regulation at 13 C.F.R. § 305.9(a).
C.7. A current detailed construction cost estimate for each of the project components. Show quantities,
unit prices, and total costs and provide a basis for the determination of construction contingencies.
The total of this estimate should match the construction line item of the SF-424C.
C.8. Real property acquisition. If the budget includes costs for acquisition of real property, include a
current fair market value appraisal completed by a certified appraiser for the property to be
purchased.
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C.9. A list of all permits required for the proposed project and their current status. Identify all permits
required; include the timeline to obtain the permits and discuss how the permitting relates to the
overall project schedule. If the project crosses a railroad right-of-way or is within a railroad right-of-
way, explain any permitting or approvals that may be required from the railroad or other authority
and the timeframe for obtaining these permits or approvals.
C.10. An overall estimated project schedule. This schedule should agree with the project schedule
outlined in the ED-900.Include the number of months for each of the following:
i. design period;
ii. period of time to obtain required permits;
iii. period of time to obtain any required easements or rights-of-way;
iv. solicitation of bids and awarding of contracts, and
v. construction period.
C.11.Overall project budget breakdown.For each “cost classifications” line item that the applicant
indicates will be included in the project budget on Form SF-424C, the applicant must provide a
breakdown of the proposed project costs and tasks that is consistent with the detailed construction
cost estimate for the project provided in the PER.
Add Attachment Delete Attachment View Attachment
D.Title Requirements
D.1. Does the applicant currently hold title to all project facilities, underlying land, necessary
easements, and rights-of-way required for the project?
Yes (go to question D.2) No (explain below)
D.1.a. If No, does the applicant plan to obtain title?
D.1.a.i. Yes
Howandwhenwilltheapplicantobtaintitle?(Afteranswering,gotoquestionD.2)
D.1.a.ii. No
Please explain why not
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D.1.b. If you indicated that the applicant does not currently have title and does not intend to obtain title,
does the applicant hold a long-term lease or hold interest in project property for a period not less
than the estimated useful life of the project?
D.1.b.i. Yes. Go to question D.2
D.1.b.ii.No.Pleaseexplainbelowhowtheapplicantwill satisfy EDA’stitle
regulation at 13 C.F.R. § 314.7.
D.2. Will the applicant provide EDA a security interest and/or covenant of use in the real property or
significant items of tangible personal property acquired or improved with EDA investment assistance?
See 13 C.F.R. § 314.9.
YesNo (explainbelow)
D.3. Will real property or project facilities to be acquired or improved with EDA investment assistance,
including any industrial or commercial park acreage, be mortgaged or used to collateralize any type of
financing, including but not limited to bonds or tax credits, or is any real property to be used for the
project currently mortgaged or being used as collateral?
Yes (explain below) No
D.4. Describe any required State permits, easements, rights-of-way or leases necessary to construct,
operate, and maintain the project.
D.5. Describe any liens, mortgages, other encumbrances, reservations, reversionary interests or other
restrictions on the applicant’s interest in the property.
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D.6.Istheprojectlocatedon a militaryorDepartmentofEnergyinstallationthatisclosedorscheduledfor
closure or realignment?
YesNo
D.7. Does the project involve construction within a railroad’s right-of-way or over a railroad crossing?
Yes (explain below)No
D.8. Does the project include construction of a highway owned by a State or local government (other than
the applicant)?
Yes (explain below) No
E. Sale or Lease
E.1. Does the applicant intend to sell, lease, transfer, dedicate or otherwise convey any interest in the
project facilities, underlying land, or any land improved with EDA investment assistance?
Yes (explain below) No
E.2. Is the purpose of the project to construct facilities to serve an industrial or commercial park or sites
owned by the applicant for sale or lease to private parties?
NoYes
Identify the owners of the acreage, provide an estimate of the number of acres benefiting from the
proposed investment and explain how EDA's requirements will continue to be met after any sale or
lease.
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Note: Applicants may be asked to provide documentation that EDA’s requirements will continue to be met
after the sale or lease of project property.
E.3. Is the purpose of the project to construct facilities to serve a privately owned industrial or commercial
park or sites for sale or lease?
NoYes
If Yes, identify the owners of the acreage, estimate the number of acres benefiting from the proposed
investment, and explain below how EDA’s requirements will continue to be met after the sale or lease.
Note that certain EDA requirements attached to the property will survive any sale or transfer of the
property. In addition, EDA may require evidence that the private party has title to the park or site prior
to such sale or lease and condition the award of investment assistance upon assurances given by the
private party that EDA determines are necessary to ensure consistency with the project purpose. See
13 C.F.R. § 314.3(c) and § 314.7.
E.4. For privately owned land improved by the proposed project, is the private owner willing to enter into an
agreement to limit the sale price of the improved land to its fair market value before the improvements
for a reasonable period of time?
Yes (explain below) No/Not applicable (no private owners)
E.5. Is the purpose of the project to construct, renovate or purchase a building?
Yes (explain below) No
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E.5.a.Willthebuildingbeleasedinwholeorinpart?
Yes (explain below) No
E.5.b.Isthepurposeofthebuildingtoprovideincubatorspacetonewcompanies?
Yes (explain below) No
E.5.c. Will there be limitations on the length of the lease term?
Yes (explain below) No
E.5.d. Is the purpose of the project to provide building space to a single user or multiple users?
Yes No
E.5.e. Explain below the terms of any proposed lease.
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F.State Historic Preservation Requirements
Have comments from the appropriate State Historic Preservation Officer (SHPO) already been received?
Yes (attach comments)No
Add AttachmentDelete AttachmentView Attachment
Note: If comments have not already been received, the applicant will be required to submit materials to
SHPO. Regardless of whether the applicant believes historic or archaeological artifacts are present, the
applicantwill be required work with its SHPO. Specific requirements for states’ SHPOs can generally be
found on their websites. Applicants can also request additional information from EDA Regional Offices.
Please note that the SHPO clearance process can be lengthy. When submitting this material to the
SHPO, the applicant must request that the SHPO submit comments on the proposed project to the EDA
Regional Office processing the application.
G. National Environmental Policy Act (NEPA) Requirements
G.1. Please attach an environmental narrative and applicant certification clause using the template
found on www.eda.gov.
Add Attachment Delete Attachment View Attachment
Federal agencies are required by law to assess the expected environmental impacts associated with
proposed federal actions. Depending on its analysis of information submitted by the applicant, EDA may
request additional information to better understand the current environmental conditions and the project
elements that will affect the environment.
Comprehensive information is required to complete an environmental review in accordance with NEPA.
Information must be provided for the:
(i) site where the proposed project facilities will be constructed and the surrounding areas affected
by its operation; and
(ii) areas to be affected by any primary beneficiaries of the project.
(iii) The information submitted must be sufficient to evaluate all reasonable alternatives to the
proposed project and the direct and indirect environmental impacts of the project, as well as the
cumulative impacts on the environment as defined in the regulations for implementing the
procedural provisions of NEPA. See 40 C.F.R. parts 1500-1508.
The level of detail should be commensurate with the complexity and size of the project and the magnitude
of the expected impact. Previously completed environmental impact documentation (assessments, impact
statements, etc.) for activities in the region in which the proposed project will be located may be used as
documentation.
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H.BusinessIncubatorsandAccelerators
Does the applicant intend to construct or renovate a business incubator, accelerator, commercialization
center, or similar project?
NoYes
Please attach a feasibility study demonstrating the need for the Project and an operational plan based
on industry best practices demonstrating the Eligible Applicant’s plan for ongoing successful operations.
See the applicable FFO for additional information and guidance.
Add AttachmentDelete AttachmentView Attachment
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Environmental Narrative Requirements
The National Environmental Policy Act (NEPA) requires Federal agencies to assess the potential
environmental impacts associated with proposed federal actions, including financial assistance.
Applicants are encouraged to contact their designated Economic Development Representative or the
applicable EDA Regional Environmental Officer with questions (please see the EDA website or the
applicable Federal Funding Opportunity for contact information)regarding this template and/or the
appropriate level of documentation. Resources of available information are listed in many of the
sections. If you are using a locally saved copy of this template, please check EDA’s website to confirm
this is the current version.
For further information regarding EDA’s obligations under NEPA, please refer to the regulations for
implementing NEPA at 40 C.F.R. 1500-1508. The Council on Environmental Quality’s 2007 guidance
document “A Citizen’s Guide to the NEPA is another resource available online.
Several issues discussed in the environmental narrative below may requireconsultation with otherState
or Federal agencies at a later date(for example, the State Historic Preservation Office or the U.S. Fish
and Wildlife Service). While EDA does not require that applicants complete such consultations before
submitting an initial application, applicants shouldbe aware that in the event their projectis selectedfor
further evaluationfor funding, EDA may delegate these consultations to the applicant and expect them
to be completed inan expeditious manner and prior to approval of an award.
Applicants must provide information on the following items in the environmental narrative.For
any area in which the applicant asserts that an item is not applicable to a project, provide an
explanation.
A.PROJECT DESCRIPTION
1.Beneficiaries
Identify any existing businesses or major developments that will benefit from the proposed
project, and those that will expand or locate in the area because of the project.
2.Proposed Construction
As an exhibit to this Narrative, provide a topographical map of the project area and a site map
(with legend and north arrow) displaying the project location and boundaries, existing and
proposed project components and location of all sites and/or companies benefitting from the
proposed project. The documents should be of sufficient clarity for adequate interpretation of
the Applicant’s intentions.
Describethe project construction components in detailed, quantifiable terms. Describe the
project location, proposed construction methods, and schedule. It is sufficient to simply
reference the Preliminary Engineering Report (PER) here if a PER containing this
information has been submitted or will be submitted concurrently. See the mock example
below for the level of specificity expected byEDA:
The City of ______________ is proposing to construct a 30-inch (in) water line which would be constructed within an
existing 50-foot City of __________ right-of-way (ROW) and measure 1,220 linear feet (lf). The project is located within
Township 39N, Range 10E, Section 24 in the City of ________, _______ County, \[\[\[State\]\]\]. The project would be
constructed over a three-month period from April June 2011. Construction of this project would entail trenching a 1 ft wide by
3 ft. deep ditch and installing the 30-in. pipe within the existing ROW. Total land disturbance will be 2.1 acres.
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The construction staging area would be located entirely within the existing ROW. Minor maintenance would occur during the
operation of the waterline, but would not entail any ground disturbing activities.
3.Need and Purpose
Provide a brief summary of the underlying need and purpose of the proposal for EDA funding.
4.Alternatives to the Proposed Project
Based in the Need and Purpose summary above, provide a detailed description of alternative
actions that were considered during the project planning but were not selected (e.g., alternative
locations, designs, other projects having similar benefits, and a “no project” alternative). Explain
why this project/site was selected as the preferred alternative with respect to other choices.
Provide detail on why others alternatives wererejected (e.g. did not meet thepurpose and needof
the project, implicated more environmental impacts than the proposed action).If the selected
project would impact wetlands or floodplains, please provide a detailed description of alternatives
to thoseproposed impacts.
B.HISTORIC/ARCHEOLOGICAL RESOURCES
Identify any known historic/archeological resources within the project site(s) or area of potential
effect that are either listed on the National Registerof HistoricPlaces or considered to be of local
or State significance and perhaps eligible for listing on the National Register. In many states, the
State Historic Preservation Office (SHPO) maintains GIS databases of historic properties and
cultural resources. Delineate an Area of Potential Effect(APE) for the project. The APEis the
geographic area or areas within which a proposal may cause changes in the character or use of
historic properties, which would include (but is not limited to) any new development or
renovation by the beneficiary facilitated by the proposed EDA project. Discuss the potential
impacts of the project on culturally significant resources and provide a determination as to
whether there will be: no historical properties/cultural resources present; no historical
properties/cultural resources adversely affected; or historical properties/cultural resources
adversely impacted.
Note that the applicant is not required to contact the SHPO until directed to do so by
EDA. If comments from the SHPO have already been received, they shouldbe attached along
with copies of the information provided to the SHPO. If you wish to initiate early consultation,
pleaseconsult the website of the appropriate SHPOfor instructions on required information.
C.AFFECTED ENVIRONMENT
For the resource areas identified below, indicate potential directand indirect impacts from
proposed project activities and specify proposed measures to mitigate probable impacts.Direct
impacts are caused by the action and occur at the same time and place.Indirect impacts are those
that are caused by a proposed action, but that may occur later in time or farther removed in
distance, relative to the primary impacts of the proposed action(40 C.F.R. Section 1508.8)
Development induced by the proposed project would be an example of an indirect impact.
1.Affected Area
Describe the general project area, including topography, historic land usages, unique geological
features, and economic history. Provide site photographs if available.Identify native vegetation
and wildlife found in the project area or its immediate vicinity. Describe the amount and type of
vegetation in the project area and indicate the impact to vegetation if removed (e.g., 1.2 acres of
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early successional native hardwood forest).Identify any designated State and National Parks,
National Wildlife Refuges, or National Game Preserves located on or in the vicinity of the
proposed project activities. Identify any Wilderness Areas, as designated or proposed under the
Wilderness Act, or wild or scenic rivers, as designated or proposed under the Wild and Scenic
Rivers Act, that are located on or in the vicinity of the proposed project activities.
1.Direct effects
2. Indirect effects
2.Coastal Zones
Indicate whether the project is located within a designated coastal zone subject to the Coastal
Zone Management Act. Information on coastalzone boundariesis available on the National
Oceanic and Atmospheric Administration’s(NOAA) website. Identify any shorelines, beaches,
dunes, or estuaries within or adjacent to the project site(s). Also indicate if there are any
proposed overwater structures that could impact navigable waters.
3.Wetlands
Identify any wetlands withinor adjacent to the project site(s).If available, provide an on-site
wetland/waters delineation performedin accordance with the 1987 (or current version) U.S.
Army Corps of Engineers Wetland Delineation Manual, as amended. Provide any
correspondence from the U.S. Army Corps of Engineers (USACE), including any jurisdictional
determinationor permit documents.
1.Provide a determination of direct and indirect effects including the amount of jurisdictional
waters affected by type (e.g. 1.1 acres of palustrine emergent wetlands would be impacted by
the proposed project).
2. If any wetlands would be impacted by the project, provide an analysis of alternatives to
wetland impact in this section or in the Alternatives to the Project section above.
3.Describe any mitigation planshere or in Section D below.
If wetlands, streams, or navigable waters may be impacted, it is recommendedthat Applicants
contact USACE concerning any jurisdictional waters resources.
4.Floodplains
Please state whether the project is located within a mapped100- or 500-year floodplain. Provide a
FEMA floodplain map (with the map number and effective date) displayingthe project location
and boundaries, existing and proposed project components, and location of all sites and/or
companies benefiting from the proposed project. The document should be of sufficient clarity
for adequate interpretation of the applicant’s intentions.
Floodplain maps can be viewed and printed from FEMA’s website. If FEMA floodplain maps
do not exist in the project area, provide a letter from a Professional Engineer regarding the
presence or absence of a 100-year floodplain.
i) Describe direct and indirect effects to 100-year floodplains, if any.
ii) If any 100-year floodplains would be impacted by the project, provide an analysis of
alternatives to floodplain impact in this section or in the Alternatives to the Project section
above.
iii) Indicate whether the Applicant’s community participates in the National Flood Insurance
Program.
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iv)Indicate if a critical action (e.g., emergency response facility, hospital, wastewater treatment
plant) is being located within the 500-year floodplain.
5.Endangered Species
Provide a list of all threatened, endangered, and candidate species located in or near the project
area, including any proposed development by the beneficiary,and theimmediate vicinity.
Identify these species’ potential or existing habitat, and critical habitat designations in the project
area. Identify the potential for direct or indirect impacts on these species. Critical habitat
designations, lists of protected species by county, and information on effect determinationsare
available on the U.S. Fish and WildlifeService’s (FWS) website. The FWS’ web-based
Information, Planning, and Conservation System (IPaC) may also be useful for the early planning
stage of a project. If an Effect Determination or Biological Assessment has been completed for
any of the species listed, please provide. Attach any correspondence with FWS that exists related
to their proposal.For projects with possible impacts to fisheries and marine/coastal species,
provide any correspondence with the National Marine Fisheries Service (NMFS).
6.Land Use and Zoning
Describe the present formal zoningdesignation and current land use of the specific project site
and adjacent land parcels. The areas include: the site of construction activities, adjacent areas,
and areas affected by the primary beneficiaries. Land uses to be considered include, but are not
limited to, industrial, commercial, residential, agriculture, recreational, woodlands, mines/quarries,
and open spaces. Please indicate whetherthe project is located entirely within a city limit.
Identify agriculture land parcelsdesignated as “prime/unique agriculture lands” by the U.S.
Department of Agriculture (USDA) under the Federal Farmlands Protection Act or a local
equivalent. Additional information may be found at the USDA’s Natural Resources
Conservation Service website.
7. Solid Waste Management
Indicate the types and quantities of solid wastes to be produced by the project facilities and
primary beneficiary. Describe local solid waste collection and disposal methods and the expected
useful life of the disposalfacility.Indicate if recycling or resource recovery programs are currently
being used or will be usedin the future.
8.Hazardous or Toxic Substances
Describe any toxic, hazardous, or radioactive substancesthat will be utilized or produced by the
proposed project facilities and primary beneficiaries.Describethe manner in which these
substances will be stored, used, or disposed. Complete and sign one “Applicant Certification
Clause” for each co-applicant (see Appendix A). Indicate if hazardous or toxic substances have
been or must be remediated prior to construction, demolition, or renovation. If a recent Phase I
or Phase II Environmental Site Assessment has been performed, please provide a copy of the
executive summary (a full copy may be requested at a later date).
9. Water Resources
Describe surface and underground water resources at or near the project site(s) and any impacts
of the project to these. If groundwater will be used, is the aquifer in overdraft and /or
adjudicated? If there will be discharges to surface water, is the receiving surface water body listed
on the U.S. Environmental Protection Agency’s (EPA) Section 303(d) list of impaired waters? Is
a National Pollution Discharge Elimination System (NPDES) permit required for any discharges
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to surface waters? Indicate if the proposed project is located within an area mapped by the EPA
as sole source aquifer recharge area (maps and further information are available on EPA’s
website).Describe any induced changes in local surface water runoff patterns, and the status of
storm water discharge permit processes (if applicable).
10.Water Supply and Distribution System
Indicate the source, quality,and supply capacity of local domestic and industrial/commercial
water resources, and the amount of water that project facilities and primary beneficiaries are
expected to utilize. Note whether the water that is being supplied is in compliance with the Safe
Drinking Water Act, and if not, what steps are being taken to ensure compliance.
11. Wastewater Collection and Treatment Facilities
Describe the wastewater treatment facilities available for processing the additional effluent
including usage by the beneficiary(s). Indicate design capacities and current loading (both daily
average and peak), and adequacy in terms ofdegree and type of treatment required.Describe all
domestic class or process wastewater or other discharges associated with the project facilitiesand
its primary beneficiaries, and the expected composition and quantities to be discharged either to a
municipal system or to the local environment. Indicate all discharges that will require on-site pre-
treatment. Note whether the wastewater treatment plant is in violation of the Clean Water Act,
and if so, what steps are being taken to ensure compliance. If local treatment and sewer systems
are or will be inadequate or overloaded, describe the steps being taken for necessary
improvements and their completion dates.
12. Environmental Justice (Executive Order 12898)
Describe whether the proposed project will result in disproportionate adverse human health or
environmental impacts relative to minority and low income populations. Sufficient detail should
be provided to enable EDA to determine whether the project will comply with Executive Order
12898.
13. Transportation (Streets, Traffic and Parking)
Briefly describe the local street/road system serving the project site(s) and describe any new
traffic patternsthat may arisebecause of the project.Indicate if land use in the vicinity, such as
residential, hospital, school, or recreational, will be affected by these new traffic patterns.
Indicate if any existing capacitiesofthese transportation facilities will be exceeded as a direct or
indirect result of thisproject implementation, particularlyin terms of carand truck traffic, and
what the new Level of Service designation will be.
14. Air Quality
Indicate types and quantities of air emissions (including odors) to be produced by the project
facilities and its primary beneficiaries, and any measures proposed to mitigate adverse impacts.
Indicate the impact that the project would have on greenhouse gas emissions. Is the proposed
project site classified as a “non-attainment” area for any criteria pollutants? If so, what are those
pollutants? Indicate any local topographical or meteorological conditions that hinder the
dispersal of air emissions.
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15.Noise
Will operation of project facilities or primary beneficiaries’ facilities increase local ambient noise
levels? If yes, indicate the estimated levels of increase, and the areas and sensitive receptors (e.g.,
residences) to be affected.
16.Permits
Identify any Federal, State, or local permits of an environmental nature needed for the project
(e.g., USACE, US Environmental Protection Agency (EPA), Coastal Zone
Management/Shoreline Management, Air Quality, State Environmental Policy Act, NPDES, etc.)
and the status of any such permits. Attach copies of any such permits and all associated
correspondence, including the permit applications.
17. Public Notification/Controversy
Provide evidence of the community’sawareness of the project, such as newspaper articles or
public notification and/or public meetings, as applicable. If a formal public hearing has been
held, attach a copy of the minutes. Fully describe any public controversy or objections which
have been made concerning this proposed project and discuss steps taken to resolve such
objections.
18. Cumulative Effects
Please list projects (public and private, whether or not directly related to the proposed project
described above) that have occurred or will occur in the past, present, and future in and around
the project area that could result in significant cumulative impacts when considered in aggregate
with the proposed EDA project. Cumulative impacts result from the incremental impacts of a
proposed action when added to other past, present and reasonable foreseeable future actions (40
C.F.R. Section 1508.7). In other words, cumulative impacts can result from individually minor but
collectively significant impacts. Based on the direct and indirect impacts identified in Sections
C1-18, identify which resources, ecosystems, and human communities are affected; and which
effects on these resources are important from a cumulative effects perspective.
D. MITIGATION
Describe methods to be employed to reduceimpacts to any and all adverse impacts identified in
Section C. List all mitigation measures that would be implemented to minimize impacts to
environmental resources from project implementation.
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E.LIST OF ATTACHMENTS
The followingchecklistis a listof required and optionalattachments to the Environmental
Narrativeas describedin the sections above. The items listed in the optional section may be
required by EDA at a later date to complete the project review and selection process,so it is
recommended that you provide them nowif they are currentlyavailable. While the documents
listed below are the most frequently required forscoping determinations, EDA reserves the right
to request additional items that are not listed below when necessary.
Applicantsare not required to contactother governmental agencies for environmental or
historical resources consultationuntil directed by EDA,though any interagency coordination
letters that may be currently available should be provided. EDA expects that all Applicants
whose projects are selected for further evaluation will proceed with consultations in an
expeditiousmanner. As such, Applicants should have the required informationprepared
for submission immediatelyupon notification of selection by EDA.If youdetermine prior
to application that your project may affect environmental or historical resources, you may contact
the appropriate Regional Environmental Officer to determine if early interagency consultationis
appropriate.
Please refer to the applicable Federal Funding Opportunity for unique requirements for each
individual grant competition and a list of documents required for submittal with the application.
Checklist of Optional Environmental Documents that should be submitted with Application if
available (will expedite review and selection process):
o SHPO/THPO and Tribal leader comments and copy of submittals (see Section B)
o Site photographs (see Section C1)
o Coastal Zone consistency determination (see C2)
o Wetland delineation and/or Jurisdictional Determination (see C3)
o Preliminary wetland info (see C3)
o U.S. Army Corps of Engineers comments, Section 404 Permit, Section 10 Permit, and/or
Water Quality Certification (401 approval) (see C3)
o Biological Assessment and/or survey for federally protected species (see C5)
o Correspondence with US Fish and Wildlife Service and/or National Marine Fisheries
Service (see C5)
o Natural Resources Conservation Service determination of Prime Farmland, Form AD-1006,
if applicable (see C6)
o Phase I and II Environmental Site Assessment (seeC8)
o Sole Source Aquifer review by US Environmental Protection Agency, if applicable (see C9)
o Other federal, state and local environmental permits (see C16)
o Copies of public notices, public hearing minutes, etc. (see C17)
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The applicant represents and certifies that it has used due diligence to determine that the description of
the project site described herein is accurate with respect to the presence or absence of contamination
from toxic and hazardous substances. The term “site” includes the entire scope of the project, including
future phases of the project and all areas where construction will occur.
1.Is the site currently, or has it in the past 50 years, been used for any of the following operations
or activities:
a.Generation of hazardous substances or waste?
______ Yes ______ No
b.Treatment, storage (temporary or permanent), or disposal of solid or hazardous substances or
waste?
______ Yes ______ No
c. Storage of petroleum products?
______ Yes ______ No
d. Used/waste oil storage or reclamation units?
______ Yes ______ No
e. Research or testing laboratory?
______ Yes ______ No
f. Ordinance research, testing, production, use, or storage?
______ Yes ______ No
g. Chemical manufacturing or storage?
______ Yes ______ No
h.Weapons or ammunition training, use, or testing?
______ Yes ______ No
i.Iron works/foundry?
______ Yes ______ No
j. Railroad yard?
______ Yes ______ No
k.Industrial or manufacturing operation?
______ Yes ______ No
If any of the above operations ever occurred at the site, and if appropriate cleanup or other mitigation
actions were performed in accordance with the local, State, and federal laws, please attach
documentation of these actions.
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2.Do wells draw from an underlying aquifer to provide the local domestic water supply?
______ Yes ______ No
3. Has a federal, State, or local regulatory authority ever conducted an environmental assessment,
environmental impact statement, or a preliminary assessment/site inspection, or similar
environmental surveyor inspection report at the site? If yes, please list here and attach copies of
these reports or results.
______ Yes ______ No
1)
_______________________________________________________________________________
2)
_______________________________________________________________________________
3)
_______________________________________________________________________________
4)
_______________________________________________________________________________
5)
_______________________________________________________________________________
4. Have any environmental or OSHA citations or notices of violation been issued to a facility at the
site? If yes, please attach copies.
______ Yes ______ No
5. Have any unauthorized releases of hazardous substances occurred at any facility at the site which
resulted in notification of the EPA’s National Response Center?
______ Yes ______ No
6. Is any material containing asbestos or lead paint located at the site? If yes, please attach
information concerning State and federal regulatory compliance.
______ Yes ______ No
7. Is there any equipment (electrical transformers, etc.) containing polychlorinated biphenyls (PCB)
on the site? If yes, please attach a description of the equipment.
______ Yes ______ No
8. Are there underground or above ground storage tanks on the site? If yes, please attach a detailed
description, including the number of underground storage tanks on the site, whether the tanks
have been inspected (or removed) and the results of such inspections.
______ Yes ______ No
9. Has the site been tested for radon? If yes, please attach results.
______ Yes ______ No
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10.Have there been, or are there now any environmental investigations by federal, State or local
government agencies that could affect the site in question? If yes, please attach available
information.
______ Yes ______ No
The applicant acknowledges that this certification regarding hazardous substances and/or waste is a
material representation of fact upon which EDA relies when making and executing an award. EDA
reserves the right to terminate any award made in conjunction with the representations contained
herein if, at any time during the useful life of the project, EDA becomes aware of the presence of
hazardous materials or waste at the site, or that hazardous materials or waste have been
inappropriately handled thereon.
Further, if it is determined at any time that the presence of hazardous materials or waste, or handling
thereof, has been misrepresented, EDA may pursue other available legal remedies against the
applicant.
__________________________________________________________________________________
Applicant’s Name
__________________________________________________________________________________
Name and Title of Applicant’s Authorized Representative
__________________________________________________________________________________
Signature of Applicant’s Authorized Representative Date
Page 88 of 92
Oak Park Heights
Request for Council Action
th
Meeting Date May 9, 2023
Time Required: 3 Minutes _____________________
Agenda Item Title:Police- Recruitment Hiring Incentives
Agenda Placement New Business
Originating Department/Requestor: Eric Johnson, City Administrator
Requester’s Signature: _____________________________
Action Requested Discussion, Possible Action
Please see the enclosed memo from Chief Steve Hansen related to finding some NON-LEGACY
funding for certain hiring incentives. At this time there may need to be some refinements to these
amount and processes…but the Chief presents a fine concept worth deep consideration.
The amounts discussed being of up to $10,000 is available in the current Salaries portion of the
2023 Police. Budget due to the unfilled vacancy and would essentially be a one-time expense.
If the Council would find this concept to be acceptable, please direct the Chief of Police and
the City Administrator to develop a final formal Policy for implementation and get the ball
rolling.
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CITY OF OAK PARK
HEIGHTS POLICE
DEPARTMENT
14168 Oak Park Blvd. N.,
Oak Park Heights, MN
55082
To: Administrator Johnson
From:Steve Hansen Chief of Police
Date:May 5, 2023
Ref: Police Officer Recruiting Incentives
Administrator Johnson,
I am requesting financial assistance from the city for recruiting candidates for the open
police officer position. The financial assistance requested would be in the form of hiring
incentives or bonus type offers.
Over the past few years, the hiring pool of law enforcement candidates has plummeted to
unprecedented lows. The market of attracting candidates has now become very competitive
amongst the hundreds of agencies in Minnesota involving the federal, state, county and
local municipalities.
A snapshot of this current trend specific to OPHPD candidate applications over the past
couple hiring years involves the following:
April 2023- 1 application that was rejected, not complete
Nov 2022- 4 applications
Mar 2021- 17 applications
I have gathered input from command staff and officers within OPHPD to develop ideas and
strategies for recruitment on the current open position and long-term future open positions.
We collaboratively agree in this tight market, hiring incentives would be greatly beneficial to
attracting candidates, keep pace with other agencies marketing, and would give us a
competitive edge hopefully. I request the following incentives:
Any officer candidate, lateral or new graduate will be eligible for a $5,000 cash hiring bonus
or take an educational hiring incentive of up to $10,000 tuition reimbursement for their law
enforcement skills and college classes they just completed. These incentives of course would
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not be paid immediately to the new hire but rather phased in over the course of the first year
or by an extended signed employment contract to protect the city’s investment.
We can finalize or discuss other ways of structuring these incentives but I would suggest the
following idea. For those potential new hire candidates that choose the cash option of
$5,000; this would be dispersed in two payments, $2,500 after completing 3-4months field
training and the second half paid after completing one full probationary year. For those
wishing to receive tuition reimbursement of up to $10,000, this could be more of longer-term
contract we could apply. Maybe a 4-year signed agreement and pay out only $2,500 per year
to the new hire.
Additionally, the police department is in contact with 15+ colleges with law enforcement
programs and will be participating in career fairs or events throughout this summer/fall.
Happy to discuss this further with administrators and council. Thank you for the
consideration.
Steve Hansen
Chief of Police
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