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Home My WebLink About05-23-2023 City Council Packet CITY OF OAK PARK HEIGHTS CITY COUNCIL MEETING AGENDA TUESDAY, MAY 23, 2023 AT 6:00PM CITY HALL COUNCIL CHAMBERS 6:00 p.m. I.Call to Order/Pledge of Allegiance/Approval of Agenda Estimated times 6:00p.m.II.Council/StaffReports A.Mayor McComber B.Councilmember Dougherty C.Councilmember Johnson D.Councilmember Liljegren E.Councilmember Runk F.Staff Chief of Police Assistant City Administrator/City Clerk 6:05 p.m. III.Visitors/Public Comment This is an opportunity for the public to address the Council with questions or concerns on issues that are or are not part of the regular agenda (Please limit comments to 3 minutes in length). 6:05 p.m. IV.Consent Agenda (Roll Call Vote) A.Approve Bills & Investments B.Approve City Council Worksession Notes – May 9, 2023 C.Approve City Council Minutes – May 9, 2023 D.Approve Proclamation Small Cities Month – June 2023 6:05 p.m. V. Public Hearings A.Public Hearing on Apiaries/Bee Keeping 6:15 p.m. VI.Old Business A.City Administrator – Hiring Process (no enclosure) B.City Administrator – Hiring Process – Facilitated Discussion C.City Administrator – Hiring Process – Next Steps 6:20 p.m. VII. New Business A.2024 Budget Preparation & Timelines B.2023 Special Olympics Permit Request – High School Site 6:30 p.m. Other Council Items or Announcements VIII. 6:30 p.m. Closed Session IX. A.Labor Negotiations (Closed Pursuant to MN Stat. 13D.03) 6:45 p.m. Adjournment XX. 1 of 39 5/23/23 City Council Packet 2 of 39 5/23/23 City Council Packet 3 of 39 5/23/23 City Council Packet 4 of 39 5/23/23 City Council Packet 5 of 39 5/23/23 City Council Packet 6 of 39 5/23/23 City Council Packet 7 of 39 5/23/23 City Council Packet 8 of 39 5/23/23 City Council Packet 9 of 39 5/23/23 City Council Packet Oak Park Heights Request for Council Action Meeting Date , 202 Time Required: 3 Minutes _____________________ Agenda Item Title:ApproveProclamation Recognizing June 202 as Small Cities Month Agenda Placement Consent Agenda / Proclamation Originating Department/Requestor: Mayor Mary McComber Requester’s Signature Action Requested ___________________________ Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): ApproveProclamationrecognizing June 202 as SMALL CITIES MONTH. 10 of 39 5/23/23 City Council Packet Proclamation NationalLeague of Cities SmallCitiesMonth June 202 Whereas small cities and towns under 50,000 population are the home to millions of Americansandconstitutethevastmajorityof municipalitiesacrosstheUnited States; and Whereas small cities and towns strive to strengthen their communities through the provisionof servicesandprogramstoimprovethequalityof lifefor allcitizens; and Whereasthefederalgovernmentisanessentialpartnerinthesuccessof smallcities and towns, and must be encouraged to continue to support programs and legislation that strengthen small communities; an Whereas state governmentsare partnersin the success of small citiesand towns, andmustbeencouragedtocontinuetosupportkeyprogramsandlegislationthat strengthen communities; and Whereasorganizations,businesses,andcitizensarepartnersinthesuccessof small cities and towns, and must be encouraged to continue to grow their efforts to make small communities a viable choice for people to live in; and Whereasduringthesechallengingeconomictimes,theneedfor arenewed intergovernmentalpartnershiptosupportessentialpublicservicesismore important than ever to ensure the safety and growth of small town America; and WhereastheNationalLeagueofCitiesPresidentandtheSmallCitiesCouncilof theNationalLeagueof Cities havedeclared June 202 as SmallCitiesMonth; Now therefore,the Council of does hereby proclaim June 202, as Small Cities Month, and encourages President Biden, Congress, state governments, organizations, businesses, and all citizens to recognize this event, and to work together this month and throughout the year to invest in small cities and towns to better the lives of all citizens. ___________________________________ 11 of 39 5/23/23 City Council Packet Oak Park Heights Request for Council Action rd Meeting Date May 23, 2023 Time Required: 10 Minutes _____________________ Agenda Item Title:BEE KEEPING APAIRES – Public Hearing Agenda Placement PUBLIC HEARING Originating Department/Requestor: Eric Johnson, City Administrator Requester’s Signature: _____ Action Requested Discussion, Possible Action See Attached Memo. 12 of 39 5/23/23 City Council Packet City of Oak Park Heights 14168 Oak Park Blvd. N Oak Park Heights, MN 55082 Phone (651) 439-4439 Fax (651) 439-0574 5/18/23 MEMO TO: Mayor and City Council Members FROM: Eric Johnson, City Administrator RE: Apiary / Bee Keeping BACKGROUND: th The Council is aware that a resident Mr. Mike Houde who resides at 14529 Upper 55approached the City Council in February indicating if there is a possibility to consider the allowance of the keeping of bees in the City. The City’s current rules 602.08 prohibit that as outlined in City Ordinance. The City Council did discuss the matter in its Annual Goal Setting discussion and indicated a desire to hold a public hearing on the matter and was ultimately set for May 23, 2023. The City Staff did send out a PUBIC HEARING NOTICE – Copy enclosed. SPECIFIC HISTORY: I do recall that concerns for this 10 years ago+/- was that there was a dispute between a neighbor who cited that their child was allergic to bees and sought some prohibition prior to any establishment of such un the City – perhaps beyond the one known the neighborhood. Since that time, it appears that – like the keeping of chickens – perhaps due to COVID – there is some desire for a “cottage” industry of these things. Many cities now allowchickens – including OPH that did not 10 years ago. Perhaps Apiaries are the same? Mr. Houde has supplied a letter and several examples of communities in the metro area that allow some limited bee keeping. In comparing these – including Stillwater’s – they substantivelyfollow the MODEL ORDINACE as offered from the Minnesota Hobby Bee Keepers Association MN Hobby Beekeepers (mnbeekeepers.com) – this website offers significant MN based data on the issue. https://mnbeekeepers.com/wp-content/uploads/MHBA-Model-Ordinance-2018.pdf 13 of 39 5/23/23 City Council Packet OTHER IMPACTS? Residential Use / Commercial Use. If the City assumes that such uses would be compact, non- commercial in scale and similar to other communities – and would essentially be a one-hive operation – is not likely to result in a COMMERICAL operation of otherwise residential properties While anecdotally, I have not personally heard of issues with this type of land –use as being wholly incompatible with a residential nature in a low density setting. The City can require permitting and limitations similar to chickens and is what other communities utilize. IMAGE Is what ONE COLONY looks like and approximate size. Can hold 10,000 bees. Risk of Bee Stings / Allergies. I am not sure the City can foster a clear discussion of who or what party is correct in this analysis. I have enclosed two perspectives – one from the Allergy Advocacy Association and its related data from the CDC. Also, data from various Bee Keeping associations that offer the “chances of death by Bees – from National Safety Council” City Liability. There has not been a particular report that would indicate that a city would incur specific liability if it uses its zoning code to allow such use. The question I suppose is such a limited use reasonably compatible for a particular zone? Staff have surveyed other communities that allow a limited use for a small apiary – that there have been no know issues – See enclosed MEMO. Model Ordinance. Ultimately, if the Council did desire to allow a limited use, a model ordinance – similar to what is adopted in several metro-communities is enclosed. This could be tailored to include a prior public hearing, or require access to an adjacent large open area or third party inspections. ENCLOSURES: PUBLIC HEARING NOTICE Staff memo on other Communities – dated 5-17-23. MODEL Ordinance. RISK DATA – Incidences 14 of 39 5/23/23 City Council Packet NOTICE OF PUBLIC HEARING Tuesday, May 23, 2023 6:00 p.m. City Council Chambers 14168 Oak Park Blvd Oak Park Heights, MN 55082 TOPIC: Residential Honey Bee Keeping – Apiaries The City Council has received a request from a City resident to review and discuss the current prohibition on the keeping of honey-bees (apiaries) in the City. The current ordinance states: 602.08 Hazards and Nuisances. On parcels less than forty (40) acres, which are not part of a larger crop producing commercial agricultural farm, keeping of horses, cattle, livestock, or other domestic farm animals on a site with less than two (2) acres of existing grazable land per animal is hereby declared to be a nuisance. No domestic farm animals shall be placed on any site of less than five (5) acres. Keeping of bees or operating an apiary is prohibited within the City limits. While there is data available from various Minnesota –Based Bee Keeping organizations and from other metro citiesabout this experience, the City Council would like to hear from City residents and the public about the concept before it considers any particular action or any possible amendments to the City rules that may allow such limited practice or with specific conditions. rd Therefore – at 6 pm on Tuesday, May 23, 2023 the City Council will be hosting a public hearing on the topic / matter.The meeting will be held at the Oak Park Heights City Hall – located at 14168 Oak Park Blvd. A short brief will be presented by City Staff that: 1.Outlines the City’s current rules. 2.Nature of the request to Amend such rules. 3.Some Background about Residential Bee Keeping& Model Ordinances used by cities. Thereafter, the City Council would offer an opportunity for anyone who would like to offer comment on thispossibility. If you are unable to attend this meeting, written comments maybe sent to the City Clerk – Jenni Pinski at rd jpinski@cityofoakparkheights.com but please submit prior to May 23, 2023. ______________________________ City Administrator POSTED: 4/6/23 PUBLISH:4/21/23 15 of 39 5/23/23 City Council Packet 16 of 39 5/23/23 City Council Packet City of Oak Park Heights Memo To:Eric Johnson From:Jennifer Pinski Date:May 17, 2023 Re: Bees and Beekeeping th As part of the request by City resident Mr. Mike Houde, 14529 Upper 55 Street North, for the City Council to consider amending City Ordinances to allow the keeping of bees in the City, he provided staff with examples of communities in the metro area that allow some limitedbee keeping: Shorewood, Lake Elmo, Maplewood, and White Bear Lake. Staff reached out to the clerks for each of those communities to request feedback on experiences with bees and beekeeping. All four communities responded that they have not had any negative experiences or complaints. From Shorewood: We have not yet had problems with beekeeping. I can send you the handout we give to the urban farmers and also a section from the code book. From Lake Elmo: We have issued about a dozen bee keeping permits since the licensing process was first developed in 2014. We have only had one complaint, and that was from a neighbor of the bee keeper who called constantly to complain during construction of the neighboring home. I think the bee complaints were just a continuation of her campaign against the neighbor and not really about the bees. The complainer eventually moved and we have had no issues since. From Maplewood: We have not received any complaints regarding residential or commercial properties that keep bees. Our ordinance does not require a permit for the keeping of bees so we don’t know who has them. The only way we would know is through a complaint or questions on the ordinance. In summary, good experience so far. From White Bear Lake: We haven’t issued many permits since we adopted the ordinance in 2013 – my records indicate seven permits. Overall, the city hasn’t had any negative experiences with the property owners who keep bees on their land and they’ve generally submitted all the documentation we need with little push back. We require all property owners within 100 feet of the subject property to sign an agreement and we have only had a few instances where neighbors have been hesitant to sign. Those apprehensive neighbors have signed with the condition that they can rescind their approval if any issues arise, and to date, none of them have. In my experience, the permitting hasn’t added to staff’s workload and there haven’t been any code enforcement concerns raised by surrounding residents. 1 17 of 39 5/23/23 City Council Packet The Public Hearing notice was posted, published in the Stillwater Gazette, and mailed to surrounding residents. The City has received one written comment: I am writing in support of Michael Houde and his quest to be allowed to keep bees in Oak Park Heights. We are a direct neighbor and will be out of town so we are unable to attend the meeting. Please take this email as a show of our support of the amendment to allow bee keeping in OPH. Thank you Donavon and Traci Bump 2 18 of 39 5/23/23 City Council Packet 19 of 39 5/23/23 City Council Packet 20 of 39 5/23/23 City Council Packet 21 of 39 5/23/23 City Council Packet Nbz!2:-!3129! NPEFM!CFFLFFQJOH!PSEJOBODF! qsfqbsfe!cz!uif! Njooftpub!Ipccz!Cfflffqfst!Bttpdjbujpo! 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Qbhf!5!pg!6! 25 of 39 5/23/23 City Council Packet Npefm!Cfflffqjoh!Psejobodf!Nbsdi!23-!3129! bqjbsz!mpu!pxofstijq!dibohft-!jo!xijdi!dbtf!uif!qspijcjujpo!tibmm! ufsnjobuf/!!Jg!uif!psefs!ibt!opu!cffo!dpnqmjfe!xjui!xjuijo!31!ebzt!pg!uif! psefs-!uif!Djuz!nbz!sfnpwf-!epobuf!ps!eftuspz!uif!cfft!boe!dibshf!uif! cfflffqfs!xjui!uif!dptu!uifsfpg/!!Vqpo!eftusvdujpo!pg!cfft!cz!uif!Djuz-!bmm! frvjqnfou!tibmm!cf!sfuvsofe!cz!uif!Djuz!up!uif!cfflffqfs-!xjui!fyqfotft!pg! usbotqpsubujpo!up!cf!qbje!cz!uif!cfflffqfs/!!Uif!DjuzÖt!eftusvdujpo!pg!uif! cfft!tibmm!cf!cz!b!nfuipe!uibu!xjmm!opu!ebnbhf!ps!dpoubnjobuf!uif! frvjqnfou-!jodmvef!xby!gpvoebujpo/! 9/4!Uif!efdjtjpo!pg!uif!ifbsjoh!pggjdfs!nbz!cf!bqqfbmfe!cz!uif!cfflffqfs!bt! qspwjefe!jo!uif!DjuzÖt!svmft!boe!qspdfevsft/!!Jg!op!qspwjtjpo!gps!bqqfbm! fyjtut-!uifo!uif!cfflffqfs!nbz!gjmf!b!opujdf!pg!bqqfbm!xjui!uif!Djuz! tfdsfubsz!xjuijo!26!ebzt!pg!uif!ebuf!uif!psefs!jt!qmbdfe!jo!VT!Nbjm!up!uif! cfflffqfs-!ps!21!ebzt!jg!uif!efdjtjpo!jt!boopvodfe!bu!uif!ifbsjoh!cz!\\uif! eftjhobufe!Djuz!pggjdjbm^/!!Bo!bqqfbm!tibmm!opu!tubz!\\uif!eftjhobufe!Djuz! pggjdjbm^Öt!efdjtjpo-!boe!uif!cfflffqfs!tibmm!cf!sfrvjsfe!up!dpnqmz!xjui! tvdi!psefs!qfoejoh!uif!pvudpnf!pg!uif!bqqfbm/! 9/5!Op!ifbsjoh!boe!op!psefs!tibmm!cf!sfrvjsfe!gps!uif!eftusvdujpo!pg!ipofz! cfft!opu!sftjejoh!jo!b!ijwf!tusvduvsf!uibu!jt!joufoefe!gps!cfflffqjoh/! Tfdujpo!:/!Tbwjoht!Dmbvtf/! Jo!uif!fwfou!boz!qbsu!pg!uijt!psejobodf!ps!jut!bqqmjdbujpo!up!boz!qfstpo!ps!qspqfsuz!jt!ifme! up!cf!vofogpsdfbcmf!gps!boz!sfbtpo-!uif!vofogpsdfbcjmjuz!uifsfpg!xjmm!opu!bggfdu!uif! fogpsdfbcjmjuz!boe!bqqmjdbujpo!pg!uif!sfnbjoefs!pg!uijt!psejobodf-!xijdi!xjmm!sfnbjo!jo! gvmm!gpsdf!boe!fggfdu/! Tfdujpo!21/!Fggfdujwf!Ebuf/! Uijt!psejobodf!tibmm!cfdpnf!fggfdujwf!po!````````````````````-!31``````/! Qbhf!6!pg!6! 26 of 39 5/23/23 City Council Packet Oak Park Heights Request for Council Action rd Meeting Date May 23, 2023 Time Required: 10 Minutes _____________________ Agenda Item Title:City Administrator– Hiring Process Agenda Placement Old Business Originating Department/Requestor: Carly Johnson, Councilmember Requester’s Signature: _____________________________ Action Requested Discussion, Possible Action The City Council has yet to discuss our Council’s planned goals, desired skill sets, and expectations for the next City Administrator. We, as a Council, will need to be able to articulate these expectations with any potential candidate or interested party. Further, this informationis necessary for us to assess a candidate and determine success of the next City Administrator. This will make sure we are clear and we are not setting up the next Administrator with unclear expectations or diverging Council opinions. It is important that we promptly identify our desired (1) goals the City Administrator must act on, (2)our desired skill set, and (3) our expectations. I propose a facilitated discussion with the Council, the outgoing City Administrator, and any Department Heads that are uninterested in the position is likely the best way to proceed. It is especially important to hear Department Heads’ thoughts in what they need—since they have a day-in-day-out working relationship with the City Administrator. When we hired the Police Chief, we surveyed our officers for their feedback, and it was incredibly beneficial to our hiring process—and the Chief’s first year of leadership. Would the City Council be willing to invite someone to hold a facilitated discussion about these critical goals and skill set envisioned for the City’s next administrator? Lida Bannink of Eckberg Lammers, may be willing to facilitate such a discussion. However, if we want someone with more direct expertise, we could aska former City Administrator, like Dr. Craig Waldron. As Dr. Waldron noted in his comments (sent to us on 5-2-2023 by Eric Johnson and attached for reference), a search firm may do something of this sort when framing the solicitation, but it would not be a discussion that will help us evaluate and set expectations, so this may be beneficial to do regardless of our decision on process. I suggest that our selected facilitator (or Eric/Kevin) talk or survey all participants and provide us food for thought/homework in advance, so that we can have productive and efficient discussions related to goals, skill sets, and expectations. To be specific,I suggest we discuss skills related to 27 of 39 5/23/23 City Council Packet our goals and expectations, such as expectations related to public engagement, attending external meetings, participating in lobbying efforts/visiting the Capitol, responsibilities (right now Eric writes resolutions which is sometimes a responsibility left to the City Attorney), frequency of staff meetings, frequency of contacting Councilmembers, willingness to speak on staff’s behalf/desire for staff to attend Council meetings, and openness to new ideas, among plenty of other examples. Following the meeting, there would be a written memo memorializing the discussions. After we hire the next City Administrator, I also recommend that our Council sit down with the Administrator to discuss our goals and expectations. Also, to hear their expectations and any boundaries they may have to the extent it is not discussed in the interview process (e.g., since I have talked to Eric outside of business hours, I’ll use that example, is the next Administrator okay with phone calls or texts in non-emergency/crisis situations after business hours?), so that everyone is clear on expectations in the new working relationship, and no one is left frustrated. 28 of 39 5/23/23 City Council Packet Oak Park Heights Request for Council Action rd Meeting Date May 23, 2023 Time Required: 35 Minutes _____________________ Agenda Item Title:City Administrator– Hiring Process Agenda Placement Old Business Originating Department/Requestor: Carly Johnson, Councilmember Requester’s Signature: _____________________________ Action Requested Discussion, Possible Action At our last meeting, our Council discussed two options in terms of next steps with the City Administrator hiring process: I.An internal candidate being promoted to interim City Administrator for 6 months; or II.Engaging a search firm to go through a formal process. Our Council agreed to meet with the potential internal candidate to discuss theproposal and to discuss before our next meeting. I’d like to discuss: (1)How our meetings with the potential internal candidate went; (2)Whether the City Council would like to retain a search firm (the two search firms’ proposals are attached); and (3)If we hire a search firm, are we interested in following Dr. Craig Waldron’s, Former Oakdale City Administrator and current Professor of Public Administration, recommendation of having Department Heads (that are not interested in applying for the position) and the outgoing City Administrator interview candidates to narrow it down to a top 5 and for the City Council to have one-on-one interviews with the five top applicants? Any internal candidates would automatically be interviewed by Councilmembers but would still be first interviewed by Department Heads for their feedback. (4)If we hire the internal candidate outright, how will we ensure they are not forced to do two jobs during the interim period and unfairly evaluated when they are doing more than the \[01501-02427/3244293/1\] 29 of 39 5/23/23 City Council Packet traditionally expected responsibilities for the position? Or how would we compensate other members of our team that would be taking on additional responsibilities? Would we offer additional compensation to some other staff to account for these additional responsibilities, which would likely last at least 9 months as we leave the position open during the interim period and backfill the position (which would also take months)? \[01501-02427/3244293/1\] 30 of 39 5/23/23 City Council Packet Oak Park Heights Request for Council Action th Meeting Date May 2, 202 Time Required: 1 Minutes _____________________ Agenda Item Title:Special Olympics – Stillwater Area High School Agenda Placement New Business Originating Department/Requestor Eric Johnson, City Administrator Requester’s Signature Action Requested Discussion, Possible Action Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): The City has been approached by the STW. SCHOOL DISTRICT toseeking permissions at theHigh School to host the 202 Special Olympics over a Two-Day period - June 2-2. Such an event is required to secure a SPEICAL EVENT PERMIT fromthe City. To date, Staff has hada couple of meetings and the entire event seems workable froma security and operationalstandpoint. ChiefHansenis working with them to finalize security planning and how the OPH PoliceDept. can be involved- such as a booth. Enclosedis asummary of the plannedevents. As this is well beyonda garage sale, or basketball tournamentand yes, the Special Olympics is a benevolent organization, but an event of this size (1,200 athletes, 1,200 volunteers, 400 coaches, 500 spectators) can put responsibilities and burdens on City resources. To helpfostera more secure environment, Staffis proposinga requirementthat OPH Police Officers (likely one to two)be on official duty at the site – and which the City would expect to bill the DISTRICT for such costs and is in the $3,500+/ range. Staff would recommend approval subject topayment ofrelated City staff-costs bythe District and thefinal approval of theChief ofPolicewithany limitations he may deem appropriate for any final permit. __________________________________________________________________________________________ PLEASE NOTE:There isnot automaticprovision in theCUP orunderlying zoning thatunilaterallyallows the School District tocontinually“rent out” their facility for third-party events. TheHighSchool site appears to be becoming a bitmore ofa commercial venuenot related to youth sports such as (commercial soccer matches, trade shows, sporting events, etc.) and which was not the intention of the underlying approvals.Something to monitor 31 of 39 5/23/23 City Council Packet 2023 SOMN Summer Games Description Summer Gamesis Special Olympics Minnesota (SOMN)’s most attended singular sporting competition of the year. SOMN is hosting both basketball and track and field at Stillwater Area High School. Participants will be athletes (folks with intellectual disabilities), Unified Partners (folks without intellectual disabilities), and coaches. Additionally, participants will bring family/friends along to support/cheer at the competitions. Aside from the competition, we will have many vendors, health screenings, fun activities, and sponsor tents set up in the entryway area to the track, which we call “Athlete Village”. This provides a full couple of days to all participants, and lots of fun things to do and see! Date of the Event Friday,June 23-Sunday,June25 Time of the Event Set up during the week:Monday-Wednesday a staff memberwill beonsite outdoors with UltimateEventsgettingtents in theoutdoor“athlete village” set up.OnThursdayduringthe day (~9am-5pm), various staff members will be outdoors, completing set up of the athlete village and setting up the track & field area. On Friday morning (~7am), staff and volunteers will arrive to set up what is needed indoors, and complete setting up outdoor things if there is any remaining set up. Event itself: Friday afternoon, at approximately 1:30pm, competitions for both basketball and track & field will begin, running until approximately 5pm that evening. On Saturday, staff and volunteers will arrive at approximately 6:30am, with competitions beginning at about 9am and running until about 4pm. This will mirror the schedule for Sunday as well, with staff and volunteers cleaning up following the event on Sunday. We anticipate completing tear down by 8pm on Sunday evening, with Ultimate Events coming to break down their tents the week of June 26. High Level Plan The event will havetwo EMTsfromSave A Life onsite. One EMT will bestationed indoors for basketball, and one will be stationed outdoors in a medical tent for track and field. All staff (approximately 35) will have direction on who to call if they see a medical issue, and will have a radio to get directly in touch with EMT services. Staff will be wearing red event management shirts, as to be easily identifiable for any emergency needs. Staff and medical are prepared to call 911 with cell phones in case ambulance is needed. EventEmergency EmilyCarr Contact Senior Program Manager, SOMN 952-607-8800 Kelly Monicatti Director of Program, SOMN 612-799-7168 Backup Event Derek Schiebel/Senior Sport & Training Manager/612-968-4392 Contact(s) Mark Anderson/Director of Development/763-270-7184 32 of 39 5/23/23 City Council Packet Detailed Information Will there bean EMTon site? Yes –2 EMTs Arethereeventstaff/volunteerswithFirst Yes,twoEMTsthatareprovidedviaSaveALife. Aid Training? Is there a First Aid kit on site? Yes –via the EMTs Will police or security beon site?Yes –Various members of Law Enforcement will filter in throughout the day, and security will be present overnight to keep tabs on all the outdoor tents. Will emergency medical staff at the event Yes, via flags and tents. be clearly identified? Will first aid and emergency medical Yes, via flags and tents. stations identified? Does the site allow easy access for Yes, there is an easy access road inthe back ofthe school that was emergency vehicles? kept clear and used in 2022 that will be the same in 2023, if emergency vehicles need to make an appearance. City/Location of nearest hospital?Lakeview Hospital 927 Churchill St W Stillwater, MN 55082 Hospital distance from the event? 2.7miles – 8 minutes *route below Has thehospital been notified of the Yes (Kimberly at Lakeview 651-439-5330) – notified on 4/14/2023 event? Has thelocal police station been notified Yes (Oak Park Heights Police Department 651-439-4723)discussed of the event? with administrative assistant and voicemail left for Chief of Police. Notified on 4/14/2023 Is emergency air transportationavailable? No Whatisthe plan for postponing or The event will continue, perhaps in a modified minimal way, canceling the event if a serious injury depending on the injury. occurs? Whatisthe emergency plan for inclement We will have access to the SAHS in the event we needed to get weather? outdoor participants inside due to severe weather. 33 of 39 5/23/23 City Council Packet Hospital Route: 34 of 39 5/23/23 City Council Packet 35 of 39 5/23/23 City Council Packet 36 of 39 5/23/23 City Council Packet City of Oak Park Heights 14168 Oak Park Blvd.NOak Park Heights, MN55082Phone (651) 439-4439Fax (651) 439-0574 www.cityofoakparkheights.com Temporary“Special Event” Sign/Banner & Temporary OutdoorSales Tent PermitApplication PLEASE TYPE OR PRINT Qfuf!Ifmetubc0Tqfdjbm!Pznqjdt!NODppsejobups!pg!Gbdjmjuz!Vtf Applicant’s Name: ______________________________Title: ______________________ Tujmxbufs!Bsfb!Qvcmjd!Tdippmt0Tqfdjbm!Pmznqjdt!NO Business Name: ___________________________________________________________ 2986!Hsffmfz!Tu/!Tpvui!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!Tujmmxbufs!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!NO!!!!!!!!!!!!!!!!!!!!!!!!!!!66193 Address: _________________________________________________________________ Street City State Zip 762.462.9565 Phone: ___________________ Fax: ___________________ Other: ________________ ifmetubcqAtujmmxbufstdippmt/psh Applicant Email Address: ____________________________________________________ Type: Check All Applicable Y!Gppe!Wfoeps ___Banner ___Sign ___Balloon ___Tent___Other: ___________________ Description of Item(s):Include message content, location, exact dimensions of item(s)and how it/they will be erected (e.g. banner attached to building wall).Please use the back of this application if you need additional room. For tent placement a site plan must be submitted with this application, showing location, number of parking spaces, if any displaced, etc. Tqfdjbm!Pmznqjdt!Tubuf!Hbnft!Kvof!34se.36ui!bu!Tujmmbufs!Ijhi!Tdippm/! _____________________________________________________________________________ Njml!Nbsu!Jdf!Dsfbn!Usvdl _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ 70347036 Date Item(s) Will Be Erected:_____________ Dated Item(s) Will Be Removed:____________ 50 Days Maximum Per Calendar Year By signature below, the applicant hereby agrees to work in accordance with the Ordinances of the Local Municipality,State Building Code, and the requirements enforced by the City of Oak Park Heights.The applicant further agrees to place and remove temporary signage as approved and notify Code Enforcement of any change to design, location or placement duration. Qfufs!Ifmetubc5031034 ________________________________________________Dated: ____________________ Applicant's Signature For Office Use Only: Julie Hultman, Building Official Date Issued: _____________Planning & Code Enforcement Duration: _____________Direct: (651) 351-1661 Accumulated Duration:_______FAX: (651) 439-0574 Permit Fee: _____None ______Email: jhultman@cityofoakparkheights.com Permit Granted/Denied by: ___________________________________________________________ Reason for Denial (if denied): _________________________________________________________ 37 of 39 5/23/23 City Council Packet 38 of 39 5/23/23 City Council Packet 39 of 39 5/23/23 City Council Packet