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Home My WebLink About07-19-10 Parks PacketV. Visitors/Public Comment CITY OF OAK PARK HEIGHTS PARKS COMMISSION MEETING AGENDA Monday, July 19, 2010 at 6:30 p.m. 1. Call to Order Approval of Agenda III. Approve Parks Commission Minutes June 21, 2010 (1) Iv. Department 1 Commission Liaison Reports A. Arborist (2) B. Public Works Director C. Other/ Commission Liaison Report This is an opportunity for the public to address the Commission with questions or concerns not on the agenda. Please limit comments to three minutes. VI. Public Hearings None VII. New Business A. SCVAA Request to Use Brekke Park Ball Fields for Soccer (3) VIII. Old Business A. Brekke Park Basketball Court (4) Ix. Informational A. Next Meeting: Monday, August 16, 2010 at 6:30 p.m. at City Hall B. Council Representative: Tuesday, August 24, 2010 Chair Eder X. Adjourn CITY OF OAK PARK HEIGH'T'S PARKS COMMISSION 1VIEETING MINUTES Monday, June 21, 2010 at City Hall Call to Order: Chair Eder called the meeting to order at 6:30 p.m. Present: Vice Chair Hauble, Commissioner Viers City Administrator Johnson, Public Works Director Kegley, Commission Liaison McComber, and Park Programming Coordinator Zeuli. Absent: Commissioners Krieger and N iedzollKow ski. II. Approval of Agenda: Vice Chair Hauble. seconded by Commissioner Viers, moved to approve the Agenda. Carried 3 -0. X11. A pproval of Minutes: A. Approve Parks Commission Minutes March 15, 2010: Vice Chair Hauble, seconded by Commissioner Viers, moved to approve the minutes. Carried 3 -0. B. Approve Parks Commission Minutes May 17, 2010: Vice Chair Hauble, seconded by Commissioner Viers, moved to approve the minutes. Carried 3 -0. IV. Department /Commission Liaison Reports: ys•. e �tr �;a :w A. Arborist: Arborist Widin reported that 1-1merald Ash Borer had not yet been confirmed in Washington County. She stated she had been receiving calls from residents about lookalike insects. If residents do have questions, they should call City Hall and leave a message and she will come and do an inspection. Widin reported she was working on a tree removal list of storm damaged or dead trees. She also reported she was putting together a boulevard tree planting list so if there were any residents who Wei'e interested in a boulevard tree, they should contact her. Widin reported she was also working on a list of replacement trees for the ash trees that were removed. She stated she would be checking ash trees in the City, and there were going to be another 50 ash trees removed as part of the City's structured removal plan. Vice Chair Hauble, seconded by Commissioner Viers, moved to approve the Arborist report. Carried 3 -0. B. Public Works Director: Public Works Director Kegley reported that the department hired three park attendants, and they are doing a good job. Ile stated the City was averaging about three reservations per week at the three park shelters. Kegley reported that he received quotes for weed spraying at Autumn Hills Park, and they were within budget. He reported that the lowest quote to treat and fertilize Autumn Hills Park was approximately $410. He stated a quote for Brekke Park came in at 5980. Kegley also reported that the horseshoe pit, trash cans, and picnic tables would be ordered that week. He stated he put together an estimate to install a sand volleyball pit, and it came in at around $5,500 which was not within budget for 2010. Vice Chair l fauble, seconded by Commissioner viers, moved to approve the Public Works Director's Report. Carried 3-0. C. Other Commission Liaison Reports: Commission Liaison McComber reported that the Playful City USA application designation was submitted. She also reported that the working plan for Beyond the Yellow Ribbon Communities was also y submitted. She requested that if anyone interested in helping out contact her. Vice Chair Hauble, seconded by Commissioner viers, moved to approve the Commission Liaison Report. Carried 3-0. v. Visitors/Public Comment: Parks Commission Minutes June 21 2010 Page 2 of 3 A. Friends of Stillwater Area Dog Parka Inc Presentation: Allison McGinnis, President of Friends of Stillwater Do g Park, Inc.. Kristen wesloh, Vice President, and Lyndsey Olsen, Treasurer, were present and provided a presentation to the Parks Commission on dog parks. McGinnis stated that the goal for the organization was to have a �l fenced -in dog park in the Stillwater area. and that they were contacted by Planning Commissioner Jennifer Bye that there may be space available at the fly ash site in Oak Park Heights. Chair Eder informed them that the City does not yet have the parkland at the fly ash they are not pre development for that site. City Administrator pared to discuss develop site so tl 'prepared l Johnson reported that the City would have a permissive -use lease commencing, in 2011. McGinnis requested that the City keep their organization and goal in mind when development planning commenced. VI Public Hearings: None VII. New Business: A. Basketball Court Cost Estimates: City Administrator Johnson reported that rough estimates of 53,000 to 55,000 to install a basketball court in the pleasure rink area of Brekke Park were received. He reported that a draft request for quotes was prepared. Johnson reported that estimates for poles ranged from $1 ,200 to $5,000. City Administrator Johnson stated the Parks Commission should consider whether the y want to obtain a quote for striping and a new pole at the existing basketball B Discussion on Brckke Park Perimeter Trail: City Administrator Johnson reported that Public Works Director Kegley put together a proposed map on where a trail could be installed. Chair Eder suggested the trail stay as a planning item for the future. vllf. Old Business: A. Park and Trail Guide: Public Works Director Kegley provided the Parks Commission with the final draft or the Park and Trail Guide. He stated the guide would be available at City Hall and would he posted at some of the trail heads in the City. Ix. informational: A. Next Meeting: Monday, July 19. 2010, at 6:30 p.m. at City Hall B. Council Representative: 'Tuesday. June 22, 2010 Vice Chair l- lauble X. Adjournment: Vice Chair Hauble, seconded by Commissioner viers, moved to adjourn the meeting at 8:47 p.m. Carried 3 -0. Respectfully submitted, Parks Commission Minutes June 21, 2010 Page 3 of 3 court at Brekke Park as an alternate. Another possibility was to obtain a quote for striping the hockey rink for roller hockey as another alternate, and another alternate could be to obtain quotes to have two courts on the pleasure rink slab instead of one. City Administrator Johnson stated a possibility would be to install another pole at the existing basketball court if it was within the Public Works operating budget. Chair Eder did not feel it was big enough for another basket. Commissioner Viers su sending out the request for quote and discussin the budget alter the quotes come in. Chair Eder suggested that installation of the pole for one court on the south end of the slab he one part of the quote request, line painting be another part of the quote request as an alternate, installation of a second court on the north end as an alternate, and striping the hockey rink as another alternate. The Parks Commission will discuss this at their next meeting. Jennifer Pinski Administrative Secretary /Deputy Clerk Aki_ityjid§fLgSnarl June 2010 To: Eric Johnson, City Administrator Andy Kegley, Pub. Works Dir. City Council, Parks Comm. City of Oak Park Heights Fro Katharine D. Widin, Ph.D. 7/14/10 Municipal Arborist In June 1 attended staff meetings and discussed various tree and natural resource issues with city staff. 1 reviewed the packet and agenda for the Parks Commission meeting 6/21, attended the meeting and presented a report. 1 checked several boulevard and park tree issues in June and most are included in the last paragraph under site visits to residents. 1 also started checking ash on boulevards and park areas to add to the list of ash removals in the fall under the EAB grant for structured removal. In June 1 attended an EAB Community Preparedness workshop. in June 1 also wrote articles for the summer issue of the city newsletter. For both of these activities, costs were shared with the cities of Stillwater, Lake Elmo and Mahtomedi. This month I inspected the prairie restoration planted last fall west of Oldfield Ave.. There are some problems with establishment of both the cover crop and the prairie plants, so contacted the installer, Prairie Restorations Inc. to find out the problem. Their deferrai ation was that some kind of herbicide had been applied to the site prior to seeding of the prairie and cover crop. 1 contacted Reel Energy and was told that they had applied some herbicide to inhibit stump sprouting of some of the deciduous woody plants which were removed along with the pines. Prairie Restorations is planning to mow the cover crop and may do some re-seeding of the prairie later in the summer. In June 1 investigated a complaint from Xcel Energy that public works staff from OPH were damaging trees planted between the ash landfill and the 58 St cul-de-sac near Cover Park Manor, with weed trimmers. I: consulted city staff and was told they do no maintenance in that area. eel has not responded with any pictures, descriptions or dates of this activity. This month 1 also checked the Lowe's site for dead trees reported by Julie Hultman, inspected the site and made a list of dead trees which 1 sent to Julie for contacting the property owner to re-plant. In June I attended several site review meetings regarding the development application of White Castle. 1 reviewed the original landscape plan, plus revisions, and sent a report to OPH staff. During June 1 made site visits and returned telephone calls to residents regarding: tree removal (particularly the structured removal of ash), tree planting, buckthorn management, emerald ash borer, risk trees and broken, hanging branches, construction injury to trees, eriophyid mite galls on birch and maple, fungal leafspots on ash, maple, oaks, catalpa, tree roots in lawns, storm damage, tree i.d., and tree pruning. June: City work 26.5 hrs. Development Projects 3 hrs. City of Oak Park Heights 14168 Oak Park Blvd N.. Box 2007 Oak Park Heights, MN 55082 Phone (651) 439-4439 Fax 439-0574 Memorandum To: Park Commissioners From: Andrew Kegley, Public Works Director CC: Eric Johnson, City Administrator Date: 7/15/2010 Re: SCVAA Request to Use Brekke Park Ball Fields for Soccer ENCLOSURE 3 The St. Croix Valley Athletic Association is formally requesting permission to use the upper and lower Brekke Park fields for the 2010 fall soccer season. Granting the request would reserve the fields from August 16, 2010 through October 9 2010: Monday Thursday from 5:30 PM to 8:30 PM Saturday from 8:00 AM to 2:30 PM The City has no scheduling conflicts with the requested dates and times; furthermore the St. Croix Valley Athletic Association and the City of Oak Park Heights have been working together to provide these facilities for a number of years. Recommendation Granting the request advocates community involvement and keeps residents and surrounding community members using the park well into the fall season. I recommend the Park Commission approve the request from the St. Croix Valley Athletic Association to use the Brekke Park Fields for Soccer for the above dates and times. TREE CITY U.S.A. City of Oak Park Heights. 14168 Oak Park Blvd. N Box 2007 Oak Park Heights, MN 55082 Phone (651) 439-4439 Fax (651) 439-0574 Request for Quotes The City of Oak Park Heights is seeking to create a basketball court on the existing pleasure rink at Brekke Park, The rink is owned by the City and is currently operated as a skating rink during the winter months. The City is seeking quotes to create a basketball court on the existing rink into 'basketball court for use during the summer months. Scope of Work The City is seeking the creation of a basketball court on an existing concrete slab. For definitional purposes the term "basketball goal" includes the rim, backboard, net and all mounting equipment required to connect same to the required pole structure. Base Work: RFQ Basketball Striping Goals ENCLOSURE 4 Section 1. Using concrete striping, white in color, create the lines for a full basketball court on the existing pleasure rink slab, see Attachment #J All lines shall be 2" in width. Create all lines using the NCAA dimensions to create a full basketball court. Refer to Attachment for an approximated diagram of the size and shape of a court, however actual NCAA markings shall be required. Extend or reduce the court length, north to south, to accommodate for the size of the slab so that pole/goal installation does not occur into the current concrete slab. Section 2. Provide two Institutional playground grade basketball poles and goals and appropriately install on both ends of the court as defined in Section 1. The poles and goals shall be of regulation height, non adjustable in height and of the general size, type and dimensions as shown in Attachment 3 however the contractor shall propose and provide final pole and goal design and manufacturer and type for approval by the City at no additional expense to the City as the city does not have a preference for manufacturer. Installation of the poles into the ground shall be equal or better than as shown on Attachment 4 and must also follow all manufacturers specifications. (The turn lgoal(s) includes all mounting hardware, backboards, rims, nets, etc.) Alternates: Alternate #1: Using 2' white asphaltic striping, create lines for a small two-goal basketball court (NCAA striping) on an Current Basketball Court which currently has one hoop. Refer to Attachment 1 for aerial photo of Current Basketball Court, Alter nate #2: Provide and install an institutional basketball pole and goal at the opposite end of the Current Basketball Court as shown in Attachment j. Use pole and goal that is similar to the pole and goal that is installed at such location. Alternate #3: Using 2" concrete striping, white in color, create the lines for a one-half basketball court on the existing pleasure rink slab south end and install the specified pole and goal as outlined in Section 1. Ensure that that this one- half court can be expanded to a full court length, by placing the backcourt line in a location that would appropriately serve as a future midcourt line. Alternate #4: Using 2" concrete multi-color striping, provide and install a roller-hockey court inside the hockey rink at Brekke Park. See Attachment 5 and install accounting for actual size of such slab so that all markings are evenly placed, consistent and scaled for the slab. 1 of 8 City of OPH Other Requirements and Conditions —Applicable to M Eieffierit6: Unless otherwise agreed to in writing all work shall be completed within thirty days of the City providing a NOTICE TO PROCEED It is anticipated that the City will be in a better position to identify specific dates after August 29 2010 and will maintain communication with the selected contractor to best coordinate dates, however the first sentence of this section remains in full-effect and shall govern. fpitepict pow a hifilyour tion gamot,fictiodu ghisygh flexibflityjq ingot the needs_ ofthe Oikas descriOcd, O During the course of the striping process, should unanticipated conditions be discovered that are outside the Scope of Work and further review, the Contractor shall immediately notify the City of such conditions and shall work in good-faith with the City to coordinate appropriate actions. Should these conditions require additional services, the Contractor and the City shall negotiate for appropriate services but shall not exceed reasonable time and materials costs in accordance with industry standard(s). Any additional work required shall be completed within a reasonable timeline so as to not delay work of other contractors at the site. Should the Contractor unreasonably cause any delays in the execution of any work, the City may remove the Contractor from the site upon written notice and without penalty to the City. 0 Your quote shall include the execution of all necessary work and services and materials to complete the Scope of Work in a professional, courteous manner, Prior to submitting a response to this RFQ, contractors shall first make a site visit to better understand the scope and conditions of the existing concrete slab. This site visit can be scheduled by contacting Eric ,Johnson, City Administrator at 651-439-4439. A final contract between the City and thi..) contractor will be required and shall be wholly consistent with this RFQ. The City will provide payment following the satisfactory completion of all work and receipt of an acceptable final report documenting what steps were taken to remove all identified items from the Property. Your submitted Quote Amounts, (below) shall be valid and binding through June 1, 201 1 meaning that the city must simply provide the Contractor a Notice to Proceed prior to this date for the prices submitted to be valid. The City reserves the right to reject any and all bids at anytime. The City shall select a contractor that in the City's determination best meets the needs of the City, 0) The City may select the Base Work and or any Alternate elements of the RFQ independently, jointly or in any combination and without penalty on cost or timing. a Submitted amounts by Contractors are considered a total amounts and shall include all items to provide a complete job, including but not limited to: taxes, licenses, monitoring, fees, disposal fees, surcharges, rental of equipment, etc., necessary for your firm to complete the projects. Y NOTE: seiect the Base Work and/or an Alternate elements of the RF inde endentl 'faint! or in an combination and without enal on cost or timin Submissions are due: August 2' 2010. Submit in original form only to Edo Johnson, City Administrator, City of Oak Park Heights, PO Box 2007, Stillwater, MN 55082 or hand deliver to Eric Johnson at City Hall located at 14168 Oak Park Blvd, N, Oak Park Heights, MN, NO Eaxed or_Fmajled Submissions will beAcepted or considered, RFQ Basketball Striping Goals See Submission Form, 2 of 8 City of OPH Name of Frm: Owner or President Name: Signature: Base Work Amount: ,00 must be in ink) Alternate #1 .00 (must be n nk) Alternate WI .00 (must be in ink) Alternate #3 .00 (must be in ink) Alternate #4 Submission Form The Gity of Oak Park Heights is seeking installation SeilfiCOS for basketball stripping And goal installation. Submissions are due: August 2ild 2010. Submit in original form only to Eric, Johnson, City Administrator, City of Oak Park Heights, PO Box 2007, Stillwater, MN 55082 or hand deliver to Eric Johnson at City Hall loc.-)ted at 14168 Oak Park Blvd. N, Oak Park Heights, MN. NQ Faxed or pnpflqd $ubmit$sjpq, bpApcopfed_or_coividged, CAREFULLY NOTE: (must be in ink) The Cit ma select the Base Work and/or an. Alternate elements of the RFQ inde endentl ointi or in an RFQ Basketball Striping Goals combination and without Notary: Date affix stamp E (Notary is attesting to signature above as being the person capable of binding the company to submit such quote) In addition to the 8bove you must provide the following with your submission: 1. A listing of at least three references, including specific name and contact information, 2. A bid security equal to 10% of your total BASE WORK Quote Amount, but not less than $1,000. This must be in the form of a CASHIER'S CHECK made payable to the City of Oak Park Heights. All funds will be returned upon the completion of a final contract between the City and successful Bidder. Your submitted aolguti4 are cs2Als_feregiligkjit mount anti shall include all items tgmyide a GoirmfgpdgMggi not ihnliect to: taxe&licypsess monitottgjw pacctsigy foupsr firtn to coitokte tfielypjaqi, 3 of 8 emit on cost or timin City of OPH asketball Stripin Aliso linstit 2. 50 Fr 111011■F 4 FT, 63 N. TEAM BENCH AREA THREE- POINT LINE COACHING BOX 28 FT. RFQ Basketball Striping Goals 6 FT. RADIUS Free Throw Lane CENTER CIRCLE 6 FT. RADIUS DIVISION LINE SCORERS TABLE I Basketball Court Diagram Dimensions in accordance with NCAA standards 87 FT. Free Throw Line 2 19 FT 3 FT. 1 FT 15 IN. 15 FT. 12IN. X 8 IN, 7 FT. 72 IN 1 4 COACHING BOX 28 Ft TEAM BENCH AREA 1 2Fr 5 of 8 City of OPH First Team Tyrant Select Institutional Basketball Goal atjustBaskctballGoals.com Page 1 of 2 itimotratir home in ground goals portable goals Institutional goals wall mount goals poolside goals a ccessories basketball padding backboards rims InstaUation shipping basketball FAQs privacy terms policies contact us flews Find great information and great deals on basketball goals and basketbait hoops at just BesketBallGoals First Team Tyrant Select Basketball Goal When it comes to the playground, no other basketball system can stand up to the Tyrant Basketball System! First Team's Tyrant basketball system is their largest, most rigid basketball system yet! With its Incredible 6 5/8" diameter galvanized post and outstanding 72" overhang, the Tyrant stands alone as the country's leading playground basketball system. First Team has incorporated its easy to install nosecone into the Tyrant pole structure design. This makes installing the backboard much easier, minimizing backboard lifting when installing the backboard. The Tyrant in INDESTRUCTIBLE and First Team backs it with their SUPERIOR LIFETIME WARRANTY! So why let your basketball court be run down by other systems that can't hold up? Let First Team show you the true meaning of reliability and toughness with the Tyrant basketball hoop! Tyrant Select Features: FT1910 Tyrant Pole System FT36-HFM Support Structure FT220 36" x 60" Acrylic Backboard FT186 Heavy Duty Flex Goal Lifetime Unconditional Warranty Approx. Shipping Weight: 395 lbs. DI Download First Team Tyrant Manual First Team Tyrant Select Basketball Goal Our Price $2,504 Free Curbside Delivery Quantity n 'Nth 60" Backboard Padding Add $135 Add to Shopping Customer Service SaAtr,s1, FREE sHi I ta Team Tyrant Select Basketball G oal Click Images to Enlarge Team Tyrant Select Basketball Goal Nose Cone View First Team Tyrant Select Basketball Goal TESTED 13-J11U Tuesday July 13th 2010 Mtr First First http://www.justbasketballgoals.com/institutional-hoopsifirst-team-tyrant-select.html 7/13/2010 RFQ Basketball Striping Goals 6 of 8 City of OPH Airtikotritetir it Bill of Materials A (1) Bent Post B (2) Backboard Brace C (1) Nosecone D (1) T-Clamp E (1) Saddle Clamp F (2) 1/4" Hex Nut (2) 1 /2" Lockwasher H (5) 3/8" x 1 'A" Hex Bolt 1 (6) 3/8" Flatwasher RFQ Basketball Striping Goals irst T' am, Inc. Figure A Tyrant Series Assembly Instructions 14" r s t to play: :IA .:it r f 7 of 8 J (4) 3/8" Lockwaslier K (4) 3/8" Hex Nut L (1) 3/8" x 7 V2 Hex Bolt M (2) 1/4" x 10" Hex Bolt N (4) 3/8" x 1 1/4" Hex Bolt 0 (4) 3/8" x 2 1/4" Hex Bolt tl 1)01 t 1 Apprc 50' 3ury NOTE: Inunediately unpack all components anti cross check against bill of materials. Report any shortages to First Team customer service at 1-888-884-6677. City of OPH littActimeNer SS RFQ Basketball Striping Goals 8 of 8 City of OPH