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HomeMy WebLinkAbout09-26-2023 Council PacketCITY OF OAK PARK HEIGHTS CITY COUNCIL MEETING AGENDA CITY HALL COUNCIL CHAMBERS TUESDAY, SEPTEMBER 26, 2023 AT 6:00 P.M. 6:00 p.m. I. Call to Order/Pledge of Allegiance/Approval of Agenda . Estimated times 6:05 p.m. IL Council/Staff Reports A. Mayor McComber B. Councilmember Dougherty C. Councilmember Johnson D. Councilmember Liljegren E. Councilmember Runk F. Staff • Chief of Police • Assistant City Administrator/City Clerk (pg. 3) 6:10 p.m. III. Visitors/Public Comment This is an opportunity for the public to address the Council with questions or concerns on issues that are or are not part of the regular agenda (Please limit comments to 3 minutes in length). 6:15 p.m. IV. Consent Agenda (Roll Call Vote) A. Approve Bills & Investments B. Approve City Council Worksession Notes — August 22, 2023 (pg. 5) C. Approve City Council Minutes — August 22, 2023 (pg. 7) D. Award Fall 2023 Boulevard and Park Tree Planting Project to Willow River Company (pg. 13) 6:15 p.m. V. Public Hearings A. Public Hearing to Consider Issuance of a License to Allow Sales of Tobacco, Tobacco Products and Related Devices at Tabacco and Vape Co. (pg. 35) B. Public Hearing on Request by St. Croix Yacht Club Regarding Noise Ordinance for a Concert to be Held on October 7, 2023 (pg. 37) 6:25 p.m. VI. Old Business A. Citywide Residential Speed Limit Review (pg. 41) B. 57th Street Between Osgood and Oakgreen, Traffic Concerns Update (pg. 53) 6:35 p.m. VII. New Business A. Adopt Resolution Approving 2024 Proposed Budget and Proposed Tax Levies (pg. 55) B. Schedule Public Comment/Hearing for Truth in Taxation (pg. 63) C. Discount Tire — Amended Conditional Use Permit/Planned Unit Development and Design Guideline/Site Plan Review — 13341 60th Street North (pg. 65) D. Health Partners/Lakeview EMS — Conditional Use Permit for Signage — 14702 62nd Street North (pg. 95) E. Proposed Discussion Regarding Council Chamber Updates (pg. 107) F. New City Administrator Contract (pg. 109) Page 1 of 110 Agenda September 26, 2023 Page 2 7:05 p.m. VIII. Other Council Items or Announcements 7:05 p.m. IX. Closed Session (closed pursuant to MN Stat 13D.05, Subd. 3(b) A. Discussion on Potential Litigation Related to PFAS 7:30 p.m. X. Adjournment Page 2 of 110 Oak Park Heights Request for Council Action Meeting Date September 26, 2023 Agenda Item Recycling Award Time Req. 0 Agenda Placement Staff Reports Originating Department/Requestor Requester's Signature ,=-k Action Requested Receive Information nistration/Jennifer Pinski BackgrowidlJusti fication (Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 3 of 110 City Of Oak Park Hei hts 14168 oak Park Blvd. N • Oak Park Heights, MN 55082 • Phone (651) 439-4439 • Fax (651) 439-0574 September 12, 2023 Robert Simonitch 1510063raStN Oak Park Heights, MN 55082 Dear Mr. Simonitch; Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detector(s). Your residence was checked on Tuesday, September 12, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulations, Jennifer Pinski Assistant City Administrator TREE CITY U.S.A. Page 4 of 110 Oak Park Heights Request for Council Action Meeting Date September 26, 2023 Agenda Item Approve City Council Worksession Notes — August 22, 2023 Time Req, 0 Agenda Placement Consent Originating Department/Requestor _ Administration/Jennifer Pinski Requester's Signature Action Requested Approve Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 5 of 110 CITY OF OAK PARK HEIGHTS CITY COUNCIL WORKSESSION NOTES TUESDAY, AUGUST 22, 2023 Present: Mayor McComber, Councilmembers Dougherty, Johnson, Lji-jcgi-en and Runk; City Administrator Johnson, Assistant City Administrator Pinski, City Attorney Sandstrom, Finance Director Caruso, and Police Chief Hansen. Absent: None. I . Call to Order: Mayor McComber called the meeting to order at 5:00 p.m. 2. 2024 Budget: Finance Director Caruso reviewed the summary of 2024 changes to the levy and budget compared to 2023. No action was taken. 3. 2023 Fall Clean-up Day RFP: Assistant City Administrator Pinski reviewed the RFP response as �,i!ell as the quote from Tennis Sanitation. She provided options for the fall clean-up day. Council discussed options and suggested an item be added to the Council Agenda. No action was taken. 4. Adjourn: The meeting W as adjoumed at 5:49 p.m. Page 6 of 110 J Oak Park Heights Request for Council Action Meeting Date September 26, 2023 Agenda Item Approve Cit Council Minutes — AyZust 22, 2023 Time Red. 0 Agenda Placement Consent Originating Department/Requestor Ad�ninistration/Jennifer Pinski Requester's Si Action Requested Approve Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 7 of 110 CITY OF OAK PARK HEIGHTS TUESDAY, AUGUST 22, 2023 CITY COUNCIL MEETING MINUTES I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber called the meeting to order at 5:57 p.m. Present: Councilmembers Dougherty, Johnson, Liljegren, and Runk. Staff present: City Administrator Johnson, Police Chief Hansen, Assistant City Administrator/City Clerk Pinski, City Engineer Mann, City Planner Richards, Finance Director Caruso, and City Attorney Sandstrom. Absent: None. Mayor McComber added "Authorize Issuance of the Letter of Endorsement /Support from the City to the State for ETAC Appointment" to the Consent Agenda as Item G and "Fall Clean-up Day' as Old Business Item A. She also reported the Closed Session would be removed from the Agenda and the City Council would hold a Worksession following the meeting to discuss the City Administrator position. Councilmember Runk, seconded by Councilmember Liljegren, moved to approve the Agenda as amended. Carried 5-0. II. Council/Staff Reports: A. Mayor McComber: She reported she had a breakfast meeting with Xcel hierg}r representatives regarding the King Plant, she had a LMC Local Economies meeting, she would be attending the Metro Cities Transportation and General Government meetings, the Regional Council of Mayors meeting, the Minnesota Mayor's Association meeting, and the Lake Elmo Airport Advisory Committee meeting. She also reported she was asked by the LMC Executive Director to be on the NLC Executive Board, however she did decline. B. Councilmember Dougherty: He reported he attended the Parks and Trails Commission meeting where they had continued discussion on the walkthrough list, and there would be a ribbon cutting at Swager Park on October 16 at 5:00 p.m. for the new playground equipment. C. Councilmember Johnson: No report. D. Councilmember Liljegren. He reported he attended the Planning Commission meeting and would be attending the Lake Elmo Airport Advisory Committee meeting. E. Councilmember Runk: No report. F. Staff Police Chief Hansen reported they received the squad car back from the BCA investigation following the active shooter incident in Stillwater in March, and that school would be starting the following Monday. He Page 8 of 110 City Council Meeting Minutes August 22, 2023 Page 2 of 4 also reported the new hire would be starting the following week and they were backgrounding for the second available position. Assistant City Administrator/City Clerk Pinski reported that Sharon Binger at 6385 Peacan Avenue North was chosen as the recycling award winner. III. Visitors/Public Comment: Jim Kremer of 5475 Oakgreen Court North spoke about New Business Item D. He suggested the City would be able to analyze and make decisions based on available data without the need for a study, and staff should meet to look at the problem and come up with common sense solutions. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Worksession Notes — August 8, 2023 C. Approve City Council Minutes — August 8, 2023 D. Approve Appointment of Full -Time NexN, Hire Police Officer E. Adopt 2023-2028 Anticipated Capital Improvement Plan F. Approve Salary Adjustment for Exempt Employees G. Authorize Issuance of the Letter of Endorsement/Support from the City to the State for ETAC Appointment Councilmember Dougherty, seconded by Councilmember Liljegren, moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. V. Public Hearinl4s: VI. Old Business: A. Fall Clean-up Day: Councilmember Johnson, seconded by Councilmember Dougherty, moved to direct staff to enter into an. agreement with Curbside Waste for the Fall Clean-up Day as long as there was a positive referral, otherwise authorization to enter into an agreement with Tennis Sanitation for Fall Clean-up Day with a change in event that the City would not accept appliances and mattresses. Carried 4-1, McComber opposed. VII. New Business: A. Notice of Retirement Finance Director —Betty Caruso: Mayor McComber, seconded by Councilmember Liljebn-en, moved to appoint Mayor McComber, Councilmember Runk, Kari 'egarski, Jennifer Pinski, and Betty Caruso to a committee for the replacement of the Finance Director. Councilmember Liljegren, seconded by Councilmember Johnson, moved to accept Betty Caruso's letter of retirement. Carried 5-0. Page 9 of 110 City Council Meeting Minutes August 22, 2023 Page 3 of 4 B. Creixview HoldinUs Si fried - Amended Conditional Use Permit — Setbacks. Parking — Design Guidelines/Site Plan Review: Gouncilinember Runk, seconded by Councilmember Liljegren, moved to approve the Resolution. Roll call vote taken. Carried 5-0. C. Conditional Use Permit — 15405 57"' Street — Hays — Rear/Side Yard Setback: Couneilmember Dougherty, seconded by COuncllinember Johnson, moved to approve the Resolution. Roll call vote taken. Carried 5- 0. D. Citywide Saeed Studies: City Engineer Mann reviewed his memo in the Council meeting packet. Councilmember Johnson reported she spoke with Chief of Police Hansen who did not recommend lowering the speed limit below 25 mph. She suggested staff could internally discuss options without a speed limit study and could come back with a recommendation. Councilmember Dougherty requested a cost estimate to re-sign all City streets for a new speed limit. Councilmember Johnson, seconded by Councilmember Liljegren. moved to direct staff to discuss and come back with recommendations and to obtain a cost estimate for signs. Carried 5-0. E. Approve MNDOT — 60a' Street Turnback of Limited Areas to the City: Councilmember Johnson, seconded by Councilmember Liljegren, moved to approve the Resolution. Roll call vote taken. Carried 5-0. VIII. Other Council Items or Announcements: Mayor McComber reported that an open house would be held on August 30 from noon to 5:00 p.m. at City Hall for City Administrator Eric Johnson's retirement. Councilmember Runk reported that he sent a letter regarding the 58`h Street Extension project which was in Weekly Notes, and he received a response which would be in Weekly Notes. He said he was drafting a response to their response. He said based on his review of the documents received as part of his data request, the developer, Summit Management, Hy -Vee, and the County began the process in mid -2017 which was two and a half years before they came to Oak Park Heights. Stillwater documents indicate they became involved in late-2418/early- 2019 which was a year before involving Oak Park Heights. He said by the time they came to Oak Park Heights, they had reached an understanding that the developer would provide properties for the right-of-way for the Manning/Highway 36 project and a construction easement to allow traffic to get out of the sanctuary during construction, and in exchange the County would build the road and Stillwater would agree to annexation and would run utilities, and Stillwater and the County would provide tax abatement funds in order to pay for the infrastructure. Page 10 of 110 City Council Meeting Minutes August 22, 2023 Page 4 of 4 JamClosed Session — A. REMOVED FROM THE AGENDA X. Adjournment: Councilmember Liljegren, seconded by Councilmember Dougherty, moved to adjourn the meeting to a Worksession. City Attorney Sandstrom reported the Worksession would be to review potential candidates and selecting final candidates. Carried 5-0. Respectfully submitted, Jennifer Pinski City Clerk Approved as to Content and Form, Mary McComber Mayor Page 11 of 110 THIS PAGE INTENTIONALLY LEFT BLANK Page 12 of 110 L� Oak Park Heights Request for Council Action Meeting Date: Tuesday September 26th 2023 Agenda Item: Fall 2023 Boulevard & Park Tree Planting List Time Req. 1 Minute Agenda Placement: Consent Originating Department/Requestor: Public Works, Andy Kegley,,Public Works Director, Lisa Danielson, Arborist Requester's Signature _ {� Action Requested. Award the Fall 2023 Boulevard & Park Tree Planting Project to Willow River Company Please See Attached Memo. Page 13 of 110 it City of Oak Park Heights 14168 Oak Park Blvd N.. Oak Park Heights, MN 55082 . Phone (651) 439-4439 . Fax 439-0574 Memorandum To: Andy Kegley, Public Works Director CC: Steve Hansen, Interim City Administrator, Mayor and Council From: Lisa Danielson, City Arborist (rJ Date: 9/20/2023 Re: City of Oak Park Heights Fall 2023 Boulevard & Park Tree Planting List Attached are copies of the quotes that were submitted from (2) two tree services for the Fall 2023 Boulevard & Park Tree Planting List Trees included on the list will be planted along City boulevard right-of-ways and within City parks. The trees being planted are a variety of different species to replace some of the ash trees that have been removed due to Emerald Ash Borer (EAB). The list includes planting locations, tree species and sizes of trees to be planted. Residents having a boulevard tree planted along the City boulevard right-of-way at their address will be sent a notification letter which will include when the planting will take place (weather dependent) as well as other important details on caring for the new tree. Quote requests were sent out to (2) two tree services. One of the tree services has done many tree plantings for the City in previous years and the other company is a tree service located in Hudson, WI that has many years of experience also but has not worked for the City before. Both of the tree services provided a quote and all requested information by the deadline. Willow River Company provided the lowest quote for $21,763.00, therefore I recommend that Willow River be awarded the project. The project will be funded from the City's budgeted projects tree removal fund and also from the MN DNR 2022 Preparing for Emerald Ash Borer Grant Award, TREE CITY U.S.A. Page 14 of 110 Submitted Quote Totals and Information Attachments: • City of OPH Fall 2023 Boulevard & Park Tree Planting List Quote Request Packet (9/1212023) • City of OPH Fall 2023 Boulevard & Park Tree Planting List Locations Map Submitted Quotes and Contractor Qualification Forms: - Willow River Company Hoffman & McNamara Nursery and Landscape 7 TREE CITY U.S.A. Page 15 of 110 Quote 2023 Contractor Submitted On Time Itemized Quote Provided SupervisorCertified Equipment OPH Total Quote and Provided References contact ISA Supervisor List e Tree Workers Amount Complete License Willow River In Company Y y y y y y Process $21,763.00 Hoffman &Wil! McNamara apply if Nursery awarded and the Landscape y y y y y y project $23,258.00 Attachments: • City of OPH Fall 2023 Boulevard & Park Tree Planting List Quote Request Packet (9/1212023) • City of OPH Fall 2023 Boulevard & Park Tree Planting List Locations Map Submitted Quotes and Contractor Qualification Forms: - Willow River Company Hoffman & McNamara Nursery and Landscape 7 TREE CITY U.S.A. Page 15 of 110 4& City of Oak Park Heights 14168 Oak Park Blvd N. • Oak Park Heights, MN 55082 • Phone (651) 439-4439 • Fax 439-0574 Quote Request 9/.12/2023 Fall 2023 Boulevard & Park Tree Planting Included in this packet is important information and details for preparing and submitting a quote for the City of Oak Park Heights Fall 2023 Boulevard & Park Tree Planting List Instructions to Tree Contractors General Description of the Work Please prepare completed itemized quotes for the following work numbers (1-55). The work to be performed consists of tree planting, initial watering, mulching and a one (1) -year guarantee after planting of all trees included in this quote request. Any notes or other important comments are also listed. Technical Specifications All trees are to be landscape qualit of good form with straight trunks. Planted tree stock must be no larger than 2" caliper bareroot and/or no larger than #20 container size class unless a different stock is approved by the City Arborist. Please see additional information on each tree size in the Order Total Column on the Tree Planting List page at the end of this packet. Each tree shall be measured according to the American Standard of Nursery Stock (ANSI Z60) standards (most recent edition) and planted in accordance with the standards set in the Minnesota Department of Natural Resources Pocket Guide to Planting Trees. No undersize trees or trees of poor form will be accepted. All trees must be planted plumb and be able to stand straight after planting or the City will require that the tree(s) be replaced. Trees included in this quote request are along City boulevard right-of-ways and in City Parks. (Please see included itemized list for addresses and additional comments regarding the trees to be planted). Information Concerning Working Conditions Contractors must inform themselves of the conditions under which the work is to be performed concerning the site of the work, the obstacles which may be encountered, and all other relevant matters. *Underground utility locating is the responsibility of the contractor. * Once the contract is awarded, the contractor will not be allowed any extra compensation by reason of any matter or thing concerning which the bidders may have informed themselves of prior to the bidding. uote Submission Requirements Please prepare a completed itemized quote using the spreadsheet provided for work numbers (1-55). Itemized quotes must include the cost of the tree, planting, initial watering, mulching and a one (1) -year guarantee after planting. Contractors also must submit the following items with the itemized quote spreadsheet: A current copy of the contractor's Certificate of Liability Insurance Coverage with the City of Oak Park Heights named as an Page 16 of 110 additional insurer for $1,000,000, current proof of Worker's Compensation Insurance, and the completed page from this packet titled "Contractor Qualifications 2023." (Please see attached itemized list for tree species, sizes and specifics for each tree). The contractor's quote for the planting can be submitted in person at the City of Oak Park Heights City Hall, sent electronically via email: (Ida nielson@city. foakparkheights com) or mailed to: City of Oak Park Heights Attn: Lisa Danielson 14168 Oak Park Blvd N., Oak Park Heights, NIN 55082. The deadline for submission of all completed requested items in this packet is NOON on Wednesday, September 20" 2023 (for consideration at the City of Oak Park Heights City Council Meeting on Tuesday, September 26`' 2023. Basis of Contract Award The City reserves the right to accept or reject any quote. The award of the planting contract is based in part on the lowest quote; however, the City reserves the right to factor past work, references and available equipment into their decision regarding the work award. The awarded contractor will be contacted by phone within a timely manner by the City Arborist after the date of the City Council meeting in which the quote was considered at. Licensing: Tree services working in the City of Oak Park Heights must have a current Tree Worker's License. This license may be obtained from City staff at City Hall upon presentation of proof of current Liability Insurance Coverage, proof of current Worker's Compensation Insurance, and payment of the license fee. A current City of Oak Park Heights Tree Worker's License is required before any contract work is done for the City. Project Completion Date The City of Oak Park Heights Fall 2023 Boulevard & Park Tree Planting is to be completed no later than Friday, December 15' 2023. Final Invoice must also be received by the City at this time also. Subcontractors The planting contract is between the City and the contractor which has submitted the successful quote. The contractor must not execute an agreement with any subcontractor to perform any portion of the work unless the contractor has received written approval for such subcontractor from the City of Oak Park Heights. Payment for Work Performed Payment of the Fall 2023 Planting contract will be made on the basis of the quoted unit prices for the work performed. The tree contractor will be pard for the work performed after completion of work, submission of an itemized invoice to the City of Oak Park Heights, and inspection of completed work by the City Arborist. If it is determined upon inspection that the required work has not been fully completed, the contractor will be notified and will be paid only upon satisfactory completion of all work. Access The contractor may utilize City streets for the operation, provided that traffic access is available and proper traffic control signage/measures are in place. City of Oak Park Heights, Public Works Director, Andy Kegley, (651)-439- 4439, must approve all street closures (partial or entire) if closure is necessary. QUESTIONS? Contact: Lisa Danielson, City of Oak Park Heights, City Arborist, (651)-439-4439, or via email Ida nielson@cityofoakparkheights.com Page 2 of 7 Page 17 of 110 *Contractor Qualifications 2023 1. List of References/Similar Projects Company or City Contact Name Phone Number Last Work Date 2. Name of person who will supervise this work and the number of years of experience Is this supervisor an ISA Certified Arborist? Certificate Number: Expiration: M NLA Certified? 3. List equipment available for this contract. List type, size (i.e. 2 ton truck) 4. Does your company have a current (2023) City of OPH Tree Worker's License? (Required before starting work) Page 3 of 7 Page 18 of 110 City of Oak Park Heights Fall 2023 Planting List Additional instructions, if any, in Comments section. Page 4 of 7 Page 19 of 110 Comments WORK LOCATION SPECIES **All trees will be planted on the City ITEM (Address or Park) Boulevard Right of Way at the # addresses listed. Park trees will be planted within the parks** **** TREE PLANTING LOCATIONS WILL BE MARKED WITH A WHITE FLAG FOR THE CONTRACTOR. DETAILS ON SPECIFICS FOR EACH PARK PLANTING LOCATION WILL ALSO BE SENT TO THE AWARDED CONTRACTOR ONCE FLAGGED**** 1 Autumn Hills Park Kentucky Coffeetree 2 Autumn Hills Park Kentucky Coffeetree 3 Autumn Hills Park Kentucky Coffeetree 4 Autumn Hills Park Kentucky Coffeetree 5 Autumn Hills Park Kentucky Coffeetree 6 Autumn Hills Park Ginkgo 7 Autumn Hills Park Ginkgo 8 Autumn Hills Park Ginkgo 9 Autumn Hills Park Hackberry 10 Autumn Hills Park Hackberry 11 Autumn Hills Park Hackberry 12 Autumn Hills Park Honeylocust 13 Autumn Hills Park Honeylocust 14 Autumn Hills Park Honeylocust 15 Autumn Hills Park Swamp White Oak 16 Autumn Hills Park Swamp White Oak 17 Autumn Hills Park Ironwood 18 Autumn Hills Park I Ironwood Page 4 of 7 Page 19 of 110 19 Autumn Hills Park White Pine 20 Autumn Hills Park White Pine 21 Autumn Hills Park White Pine 22 13915 56`" Street N Northern Red Oak 23 13848 55`" Street N Eastern Pin Oak 24 14059 Upper 541h White Oak Street N (on 54th Street N side of yard) 25 14140 Upper 54th Hybrid Elm Plant tree on East side of the driveway Street N 26 5573 O'Brien Ave N Ginkgo 27 5623 O'Brien Ave N Northern Red Oak 28 5654 O'Brien Ave N Northern Red Oak 29 14287 Oldfield Ct. Ginkgo N 30 14286 55' Street N Ginkgo 31 5507 Oldfield Ave Japanese Lilac N (on 55" Street N 'Ivory Silk' side of yard) 32 14347 Upper 56th Redmond Street N (on 55th Linden Street N side of yard) -56 33 th 14347 Upper Redmond Street N (on 551" Linden Street N side of yard) 34 14347 Upper 5th 5 Hybrid Elm Street N (South side of driveway) 35 14347 Upper 56th Flowering Street N (North side Crabapple of driveway) 36 1452255 1h Street N Redmond Linden 37 1487856 1h Street N Ginkgo 38 14878 5611 Street N White Oak (on 56th Street Page 5 of 7 Page 20 of 110 Order Totals Item Circle N side of yard) Size Quantity 39 15026 Upper 63 d Street N Northern Red Oak 40 1508764 1h Street N Japanese Lilac 'Ivory Silk' 5 41 5737 Peller Ave N Japanese Lilac 'Ivory Silk' 42 5716 Penfield Ave N Japanese Lilac 'Ivory Silk' 43 5728 Penfield Ave N Japanese Lilac `Ivory Silk' 7 44 Brekke Park Hybrid Elm Plant on hill near ballfields 45 Brekke Park Swamp White Oak Plant on hill near ballfields 46 Brekke Park Swamp White Oak Plant on hill near ballfields 47 Brekke Park Red Pine Plant in disc golf course 48 Brekke Park Red Pine Plant in disc golf course 49 Brekke Park Red Pine Plant in disc golf course 50 Brekke Park Red Pine Plant in disc golf course 51 Brekke Park Red Pine Plant in disc golf course 52 Brekke Park White Pine 53 Brekke Park White Pine 54 Brekke Park White Pine 55 Brekke Park White Pine Order Totals Item Plant Name Size Quantity No. Type of Planting Stock 1 Kentucky Coffeetree #20 Container or 1-2" C.I. Bare 5 Root (as close to 2" as possible is preferred) 2 Ginkgo #20 Container or 1-2" C.I. Bare 7 Root (as close to 2" as possible is preferred) 3 Hackberry #20 Container or 1-2" C.I. Bare 3 Root (as close to 2" as possible is preferred) 4 Honeylocust #20 Container or 1-2" C.I. Bare 3 Root (as close to 2" as possible is preferred) Page 6 of 7 Page 21 of 110 5 Ironwood -2"#20 Container or 1 C.I. Bare 2 Root (as close to 2" as possible is preferred) 6 Redmond Linden #20 Container or 1-2" C.I. Bare 3 Root (as close to 2" as possible is preferred) 7 Hybrid Elm (Princeton, #20 Container or 1-2" C.I. Bare 3 Valley Forge, Accolade, Root (as close to 2" as possible Cathedral or New is preferred) Harmony) 8 Eastern Pin Oak #20 Container or 1-2" C.I. Bare 1 Root (as close to 2" as possible is preferred) 9 Swamp White Oak #20 Container or 1-2" C.I. Bare 4 Root (as close to 2" as possible is preferred) 10 Northern Red Oak #20 Container or 1-2" C.I. Bare 4 Root (as close to 2" as possible is preferred) 11 White Oak #20 Container or 1-2" C.I. Bare 2 Root (as close to 2" as possible is preferred) 12 Japanese tree lilac Single stem, #20 Container or 1 5 'Ivory Silk' 2" C.I. Bare Root (as close to 2" as possible is preferred) 13 Flowering Crabapple #20 Container or 1-2" C.I. Bare 1 (Prairifire or Royal Root (as close to 2" as possible Raindrops) is preferred) 14 Red Pine #20 Container 5 4-5ft tall 15 White Pine #20 Container 7 4-5ft tall TOTAL 55 Page 7 of 7 Page 22 of 110 LIP LOW C., Pa,4 23 of 110 I rj LOW C., Pa,4 23 of 110 CITY OF OPH FALL 2023 BOULEVARD & PARK TREE PLANTING LIST QUOTE FORM Contractor: Contact Person: Address: Phone No.: Work Item 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 Quote Amount Work item 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 TOTAL Quote Amount Page 24 of 110 u N 00 W � r� Waq a� 43 O 4 Q QZ 4, V 9 a a w Q A W � n w o -° " � E ft'z C 0 LLLJ f .9 2° m y Q u c 3 M � e � ami A •% J a� W Om u 3 x 3 q mW N a m m d � Z O �o " oe F- Cr. s o $w O 15 t �1" o o' a 3" sc O o N M 4 Lid W o r� cc4' O I V N A, 2 75 W o O .b v 'il ki O t a V y q 4 7 A w E A FT ai m r y m y ` U - V m m q !' � 61 x q } J q �.. Wm n m m p` d ZP Z - d E -qq � L Q O o q A E G C «O E `m o m Ja a E? o o y v 3 «•° o o m .o E G .p •M g ° a E ? o f c o\ �� a.co mg BOO c°a0 p O q a v Z.E cv° E� Wo c Y cl ¢ o = o t w a p q o Page 25 of 110 PI Q� 00 IIII IIIIII V) Ci M N If 3 N O 9 1 tl 3 D I M 1 3 6 R 5 V 3 W LV w W OAS �oo Z oE av Q� m n � 4 a \•�� a W m � O N w n w OM W � R Y O C o Y D ❑ V Q s ^ M !h q 4 rn 4 C V N Y T J i J1 4 q ry u d 4 y A L 4�- .E E '�i t o 4. E ro g a c N m w" a o Z _ F a « « CIL W er N j A. rn c m ra E v `a 4 T 4 o E E; v c c ,4, 4 L y a E o E m r m v �v " W m v m '4 �` m o m 4 tl ,4 LL -r `osc = ¢ u Q r 4 ym °:. g c v: W a x a LL n a` _�"" y u « a E `4 w w o c` c u s W N 4i R• � .�+ � � `O yp " ZE 00 E c5 L�� Ej Q 16 Z E17 a o Z > v Q'v a ssy dM1 �bi�9=aB�° E' E to F �� EavS: 7G��ELEGa'�.. aQ Eage 26 of 11O _=ff.se..63 0J��..n.. .. «_���,.� .- �c CITY OF OPH FALL 2023 BOULEVARD & PARK TREE PLANTING LIST QUOTE Contractor: Willow River Company Contact Person: Michael Ratz Address: 850 Kelly Rd, Hudson WI 54016 Phone No.: Work Item Quote Amount 1 $ 475.00 2.J 2 $ 475.00 * Z 0 3 $ 475.00 - 7-0 4 $ 47 5. 00 5 $ 475.00<---� 6 $ S34.00-4420 7 $ 534.00 - 44 2-0 8 $ 534.00• -.d2 -O 9 $ 407.00-:O 20 10 $ 407.00 --*1 "2--) 11 $ 407.00-;0 Z� 12 $ 428.004ZJ 13 $ 428.00-4f z'�' 14 $ 428.00 -02- J 15 $ 259-004* 10 16 $ 259.00---k-/Q 17 $ 319.00 t:1O 18 $ 319.00 10 19 $ 363.00 4421 20 $ 363.00'2-0 21 $ 363,00--d'ZO 22 $ 233.00"9 10 23 $ 303.00 1 24 $ 249.0041 25 $ 350.00 4�7-0 26 $ 534.00 4 2-0 27 $ 233.004rt;� 28 $ 233.00 41 U 29 $ 534.00 -�4- zJ 30 $ 534.00 --tEZ L' 31 $ 407.00 2� L o 32 $ 436.00 10'L 0 33 $ 436.00 *:LZ0 34 $ 350.00" 35 $ 324.00 4� -Z- 36 $ 436.00 V2- L37 37 $ 534.00��? 38 $ 249.00--j4 15 Work Item 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 7155016252 Quote Amount $ 233.00 alp $ 407.00 OZ --o $ 407.00. 7-0 $ 407.004L-20 $ 407.00 44L2°o $ 350.00 -4 ZO $ 259,00-010 $ 259.00 .0L I'D $ 224.00.0tia $ 224-004L 10 $ 224.00 01 ) $ 224.00 44-10 $ 2 24.00 AW.- f7 S 363.00 -P 2-D $ 363.00 �J zJ $ 363.00 14 2-0 $ 363.00 4Z L) TOTAL �k�,� �r $21,763.00 -• � . rte-/ , RECEIVED SEP 2 r K23 Chy d Oak Park Heights Page 27 of 110 l J Contractor Qualifications 2023 1. List of References/Similar Projects Company or City Contact Name Phone Number Last Work Date RECEIVED SEP p r 2C23 Gly of Oak Paris Heights 2. Name of person who will supervise this work and the number of years of experience Is this supervisor an ISA Certified Arborist?C}_ N4A Certified? Certificate Number: - r,� Y �_ Expiration: 2 5-12 UZ 3. List equipment available for this contract. List type, size (i.e. 2 ton truck) 4. Does your company have a current (2023) City of OPH Tree Worker's License? L—) (Required before starting work) (� ` ���5,5 Page 3 of 7 avz2 o Xa. Page 28 of 110 Lisa Danielson From: mratz@willowrivercompany.com Sent: Wednesday, September 20, 2023 8:50 AM To: Lisa Danielson Subject: FALL 2023 BLVD & PARK TREE PLANTING Attachments: Fall 2023 BLVD.Park Tree Planting -City of Oak Park Heights.pdf Hi Lisa! Attached is our 2023 BLVD fall tree planting Quote. Can you let me know when you receive this quote and if I need to add anymore information. The excel spreadsheet that came with the bid wasn't working properly, so I put the total amount on the same sheet as the tree prices. Currently we our planting 325 B&B trees for the city of Woodbury and 30 large potted trees for City of Bayport; all BLVD trees. I hope we can do the same for the City of Oak Park Heights. We have many years of experience working with various cities and there BLVD trees. Also, we are currently in the process of obtaining the tree workers license with the City of Oak park Heights. Have a great day! Michael Ratz (715) 501-6252 Sales Arborist/Project Manager -Tree Division LS.A Certified Arborist Buckthorn Removai Specialist B.S. Environmental Planning and Conservation US Army 2/75 Rangers zm " WIlI4W R(YEl' A yM"- OUtdOOV e _pe,+'Cb: 850 Kelly Road Hudson, W! 54016 Page 29 of 110 Lisa Danielson From: Lisa Danielson Sent: Tuesday, September 12, 2023 7:19 AM To: 'info@willowrivercompany.com' Subject: Quote Request for the City of Oak Park Heights Fall 2023 Boulevard & Park Tree Planting Attachments: Map for City of OPH Fall 2023 Blvd & Park Tree Planting List (2023-09-12).pdf; Fall 2023 Blvd & Park Tree Planting Quote Request Packet (2023-09-12).pdf; Quote For n.xlsx; MN DNR -A Pocket Guide to Planting Trees-2020.pdf; 2023 OPH Tree Worker License Application.pdf Hello, Attached is the information for the City of Oak Park Heights Fall 2023 Boulevard and Park Tree Planting. Attached items include the quote request packet, map of the planting areas, an itemized quote spreadsheet form, 2023 City of OPH Tree Workers License Application and MN DNR Pocket Guide to Planting Trees. Please provide a completed itemized quote for work numbers (1-55). Please return all completed information to me by Wednesday September 20" 2023 by NOON. Quotes may be delivered, mailed, or sent electronically (' son ci ofcakparkheights.com). If you have any other questions please feel free to contact me. Thank You, Lisa Danielson City of Oak Park Heights, Arborist (651)-775-6177 Page 30 of 110 CITY OF OPH FALL 2023 BOULEVARD & PARK TREE PLANTING LIST QUOTE Contractor: Hoffman & McNamara Co Contact Person: Pete Hoffman Address: 9045 180th Street East Hastings, MN 55033 Phone No.: 651-437-9463 Work Item Quote Amount Work Item Quote Amount 1 $ 445.00 39 $ 445.00 2 $ 445.00 40 $ 392.00 3 $ 445.00 41 $ 392.00 4 $ 445.00 42 $ 392.00 5 $ 445.00 43 $ 392.00 6 $ 523.00 44 $ 426.00 7 $ 523.00 45 $ 446.00 8 $ 523.00 46 $ 446.00 9 $ 445.00 47 $ 346.00 10 $ 445,00 48 $ 346-00 11 $ 445.00 49 $ 346.00 12 $ 392.00 50 $ 346.00 13 $ 392.00 51 $ 346.00 14 $ 392.00 52 $ 346.00 15 $ 446.00 53 $ 346.00 16 $ 446.00 54 $ 346.00 17 $ 480.00 55 $ 346.00 18 $ 480.00 19 $ 346.00 TOTAL $23,258.00 20 $ 346.00 21 $ 346.00 22 $ 445.00 23 $ 445.00 24 $ 472.00 25 $ 426.00 26 $ 523.00 27 $ 445.00 28 $ 445.00 29 $ 523.00 30 $ 523.00 31 $ 392.00 32 $ 392.00 33 $ 392.00 34 $ 426.00 35 $ 382.00 36 $ 392.00 37 $ 523.00 38 $ 472.00 RECEIVED S E F 2 0 2023 COY of oak Park Heigtft Page 31 of 110 Lisa Danielson From: Lisa McDowell <lisa.mcdowell[a hoffmanandmcnamara.com> Sent: Wednesday, September 20, 2023 11;42 AM To: Lisa Danielson Cc: Pete Hoffman; Josh Connor Subject: RE: Quote Request for the City of Oak Park Heights Fall 2023 Boulevard & Park Tree Pianting Attachments: 20230920114229537.pdf; Quote Form.xlsx Hi Lisa Attached is the quote. We included 1.5"+ cal. bare root for the varieties that will be safe to fall harvest and #15 - #20 containers on the others. Let us know if you have any questions. Thanks, �4k F4f, Lisa McDowell Estimating Coordinator Hoffman & McNamara Nursery tiAMand Landscape Office 651-437-9463 www. hoffmanandmcnamara.com 9 9045 180th Street East. Hastings, MN 55033 PLANTING THE FUTURE. From: Lisa Danielson<LDanielson@cityofoakparkheights.com> Sent: Tuesday, September 12, 2023 7:16 AM To: Pete Hoffman<pete.hoffman@hoffmanandmcnamara.com>; Lisa McDowell <lisa.mcdoweil@hoffmanandmcnamara.com> Subject: Quote Request for the City of Oak Park Heights Fall 2023 Boulevard & Park Tree Planting Hi Pete and Lisa, Attached is the information for the City of Oak Park Heights Fall 2023 Boulevard and Park Tree Planting. Attached items include the quote request packet, map of the planting areas, an itemized quote spreadsheet form, 2023 City of OPH Tree Workers License Application and MN DNR Pocket Guide to Planting Trees. Please provide a completed itemized quote for work numbers (1-55). Please return all completed information to me by Wednesday September 20' 2023 by NOON. Quotes may be delivered, mailed, or sent electronically (:. ; ). (f you have any other questions please feel free to contact me. Thank You, Lisa Danielson City of Oak Park Heights, Arborist (651)-775-6177 Page 32 of 110 Contractor Qualifications 2023 1. List of References/Similar Projects Company or City Contact Name Phone Number Last Work Date RECEIVED S E ? ? P 2r23 City of Oak Paris Height AM City of Burnsville Brian Ulvin 952-895-4508 2023 City of La Crosse Dan Stefferud 608-728-7380 2023 City of Apple Valley Jessica Schaum 952-953-2461 2023 Cedar Rapids Carole Teator 319-286-5712 2023 2. Name of person who will supervise this work and the number of years of experience Pete Hoffman - Project Manager - ISA Cert MN 4358A -MN Cert Landscape Specialist #1051-26 years Is this supervisor an ISA Certified Arborist? Yes Certificate Number: MN -4358A MNLA Certified? Yes Expiration:.6/30/2024 3. List equipment avaifable for this contract, List type, size (i.e. 2 ton truck) Case 580 L tractor backhoe International dump truck 4. Does your company nave a current (2023) City of OPH Tree Worker's License? 'YeS (Required before starting work) *will apply once awarded work. Page 3 of 7 Page 33 of 110 THIS PAGE INTENTIONALLY LEFT BLANK Page 34 of 110 0. Oak Park Heights Request for Council Action Meeting Date September 26, 2023 Agenda Item Public Hearing to Consider Issuance of Tobacco License for Tobacco Va e and Co. Time Req. 0 Agenda Placement Consent Originating Department/Requestor Requester's Signature Administration/Jennifer Pinski Action Requested Public Hearing and Possible Action Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). An application was received for sales of tobacco and tobacco related devices for Tobacco Vape and Co. to be located at 14661 60`x' Street North. Fees have been paid, and the background investigation has been completed. Staff recommends approval. Page 35 of 110 NOTICE OF PUBLIC HEARING TO CONSIDER ISSUANCE OF A LICENSE TO ALLOW SALES OF TOBACCO, TOBACCO PRODUCTS AND RELATED DEVICES AT TOBACCO AND VAPE CO CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that the City Council of the City of Oak Park Heights, Washington County, Minnesota shall hold a public hearing to consider issuing a license for sale of tobacco, tobacco products, and related devices to Tobacco and Vape Co. to be located at 14661 60'' Street North, Oak Park Heights, MN. Written or oral comments will be considered. The public hearing shall be held on Tuesday, September 26 at 6:00 p.m. at the City Hall, 14168 Oak Park Boulevard North. Oak Park Heights, Minnesota 55082. Dated this 6"' day of September, 2023. BY ORDER OF THE CITY C01.1NCIL Jennifer Pinski, City Clerk Page 36 of 110 Oak Park Heights Request for Council Action Meeting Date September 26, 2023 Agenda Item Public Hearing on Request by St. Croix Yacht Club Regarding Noise Ordinance for a Concert to be Held on October 7. 2023 Time Req. 5 Agenda Placement Public Hearings Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Public Hearing / Possible Action Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). Bert Windhorst from St. Croix Yacht Club has filed an application for an indoor concert on October 7, 2023 and is requesting the City Council consider authorizing an extension of one hour and fifteen minutes allowing the concert to go until 12:00 a.m. on October 8, 2023 and allow a deviation from the noise "audibility" provision. Per City Ordinance 1109.04.F.6.a., any sound system cannot be "operated in which it is plainly audible, at a distance of 50 feet or more from its source between the hours of 10:00 p.m. and 6:00 a.m." and any sound system cannot be "operated in which it is plainly audible from its source at a distance of 100 feet or more between the hours of 6:00 a.m. and 10:00 p.m." A Notice of Public Hearing was published in the Stillwater Gazette, mailed to neighbors within a 500 -foot radius of St. Croix Yacht Club, and posted at City Hall. The City Council may consider a reasonable deviation under the City Special Event permitting process for the event to deviate from the noise restrictions. If the City Council does desire to grant the one-time request for this event. Staff would recommend that the following conditions be placed on the applicants permit: 1. That all music and/or operations cease at 12.00 a.m. and that the above ordinances are strictly enforced at 12:01 a.m. 2. That the applicant acknowledges that the City may revoke this permit at any time should the event post any undue risks to the general public. Page 37 of 110 NOTICE OF PUBLIC HEARING ON REQUEST FOR DEVIATION OF ORDINANCE 1109.041.6 RELATING TO NODE FOR INDOOR CONCERT AT 6435 ST CROIX TRAIL CITY OF OAK PARK HEIGHTS WASHING'T'ON COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that the City Council of the City of Oak Park Heights, Washington County, Minnesota shall hold a public hearing to consider a request by St. Croix Yacht Club, 6435 St. Croix Trail, in Oak Park Heights, to allow an indoor concert to be held until 12:00 a.m. on Sunday, October 8, 2022 at that location. City Ordinance I I09.04.F.6. requires that any sound system cannot be operated in which it is plainly audible at a distance of 50 feet or more after 10:00 p.m. St. Croix Yacht Club is requesting a one-time deviation to 12:00 a.m. The public hearing shall be held before the City Council on Tuesday, September 26, 2023 at 6:00 p.m. at City Hall, 14168 Oak Park Boulevard North, Oak Park Heights, Minnesota 55082. Written or oral comments will be considered. Dated this 6th day of September, 2023. BY ORDER OF THE CITY COUNCIL Jennifer Pinski, City Clerk Page 38 of 110 i Iiiie- City of Oak Park Heights 14168 Oak Park Blvd. N . Oak Park Heights, MN 55082 Phone (651) 439-4439 • Fax (651) 439-0574 www.cityofoakparkheights. com Temporary "Special Event" Sign/Banner & Temporary Outdoor Sales Tent Permit Application PLEASE TYPE OR PRINT Applicant's Name: BERT WINDHORST Business Name: ST_ CROIX YACHT CLUB Title: CHAIR Address: 6435 ST. CROIX TRAIL STILLWATER MN 55082 Street City State Zip Phone: 612.382.5968 Fax: Other: Applicant Email Address: bert.windhorst@stcroixyachtefub.corn Type: Check All Applicable Banner Sign Balloon Tent X Other: LIVE INDOOR BAND Description of Items): Include message content, location, exact dimensions of item(s) and how it/they will be erected (e.g. banner attached to building wall). Please use the back of this application if you need additional room. For tent placement a site plan must be submitted with this application, showing location, number of parking spaces, if any displaced, etc. LIVE INDOOR BAND AND MUSIC INSIDE OUR ST CROIX YACHT CLUB FACILITY LOCATED AT THE ADDRESS ABOVE THIS IS OUR END OF THE YEAR PARTY WHICH WILL START AT 6PM AND END AT 12AM. LIVE BAND WILL PLAY FROM 8PM-10PM. AFTER THE BAND MUSIC WILL PLAY INSIDE UNTIL 12AM. THE MUSIC VIOLATES THE NOISE ORDINANCE, Date Item(s) Will Be Erected: INDOOR 10/07/23 ■ 50 Days Maximum Per Calendar Year Dated Item(s) Will Be Removed:INDOOR 10/07/23 By signature below, the applicant hereby agrees to work in accordance with the Ordinances of the Local Municipality, State Building Code, and the requirements enforced by the City of Oak Park Heights. The applicant further agrees to place and remove temporary signage as approved and notify Code Enforcement of any change to design, location or placement duration. 5&t t- Dated: 09/05/2023 Applicant's Signature For Office Use Only: Julie Hultman, Building Official Date Issued: Planning & Code Enforcement Duration: Direct: (651) 351-1661 Accumulated Duration: FAX: (651) 439-0574 Permit Fee: None Email: jhultman@cityofoakparkheights.com Permit Granted/Denied by: Reason for Denial (if denied): Page 39 of 110 THIS PAGE INTENTIONALLY LEFT BLANK Page 40 of 110 Oak Park fieigbt�� Meeting Date September 26'h 202' Time Required: s znin Agenda Item Title: Citv-�vide_residential speed limit review Agenda Placement Old Business Originating Department/ Requestor Steve Hansen Interim City Administrator/ Police Chief Requester's Signature Action Requested Discussion, Possible Action Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): Requesting City Council direction for staff on the topic of lowering the speed limit in residential areas citywide. Discussion points or options include the follo-v\,ing: 1. No Change in current residential zones. Remains 3omph speed limit. 2. Move forward with cityN\1de speed study first and decide after the results. Cost for this would be $32,450, per Stantec Consulting Services Inc. 3. Reduce speed limit to 251nph, would not require speed study costs but would involve costs for signage change over and additions. Approximately $50 per sign phos installation. Currently, the city has 13 (3omph signs installed) and would definitely need to add more to be compliant with the MN state statute 16q.14. Possible estimate 50 signs = $2,500 just for sign/materials not including staff hours for installation. 4. Reduce speed limit to 2omph, requires speed study at a cost $32,450, per Stantec quote. Additional signage, estimated 50 signs =$2,500 for signs/ materials. Page 41 of 110 Sta ntec To: Mayor and City Council, City From: Lee M. Mann, PE Administrator Johnson, City of Oak City Engineer Park Heights File: 193885119 Date: August 16, 2023 Reference: Citywide Speed Limit Study and Analysis — Statutory Basis Memo The City Council has requested a proposal (attached) for a citywide speed limit study and analysis, which includes a Safety, Engineering and Traffic Analysis per MN Statute 169.14 (attached), for the purposes of assisting the City in reviewing and possibly revising speed limits in the City. The purpose of this cover memo to the proposal is to outline the specific requirements of the statutes that grant the City authority to set speed limits in particular areas. Per MN Statute 169.14.2.a.7 169,14.2.b Subdivision 2 of the statute states that the road authority having jurisdiction over the residential roadways can adopt 25 miles per hour in residential roadways. The road authority must erect signs designating the speed limit at the beginning and end of the residential roadway on which the speed limit applies. Therefore; the City can choose to lower the speed limit on residential streets from the default statutory 30mph (subd.2.a.1) to 25mph (subd. 2.a.7) without performing an engineering and traffic investigation, Speed limit signage is required as indicated above (subd.2.b). Per MN Statute 169.14.5h Subdivision 5.h states that the City may establish speed limits on city streets in their jurisdiction other than the limits provided in subdivision 2 (25mph in residential roadways for example). If the City chooses to establish different speed limits, lower than 25, down to 20, they must be implemented in a consistent and understandable manner. The City must erect appropriate signs to display the speed limit. The City must develop procedures to set speed limits based on the City's safety, engineering, and traffic analysis. At a minimum, the safety, engineering, and traffic analysis must consider national urban speed limit guidance and studies, local traffic crashes, and methods to effectively communicate the change to the public. Page 42 of 110 Stantec Consulting Services Inc. Stantec 733 Marquette Avenue Suite 1000, Minneapolis MN 55402-2309 August 16, 2023 File: 193880119 Attention: Mr. Eric Johnson, City Administrator City of Oak Park Heights 14168 Oak Park Boulevard Oak Park Heights, MN 55082 Reference: Oak Park Heights Speed Limit Study and Analysis Proposal Dear Eric, This letter outlines the Scope of Services for Professional Services between the City of Oak Park Heights and Stantec Consulting Services Inc. for a speed limit study and analysis. Minnesota State Statutes authorize cities to set speed limits with additional study and analysis on select city streets. In order for the City to adopt reduced speed limits, a procedure must be developed to set speed limits based on a safety, engineering and traffic analysis. The total estimated hourly not -to -exceed (without prior authorization) fee for these services is $32,450, including expenses. Task descriptions and a fee summary are provided below. SCOPE OF SERVICES Task 1: Project Management This task includes planning and coordination of all work tasks including budget tracking and coordination as well as correspondence with the City of Oak Park Heights. The City will be kept informed on the project throughout its duration. Task 2: Data Collection Available data will be collected from the City of Oak Park Heights, Washington County and MNDOT as applicable. Data will include, but not necessarily be limited to the following: • Inventory of existing and proposed roadway jurisdiction and functional classification • Existing speed limits on roadways within the City • Crash datalmapping on area roadways for the past three (3) full years • Existing Annual Average Daily Traffic (AADT) Data on area roadways • Existing multimodal facilities • Existing land use, zoning and other mapping data Additionally, Stantec's subconsultant; Quality Counts, will deploy tube counters and collect daily volume and speed data for 24 hours at up to ten (10) locations on city streets. Stantec will coordinate with the City to determine which locations are appropriate to include for daily data collection. _jr :d Page 43 of 110 August 16, 2023 MF. Eric Johnson, City Administrator Page 2 of 3 Reference: Oak Park Heights Speed Limit Study and Analysis Proposal Task 3: Safety, Engineering and Traffic Analysis All city streets eligible for speed limit reduction will be identified. A safety, engineering and traffic analysis will be conducted that identifies which city streets have current crash, safety, speed limit, or capacity issues or concerns. This task will include documentation and the rationale for setting specific speeds in a report. Task 4: Speed Limit Policy/Communication Planlimplementation Recommendation A speed limit policy will be developed based on current Minnesota state rules and documentation for the Safety, Engineering, and Traffic Analysis, outlining what speed limits should be implemented on city streets. The policy will also identify the next steps for implementation including recommendations for when and where speed limit signs should be posted and a communication plan for public outreach and education. Task 5: Meetings Stantec will attend meetings that are necessary to discuss or present the speed limit analysis. Two (2) meetings with City staff, one (1) meeting with the City Council, and two (2) public meetings are assumed as part of this proposal to review and discuss the draft Safety, Engineering, and Traffic Analysis Report/Speed Limit Policy. The two public meetings are for public input and communication of the study results. Fees The fees for the tasks outlined above are as follows: Task 1 — Project Management $ 1,590 Task 2 — Data Collection $ 5,009 Task 3 — Safety, Engineering and Traffic Analysis $ 6,962 Task 4 — Speed Limit Policy/Communication Plan/ $ 6,934 Implementation Recommendations Task 5 — Meetings $11,600 Expenses (mileage, printing etc.) 355 Total Estimated Fee $32,450 PROPOSED SCHEDULE August 22, 2023 September 2023 September/October 2023 November 2023 December 2023 January 23, 2024 February 2024 Authorize Speed Limit Study and Analysis Public Meeting/Input Data Collection, Specific Location Daily Data Collection Safety, Engineering and Traffic Analysis Speed Limit Policy, Communications Plan and Implementation Present Report to City Council Public Meeting/Communicate Results Page 44 of 110 August 16, 2023 Mr, Eric Johnson. City Administrator Page 3 of 3 Reference: Oak Park Heights Speed Limit Study and Analysis Proposal This letter and Scope of Services described above represent the understanding between the City and Stantec in respect to the Project and may only be modified in writing signed by both of us and is subject to the current Master Services Agreement between the City and Stantec. If this letter satisfactorily sets forth conditions of our Agreement, please sign in the space below and return one copy to our office. CITY OF OAK PARK HEIGHTS By Print Name and Title Date If you have any questions, need additional information, or wish to discuss this matter in greater detail, please contact us. Thank you for the opportunity to provide these services. Regards, Stantec Consulting Services Inc. Lee M. Mann, PE (MN, WI, CA) City Engineer Phone: 612-712-2085 Lee. man n@stantec. com c. file Ed Terhaar, PE (MN, ND, SD, WI) Traffic Engineer Phone: 763-479-5102 Edward. terhaar@stantec.ccm Page 45 of 110 Ivf INN ESOTA STATUTES 2022 169.14 169.14 SPEED LIMITS, ZONES; RADAR. Subdivision 1. Duty to drive with due care. No person shall drive a vehicle on a highway at a speed greater than is reasonahle and prudent under the conditions. Every driver is responsible for becoming and rernaininL aware of the L�,:uial and potential hazards then existing on the highway and must use due care in opera.rini-, �r vehicle, fn ever; event speed shall be so restricted as may be necessary to avoid colliding with any pu son. . ehicle or other conveyance on or entering the highway in compliance with legal requirenlents and the duty of all persons to use due care. Subd. I a. License revocation for extreme speed. The driver's license of a person who violates any speed limit established in this section, by driving in excess of 100 miles per hour, is revoked for six months under section 171.17, or for a longer minimum period of time applicable under section 169A.53, 169A.54, or 171.174. Subd. 2. Speed limits. (a) Where no special hazard exists the following speeds shall be lawful, but any speeds in excess of such limits shall be prima facie evidence that the speed is not reasonable or prudent and that it is unlawful; except that the speed limit within any municipality shall be a maximum limit and any speed in excess thereof shall be unlawful: (1 1) 30 miles per hour in an urban district; (2) 65 miles per hour on noninterstate expressways, as defined in section 160.02, subdivision 18b, and noninterstate freeways, as defined in section 160.02, subdivision 19; (3) 55 miles per hour in locations other than those specified in this section; (4) 70 miles per hour on interstate highways outside the limits of any urbanized area with a population of greater than 50.000 as defined by order of the commissioner of transportation; (5) 65 miles per hour an interstate highways inside the limits of any urbanized area with a population of greater than 50,000 as defined by order of the commissioner of transportation; (6) ten miles per hour in alleys; (7) 25 miles per hour in residential roadways if adopted by the road authority having jurisdiction over the residential roadway; and (8) 35 miles per hour in a rural residential district if adopted by the road authority having jurisdiction over the rural residential district. (b) A speed limit adopted under paragraph (a), clause (7), is not effective unless the road authority has erected signs designating the speed limit and indicating the beginning and end of the residential roadway ort which the speed limit applies. (c) A speed limit adopted under paragraph (a), clause (8), is not effective unless the road authority has erected signs designating the speed limit and indicatingthe beginning and end of the rural residential district far the roadway on which the speed limit applies. (d) Notwithstandincy section 609.0331 or 609.101 or other law to the contrary, a person who violates a speed limit established in this subdivision, ora speed limit designated on an appropriate sign under subdivision 4, 5, 5b, 5c, or 5e, by driving 20 miles per hour or more in excess of the applicable speed limit, is assessed an additional surcharge equal to the amount of the fine imposed for the speed violation, but not less than $25. Official Publication of the State of iblinnesota Revisor of Statutes Page 46 of 110 169.14 MINNESOTA STATUTES 2022 Subd. 2a. Increased speed limit when passing. Notwithstanding subdivision 2; the speed limit is increased by ten miles per hour over the posted speed limit when (lie driver: (I) is on a two-lane highway having one lane for each direction of travel; (2) is on a highway with a posted speed Iimit that is equal to or higher than 55 miles per hour; (3) is overtaking and passing another vehicle proceeding in the same direction of travel; and (4) meets the requirements in section 169.18. Subd. 3. Reduced speed required. (a) The driver of any vehicle shall, consistent with the rcquirements, drive at an appropriate reduced speed when approaching or passing an authorized emergency vehicic Mopped with emergency lights flashing on any street or highway, when approaching and crossing an intersection or railway grade crossing, when approaching and going around a curve, when approaching a hill crest, �ti lien traveling upon any narrow or winding roadway, and when special hazards exist with respect to pedestrians or other traffic or by reason of weather or highway conditions. (b) A person who fails to reduce speed appropriately when approaching or passing an authorized emergency vehicle stopped with emergency lights flashing on a street or highway shall be assessed an additional surcharge equal to the ant01111t of the Fine imposed for the speed violation, but not less than $25. Subd. 4. Establishment of zones by coin inissioner. On determining upon the basis of an engineering and traffic investigation that any speed set forth in this section is greater or less than is reasonable or safe under the conditions found to exist on any trunk highway or upon nn�� part thereof, the commissioner may erect appropriate signs designating a reasonable and safe speed limit there,a, which speed limit shall be effective when such signs are erected. Any speeds in excess of such limits shah) be prima facie evidence that the speed is not reasonable or prudent and that it is unlawful; except that any speed limit within any municipality shall be a maximum limit and any sped in excess thereof shall be unlawful. On determining upon that basis that a part of the treinl; hi Yhwav 5v,t, m outside a municipality should be a zone of maximum speed limit, the commissioner may establish that part as such a zone by erecting appropriate signs showing the beginning and end of the zone, designating a reasonable and safe speed therefor, which may be different than the speed set forth in (his section, and that it is a zone of maximum speed limit. The speed so designated by the commissioner within any such zone shall be a maximum speed limit, and speed in excess of such limit shall be unlawful. The commissioner may in the same manner from time to time alter the boundary of such a zone and the speed limit therein or eliminate such zone. Subd. 4a. [Repealed, 1997 c 143 s 20] Subd. 5. Zoning within local area. When local authorities believe that the existing speed limit upon any street or highway, or part thereof, within their respective Jurisdictions and not a part of the trunk highway system is greater or less than is reasonable or safe under existing conditions, they may request the commissioner to authorize, upon the basis of an engineering and traffic investigation, the erection of appropriate signs designating what speed is reasonable and safe, and the commissioner may authorize the erection of appropriate signs designating a reasonable and safe speed limit thereat, which speed limit shall be effective when such signs are erected. Any speeds in excess of these speed limits shall be prima facie evidence that the speed is not reasonable or prudent and that it is unlawful; except that any speed limit within any municipality shall be a maximum limit and any speed in excess thereof shall be unlawful. Alteration of speed limits on strects and highways shall be made only upon authority of the commissioner except as provided by law. Official Publication of the State of Minnesota Revisor ol' Stahites Page 47 of 110 MINNESOTA STATUTES 2022 169.14 Subd. Sa. Speed zoning in school zone; surcharge. �'a7 Local authorities may establish a school speed limit within a school zone of a public or nonpublic school upon the basis of an engineering and traffic investigation as pre;cr:rr, rl by the commissioner oftransportation. The establishment of a school speed limit on any trunk diall be with the consent of the conirnissioner of trait.5portation. Such school speed limits shall be in licn children are present, going to or leaving hnol during opening or closing hours or during school recess periods. The sclwc d :,pced limit shall not be I:_)vver thin 15 miles per hour and shall not be more than 30 miles per hour belt -M rli., established speed hmit on an att'cc.ted street or highway. (b) The school speed limit shall be ttctti e upon the erection ofappropriate signs designating the speed and indicating the beginning and end �)fthL° rcduccd speed zone. Any speed in excess of such posted school speed limit is unlawful. All such signs shall be erecicd by the local authorities on these streets and highways under their respective jurisdictions and by the commissioner of transportation on trunk highways. (c) For the purpose of this subdivision, "school zone" means that section of a street or highway which abuts the grounds of a school where children have access to the street or highway from the school property or where an established school crossing, is located provided the school advance sign prescribed by the Manual on Uniform Traffic Control Devices adopted by the commissioner of transportation pursuant to section 169.06 is in place. All signs erected by local authorities to designate speed limits in school zones shall conform to the Manual on Uniform Traffic Control Devices. (d) Notwithstanding section 609.0331 or 609.101 or other law to the contrary, a person who violates a speed limit established under this subdivision is assessed an additional surcharge equal to the amount of the fine imposed for the violation, but not than 525. Subd. 5b. Segment in urban district. When any segment of at least a quarter -mile in distance of any city street, municipal state -aid street, or town road on which a speed Iimit in excess of 30 miles per hour has been established pursuant to an engineering and traffic investigation by the commissioner meets the definition of"urban district" as defined in section 169.011, subdivision 90, the governing body of city or town may by resolution declare the segment to be an urban district and may establish on the segment the speed limit for urban districts prescribed in subdivision 2. The speed limit so established shall he effective upon the erection of appropriate signs designating the speed and indicating the beginning and end of the segment on which the speed limit is established, and any speed in excess of such posted limits shall be unlawful. A copy of the resolution shall be transmitted to the commissioner at least ten days prior to the erection of the signs. Subd. 5c. Speed zoning in alleyway. Local authorities may regulate speed limits for alleyways as defined in section 169,011 based on their own engineering and traffic investigations. Alleyway speed limits established at other than ten miles per hour shall be effective when proper signs are posted. Subd. 5d. Speed limit in work zone when workers present. (a) Notwithstanding subdivision 2 and subject to subdivision 3; the speed limit on a road having an established speed limit of 50 miles per hour or greater is adjusted to 45 miles per hour in a work zone when (I) at least one lane or portion of a lane of traffic is closed in either direction, and (2) workers are present. A speed in excess of the adjusted speed limit is unlawful. (b) Paragraph (a) does not apply to a segment of road in which: (1) positive barriers are placed between workers and the traveled portion of the highway; (2) the work zone is in place for less than 24 hours; (3) a different speed limit for the work zone is determined by the road authority following an engineering and traffic investigation and based on accepted engineering practice; or Official Publication of the State of'Minuesota Devisor of` Statutes Page 48 of 110 169. 14 MINNESOTA STATUTES 2022 (4) a different speed limit for the work zone is established by the road authority under paragraph (c). (e) The commissioner, cn trunk highways and temporary trunk highways, and local authorities, on streets and higfmays under their jurisdiction, may authorize the use of reduced maximum speed limits in work zones vv Iit,n workers are prevent, without an engineering and traffic investigation required. The work zone spetd limit must not reduee the speed limit on the affected street or Highway by more than: (1) 20 miles per hour on a street or highway having an established speed limit of 55 mines per hour or greater, and (2) 15 miles per hour on a street or higllway having an established speed limit of 50 rniles per hour or less. (d) A work zone speed limit under paragraph (c) is effective on erection of appropriate regulatory speed limit signs. The signs must be removed or covered when they are not required. A speed in excess of the posted work zone speed limit is unlawful. (e) For any speed limit under this subdivision, a road authority shall erect signs identifying the speed limit and indicating the beginning and end of the speed limit zone. Subd. 5e, Speed limit on Park road. The political subdivision with authority over a park may estaltfi li a speed limit on a road located within the park. A speed limit established Linder tHisst1hchti�i'J 11 un it trunk highway is effective only with the commissioner's approval. A speed limit established under this subdivision must be based on an engineering and traffic investigation prewrihed by the commissioner of tr.n1'�porrrtion and must not he lower than 20 miles per hour, and no speed limit e tablished under this subchi i ion nlay reduce existing speed limits by more than 15 miles per. hour. A speed I imit established under this subdivision is effective on the erection of appropriate signs designating the speed limit and indicating the beginning and end of the reduced speed zone. Any speed in excess of the posted speed is unlawful. Subd. 5f. Speed limits on certain rural residential districts. (a) A rural residential district existing and lawfully signed before August I, 2009, continues to qualify as a rural residential district. (b) A rural residential district existing and lawfully signed before August 1, 2009, is subject to the speed limit signed before August I, 2009. [See Note.] Subd. 5g. St. Louis County Road 128. Notwithstanding any provision to the contrary in this section, the speed limit on �,T I ouis County Road 128 in Eagles Nest Township between marked Trunk Highway 169 and County Road : ti9 is 40 miles per hour. The county engineer must erect appropriate signs displaying the 40 miles per hour speed limit. Subd. 5h. Speed limits on city streets. A city may establish speed limits for city streets under the city's jurisdiction other than the limits provided in subdivision 2 without conducting an engineering and traffic investigation. This subdivision does not apply to town roads. county highways, ol- truni, highways in the city. A city that establishes speed limits pursuant to this section must implement speed limit changes in a consistent and understandable manner. The city must erect appropriate signs to display the speed limit. A city that uses the authority under this subdivision must develop procedures to set speed limits based on the city's s�rl,t�. ��n��ineering, and traffic analysis. At a minimum, the safety, engineering, and traffic analysis must con�lder national urban speed limit guidance and studies, local traffic crashes, and methods to effectively communicate the change to the public. 011icial fublicalion of the State of Minnesota Revisor of Statutes Page 49 of 110 MINNESOTA STATUTES 2022 169.14 SUM. 6. [Repealed, Ex 1971 c 27 s 49] Subd. 6a. Work zone speed limit violations. A person convicted of operating a motor vehicle in violation of speed limit in a work zone, or any other- provision of this section while in a work zone, shall be required to pay a fine of $300. This fine is in addition to the surcharge under section 357.021. subdivision 6. Subd. 7. Burden of proof. The provisions of this chapter declaring speed limitation shall not be construed to relieve the plaintiff in any civil action from the burden of proving negligence on the part of the defendant as the proximate cause of an accident. Subd. 8. Minimum speeds. On determining upon the basis of an engineering and traffic investigation that a speed at least as great as, or in excess of a specified and determined minimum is necessary to the reasonable and safe use of any trunk ol, portion thereof, the commissioner may erect appropriate signs specifying the minimum spCCd ou Such highway or portion thereof. The minimum speed shall be effective when such signs are enc, t,-.; \ nv speeds less than the posted minimum speeds shall be prima facie evidence that the speed is not reasoimllic - prudent and that itis unlawful. Subd. 9. Standards of evidence. In any prosecution in which the rate of speed ofa motor vehicle is relevant, evidence ofthe speed of a motor vehicle as indicated oil the speedomctcr lh,�r�-ofshall be admissible on a showing that a vehicle is regularly used in traffic law enforcement and than ilrc tipeedometer thereon is regularly and routinely tested for accuracy and a record of the results of said tests kept on file by the agency having control of said vehicle. Evidence as to the speed indicated on said speedometer shall be prima facie evidence that the said vehicle was, at the tinge said reading ohserved. traveling at the rate of speed so indicated; subject to correction by iht amount ul' error, if arty, shown to exist by the test made closest in time to the time of said reading. Records of speedometer tests kept in the regular course of operations of any law enforcement agency shall be admissible without further foundation, as to the results of said tests. Such records shall be available to the defendant upon demand. Nothing herein shall be construed to preclude or interfere with the cross examination or impeachment of evidence of rate of speed as indicated by speedometer readings, pursuant to the Rules of Evidence. Subd, 10. Radar; speed -measuring device; standards of evidence. (a) In any prosecution in which the rate of speed of a motor vehicle is relevant, evidence of the speed as indicated on radar or other speed -measuring device is admissible in evidence, subject to the following conditions: (1) the officer operating the device has sufficient training to properly operate the equipment, (2) the officer testifies as to the manner in which the device was set up and operated; (3) the device was operated with minimal distortion or interference from outside sources. and (4) the device was tested by an accurate and reliable external mechanism, method, or system at the time it was set up. (b) Records of tests made of such devices and kept in the regular course of operations of any law enforcement agency are admissible ire evidence without further foundation as to the restdts of the tests. The records shall be available to a defcnc:.tnt upon demand. Nothing in this subdivision shall be construed to preclude or interfere with cross cxamination or impeachment of evidence of the rate of speed as indicated on the radar or speed-measurino device. Official Publication of the State of Minnesota Revisor ol'Statutes Page 50 of 110 169.14 MINNESOTA STATUTES 2022 6 Subd. IL Handheld traftic r'.td.tr. (a) Law enforcement agencies that use handheld radar units shall establish operating procedure, to reduce the operator's exposure to microwave radiation. (b) The procedures, at a minimum, must require: ( I ) that the operator turn the unit off when it is not in use: (2) if the unit has a standby mode, that the operator use this mode except when measuring a vehicle's speed; (3) that the operator not allow the antenna to rest against the operator's body while it is in operation; and (4) that the operator always point the antenna unit away from the operator and any other person in very close proximity to the unit. Subd. 12. Radar jammer. For purposes of this secl ion, "i -cedar jammer" means any instrument, device, or equipment designed or intended for use with a vehicle or otherwise tojam or interfere in any manner with a speed -measuring device operated by a peace officer. No person shall sell, offer for sale, use, or possess any radarjammer in this state. History: (21-20-178) 193 7c 464 s 28; 1939 c 430 s 6; 1947c 428s 12,13; 1955 c 802 s 1,2; 1957C 580 s I,- 1963 c 843 s 14; 1969 e 623 s 1; 1975 c 53 s 1; 1975 c 363 s 1,2; 1976 e 166s 7; 1979 c 60 s 1: 1980 e 498 s 4; 1984 e 417 s 24,25; 1986 c 444; 1987 c 319.5 1; 1991 e 298 art 4 s 9; 1993 c 26 s 1; 1993. c 61 s 1; 1994 c 635 art I s 12; 1994 c 640 s 1,- 1994 c 645 s 1,- 1995 c 118 s 1; 1995 c 265 art 2 s 18; 1996 c 455 art I s 5,6; 1997 c 143 s 9-1I; 1997 c 159 ar[ 2 s 20,21; 1999 c 44 s I, 2001 c 213 s 9; ISp2003 c 19 art 2 s 27; 1Sp2005 c 6 ar•t 3 s 41,42; 2008 e 287 art 1 s 45; 2009 c 56 s 4,5; 2009 c 165 s 1; 2010 c 356 s 1; 2014 c 312 ari 11 s 7,8; 1 Sjj2017 c 3 arl 3 .s 48; I Sp2019 c 3 Uri 3 s 34,35 NOTE: Subdivision 5f; paragraph (b), as added by laws 2009. chapter 56, section 5, expires when the speed limit signs erected before August 1, 2009, are replaced. Laws 2009, chapter 56, section 5, the effective date. Official Publication ofthe State of ,Minnesota Revisor of Statutes Page 51 of 110 THIS PAGE INTENTIONALLY LEFT BLANK Page 52 of 110 1 Oak Park Heigh,toi Couu i Action Meeting Date September 261h 202 Time Required: 5 min Agenda Item Title:_ 571h st between Osgood and Oak seen traffic concerns update Agenda Placement Old business Originating Department/Requestor Steve Hansen Interim Administrator/ Police Chief Requester's Signature Action Requested Discussion and possible action Background/Justification (PIease indicate if any previous action has been taken or if other public bodies have advised);. Back on August jrd, the City held a neighborhood community meeting at City Hall focusing on traffic concerns in the large neighborhood between Oakgreen and Osgood Av, east of City Hall. This session allowed for residents to convey traffic concerns in the area and also facilitated their input for possible improvement ideas. The following is list of some of the issues identified and suggestions received at the workshop: J. Speeding vehicles -possible speed reduction in the residential zone 2. Increased volume and cutting through of vehicles, especially on 57th St, S. Possible new traffic flow pattern needed, possible one-way (east bound on to Osgood) signage at the upper 561h/Osgood entrance 4. Close off the City Hall one way access, reducing the westbound cut through traffic. 5. Additional signage on Osgood, alerting drivers to use the frontage road at Andersen W1 i% instead of Upper 56th st. County related request item. Letter already sent. 6. Additional stop signs at intersections within the neighborhood 7. Extra traffic enforcement S. Move forward with a complete traffic study for this neighborhood including the topics listed above. This would involve additional neighborhood meeting(s). Some of these listed items have already been addressed and some may need additional discussion, with Council to obtain further direction for staff.. Page 53 of 110 THIS PAGE INTENTIONALLY LEFT BLANK Page 54 of 110 S. Oak Park Heights Request for Council Action Meeting Date: September 26, 20 Agenda Item Title: Adopt Resolution Approving 2024 Proposed Budget and Proposed Tax Levies Time Required: 5 Minutes Agenda Placement New Busine Action Requested: Adopt Resolution to Approve 2024 General Fund Proposed Budget and Proposed General Fund Tax Levy. Background/Justification : Attached is the 1) Resolution 2) Summary of Revenue and Summary of Expenditures and 3) PowerPoint for presentation A summary of the 2024 Budget and Tax Levy is as follows: 2024 Budget • 2024 General Fund Budget Expenditures as Proposed is $7,348,640. 2024 General Fund Budgeted Expenditures increased by $505,380 or 7.39% over 2023. (See Summary) $ 333,480 or 6.70% is due to an increase in Operations $ 175,900 increase in capital improvement budgets a 13.38% inc. $ (4,000) change in Debt portion of the levy a .69% decrease 2024 General Fund Budgeted Revenue • Revenue other than taxes, increased by $114,960 compared to 2023 Budget. (See Summary) • Proposed Tax Levy increase is $339,420 more than the 2023 Tax Levy a 5.36% increase • The Proposed use of Fund Balance to fund possible one time costs and balance budget $51,000 TAX LEVY The proposed tax levy for the City is $6,676,680 for the General Levy. Included in the proposed General Fund Levy is the debt service amount of $575,000. A budgeted transfer to the related debt funds is reflected in the expenditures as well. TAX I M PACTS The Tax Rate for 2023 and estimated 2024 is 48.9848% and 49.1503% respectively. Less than 1% increase of .33%. The average market value increase in residential property for tax year 2024 is 10%. The estimated increase in residential property taxes from 2023 to 2024 is 11.7%. 6.0 % is due to the budget and 5.7% is due to the change in market values. (including a 6% reduction to Xcel Energy properties) Recommendation: Adjustments can be made to this budget between now and adoption of our final budget in December, however the tax levy cannot be increased from what is proposed and adopted at this meeting. The PROPOSED 2024 General Fund Levy must be adopted, approved and certified to Washington County by October 2, 2023. The FINAL budget and levy must be submitted to the County by December 28, 2023. I recommend approval and adoption of the Resolution for the proposed 2024 General Fund Budget and the 2024 General Fund Tax Levy. Page 55 of 110 RESOLUTION #23 -09 - CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING THE 2024 PROPOSED BUDGET AND GENERAL FUND LEVIES WHEREAS, the City Staff has prepared and submitted to the City Council it's proposed budget for calendar year 2024; and, WHEREAS, the City Council for the City of Oak Park Heights has determined that the proposed budget as submitted by the City Staff is in the best interests of the citizens of the City of Oak Park Heights. NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Oak Park Heights as follows: 1. That the 2024 proposed budget is hereby approved as presented by City Administration in the total General Fund amount of $7,348,640. 2. That the City Administrator is hereby authorized and directed to certify to Washington County the Proposed General Fund levy for the City of Oak Park Heights for the calendar year 2024 in the amount of $6,676,680. 3. That the City Administrator is also authorized and directed to cancel the scheduled tax levy of $505,000 for the General Obligation Capital Improvement Bonds of 2012; and $43,000 of the General Obligation Bonds of 2014. Passed by the City Council for the City of Oak Park Heights this 26th day of September 2023. Mary McComber, Mayor Attest: Steve Hansen Interim Administrator Page 56 of 110 cc Q � N LU w Ln D O z CI- w o w o_ CC C) N Z O N LL J Q w Z LU 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 LD a1 LD 0 0 0 N 0 00 O O O N Cr) m(�D m 0 0 r- O 00 O L0 00 �t O 1- M il'1 O Ln O O t1'1 i� 14 O 14 N O O N t\ LD O M -zl M Ln N O O O O O O O O O O O O N O N O r� OU) 0Izzi- LD O 00 d OI:zr Ln Lr)O ' �:T rn M a) O M m d a1 LD O M -zl 1 Ln d - M N 00 ":t —i u) O M M V'? 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U d Q a �j V V U d' Q M ' J J J O Z N Y X F M z W m Z Y Qc Q Z v Q g p w J a? W D „ C7 O M J u w w _ 2 z W m m m m Z w ">>> CC Q r Ln W m m w 11 a Q U' N o ZC7 G o J LU (� (1 w U Q n z o Z Q w U o m a W m w Q Q m fZ m m Q Ln F a a = p m U F- F w > > a H O ^I c7 a a o O m Page 58 of 110 9/21/2023 2024 TAX LEVY COMPONENTS TOTAL TAX LEVY FOR BUDGET $6,337,260 $ 6,676,680 $ 339,420 5 Page 59 of 110 1 2023 2024 INCREASE(DECREA' BUDGET % TOTAL BUDGET % TOTAL $ OPERATIONS PERSON NELCOSTS $2,480,700 36.25% $ 2,630,490 35.80% $ 149,790 6. CONTRACTUAL 1,654,445 24.18% 1,812,720 24.67% $ 158,275 9. SUPPLIES 156,200 2.28% 161,200 2.19% $ 5,000 3. INSURANCE 543,300 7.94% 560,800 7.63% $ 17,500 3. OTHER 55,015 0.80% 57,930 0.79% $ 2,915 5. CONTINGENCY 60,000 0.88% 60,000 0.82% $ - 0. TOTAL OPERATIONS $4,949,660 72.33% $ S,283,140 71.89%�$ 333,480 6. DEBT $ 579,000 8.46% $ 575,000 7.82% $ (4,000) -0. CAPITAL IMPROVEMENTS $1,314,600 19.21% $ 1,490,500 20.28% $ 175,900 13. TOTAL CAPITAL EXPENSE $1,893,600 27.67% $ 2,065,500 28.11% $ 171,900 9. TOTAL EXPENDITURE BUDGET $6,843,260 100.00% $ 7,348,640 100.009/. $ 505,380 7. CHANGE IN REVENUES $ 506,000 $ 620,960 $ 114,960 22. USE OF FUND BALANCE $ - $ 51,000 $ 51,000_ TOTAL TAX LEVY FOR BUDGET $6,337,260 $ 6,676,680 $ 339,420 5 Page 59 of 110 1 TAXES OPERATIONS DEBT LEVY TOTALTAXES OTHER TAXES BUSINESS LICENSES -PERMITS NONBUSINESS LICENSES -PERMITS FINES & FORFEITS INTERGOVERNMENTAL REVENUES CHARGES FOR SERVICES MISCELLANEOUS REVENUES TOTAL REVENUES USE OF FUND BALANE TOTAL REVENUE BUDGET 2023 TAX LEVY GENERAL FUND BUDGET 2023 2024 BUDGET BUDGET $ 5,758,260 $ 6,101,680 $ 339,420 579,000 4,500 575,000 $ 6,337,260 $ 6,676,680 - 79,000 83,450 83,500 (900) 38,550 41,340 45,120 114,960 80,500 $ 454,380 60,500 51,000 28,000 S 505.380 28,000 111,750 195,200 32,200 31,300 136,000 177,340 506,000 620,960 $ 6,843,260 $ 7,297,640 $ - $ 51,000 $ 6,843,260 $ 7,348,640 2024 CHANGES INCREASE INOTHER CITY REVENUES USE OF FUND BALANCE CHANGES IN EXPENDITURES CONTRACTUAL SALARIES AND BENEFITS TRANSITION WAGES- FINANCE LEGAL/ENGINEER/PLANNING - TRANSITION INCREASE FOR SNOW REMOVAL INCREASE FOR SANITATION UTILITIES, COMPUTER, MAINTENANCE REDUCTION IN FIRE CONTRACT COSTS STREET MAINTENANCE INSURANCE- GENERAL/WORKMANS COMP OTHER EXPENDITURES- SUPPLIES, TRAINING DEBT CAPITAL TRANSFERS -LGA CAPITAL TRANSFERS -LONG TERM PROJECTS ( Includes new trail maintenace program $130,000) 2024 TAX LEVY INCREASE(DECREASI $ Y. 343,420 5. (4,000) $ 339,420 5. 4,500 5. 6,570 17. (20,000) -24. - 0. 83,450 74. (900) -2. 41,340 30. 114,960 22. $ 454,380 6. 51,000 S 505.380 7. (114,980) (51,000) 130,200 25,000 26,000 50,000 58,000 22,600 (23,500) 13,000 12,100 20,100 (4,000) 65,700 110,200 Page 60 of 110 9/21/2023 2 2024 PROPOSED TAX LEVY VALUES TAX LEVY IS SPREAD OVER THE PROPERTY VALUE TO DETERMINE A TAX RATE WHICH DETERMINES THE TAXES ON THE TNT NOTICE. • COUNTY VALUES - INCREASES IN 2024 PROPERTY VALUES: RESIDENTIAL VALUE 10%, COMMERCIAL 16.1%, PUBLIC UTILITY -6.0% • TNT Notice will use property values overstated for the Public Utility due to timing of DOR valuations. DOR FINALIZES 10/1/2023 Overstated value = understated tax rate • TNT notice will use an estimated tax rate of 48.1722 actual estimated rate 49.1503 • TNT notice will reflect avg 6.8% increase in taxes while actual is avg 10.3% increase 9/21/2023 Page 62 of 110 Oak Park Heights Request for Council Action Meeting Date: September 26, 2023 Agenda Item Title: Schedule Public Comment/Hearing meeting for Truth in Taxation Time Required: 1 Minute Agenda Placement: New Business Originating Department/Requestor: Finance -Betty Caruso, Finance Director Requester's Signature Action Requested: Set date and time for public comment/hearing for 2024 Truth in Taxation - December 12, 2023 at 6:00 p.m at City Hall, 14168 Oak Park Blvd N. Background/Justification (Please indicate any previous action, financial implications including budget information and recommendations). All counties, school districts, cities over 500 population, and metropolitan special taxing districts are required to hold a single meeting in which the public is allowed to speak and the budget and levy is discussed. This meeting may be a part of a regularly scheduled meeting. The hearing must be between November 25 and December 28 and be held after 6:00 PM. If a regular meeting is not scheduled then it will be necessary to schedule a special meeting for this purpose. The meeting date does not need to be coordinated with the home county auditor to avoid conflicting with meetings occurring in overlapping taxing authorities. At the meeting in which the preliminary levy is adopted, the City is required to announce the meeting time and location of the subsequent meeting at which the budget and levy will be discussed and at which the public will be allowed to speak. The City must also provide the county auditor with the time and place of the public hearing at the same time the proposed levy is certified. The budget and levy must be discussed and the final levy determined at the TNT hearing. Council may adopt a final budget at this meeting, but is not required to do so. There is one regularly scheduled meeting between November 25 and December 28. The regularly scheduled meeting date is December 12. At prior city council meetings, we have tentatively set the TNT hearing for December 12, 2023. At the TNT hearing we should adopt the budget and levy. If you wish to have a separate date for the adoption of the budget and levy, you will need to schedule a special hearing date for the TNT hearing or a subsequent adoption hearing. Recommendation: Formally set the TNT Public Hearing for December 12, 2023, 6:00 p.m. at the City Hall location. Page 63 of 110 THIS PAGE INTENTIONALLY LEFT BLANK Page 64 of 110 Oak Park Heights Request for Council Action Meeting Date September 26, 2023 Agenda Item Discount Tire — Amended Conditional Use Permit/Planned Unit Development and Design Guideline/Site Plan Review — 13341 60th Street N Time Req. 5 Agenda Placement New Business Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Approve Resolution Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 65 of 110 TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPCPPlannin9Co.com PLANNING REPORT TO: Steve Hansen FROM: Scott Richards DATE: September 20, 2023 RE: Oak Park Heights — Discount Tire - Amended Conditional Use Permit/Planned Unit Development and Design Guideline/Site Plan Review — 13341 60th Street North TPC FILE: 236.02 — 23.03 BACKGROUND Todd Mosher, representing raSmith, Inc. (Applicant) on behalf of Hall Properties, LLC, the owner, has submitted an application for an Amended Conditional Use Permit/Planned Unit Development and Design Guideline/Site Plan Review for 13341 60th Street North. The Applicant has requested a fourth wall sign, construction of a tire storage building and removal of a window on the west building elevation. The Conditional Use Permit (CUP) was approved for Discount Tire in May of 2004. Discount Tire is part of the Shoppes of Oak Park Heights, a Planned Unit Development (PUD) approved in April 2004 that allowed the shopping center anchored by Kohl's. The Amended Conditional Use Permit and Planned Unit Development is required to allow for a fourth wall sign on a separate facade of the building and to add the storage building that was not a part of the original approvals. The Planning Commission, at their September 14, 2023, meeting, held a public hearing, took the Applicant's and public testimony, and after consideration of the application, unanimously recommended approval with conditions. The recommended conditions are found below and the City Council resolution. EXHIBITS The review is based upon the following submittals: Exhibit 1: Planning Report with Exhibits September 7, 2023 Page 66 of 110 CONCLUSION / RECOMMENDATION Subject to the preceding review, the Planning Commission recommended approval of the following listed requests for 13341 60th Street North subject to the conditions as follows. A resolution has been provided to the City Council for their consideration. • Amended Conditional Use Permit/Planned Unit Development for the tire storage building. • Amended Conditional Use Permit to allow the fourth wall sign and to allow 240 square feet of wall sign area. • Site Plan/Design Standards Review for tire storage building and west wall window removal. 1. All light fixtures shall be full cut off and be consistent with Section 401.15.6.7 of the Zoning Ordinance as it relates to lighting requirements. 2. The final landscape plan is subject to the review and approval of the City Arborist. 3. All conditions of the PUD approval granted on April 27, 2004, for the Shoppes of Oak Park Heights and the CUP approvals granted on May 25, 2004, shall remain in effect and will be enforced. pc: Julie Hultman 2 Page 67 of 110 Am" .3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 T P L TPCPPlanningCo. com PLANNING REPORT TO: Steve Hansen FROM: Scott Richards DATE: September 7, 2023 RE: Oak Park Heights - Discount Tire - Amended Conditional Use Permit/Planned Unit Development and Design Guideline/Site Plan Review - 13341 60th Street North TPC FILE: 236.02 - 23.03 BACKGROUND Todd Mosher, representing raSmith, Inc. (Applicant) on behalf of Hall Properties, LLC, the owner, has submitted an application for an Amended Conditional Use Permit/Planned Unit Development and Design Guideline/Site Plan Review for 13341 60th Street North. The Applicant has requested a fourth wall sign and the construction of a tire storage building. The Conditional Use Permit (CUP) was approved for Discount Tire in May of 2004. Discount Tire is part of the Shoppes of Oak Park Heights, a Planned Unit Development (PUD) approved in April 2004 that allowed the shopping center anchored by Kohl's. The Amended Conditional Use Permit and Planned Unit Development is required to allow for a fourth wall sign on a separate fagade of the building and to add the storage building that was not a part of the original approvals. EXHIBITS The review is based upon the following submittals: Exhibit 1: Preliminary Site Plan (5100) Exhibit 2: Conceptual 1 st Floor Plan (A.1) Exhibit 3: Conceptual Elevations (A.2) Exhibit 4: Conceptual Colored Elevations (A.3) Exhibit 5: Conceptual Elevations - Tire Storage Building (A.4) Exhibit 6: Sign Plan - Elevations (Sheet 4) Exhibit 7: Sign Plan - North Elevation (Sheet 5) Exhibit 8: Sign Plan - West Elevation (Sheet 6) Exhibit 9: Sign Plan - East Elevation (Sheet 7) Exhibit 10: Sign Plan - South Elevation (Sheet 8) Page 68 of 110 Exhibit 11: Sign Plan — Lighting (Sheet 9) Exhibit 12: Review of the City Arborist — August 28, 2023 PROJECT DESCRIPTION The Applicant has indicated that the project is an "Amendment to a CUP/PUD to allow for construction of a tire storage building, and a brand refresh to the existing building". The new tire storage building is a 28 square foot x 28 square foot building to be constructed to the east of the Discount Storage building in the parking lot. Ten parking stalls will be removed as part of the construction. The building is to be constructed with CMU and EFS trim to match the primary structure. The building will have a metal roof. The signs on the building are being changed out and one added with the new corporate logo. ISSUES ANALYSIS Comprehensive Plan. The property is designated as Commercial on the Proposed Land Use Map. The continued use of the site for retail and service commercial use is consistent with the Comprehensive Plan. Zoning. The property is zoned B-2 General Business District. The Shoppes of Oak Park Heights development, which includes the Discount Tire, was approved as a PUD in 2004 to allow multiple commercial buildings within the development with shared access and parking. The PUD is an overlay of the B-2 District. The approval of Discount Tire in 2004 allowed for three wall signs. At the time, only two were allowed per freestanding business. A CUP/PUD is required for the addition of the tire storage building. An amended CUP is required to allow the fourth wall sign. Signage. The four wall signs proposed are all 60 square feet for a total of 240 square feet. The ordinance allows for a total of 200 square feet of wall signage. The request for the fourth sign will also include the allowance for the additional 40 square feet of signage. The signs are to be back lit. Setbacks. The tire storage building meets all accessory building setback requirements Traffic Circulation. Traffic circulation within the site will not be impacted by this site change and the addition of the building. Parking. Ten parking stalls are being removed that makes the site more in conformance with the new parking standards. Lighting. The plans do not show any additional lighting being added as part of the tire storage building. If fixtures are added, lighting shall be full cut off and shall be consistent with Section 401.15.B.7 of the Zoning Ordinance as it relates to lighting requirements. 2 Page 69 of 110 Trees/Landscaping. The City Arborist has provided a report addressing the tree removal and replacement. The final landscape plan is subject to the review and approval of the City Arborist. Grading, Drainage, Erosion Control and Utilities. No grading, drainage and utility plans were required for this project. Design Guidelines. The proposed structure and site changes are consistent with the Design Guidelines. The accessory building will match the existing Discount Tire building in materials and colors. Building Height. The building height maximum for accessory buildings is 20 feet. The proposed building is 11 feet. Section 401.03.A.7 City Council and Planning Commission Considerations. The Planning Commission and City Council should also consider the conditional use permit criteria, found in Section 401.03.A.7 of the Zoning Ordinance, as follows: 1. Relationship to the specific policies and provisions of the municipal comprehensive plan. 2. The conformity with present and future land uses in the area. 3. The environmental issues and geographic area involved. 4. Whether the use will tend to or actually depreciate the area in which it is proposed. 5. The impact on character of the surrounding area. 6. The demonstrated need for such use. 7. Traffic generation by the use in relation to capabilities of streets serving the property. 8. The impact upon existing public services and facilities including parks, schools, streets, and utilities, and the City's service capacity. 9. The proposed use's conformity with all performance standards contained herein (i.e., parking, loading, noise, etc.). Comment: The Planning Commission and City Council should review the above criteria regarding the request for the Conditional Use Permit. The storage building and sign changes will not have an adverse impact on the surrounding area or neighbors. The City Arborist has provided a review of the tree replacement to improve the appearance of the site. City Staff has no issues with the request as proposed and would recommend with conditions. CONCLUSION / RECOMMENDATION Subject to the preceding review, City staff recommends approval of the Amended Conditional Use Permit/Planned Unit Development and Design Guideline/Site Plan Review for 13341 60th Street North for the following and subject to the conditions that follow: 3 Page 70 of 110 • Amended Conditional Use Permit/Planned Unit Development for the tire storage building. • Amended Conditional Use Permit to allow the fourth wall sign and to allow 240 square feet of wall sign area. • Site Plan/Design Standards Review. 1. All light fixtures shall be full cut off and be consistent with Section 401.15.6.7 of the Zoning Ordinance as it relates to lighting requirements. 2. The final landscape plan is subject to the review and approval of the City Arborist 3. 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[{;7\fEf JE|(#[)k aI noffiffi■ I Z D Q w J W H N a w C7 z F N 0 O iQ U � 11 7 r N O � P ai 2 8 CL Cl) 80 of 110 � � w k 14 z � a�ffiffi■ A E! I e, $ ! § 2 �k= /\ § ■2 ■! L-7 , , )�r! m@e; B! § / 77 LU §o� § § A GE I. z am [ L \ § C, \ � / U) § U? 82¥110 /\ 2 § / ) LU [ L \ § E { s CC s E § k 2 m § E § § k / ] ] § F � / U) § U? 82¥110 &-OIz City of Oak Park Heights 14168 Oak Park Blvd N. 9 Oak Park Heights, MN 55082 • Phone (651) 439-4439 • Fax 439-0574 Memorandum To: Eric Johnson, City Administrator Cc: Scott Richards, City Planner, Julie Hultman, Building Official From: Lisa Danielson, City Arborist 6b�-- Datem. 8/28/2023 Re: Discount Tire Landscape Plan Review for Tire Storage Building & Brand Refresh to Building Exterior I have reviewed the landscape plans submitted for the Discount Tire storage building and exterior building brand refresh project plans dated 7/25/2023 (Received on 8115/2023). The following includes my comments and/or recommendations: Preliminary Site Plan (Sheet Number 5100) The overall landscaping plan items submitted with this plan set was very minor. Additional plan information must be submitted as noted in each section below. The plan includes removal of (2) two large existing spruce trees and planting of (2) two Velvet Pillar Crabapple trees. Landscape Details (Sheet 1-4.0) Planting Notes/Planting Detail The landscape notes and planting detail was not submitted. Please include the following items on the final plans: 1. All trees must be landscape grade trees of good form and structure not Park Grade trees. Trees with poor form will be more prone to storm damage and failure in the future. Please include this in the planting notes. 2. The trees included in the plan are hardy under local growing conditions, tolerant and/or fairly resistant to major insect and disease problems and fairly low maintenance. All plant sizes, root and container classes included in the plan must conform to the City of Oak Paris Heights zoning ordinance requirements. Page 83 of 110 3. 1 would recommend substituting the Velvet Pillar Crabapple trees with a variety that has an excellent resistance to apple scab. Some suggested varieties include Royal Raindrops or Prairifire Crabapple. Please see Photo #3 of the existing site conditions for the island where these trees are proposed to be planted. 4. Burlap, wire and all rope must be removed from the top 12" of the root ball on all trees. 5. All trees must be straight and not need staking after planting. Contractor shall stake trees only if the tree(s) begin to lean within the guarantee period, please include this in the final planting notes. 6. The landscape contractor is required to plant trees and shrubs according to the approved planting detail diagrams and landscape notes submitted with the final approved landscape plan. This will be checked after planting and any deviations from the plans must be corrected before the landscaping will be approved by the City, this needs to be noted in the final plans. 7. Planting detail diagrams and notes must be included on the plan sheet(s) for: -Deciduous Trees -Evergreen Trees -Shrubs -Perennials -Maintenance Strip (Sod edge, seeding, landscape edging, mulch) 8. Contractors doing any type of tree work must secure a City of Oak Park Heights Tree Worker's License for 2023 from the City of Oak Park Heights Building Department. All required documents must be submitted with the application. 9. The City Arborist will conduct an Initial Landscape Inspection after all plants/trees, mulch, ect. have been installed. 10. The City Arborist will conduct a Final Landscape Inspection typically (1) year after installation, at the end of the plant guarantee period. For Final Acceptance of the landscaping portion of the project the specified planting procedures must have been followed and all plants must be alive and in good condition at the end of the plant guarantee period. Tree Protection and Removal Plan (Sheet L1.0) A Tree Protection and Removal Plan was not submitted. Please include the following items on the final plans: 1. A tree inventory of all the significant trees currently located on the site must be submitted. 2. Please see the attached photo (Photo #2) of the (2) two large spruce trees that are planned to be removed. 3. 1 recommend also removing the spruce tree in poor condition. Please see Photo #1.. Page 2 of 3 Page 84 of 110 4. Contractors doing any type of tree work must secure a City of Oak Park Heights Tree Worker's License for 2023 from the City of Oak Park Heights Building Department. All required documents must be submitted with the application. 5. A tree protection plan and tree protection diagram with notes must be included on the final plan set. Tree Replacement Requirement Calculation The tree replacement requirement must be satisfied in proposed plantings or by the cash in lieu of replacement option or combination of both. Please see the comments on the Tree Replacement Calculation and notes shown below: 1. A tree inventory of all the significant trees currently located on the site must be submitted. 2. The tree replacement requirement will be calculated when a tree inventory is submitted. Tree Realacement Calculation Equation [(A/B) x C] x A=D A= Total Diameter Inches of Significant Trees Lost as a Result of the Land Alteration B= Total Diameter Inches of Significant Trees Situated on the Land C= Tree Replacement Constant (1.33) D= Replacement Trees (Number of Caliper Inches) Additional Resources If you are in need of some further information on the City of OPH Ordinances and Other Resources in Regards to Trees, Planting and Landscaping please reference the following items: o City of OPH Ordinances 0 401 (see 401.16 Design Guidelines Ordinance) 0 1302 (Shade Tree Diseases and Pests) 0 1304 (Tree Ordinance) 0 1305 (Shade Tree Program) 0 1307 (Tree Protection) o City of OPH Development Application Packet (see Pages 10-12) o City of OPH Design Guidelines Packet (see Pages 25 & 26) o City of OPH Tree Species List o City of OPH Tree Workers License Application o American Standard for Nursery Stock (ANSI Z60.1-2014 is the most recent version) published by AmericanHort Please contact me if you have any questions regarding this landscape plan review. Please feel free to forward my comments to the development team for this project. Page 3 of 3 Page 85 of 110 Discount Tire 2023-08-21 Photos Photo 91 Spruce tree in poor condition that is noted to remain on the 7/25/2023 plan sheat Page 86 of 110 Discount Tire 2023-08-21 Photos Photo ill (2) two spruce trees that are planned to be removed on the 7/25/2023 plan sheet Page 87 of 110 Discount Tire 2023-08-21 Photos Photo N3 On the plan sheet this island shows (2) two Velvet Pillar Crabapple trees to be planted here Page 88 of 110 4O.Ulsoi e -a i-.rx w. nen Nb'ld ?1.16 Ai1VNNtlIl3Nd Nw'sINSlaNHard>Iro K WNW • avu 1Nnmsi0 yy c _ �aa � y C:0 o3q� as s 0 w a w U w x Page 89 of 110 z a � Nb'ld ?1.16 Ai1VNNtlIl3Nd Nw'sINSlaNHard>Iro K WNW • avu 1Nnmsi0 yy c _ �aa � y C:0 o3q� as s 0 w a w U w x Page 89 of 110 RESOLUTION NO. CITY COUNCIL CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RESOLUTION OF THE CITY COUNCIL THAT THE REQUEST BY TODD MOSHER REPRESENTING HALL PROPERTIES LLC FOR AN AMENDED CONDITIONAL USE PERMIT/PLANNED UNIT DEVELOPMENT AND DESIGN GUIDELINE REVIEW TO ALLOW A FOURTH WALL SIGN AND ADDITIONAL SIGN AREA, CONSTRUCTION OF A TIRE STORAGE BUILDING, AND REMOVAL OF A WINDOW ON THE WEST BUILDING ELEVATION AT DISCOUNT TIRE, 13341 60TH STREET NORTH BE APPROVED WITH CONDITIONS WHEREAS, the City of Oak Park Heights has received a request from Todd Mosher representing Hall Properties LLC for an Amended Conditional Use Permit/Planned Unit Development and Design Guideline review to allow a fourth wall sign, to allow for 240 square feet of wall sign area, to allow construction of a tire storage building, and removal of a window on the west building elevation at Discount Tire, 13341 60`x' Street North, and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights recommended that the request be approved with conditions. The City Council of the City of Oak Park Heights makes the following findings of fact and resolution. 1. The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned B-2 General Business District. A Conditional Use Permit was approved for Discount Tire in May of 2004. Discount Tire is part of the Page 90 of 110 Shoppes of Oak Park Heights, a Planned Unit Development approved in April 2004 that allowed the shopping center anchored by Kohl's; and 4. An Amended Conditional Use Permit/Planned Unit Development is required to allow for a fourth wall sign on a separate fagade of the building, to allow for 240 square feet of wall sign area, to add the tire storage building that was not a part of the original approvals, and to allow removal of a window on the west building elevation; and 5. Design Guideline approval is required for the tire storage building and removal of the window on the west building elevation; and 6. City staff prepared a planning report dated September 7, 2023, reviewing the request; and 7. Said report recommended approval of the Amended Conditional Use Permit/Planned Unit Development, and Design Guidelines review subject to the fulfillment of conditions; and 8. The Planning Commission held a public hearing at their September 14, 2023, meeting, took comments from the applicants and public, closed the public hearing, and recommended the application with conditions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE FOLLOWING: A. The application submitted by Todd Mosher representing Hall Properties LLC for an Amended Conditional Use Permit/Planned Unit Development and Design Guideline review to allow a fourth wall sign, to allow for 240 square feet of wall sign area, to allow construction of a tire storage building, and removal of a window on the west building elevation at Discount Tire, 13341 60a' Street North and affecting the real property as follows: SEE ATTACHMENT A Be and the same as hereby approved by the City Council of the City of Oak Park Heights the following, subject to the conditions as follows: • Amended Conditional Use Permit/Planned Unit Development for the tire storage building. • Amended Conditional Use Permit to allow the fourth wall sign and to allow 240 square feet of wall sign area. • Site Plan/Design Standards Review for tire storage building and west wall window removal. 2 Page 91 of 110 All light fixtures shall be full cut off and be consistent with Section 401.15.B.7 of the Zoning Ordinance as it relates to lighting requirements. 2. The final landscape plan is subject to the review and approval of the City Arborist. 3. All conditions of the PUD approval granted on April 27, 2004, for the Shoppes of Oak Park Heights and the CUP approvals granted on May 25, 2004, shall remain in effect, and will be enforced. Approved by the City Council of the City of Oak Park Heights this 26th day of September 2023. ATTEST: Steve Hansen, Interim City Administrator Mary McComber, Mayor 3 Page 92 of 110 Attachment A Physical Address: 13341 60th St. N. Washington County Property I.D.: 05-029-20-21-0037 Legal Description: Lot 3, Block 1, The Shoppes of Oak Park Heights 2"d Addition Page 93 of 110 ATTACHMENT B Application Materials • Application Form • Fees • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal • Proof of Ownership or Authorization to Proceed Required Approvals: City Council 4/5 Planning Commission Review & Recommendation: September 14, 2023 Conditional Use Permit: Unless the City Council specifically approves a different time when action is officially taken on the request, the conditional use permit shall become null and void twelve (12) months after the date of approval, unless the property owner or applicant has substantially started the construction of any building, structure, addition or alteration, or use requested as part of the conditional use. An application to extend the approval of a conditional use permit shall be submitted to the Zoning Administrator not less than thirty (30) days before the expiration of said approval. (401.03.C.4.a and b) PUD Amendment: Unless a General Plan of Development covering the area designated as in the General Concept Plan as the first stage of the PUD has been filed within twelve (12) months from the date Council grants General Concept Plan approval, or in any case where the applicant fails to file General Plan of Development Stage and Final Plans and to proceed with development in accordance with the provisions of this Ordinance and of an approved General Concept Plan, the approval may be revoked by Council action. (401.06.C.2.e) Page 94 of 110 Meeting Date Oak Park Heights Request for Council Action September 26, 2023 Agenda Item Health Partners/Lakeview EMS — Conditional Use Permit for Signage —14702 62nd Street North Time Req. 5 Agenda Placement New Business Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Approve Resolution Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 95 of 110 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.427.0520 TPCTPC§ Plan ni ngCo. corn PLANNING REPORT TO: Steve Hansen FROM: Scott Richards DATE: September 20, 2023 RE: Oak Park Heights — Health Partners/Lakeview EMS -- Conditional Use Permit for Signage — 14702 62nd Street North TPC FILE: 236.02 — 23.02 BACKGROUND Cory Schumacher of ASI Signage Innovations/Signation Sign Group representing HealthPartners/Lakeview EMS has made application for a Conditional Use Permit (CUP) to allow two signs on one fagade at 14702 60th Street North. The Conditional Use Permit would allow separate signs for HealthPartners and Lakeview EMS on the south fagade of the building facing Highway 36. The site is zoned B-2 General Business District. The HealthPartners and Lakeview EMS use is permitted in this district. The Planning Commission, at their September 14, 2023, meeting, held a public hearing, and after consideration of the application, unanimously recommended approval with conditions. The recommended conditions are found below and the City Council resolution. EXHIBITS The review is based upon the following submittals: Exhibit 1: Planning Report with Exhibits — September 7, 2023 CONCLUSION / RECOMMENDATION Upon review of the request for a Conditional Use Permit to allow two signs on one facade at 14702 60th Street North, the Planning Commission recommended the project with the conditions as follows. A resolution has been provided to the City Council for their consideration. Page 96 of 110 1. Any signage to be installed on site shall be in compliance with Section 401.15.G.8 of the Zoning Ordinance and will require a sign permit. 2. Any sign lighting shall be subject to review by City Staff and comply with the lighting requirements 401.15.G.4 of the Zoning Ordinance. Pc: Julie Hultman 2 Page 97 of 110 TPC3601 Thurston Avenue N. Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPCL&PlanningCo.co,m PLANNING REPORT TO: FROM: DATE: RE: TPC FILE: BACKGROUND Steve Hansen Scott Richards September 7, 2023 Fnr hx.l�.6 I Oak Park Heights - Health Partners/Lakeview EMS - Conditional Use Permit for Signage - 14702 62nd Street North 236.02 - 23.02 Cory Schumacher of ASI Signage I nnovations/S ig nation Sign Group representing Health Partners/Lakeview EMS has made application for a Conditional Use Permit (CUP) to allow two signs on one fagade at 14702 60th Street North. The Conditional Use Permit would allow separate signs for HealthPartners and Lakeview EMS on the south fagade of the building facing Highway 36. The site is zoned B-2 General Business District. The HealthPartners and Lakeview - EMS use is permitted in this district. EXHIBITS The review is based upon the following submittals: Exhibit 1: Sign Plan Exhibit 2: Air Photo with Property Lines ISSUES ANALYSIS Comprehensive Plan. The property is designated as Commercial on the Proposed Land Use Map of the Comprehensive Plan. The current use and proposed signage are consistent with this land use designation. Zoning. The site is zoned B-2 General Business District. Section 401.15.G.8.d of the Zoning Ordinance allows for a total of three wall signs on any building, with each sign placed on a separate fagade. The Applicant has proposed two wall signs on the south Page 98 of 110 facade. The HealthPartners sign is 118.75 square feet, the Lakeview EMS sign is 48.67 square feet. The Ordinance allows for a maximum of 120 square feet for an individual sign and a total of 300 square feet of signage for the site. There are no other wall or freestanding signs on the building or property. The criteria found in Section 401.03.A.7 of the Zoning Ordinance must be considered when reviewing a request of this type. Conditional Use Permit. The Planning Commission should consider the following issues and impacts of the proposed project in making its recommendation. The conditional use permit criteria, found in Section 401.03.A.7 of the Zoning Ordinance, are found as follows: 1. Relationship to the specific policies and provisions of the municipal comprehensive plan. 2. The conformity with present and future land uses in the area. 3. The environmental issues and geographic area involved. 4. Whether the use will tend to or actually depreciate the area in which it is proposed. 5. The impact on character of the surrounding area. 6. The demonstrated need for such use. 7. Traffic generation by the use in relation to capabilities of streets serving the property. 8. The impact upon existing public services and facilities including parks, schools, streets, and utilities, and the City's service capacity. 9. The proposed use's conformity with all pen`ormance standards contained herein (i.e., parking, loading, noise, etc.). Comment: The use is consistent with the Comprehensive Plan and in conformity with present and future land uses. There will be no environmental issues or impact to surrounding property owners. There is no impact upon public services and facilities. City Staff finds no issues with the signage as proposed and other businesses on the Highway 36 corridor have received a Conditional Use Permit to allow for multiple signs on a facade. Sign Lighting. The plans show that the signs will be flat cut aluminum letters with no back lighting. If any lighting is proposed, it shall be subject to review by City Staff and comply with the provisions of the Zoning Ordinance. CONCLUSION / RECOMMENDATION Upon review of the request for a Conditional Use Permit to allow two signs on one facade at 14702 60th Street North, City Staff would recommend the project with the conditions as follows: 2 Page 99 of 110 if Any signage to be installed on site shall be in compliance with Section 401.15.G.8 of the Zoning Ordinance and will require a sign permit. 2. Any sign lighting shall be subject to review by City Staff and comply with the lighting requirements 401.15.G.4 of the Zoning Ordinance. Pc: Julie Hultman Page 100 of 110 z LLI (n w p W d O N a O O� Q > > W t0 w W L LU �C N 3 i Y A '�° F✓ y D O O oa m m O W W 3 N m = O R Y s O d h7 Zn N N > y �_ W U O U2 ^O CO m� �ln Hn OO NY .Y U� CiF dW C —y N zF <4 W W OC ➢C OL z LLI (n w p W d O N a O M > > W t0 w W L LU J� 3 i Y A '�° F✓ y D O O of O `�' c 4 ro$ s E N c u V N yW MT N o m C9 Y z NE N nLLI V_- a Q a n F O N A o mZ I - mY —y N zF <4 4.i R `i F "4ir o`Y TN E.�` u m o O OC ➢C OL bc h O❑❑ xcl Z OL cc W r LLI (n w p W d N a O Z w W L LU J� 3 'Lij v b n WQ is F U boWa 0 <FR o m n N 0 M N nLLI 5 O N QV p U¢Zd rWx ON d Z Z' = V Z of 2 0 2 0 N J,J LL ? gOF0 W Q Q Q F O Z2 d W N N = Z d Z u¢. Z d N Q tOU p E Z) N Z O SD LL Al ..86 Page 101 of 110 LSODWOVO£O'££ — 8£OO'£tr'OZ'O£0'££ — ZVOWE rOz-o£o-££ - M3dOHd 0HVNO31 3H18103 SA ®1d 3381H1 Aziadoid OZ SSe3:)br aAIJp r 41JON ay; o; 8uPPed SS83X3 C Nui4jed pue Buipling upew Page 102 of 110 RESOLUTION NO. CITY COUNCIL CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RESOLUTION OF THE CITY COUNCIL THAT THE REQUEST BY CORY SCHUMACHER REPRESENTING HEALTHPARTNERS/LAKEVIEW EMS FOR A CONDITIONAL USE PERMIT TO ALLOW SEPARATE SIGNS FOR HEALTHPARTNERS AND LAKEVIEW EMS ON THE SOUTH FACADE OF THE BUILDING AT 14702 62ND STREET NORTH BE APPROVED WITH CONDITIONS WHEREAS, the City of Oak Park Heights has received a request from Cory Schumacher representing HealthPartners/Lakeview EMS for a Conditional Use Permit to allow separate signs for HealthPartners and Lakeview EMS on the south fagade of the building at 14702 62nd Street North, and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights recommended that the request be approved with conditions. The City Council of the City of Oak Park Heights makes the following findings of fact and resolution. 1. The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned B-2 General Business District. HealthPartners and Lakeview EMS are permitted uses in that district; and 4. Section 401.15.G.8.d of the Zoning Ordinance allows for a total of three wall signs on any building, with each sign placed on a separate fagade. The Applicant has proposed two wall signs on the south fagade. The HealthPartners sign is 118.75 square feet, the Lakeview EMS sign is 48.67 square feet; and 5. A Conditional Use Permit is required to allow two separate wall signs on one fagade; and Page 103 of 110 6. City staff prepared a planning report dated September 7, 2023, reviewing the request; and 7. Said report recommended approval of the Conditional Use Permit subject to the fulfillment of conditions; and 8. The Planning Commission held a public hearing at their September 14, 2023, meeting, took comments from the applicants and public, closed the public hearing, and recommended the application with conditions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE FOLLOWING: A. The application submitted by Cory Schumacher representing HealthPartners/ Lakeview EMS for a Conditional Use Permit to allow separate signs for HealthPartners and Lakeview EMS on the south fagade of the building at 14702 62nd Street North, and affecting the real property as follows: SEE ATTACHMENT A Be and the same as hereby approved by the City Council of the City of Oak Park Heights the following, subject to the conditions as follows: Any signage to be installed on site shall be in compliance with Section 401.15.G.8 of the Zoning Ordinance and will require a sign permit. 2. Any sign lighting shall be subject to review by City Staff and comply with the lighting requirements 401.15.G.4 of the Zoning Ordinance. Approved by the City Council of the City of Oak Park Heights this 26' day of September 2023. ATTEST: Steve Hansen, Interim City Administrator Mary McComber, Mayor 2 Page 104 of 110 Attachment A Physical Address: 14702 60th St. N. Washington County Property I.D.: 33-030-20-43-0042 Legal Description: 33.030.20.43.0042: PARTS BLKS 5 & 8 EXC E 181FT TOG W EASE OVER WLY DRIVEWAY ON E 181 FT INC VACATED WILLIM STREET & S1/2 OF VAC MYRON ST ADJ BLK 5 SUBDIVISIONNAME SUMMIT PARK BLOCK 5 SUBDIVISIONCD 61245 Page 105 of 110 ATTACHMENT B Application Materials • Application Form • Fees • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal • Proof of Ownership or Authorization to Proceed Required Approvals: City Council 4/5 Planning Commission Review & Recommendation: September 14, 2023 Conditional Use Permit: Unless the City Council specifically approves a different time when action is officially taken on the request, the conditional use permit shall become null and void twelve (12) months after the date of approval, unless the property owner or applicant has substantially started the construction of any building, structure, addition or alteration, or use requested as part of the conditional use. An application to extend the approval of a conditional use permit shall be submitted to the Zoning Administrator not less than thirty (30) days before the expiration of said approval. (401.03.C.4.a and b) Page 106 of 110 We. Oak Park Heights Request for Council Action Meeting Date September 26, 2023 Time Required: 5 Minutes Agenda Item Title: Proposed Discussion Regarding Council Chamber Updates Agenda Placement New Business Originating Department/Requestor: Requester's Signature: ministratoi/Police Chief Action Requested: Direction to Staff about what updates are requested, so we can bring back proposed estimates Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): There have been a variety of discussions about making potential updates to City Hall, in particular, the Council Chamber. A few suggestions from Council or we have previously discussed includes, but may not be limited to: (1) Updating the name placards; (2) Expanding the dais near Jennifer Pinski to allow for additional seating; (3) Adding bullet resistant sheet rock to the dais (similar to other cities); (4) Replacing the projector with either a new projector or larger TV screen; (5) Identifying a way to have a display screen more easily viewable by the Council/Commissions; and (6) Replacing chairs. (7) City Hall Cameras Many of these updates would not only be useful during Council and Commission meetings, but this space is used by Staff for trainings and other meetings. As a result, a top priority update may be replacing the projector. During the Council's meeting on Saturday, September 16, the Council expressed an interest in discussing what updates they thought should be looked into, so staff is hoping for some direction as to what updates the Council is interested in making at this time. Council could direct staff to create a plan for making updates over time if Council is not interested in making all of the updates immediately. Page 107 of 110 THIS PAGE INTENTIONALLY LEFT BLANK Page 108 of 110 Oak Park Heights Request for Council Action Meeting Date September 26t", 2023 Time Required: r, min Agenda Item Title: New City Administrator Contract Agenda Placement New Originating Department/Requestor Kevin Sandstrom City Attorney Requester's Signature Action Requested Discussion and possible action/approval Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): Discussion on final proposed contract with the new City Administrator candidate Jacob Rife. Page 109 of 110 THIS PAGE INTENTIONALLY LEFT BLANK Page 110 of 110