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HomeMy WebLinkAbout02-13-2024 Council PacketCITY OF OAK PARK HEIGHTS CITY COUNCIL MEETING AGENDA TUESDAY, FEBRUARY 13, 2024 AT 6:OOPM CITY HALL COUNCIL CHAMBERS 6:00 p.m. L Call to Order/Pledge of Allegiance/Approval of Agenda Estimated times 6:00 p.m. IL Police Officer Awards Ceremony • Brian Zwach — Police Star • Lindsey Paradise — Medal of Valor 6:15 p.m. III. Council/Staff Reports A. Mayor McComber B. Councilmember Dougherty C. Councilmember Johnson D. Councilmember Liljegren E. Councilmember Runk F. Staff • City Administrator • Chief of Police • Assistant City Administrator/City Clerk (pg. 3) 6:15 p.m. IV. Visitors/Public Comment This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda (Please limit comments to 3 minutes in length). 6:15 p.m. V. Consent Agenda _ (Roll Call Vote) A. Approve Bills & Investments B. Approve City Council Minutes — January 23, 2024 (pg. 5) C. Approve May 18, 2024 as City Clean Up Day (pg. 9) D. Approve Renewal of Consumption and Display Permit for St. Croix Yacht Club (pg. 11) E. Approve Resolution Appointing Election Judges for 2024 Elections (pg. 13) F. Approve Resolution Granting the Application of White Tails Unlimited Metro Area to Conduct a One -Day Raffle at St. Croix Event Center on April 6, 2024 (pg. 15) G. Approve Resolution Granting the Application of Ducks Unlimited St. Croix Valley Chapter to Conduct a One -Day Raffle at St. Croix Event Center on May 2, 2024 (pg. 17) H. Approve Resolution Granting the Application of Stillwater Area Fastpitch Association to Conduct a One -Day Raffle at Stillwater Area High School on May 4, 2024 (pg. 19) I. Approve Changes to City Policy Regarding Removal/Re-Planting of Boulevard Trees Cost Share Amount and Approval of the Cost Share Amount Change on 2024 City Fee Schedule (pg. 23) J. Approve Reimbursement Resolution Relating to Well 93 (pg. 29) K. Authorize Purchase of 2024 Ford F350 Pickup and Trade in of 2010 Ford F350 (pg. 33) L. Authorize Purchase of 2024 Kubota LX4020 Tractor with Plow and Snowblower (pg. 37) M. Approve 2024 Fuel JPA with Washington County Sheriff's OfficpWg.A0 6:20 p.m. VI. Public Hearings 6:20 p.m. VII. Old Business 6:20 p.m. VIII. New Business 6:25 p.m 6:25 p.m A. Election Judge Pay (pg. 51) IX. Other Council Items or Announcements X. Adjournment Agenda February 13, 2024 Page 2 Page 2 of 52 itCity of Oak Park Hei hts 14168 Oak Park Blvd. N . Oak Park Heights, MN 55082 . Phone (651) 439-4439 • Fax (651? 439-0574 February 6, 2024 Dennis Belkey 14885 57th Street N Oak Park Heights, MN 55082 Dear Mr. Belkey: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of a fire extinguisher and/or smoke detector. Your residence was checked on Tuesday, February 6, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulations! Jennifer Pinski Assistant City Administrator TREE CITY U.S.A. Page 3 of 52 THIS PAGE INTENTIONALLY LEFT BLANK Page 4 of 52 CITY OF OAK PARK HEIGHTS TUESDAY, JANUARY 23, 2024 CITY COUNCIL MEETING MINUTES L Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber called the meeting to order at 6:00 p.m. Present: Councilmembers Dougherty, Johnson, Liljegren, and Runk. Staff present: City Administrator Rife, Police Chief Hansen, Assistant City Administrator/City Clerk Pinski, City Planner Richards, City Engineer Mann, and City Attorney Sandstrom. Absent: None. Councilmember Runk, seconded by Councilmember Liljegren, moved to approve the Agenda. Carried 5-0. II. Council/Staff Reports: A. Mayor McComber: She reported she attended a candidate interview for the Finance Director position on January 11, she would be attending the Coalition of Utility Cities meeting on January 24, the Minnesota Association of Small Cities board meeting, the ETAC meeting, the LMC Leadership Conference, the Regional Council of Mayors meeting, and the NLC Small Cities meeting, along with various meetings with residents. B. Councilmember Dougherty: He reported that he attended the Parks and Trails Commission meeting and would be attending the Coalition of Utility Cities meeting. C. Councilmember Johnson: No report. D. Councilmember Liljegren: He reported he attended the Planning Commission meeting on January 11, and the item of discussion was on the City Council Agenda under New Business. E. Councilmember Runk: He reported the Convention and Visitor's Bureau's visitor guide was distributed. F. Staff: City Administrator Rife reported staff was working on obtaining quotes for technology upgrades and Council dais signage. Police Chief Hansen reported that they had a community outreach event set for January 25 at First Presbyterian Church, and the Police Department received a donation of three Fire Suppression Units. Assistant City Administrator Pinski reported that Tom Walberg of 5565 Oakgreen Avenue North was chosen as the recycling award winner. III. Visitors/Public Comment: A. Presentation of State Championship Win Sign to Stillwater Mountain Bike Team: Councilmember Runk presented the 2023 sign rider to the team. Page 5 of 52 City Council Meeting Minutes January 23, 2024 Page 2 of 3 B. Resolution Recoaniziniz Judith Chirhart for Service on the Parks and Trails Commission: Councilmember Dougherty presented the Resolution plaque to Ms. Chirhart. Councilmember Johnson, seconded by Councilmember Dougherty, moved to approve the Resolution. Roll call vote taken. Carried 5-0. C. Resolution Recognizing Joe Croft for Service on the Police Department: Police Chief Hansen presented the Resolution plaque to Sergeant Croft. Councilmember Liljegren, seconded by Councilmember Dougherty, moved to approve the Resolution. Roll call vote taken. Carried 5-0. Resident Jim Kremer, 5475 Oakgreen Place North, thanked the City Council and City staff for their work in getting the fence installed at the Northern Gas substation on Oakgreen Avenue North. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — January 9, 2024 C. Approve Vegetative Management by Minnesota Native Landscapes and Red Rock Fire for the Prairies at Swager and Valley View Parks D. Appoint Mayor McComber and Councilmember Dougherty as City Representatives to Washington County's Long -Range Transportation Planning Process E. Approve Final Payment to Eureka Construction, Inc. for Norell Avenue Improvements F. Designate Finance Director as Business Administrator for Electronic Fund Transfers G. Approve Resolution Authorizing Receipt of Donations of Three Fire Suppression Tools from St. John's Lodge 91 Councilmember Runk seconded by Councilmember Dougherty, moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. V. Public Hearings: None VI. Old Business: None VII. New Business: A. Take 5 Oil Change: Planned Unit Development — 60th Street North and Krueger Lane: City Planner Richards reviewed his planning report. Councilmember Dougherty, seconded by Councilmember Johnson, moved to approve the Resolution. Roll call vote taken. Carried 5-0. B. Set Worksession(s) in FebruM: Councilmember Liljegren, seconded by Councilmember Johnson, moved to set a worksession for February 13 at 5:00 p.m., adjourn to the City Council meeting at 6:00 p.m., then resume Page 6 of 52 City Council Meeting Minutes January 23, 2024 Page 3 of 3 the worksession if needed, and to set a worksession for February 27 following the Council meeting. Carried 5-0. VIII. Other Council Items or Announcements: None IX. Adjournment Councilmember Runk, seconded by Councilmember Johnson, moved to adjourn at 6:33 p.m. Carried 5-0. Respectfully submitted, Approved as to Content and Form, Jennifer Pinski City Clerk Mary McComber Mayor Page 7 of 52 THIS PAGE INTENTIONALLY LEFT BLANK Page 8 of 52 G TO: Mayor and City Council FROM: Jennifer Pinski, Assistant City Administrator AGENDA ITEM: Approve May 18, 2024 as City Clean Up Day Date: February 13, 2024 CONSENT BACKGROUND: Staff has reserved Saturday, May 18 with the City's garbage hauler and Andersen Corporation for Clean-up Day from 7:30 a.m. to 12:00 p.m. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? Yes • IF YES, TOTAL COST: $30,000 • BUDGET LINE ITEM: Sanitation and Solid Waste: Cleaning & Waste Removal BUDGET AMOUNT: $375,000 • WITHIN BUDGET? Yes ACTION REQUESTED: Approve May 18, 2024 as City Clean Up Day ATTACHMENTS: Clean Up Day Cost Estimate from Tennis Sanitation Page 9 of 52 Page 10 of 52 aJ U 0 a, U N E N ° 00 c 0 +, aJ e—I c > a te(3) W jM .S� AA[ _0 a L rB L u mLn � a o L)E o _ U O + _ O U �j •0= Q. U L) � +_ a L!1 [ (A cn LM m O LLJ L CL Q 2 MCL6 U L L f0 � Q L o L 0 v aJ `� Z co mO aL a l,J H L U aJ CL L a� d L v d L aJ a- L v CL rn w aJ 0- Q Z O m m U LLI O:3 OD O > O O C3 d w C1 U 00 Y t!? N VAS cn O Z cf} ro 4- aJ Ln w 6 Z C: aJ Q L � E L O N +, Lm C3 U L ro VI a - Q � n " Q v 7- 0 F- [Y U ( 3 U Page 10 of 52 took Pa,*,% G Date: February 13, 2024 CONSENT TO: Mayor and City Council FROM: Jennifer Pinski AGENDA ITEM: Approve Renewal of Consumption and Display Permit for St. Croix Yacht Club BACKGROUND: Consumption and Display Permits are issued by the State of Minnesota but require local approval (Minnesota Statute 304A.414, Subd. S). This permit allows a business to sell mixes, but not the alcohol. City Council approved the original permit for St. Croix Yacht Club on March 27, 2018 at their City Council meeting and a renewal each year following. FINANCIAL IMPACT: • Does Action Require Expenditure of Funds? No ACTION REQUESTED: Staff has reviewed the renewal permit application and is recommending and requesting approval by the City Council. ATTACHMENTS: None Page 11 of 52 THIS PAGE INTENTIONALLY LEFT BLANK Page 12 of 52 .�, °tookft*4 G Date: February 13, 2024 CONSENT TO: Mayor and City Council FROM: Jennifer Pinski, Assistant City Administrator/City Clerk AGENDA ITEM: Approve Resolution Appointing Election Judges for 2024 Elections BACKGROUND: Minnesota Election Law 20413.21 requires that the governing body of the municipality appoint election judges to administer the polling places. All Election Judges on the Resolution have previously worked for City of Oak Park Heights and all will receive the required training prior to working in 2024. Staff requests authority to replace or substitute judges as necessary. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? No ACTION REQUESTED: Approve Resolution 24-02-08 ATTACHMENTS: Resolution 24-02-08 Page 13 of 52 RESOLUTION 24-02-08 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA RESOLUTION APPOINTING ELECTION JUDGES FOR 2024 ELECTIONS WHEREAS, pursuant to Minnesota Statute 204B.21, Subd. 2, the City Council must appoint Election Judges to serve in upcoming elections; and WHEREAS, elections to be held in the City of Oak Park Heights, County of Washington, State of Minnesota, include the Presidential Primary on March 5, the Primary Election on August 13, and the General Election on November 5. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Oak Park Heights appoints the persons listed herein below as Election Judges to serve at any and all elections in the capacity given by the City Clerk and conducted by the City of Oak Park Heights, subject to change as needed in order to maintain major political party balance, pursuant to Minnesota Statute 20413.19, Subd. 5. BE IT FURTHER RESOLOVED that the City Clerk is with this, authorized to make any substitutions or additions as deemed necessary. Marie Goebel Donna Hoeppner Joseph Carufel Julius Zaccagnini Elnilie Carlson Bruce Clark Britta Youmans Barbara Jo Choiniere Eric Welshons Allan Stevens Penny Ebcrhart Graham Arntzen Alfred Kruger Karen McQuillan Maggie Hart Ann Lemon Passed by the City Council of Oak Park Heights this 13" day of February, 2024. ATTEST: Jacob Rife, City Administrator Mary McComber, Mayor Page 14 of 52 ot0ok Park,%i _ G' Date: February 13, 2024 CONSENT TO: Mayor and City Council FROM: Jennifer Pinski, Assistant City Administrator AGENDA ITEM: Approve Resolution Granting the Application of White Tails Unlimited Metro Area to Conduct a One -Day Raffle at St. Croix Event Center on April 6, 2024 BACKGROUND:. Lindell Blanchette, on behalf of White Tails Unlimited Metro Area, has made an application with the State of Minnesota to conduct a raffle. The application requires approval by the City of Oak Park Heights. This is an annual fundraising raffle held by White Tails Unlimited Metro Area. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? No ACTION REQUESTED: Approve Resolution 24-02-11 ATTACHMENTS: Resolution 24-02-11 Page 15 of 52 RESOLUTION 24-02-11 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA RESOLUTION GRANTING THE APPLICATION OF WHITE TAILS UNLIMITED 1IETRO AREA TO CONDUCT A ONE -DAY RAFFLE AT ST. CROIX EVENT CENTER ON APRIL 6, 2024 WHEREAS, Lindell Blanchette, on behalf of White Tails Unlimited Metro Area, has submitted a request to conduct a one -day raffle on April 6, 2024 at the site of the St. Croix Event Center, 5880 Omaha Avenue North: and WHEREAS, the City of Oak Park Heights has reviewed the request and finds that its purposes meet the necessary community standards; and WHEREAS, the City of Oak Park Heights has solicited the input of the public and there have been no objections to the granting of the application for the raffle permit as applied for by White Tails Unlimited Metro Area with the State of Minnesota Gambling Cozitrol Board. NO` A', THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS AS FOLLOWS: That the application of White Tails Unlimited Metro Area with the State of Minnesota Gambling Control Board to conduct a one -day raffle on April 6, 2024 at the site of St. Croix Event Center, 5880 Omaha Avenue North, �\ ithin the City of Oak Park Heights is hereby approved with no waiting period. Passed by the City Council of Oak Park Heights this 13`}' day of February, 2024. ATTEST: Jacob Rife, City Administrator Mary McComber, Mayor Page 16 of 52 G Date: February 13, 2024 CONSENT TO: Mayor and City Council FROM: Jennifer Pinski, Assistant City Administrator AGENDA ITEM: Approve Resolution Granting the Application of Ducks Unlimited St. Croix Valley Chapter to Conduct a One -Day Raffle at St. Croix Event Center on May 2, 2024 BACKGROUND: Mike Dvorak, on behalf of Ducks Unlimited St. Croix Valley Chapter, has made an application. with the State of Minnesota to conduct a raffle. The application requires approval by the City of Oak Park Heights. This is an annual fundraising raffle held by Ducks Unlimited St. Croix Valley Chapter. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? No ACTION REQUESTED: Approve Resolution 24-02-10 ATTACHMENTS: Resolution 24-02-I0 Page 17 of 52 RESOLUTION 24-02-10 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA RESOLUTION GRANTING THE APPLICATION OF DUCKS UNLIMITED ST. CROIX VALLEY CHAPTER TO CONDUCT A ONE -DAY RAFFLE AT ST. CROIX EVENT CENTER ON MAY 2, 2024 WHEREAS, Mike Dvorak, on behalf of Ducks Unlimited St. Croix Valley Chapter, has submitted a request to conduct a one -day raffle on May 2, 2024 at the site of the St. Croix Event Center, 5880 Omaha Avenue North; and WHEREAS, the City of Oak Park Heights has reviewed the request and finds that its purposes meet the necessary community standards; and WHEREAS, the City of Oak Park Hcights has solicited the input of the public and there have been no objcctions to the granting of the application for the raffle permit as applied for by White Tails Unlimited Metro Area with the State of Minnesota Gambling Control Board. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS AS FOLLOWS: That the application of Ducks Unlimited St. Croix Valley Chapter with the State of Minnesota Gamblijig Control Board to conduct a one -day raffle on May 2, 2024 at the site of St. Croix Event Center, 5880 Omaha Avenue North, within the City of Oak Park Heights is hereby approved with no waiting period. Passed by the City Council of Oak Park Heights this 13`x' day, of Februarv. 2024. ATTEST: Jake Rife, City Administrator Mary McCornber. Mayor Page 18 of 52 of ook Fazc, rj _ G Date: February 13, 2024 CONSENT TO: Mayor and City Council FROM: Jennifer Pinski, Assistant City Administrator AGENDA ITEM: Approve Resolution Granting the Application of Stillwater Area Fastpitch Association to Conduct a One -Day Raffle at Stillwater Area High School on May 4, 2024 BACKGROUND: Damen Lobinski, on behalf of Stillwater Area Fastpitch Association, has made an application with the Stare of Minnesota to conduct a raffle. The application requires approval by the City of Oak Park Heights. This is an annual fundraising raffle held by Stillwater Area Fastpitch Association. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? No ACTION REQUESTED: Approve Resolution 24-02-09 ATTACHMENTS: Resolution 24-02-09 Page 19 of 52 RESOLUTION 24-02-09 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA RESOLUTION GRANTING THE APPLICATION OF STILLWATER AREA FASTPITCH ASSOCIATION TO CONDUCT A ONE -DAY RAFFLE AT STILLWATER AREA HIGH SCHOOL ON MAY 4, 2024 WHEREAS, Damen Lobinski, on behalf of Stillwater Area Fastpitch Association, has submitted a request to conduct a one -day raffle on May 4. 2024 at the site of the Stillwater Arca High School softball field, 5701 Stillwater Boulevard North; and WHEREAS, Damen Lobinsky has reported that the State of Minnesota Gambling Control Board has confirmed that the Stillwater Area Fastpitch Association is a 501(c)3 organization and is authorized to conduct a raffle without a permit as an excluded organization under Minnesota Statute; and WHEREAS, the City of Oak Park Heights has reviewed the request and finds that its purposes meet the necessary community standards; and WHEREAS, the City of Oak Park Heights has solicited the input of the public and there have been no objections to the granting of the request for the raffle as applied for by Stillwater Area Fastpitch Association. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS AS FOLLOWS: That the request by Stillwater Area Fastpitch Association to conduct a one -day raffle on May 4, 2024 at the site of Stillwater Area High School softball Held, 5701 Stillwater Boulevard North, within the City of Oak Park Heights is hereby approved. Passed by the City Council of Oak Park Heights this l 3th day of February, 2024. ATTEST: Jacob Rife, City Administrator Mary McComber, Mayor Page 20 of 52 Stillwater Area Fastpitch Association February 7th, 2024 Stillwater Area Fastpitch :association is looking to hold a raffle this ;Pring. Stillwater .area Fastpitch Association ("SAFA") is a 501(c)3 organization with its Federal Tax ID of 41-1690310. We contacted the Minnesota GamblinL Board and was approved as an "excluded - organization under Minn. Stat. § 349.166, subd_ I (c). An -excluded" orgariration may conduct one (1) raffle per year provided the prizes total less than $5000.00. SAI'A intends to sett 1500 $10.00 rattle tickets. The raffle will provide three (3) cash prizes: $500. $250. and $100. Other prizes will go to players that sell a certain amount of tickets. Those prizes will be as follows: Sell 210 tickets - $10 gift card Sell 40 tickets - S20 =ift card Sell 50 tickets - $25 gilt card. Therefore, prizes for the raffle �� ill total S8�0 and prizes for sift cards cannot hc: higher than 5750. We have approximately 100 families participating in the raffle and are asking each player ut scll 10 raffle tickets. Parents or players are not required to sell raffle tickets to play or participate in the Organization. The raffle will be held at the Sti%l titer Area Nigh School Virsity Softball field on Saturday, Ma. 4, 2024. Raffles sales will begin 1vlarch 15, 2023. Rafllc sales will end April 22: 2023. This gives organizers two full weeks to collect all sold and unsold raffle tickets. Prizes to top sellers will also occur on May 4, 2024 SAI"A fkill� intends to abide by all statutory requircments for conducting a lawful raffle in the state of Minnesota along with any other requirements set forth by the City of Oak Park Heights. If you have any questions, please do not hesitate to call either one of us: Damen Lobinsky President Stillwater Fastpitch 612.986.7474 Danrosky9998�algmail.corn Emily Dollerschell Special Council Stilk►ater Fastpitch 651-253-3943 mdollerschell'W.comeast.net. Page 21 of 52 THIS PAGE INTENTIONALLY LEFT BLANK Page 22 of 52 took Pa,*,��. G Date: February 13, 2024 CONSENT TO: Mayor and City Council FROM: Lisa Danielson, City Arborist AGENDA ITEM: Approval of Changes to City Policy Regarding Removal/Re-Planting of Boulevard Trees Cost Share Amount & Approval of the Cost Share Amount Change on 2024 City Fee Schedule BACKGROUND: In December of 2015, the City Council amended the City Policy regarding removal/re-planting of boulevard trees. The cost share fee for a property owner to pay for removal of'a boulevard tree when conditions 1-6 in the policy do not apply was set at $200.00. The same amount was also set for when a boulevard tree is dead or dying due to damage by a property owner or lawn care firm hired by the property owner. The $200.00 cost share amount is no longer an appropriate amount to help with the cost of removal and replacement of the tree(s) since cost of tree removal/replacement is upwards of $1,000+ in many cases. Changes being proposed include: 1. Amending the cost share fee for a property owner to pay 75% of the total cost of tree(s) removal and/or replacement(s) when requesting a boulevard tree be removed when it does not meet the criteria on the policy. 2. Amending the 2024 fee schedule for an owner requested boulevard tree removal to 75% of the total cost of the tree(s) removal and/or replacement(s). FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? NO ACTION REQUESTED: Approval of changes to City Policy regarding removal/re-planting of boulevard trees cost share amount & update of the cost share amount on the 2024 City Fee Schedule ATTACHMENTS: City of Oak Park Heights Policy Regarding Removal/Re-Planting of Boulevard Trees with the Changes Redlined 2. 2024 Fee Schedule Page with the Changes Redlined Page 23 of 52 0 CITY OF OAK PARK HEIGHTS POLICY REGARDING REMOVAL/RE-PLANTING OF BOULEVARD TREES Trees growing in the boulevard right-of-way will be removed by the City under the following conditions: 1. The tree is dead; 2. The tree is diseased (with a fatal disease such as oak wilt, Dutch elm disease or an invasive trunk canker); 3. The tree is an Ash (Fraxinus spp.) in poor condition 4. The tree is hazardous due to decay, storm damage or poor branch/trunk unions; 5. The tree blocks sight lines of a driveway or intersection and cannot be pruned to correct the situation; 6. The tree has large roots which are interfering with curbing, driveway, sidewalk, sewer/water lines and corrective work needs to be done to the disturbed hardscape or utility; 7. The tree's roots are causing major damage to the property owner's lawn and all other remedies have failed to correct the problem. (Property owner should submit a Boulevard Tree Removal Request Form to the City Arborist) In some circumstances, a property owner may want to have a boulevard tree removed and conditions 1-6 do not apply. In these situations the following will apply: 1. The property owner(s) should submit a Boulevard Tree Removal Request Form to the City Arborist stating the reasons why they want the tree removed; 2. The City Arborist will assess the situation and determine whether or not the tree should be removed; 3. If, at the Arborist's discretion, a removal permit is granted, the City will have the tree removed and the property owner will pay a fee of 75% of the total cost of removal and replanting -S200.00 to share the cost of removal and re -planting. In cases where a boulevard tree is dead or dying due to damage caused by a lawnmower, weed whip/other tool or vehicle run either by the property owner, or a lawn care firm hired by the property owner, the boulevard tree will be removed and replaced by the City and the property owner will pay a fee of *75% of the total cost of removal and replanting 5200.00 per tree to share the cost of removal and re -planting. In all cases where boulevard trees have been removed, a replacement tree will be planted in accordance with the following provisions: Page 24 of 52 1. There is adequate space on the boulevard for a new tree to grow to a healthy maturity; 2. The tree species will be chosen based on the City of Oak Park Heights Tree Species List and is listed as a City Boulevard Tree Option; 3. The adjoining property owner will be responsible for watering the new tree and keeping the mulch ring in place/maintained for at least one year after planting. *In cases where a tree has died due to lawnmower or weed whip damage and a replacement has been requested within a two year time span after the previous tree has died from this cause; cost share will increase with each removal/re-placement request by S 100 for each request. Policy Amended by the City Council on 12/8/2015 Page 25 of 52 171 CITY OF OAK PARK HEIGHTS BOULEVARD TREE REMOVAL REQUEST PERMIT DATE: RESIDENT NAME: _ RESIDENT ADDRESS: PHONE NUMBER: TREE LOCATION: REASON FOR TREE REMOVAL REQUEST: (Please refer to Pages 1 and 2) (Attach additional pages if nccdcd) I understand if this request is approved I am responsible for a cost share. SIGNATURE Please return your completed form to City Hall and a site visit will be made by the City Arborist to inspect the tree listed on this form. If you have any questions please contact the City Arborist, Lisa Danielson at (651)-439-4439. Page 26 of 52 Tree Removal (Tree Removal Shall Be Per City Ordinance Regulations and/or City Policy Regulations) • Diseased Tree Removal • Owner Requested Boulevard Tree Removal As Per City Ordinance 1302 As Per City Policy $200.00 peF tFee 75% of the total cost of tree removal and/or replacement Tree Replacement As Per City Ordinance 1307.070 (Payment In Lieu of Tree Replacement) Based on $150 per caliper inch City Maps Tree Replacement Formula: City Ordinance Book $150 per caliper inch [(AIB) x C] x A=D Comprehensive Plan A = Total Diameter Inches of Significant Dangerous Dog Related Fees: Trees Lost as a Result of the Land • Unclaimed Dog (impounding, boarding & euthanizing Alteration costs) B =Total Diameter Inches of Significant • Potential Dangerous Dog Appeal Trees Situated on the Land Design Guidelines C =Tree Replacement Constant (1.33) Forfeiture Vehicle Charges D= Replacement Trees (# of Caliper Inches) (Applies to all Criminal c& DWI Forfeiture Vehicles) D x $150 = Payment in Lieu of Tree • Administrative Handling Charge Replacement MISCELLANEOUS Assessment Search $15.00 per parcel Autumn Hills Park Shelter Use Deposit $100.00 (Refundable as per Shelter Reservation Agreement) City Maps Market Rate City Ordinance Book .03 per page Black & White Copies .10 per page Colored Copies Comprehensive Plan $150.00 Dangerous Dog Related Fees: Per City Ordinance 601.14 • Unclaimed Dog (impounding, boarding & euthanizing costs) Actual Costs • Potential Dangerous Dog Appeal $50.00 Design Guidelines 55.00 Forfeiture Vehicle Charges (Applies to all Criminal c& DWI Forfeiture Vehicles) • Administrative Handling Charge $500.00 per vehicle • Monthly Storage Fee $30.00 per vehicle per month Frisbee Golf Course Disc $5.00 each Mailing, Messenger Service or Transmitting Actual Costs Incurred Page 27 of 52 THIS PAGE INTENTIONALLY LEFT BLANK Page 28 of 52 ,� 't Oak p�,,�. G Date: February 13,2024 CONSENT TO: Mayor and City Council FROM: Finance Director— Betty Caruso AGENDA ITEM: Approval of Reimbursement Resolution relating to Wel143 BACKGROUND: As the City Council is aware, the City is planning for the drilling of a new well and associated well house. The Well # 3 Project is expected to cost $3,000,000-$3,500,000. The City has obtained approval for an EDA Grant of $1,485.000. The remaining funding is expected to be obtained from the Public Facilities Authority with the Clean Water Revolving Fund and Drinking Water Revolving Fund Ioan, the use of City Water Connection Fees and possible Water Revenue Funds/or Utility Replacement Funds. As the project develops and bids are obtained the final financing will be defined. The City is incurring expenditures as we move toward the start of construction of the project. These are expenditures that may be reimbursed to the City through the PFA Loan. The PFA loan is considered a State General Obligation and therefore adheres to bonding regulations. If the City is to use any of the PFA funds for the preliminary expenses a Reimbursement Resolution is required to satisfy the Internal Revenue Code. The Resolution for Reimbursement is included for adoption. The Finance Department recommends approval of the Resolution to cover preliminary and startup expenditures of the Well #3 Project. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? No ACTION REQUESTED: Approve Reimbursement Resolution for Well 93 use of PFA Clean Water Revolving Loan Funds. ATTACHMENTS: Resolution 24-02-12 Page 29 of 52 RESOLUTION NO. 24-02-12 RESOLUTION ESTABLISHING PROCEDURES RELATING TO COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE BE IT RESOLVED by the City Council (the "Council") of the City of Oak Park Heights, Minnesota (the "City"), as follows: Recitals. A. The Internal Revenue Service has issued Treasury Regulations.. Section 1.150-2 (as the same may be amended or supplemented, the "Regulations"), dealing with "reimbursement bond" proceeds, being proceeds of the City's bonds used to reimburse the City for any project expenditure paid by the City prior to the time of the issuance of those bonds. B. The Regulations generally require that the City make a declaration of intent to reimburse itself for such prior expenditures out of the proceeds of subsequently issued bonds, that such declaration be made not later than 60 days after the expenditure is actually paid, and that the bonding occur and the written reimbursement allocationbe made from the proceeds of such bonds within 18 months after the later of (l) the date of payment of the expenditure or (2) the date the project is placed in service (but in no event more than 3 years after actual payment). C. The City heretofore implemented procedures for compliance with the predecessor versions of the Rcg. dations and desires to amend and supplement those procedures to ensure compliance with the Regulations. D. The City's bond counsel has advised the City that the Regulations do not apply, and hence the provisions of this Resolution are intended to have no application to payments of City project costs first made by the City out of the proceeds of bonds issued prior to the date of such payments. Official Intent Declaration. The Regulations, in the situations in which they apply, require the City to ha\ e declared an official intent (the "Declaration") to reimburse itself for previously paid project expenditures out of the proceeds of subsequently issued bonds. The Council hereby authorizes the City Clerk to make the City's Declarations or to delegate from time to time that responsibility to other appropriate City employees. Each Declaration shall comply with the requirements of the Regulations, including without limitation the following: A. Each Declaration shall be made not later than 60 days after pa}-ment of the applicable project cost and shall state that the City reasonably expects to reimburse itself for the expenditure out of the proceeds of a bond issue or similar borrowing. Each Declaration may be made substantially in the form of the Exhibit A which is attached to and made a Page 30 of 52 part of this Resolution, or in any other format which may at the time comply with the Regulations. B. Each Declaration shall (1) contain a reasonably accurate description of the "project," as defined in the Regulations (which may include the property or program to be financed, as applicable), to which the expenditure relates and (2) state the maximum principal amount of bonding expected to be issued for that project. C. Care shall be taken so that the City, or its authorised representatives under this Resolution, not make Declarations in cases where the City does not reasonably expect to issue reimbursement bonds to finance the subject project costs, and the City officials are hereby authorized to consult with bond counsel to the City concerning the requirements of the Regulations and their application in particular circumstances. D. The Council shall be advised from time to time on the desirability and timing of the issuance of reimbursement bonds relating to project expenditures for which the City has made Declarations. Reimbursement Allocations. The designated City officials shall also be responsible for making the "reimbursement allocations" described in the Regulations, being generally written allocations that evidence the Ci ty's use of the applicable bond proceeds to reimburse the original expenditures. Effect. This Resolution shall amend and supplement all prior resolutions and/or procedures adopted by the City for compliance with the Regulations (or their predecessor versions), and, henceforth, in the event of any inconsistency, the provisions of this Resolution shall apply and govern. Passed by the City Council of Oak Park Heights this 13th day of February, 2024. ATTEST: Jacob Rife, City Administrator Mary McComber, Mayor Page 31 of 52 THIS PAGE INTENTIONALLY LEFT BLANK Page 32 of 52 oak Pte), s✓ TO: Mayor and City Council FROM: Andrew Kegley, Public Works Director AGENDA ITEM: Purchase2024 Ford F350 Pickup Truck Date: 2/13/2024 CONSENT AGENDA BACKGROUND: The City's 2010. F350 truck is beyond due for replacement, and a vehicle is now available at Midway Ford through the state vehicle purchasing contract. We propose to essentially replace in kind the City's existing 2010 Ford F350, plow, toolbox, warning beacon and lift gate tailgate. The vehicle will be white to match the other PW vehicles and the City's logo will be added to the doors as you see on the 2017 F350's. Public Works vehicle replacement is planned and budgeted on an eight (8) year schedule. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS: YES • IF YES, TOTAL COST: $65,959 • BUDGET LINE ITEM: PW Vehicle Replacement fund BUDGET AMOUNT: $66,000 • WITHIN BUDGET: YES ACTION REQUESTED: Authorize trade in of the existing 2010 Ford F350 and purchase of a 2024 Ford F350 with the necessary equipment and add-ons. ATTACHMENTS: Midway Ford Quote Midway Ford holds the state contract for vehicle purchasing, meaning bidding has already been done and the City is receiving the best available price for the vehicle. Hence only one quote. Page 33 of 52 Midway Ford Commercial Fleet and Government Sales 2777 N. Snelling Ave. Roseville MN 55113 FTM28 Contract # 169665 2024 F350 4X4- Regular Cab- 8' Box Automatic Transmission Dual Front Air Bags AM/FM Radio Tow Hitch Tilt Wheel Sync Brake Controller 40/20140 Vinyl Front Seat Standard Base Upholstery 4 -Wheel ABS Brakes Air Conditioning LT24517507 E All Season Tires Shift on Fly 4x4 Power Windows Travis Swanson 651-343-5212 tswanson(o)rosevillemidwayford.com Fax # 651-604-2936 Front Tow Hooks Rubber Floor Covering Black Bumpers w/Rear Step Matching Full Size Spare Tire 6.8L V8 Rear View Camera Power Locks Options Code Price Select Cloth 40/20/40 Seat is $91 x Exterior Colors Code Select LT275/70r18E AT Tires TDX $241 x Antimatter Blue Metallic HX 4.30 E -Locker X4M $392 x Race Red PQ Pro Power Onboard 43K $897 x Stone Gray Metallic D1 Snow Plow/Camper Pkg 47B $277 x Agate Black UM Upfit Integration 18A $364 x Carbonized Gray Metallic M7 LED Box Lighting 66L $54 x Iconic Silver Metallic JS Upfitter Switches 66S $150 x Oxford White Z1 410 Amp Alternators 67B $104 x Spray -In Bedliner 85S $542 x Extende�Service ontracts Cost Select Dual Batteries 86M $191 x XL Chrome Package 96V $205 x 7 year/75,000 mile PremiumCare Warranty (Bumper to Bumper) $3,400 Crysteel(See Attached) $20,348 x Luverne Wheel to Wheel Grip Steps $950 x Graphix(Estimate) $500 x Option Total $25,306 Base Price °'•' �' ``" Totals You must have a active FIN code to participate in this purchase contract : FIN code # Purchase Order required prior to order placement PO # Options Price Totals Trade In Transit Impr Excise Tax Tax Exempt Lic 6.875% Sales Tax Document fee Sub total per vehicle Number of Vehicles $44,565.64 $25,306.00 ($9,000.00) $20.00 $64.25 $4,803.68 $200.00 $65,959.57 1 Name of Organization Address Grand Total for all units.: City, State, Zip Acceptance Signature Contact Person/ Phone # Print Name and Title Date Contact's e-mail address and fax # Page 34 of 52 'Ci9YSTEEL' "MVrjW8 iJilPldE19T 12W12-F412�t I! CC D1 5 1/23/2024 Travis Swanson Midway Ford Company 2777 North Snelling Ave Roseville, MN 55113 1130 73,d Avenue NE Fridley, MN 55432 (763) 571-1902 1-800-795-1280 Fax # (763) 571-5091 Highway 60 East Lake Crystal, MN 56055 (507) 726-6041 1-800-722-0588 Fax # (507) 726-2984 www.crysteeltruck.com AN E2�& OPPDiET t VITY EMPL0YFP_ Dear Travis: Crysteel Truck Equipment is pleased to submit this quote for your approval. Tommy Gate Model G2-60-1342 TP27 - Pickup application - 1300 lbs. capacity (1) Piece steel tread plate platform with 55" load width and 27" load depth + 4" taper The main frame box contains the electrical & hydraulic systems, which includes a full size pump and motor unit, pressure relief valves and cylinder mounted flow -control valves which prevent rapid, uncontrolled platform descent in the event of a hose failure Hard chrome pins and composite bushings reduce maintenance requirements The lift gate platform can be dropped down for direct access to the truck bed Compatible with many OEM receiver style hitches (see Tommy Gate hitch chart) *receiver hitch or receiver hitch modifications may require additional charges Price $ 2,985.00 Installation $ 900.00 Ford rear camera — sensor bar - if needed $ 400.00 Weatherguard 174-0-04 side box installed — each $ 900.00 Weatherguard 117-0-03 saddle box installed/ single lid 15.1 cuft $ 1,190.00 Whelen Mini Freedom F4MAAAAP installed on Buyers brkt $ 2,715.00 Plow options Boss 8'2" Power -V DXT (Mild Steel) Blade width: 98" (straight) Blade width: 88" (V position) Blade width: 81" (scoop) Blade width: 85" (@30 degree angle) Blade height: 37-112" at end, 30" at center Blade thickness: 11 gauge steel Cutting edge: '/2" X 6" Hardox Reinforcement ribs: 6 vertical, 2 diagonal Plow shoes: optional Page 35 of 52 Trip springs: 4 extension springs (moldboard) Trip springs: 3 torsion springs (cutting edge -per blade halt? Angle cylinders: 1-1/2" X 10" (SmartLock-standard) Lift cylinder: 2" X 1-1/8" X 10" Attachment system: Smart Hitch 2 Plow weight: 868 lbs. Plow lights: SL3 L.E.D. With Ice Shield TechnologyTm Plow control: SmartTouch 2 Installed Complete $ 10,505.00 Options: Snow deflector (MSC01565) DXT shoe kit (MSC1570) Sincerely, Dave Berndt Inside Sales Crysteel Truck Equipment Fridley • All prices are subject to applicable taxes • Quotes are good for 30 days Page 36 of 52 , o£°a` PU*44,�. d TO: Mayor and City Council FROM: Andrew Kegley, Public Works Director AGENDA ITEM: Purchase 2024 Kubota LX 2040 Tractor Date: 2/13/2024 CONSENT AGENDA BACKGROUND: As discussed during 2023 budget work shops for FY 2024, the City has a need for additional snow removal equipment that can fit into tight/narrow spaces. Kubota recently released the LX4020 tractor that is smaller in stature while still maintaining 40 HP to perform heavy duty tasks. This tractor will fill the gap between the Kubota L6060 and the Bobcat Toolcat. Public Works vehicle replacement is planned and budgeted on an eight (8) year schedule. This purchase is an addition to the City's equipment rather than a replacement, but it was planned and budgeted for. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS: YES • IF YES, TOTAL COST: $ 55,994.10 • BUDGET LINE ITEM: PW Vehicle Replacement fund BUDGET AMOUNT: $60,000 • WITHIN BUDGET: YES ACTION REQUESTED: Authorize purchase of a Kubota LX4020 with a plow and snow blower from Neibur Tractor & Equipment. ATTACHMENTS: Tractor & equipment images, Neibur Tractor Quote, Olson Power & Equipment Quote — Neibur Tractor currently holds the state contract for tractor & equipment purchasing, meaning bidding has already been done and the City is receiving the best available price for tractor & equipment purchases. However, because the LX4020 is a new model tractor, it was not included in the initial state contract for tractor purchases. Notwithstanding, the state is opening tractor & equipment purchasing re -bidding in February 2024. The quote from Neibur reflects the best price available as if it were on the state contract, but because technically, it isn't (yet) we obtained two quotes. Page 37 of 52 Niebur Tractor & Equipment 14380 240th Street East Hastings, MN 55033 US Phone: (651) 437-3531 Fax: (651) 437-9161 Email: Web site: http://www.nieburtractor.com Bill To: CITY OF OAK PARK HEIGHTS ANDREW KEGLEY 14168 OAK PARK BLVD N OAK PARK HEIGHTS, MN 55082 QUOTE - DO NOT PAY Quote: 0 1 -22903 PO: Date: 1/18/2024 Custld: CITYOFOAKP Gust Email: akegley@cityofoakparkheights.com Phone: (651) 439-4439 Salesperson: danb User: danb Ship To CITY OF OAK PARK HEIGHTS WE THINK THESE R14 WILL BE OK FOR BEING NARROW ENOUGH. IF NOT WE CAN SWITCH OUT FOR AG, TYPE GRIP TIRES AND THEY ARE NAROWER PRICED WITH EXTRA GOVERNMENT STATE BID DISCOUNTS Item Type Description Qty Tax Price Discount Net Price LX4020HSDC QU Kubota LX4020HSDC 1.0000 $38,427.00 KBN - TRACTOR WITH FULL CAB 4WD ABR6647 R14 REARS $1,872.00 ABR8791A: P14 FRONTS AM FM RADIO: $390.00 BEACON: STROBE MOUNT $420.00 Line Discount 6.00% ($2,466.54) Total LX4020HSDC 538,642.46 B7345 QU Kubota B7345 1.0000 $251.00 KBN - REAR LED WORK LIGHTS Line Discount: 6.00% ($15.06) Total 87345 $235.94 LA525 QU Kubota LA525 1.0000 $5,012.00 KBN - FRONT END LOADER Line Discount: 6.00% ($300.72) Total LA525 $4,711.28 B2372 QU Kubota B2372 1.0000 $702.00 KBN-60" MATERIAL BUCKET Line Discount: 6.00% ($42,12) Total B2372 $659.88 LX6971 QU Kubota LX6971 1.0000 $1,751.00 KBN - FRONT QUICK HITCH FOR FRONT ATTCH Line Discount: 6 00% ($105.06) Total LX6971 $1,645.94 LX2953 QU Kubota LX2953 1.0000 $90.00 KBN - HOSE HOLDER KIT Line Discount 6 001% ($5.40) Total LX2953 $84.60 LX6972 QU Kubota LX6972 1.0000 $1,133.00 KBN - MID PTO DRIVELINE FOR FRONT ATTCHMENTS Line Discount: 6.001% ($67.98) Total LX6972 $1,065.02 Page: 1 of 2 Page 38 of 52 Niebur Tractor & Equipment 14380 240th Street East Hastings, MN 55033 US Phone: (651) 437-3531 Fax: (651) 437-9161 Email: Web site: http://www.nieburtractor,com Bill To'. CITY OF OAK PARK HEIGHTS ANDREW KEGLEY 14168 OAK PARK BLVD N OAK PARK HEIGHTS, MN 55082 QUOTE - DO NOT PAY Quote: 0 1 -22903 PO: Date: 1/18/2024 Custld: CITYOFOAKP Cust Email: akegley@cityofoakparkheights.com Phone: (651) 439-4439 Salesperson: danb User: danb Ship To: CITY OF OAK PARK HEIGHTS LX2954 QU Kubota LX2954 1.0000 $65.00 KBN - LX -T FITTING KIT Line Discount 6.00°s ($3.90) Total LX2954 $61.10 LX2960 QU Kubota LX2960 1.0000 $2,150.00 KBN - 60" FRONT BLADE HYD ANGLE Line Discount: 6.00% ($129.00) Total LX2960 52,021.00 LX2970 QU Kubota LX2970 1.0000 $5,878.00 KBN - 51" COMMERCIAL FRONT SNOWBLOWER HYD ROTATOR Line Discount: 6.00% (5352.68) Total LX2970 $5,525.32 BL7522 QU Kubota BL7522 1.0000 $1,219.00 KBN - HYD. CHUTE DEFLECTOR KIT Line Discount: 6.00% (573.14) Total BL7522 $1,145.86 B2790 QU Kubota B2790 1.0000 $155.00 KBN - BOLT ON EXTENTION KIT FOR SNOWBLOWER Line Discount_ 6 00% Total B2790 5145.70 Total: $55,944.10 Totals Sub Total: $55,944.10 Total Tax: $0.00 Invoice Total: $55,944.10 This quote is valid for 30 days Page: 2 of 2 Page 39 of 52 1 _ 111 F Ai r y ,�..o.r...- .... • ilk J j! ,4 I Page 41 of 52 OL.S�N P©W6R�.B�E -,fid " 2i Quote Page 1 of Quote Number: 627849 Effective Date: 01/2512024 Valid Through: 01/3112024 Ship To Kubota Dealer Bill To CITY OF OAK PARK HEIGHTS Olson Power and Equipment, Tyler Olson CITY OF OAK PARK HEIGHTS CITY OF Inc. Phone: (651) 674-4494 CITY OF 14168 OAK PARK BLVD N 38560 14th Ave Email: 14168 OAK PARK BLVD OAK PARK HEIGHTS, MN 55082 North Branch, MN 55056 tyolson@olsonpower.com OAK PARK HEIGHTS, MN 550826476 Work: 6514857285 Work: 6514857285 akegley@cityofoakparkheights.com akegley@coofoakparkheights.com LX4020HSDC - 4WD TRACTOR W/AIR CONDITIONED CAB Description Manufacturer Model # Qty MSRP Price Each Total 4WD TRACTOR WIAIR CONDITIONED CAB Kubota LX4020HSDC 1 $38,427.00 $37,489.76 $37,489.76 R -TIRE 14-17.5 R14T GOODYEAR SST ABR8647 2 $603.00 $588.29 $1,176.58 F -TIRE 23X8.50.12 R14T GOODYEAR SST ABR8791A 2 $233.00 $227.32 $454.64 FRONT END LOADER FOR LX3520 AND LX4020 Kubota LA545 1 $5,012.00 $4,889.76 $4,889.76 60" QA LIGHT MATERIAL BUCKET Kubota 62372 1 $702.00 $684.88 $584.88 REAR LED LIGHT KIT/CAS Kubota B7345 1 $251.00 $244.88 $244.88 MID PTO DRIVELINE KIT Kubota LX6972 1 $1,133.00 $1,105 37 $1,105.37 51" COMMERCIAL SNOWBLOWER Kubota LX2970 1 $5,878.00 $5,734.63 $5,734.63 HYD. CHUTE DEFLECTOR WIELECTRIC POWER Kubota BL7522 1 $1,219.00 $1,189.27 $1,189.27 LX T -FITTING KIT Kubota LX2954 1 $65.00 $63.41 $63.41 4 POINT HITCH AND SUBFRAME Kubota LX6971 1 $1,751.00 $1,708.29 $1,706.29 60" STRAIGHT BLADE Kubota LX2960 1 $2,150.00 $2,097.56 $2,097.56 HOSE HOLDER KIT Kubota LX2953 1 $90.00 $87.80 $87.80 Kubota Disclaimer Sales quote can only be provided by a participating Kubota dealer. Only Kubota and Kubota performance -matched Allied eqUipmcr,t E- 'pihle. Inclusion of ineligible equipment may result in a higher blended APR. Stand Alone Kubota or Allied implements and attachmentstaccessories are subject to stana alone FF:% ns. Financing is available through Kubota Credit Corporation, U.S.A.; subject to credit approval. Program eligibility requirements are subject to change without notice and m y i,_ . thdrawn withopt 'c*24ggi2exceptions apply. See dealer or go to KubotaUSA.com for more information. Quote Page 2 of Quote Number: 527849 Effective Date: 0112512024 Valid Through: 01/31/2024 Cash Details Equipment Total LX-2YR Orange Protection Program LA545-2YR Orange Protection Program Additional Charges Cash Incentives Cash Sale Price $56,926.83 $1,300.00 $450.00 $0.00 ($800.00) $57,876.83 Kubota Disclaimer Sales quote Can only be provided by a participating Kubota dealer. Only Kubota and Kubota performance -matched Allied equipment are eligible. Inclusion of ineligible equipment may result in a higher blended APR. Stand Alone Kubota or Allied implements and attachmentsaccessories are subject to stand alone programs. Financing is available through Kubota Credit Corporation, U.S.A.; subject to credit approval. Program eligibility requirements are subject to change without notice and may be withdrawn with1*3 8662 exceptions apply. See dealer or go to KubotaUSA.com for more information. LX4020HSDC * * * EQUIPMENT IN STANDARD MACHINE * * * DIESEL ENGINE Kubota Indirect Injection EPA Tier 4 Complain 3 Cylinder Engine + 39.8 Gross Eng. HP + 31.2 PTO HP Charging Output (Cab) 90 Amps 12V — 480CCA Dual Air Cleaner Element EXHAUST EMISSION CONTROL TYPE Diesel Particulate Filter HYDRAULICS/HITCH/DRAWBAR Open Center Tandem Pumps Gear Type 4.1 gpm Power Steering 5.4 gpm Remote/3 Pt. Hitch 9.5 gpm Total Hyd. Flow 3 -POINT HITCH & DRAWBAR Cat 13 -point Hitch At Lift Points 2535 lbs. 24" Behind 1962 lbs. Position Control 3 -Point Valve TRANSMISSION Gear Drive Rear Differential Lock 3 Forward Ranges 3 Reverse Ranges Cruise Control Wet Disc Brakes FLUID CAPACITY Fuel Tank (BOPS) 8.5 gal. Cooling System 4.5 qts. Crankcase 5 qts. Transmission and 5.5 gal. Hydraulics Front Axle 4.8 qts. + Manufacturer Estimate FRONT AXLE Hydrostatic Power Steering Cast Iron Bevel Gear 4WD Tread Spacing - Nonadjustable POWER TAKE OFF Independent with Hydraulic Clutch Rear PTO — 2 Speed SAE Std 13/8" Six Spline 540 rpm @ 2670 Eng. rpm 540 rpm @ 1960 Eng. rpm Mid PTO -1 Speed 2460 rpm @ 2700 Eng.rpm SAFETY EQUIPMENT 2 -Post Center -Folding ROPS ROPS Certified CAB Retractable Seatbelt Flip -Up PTO Shield Safety Start Switches Electric Key Shut Off Parking Brakes SMV Sign CAB FEATURES Kubota -built Factory -Installed CAB Tilt Steering Cruise Control AC/Heater Deluxe Seat with Arm Rest Telescoping Stabilizers Integrated Loader Valve and Joystick 12V Outlet and Cup Holder Front LED Work Lights and Headlights Front and Rear Wiper INSTRUMENTS Tachometer/Hour meter Oil Pressure Fuel Gauge Coolant Temperature Page 44 of 52 ,�1� of Oak Paj*,& G TO: Mayor and City Council FROM: Steve Hansen, Chief of Police AGENDA ITEM: Approve 2024 JPA fuel contract with BACKGROUND: Date: February 13, 2024 CONSENT Washington County Sheriff's Office Attached is the Joint Powers Agreement with Washington County for the police department to continue to purchase fuel under the MN contract prices and utilizing the Washington County Sheriffs office pumps. This year's bid price will be $2.30 per gallon. With the contract we lock in the price for the entire year. We do not have the option of using the contract price when it is lower and then not when the pump price is lower. The commitment is an averaged expected yearlong price speculated on the ups and downs seen at the pump. We commit to 750 gallons per month usage in which we use this as a minimum averaged out over the last several years history participating in the state fuel contract. This was verbally presented to Administrator Rife and Finance Director Caruso who both recommended entering into the contract. Approval of the contract in the past has provided savings in the years since we started participation in the program. It would be reasonably expected to again save money given the average ups and downs during a normal year to again save the city money over commercial yearly pay at the pump prices. No guarantees. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? Yes • IF YES, TOTAL COST: up to $39,000 • BUDGET LINE ITEM: 10 1 -415l0-307 BUDGET AMOUNT: $39,000 • WITHIN BUDGET? Yes ACTION REQUESTED: Approve the 2024 JPA fuel contract with the Washington County Sheriff's Office ATTACHMENTS: 1. 2024 JPA fuel contract between OPH and WCSO Page 45 of 52 DocuSign Envelope ID: AF853EED-D58A-4770-843A-CA68B51917CB JOINT POWERS AGREEMENT BETWEEN THE WASHINGTON COUNTY SHERIFF'S OFFICE AND THE CITY OF OAK PARK HEIGHTS POLICE DEPARTMENT THIS AGREEMENT is made by and between political subdivisions organized and existing under the Constitution and laws of the State of Minnesota. Washington County, a political subdivision, by and through its Sheriffs Office (hereinafter referred to as the `Provider") and the City of Oak Park Heights, a municipal corporation, by and through its Police Department (hereinafter referred to as the "City") are the parties to this Agreement. WHEREAS, Minnesota Statutes Section 471.59 provides that two or more governmental units may by agreement jointly exercise any power common to the contracting parties. WHEREAS, the Provider has entered into a Minnesota State Fuel contract February 1, 2024 through January 31, 2025 — Beaudry Oil & Services, Inc. contract 242575 — Fuel Program; Fixed and Spot Price for Metro Area Participants, whereby the Provider has agreed to purchase through a cooperative purchasing agreement, a total of 177,200 gallons - 87 octane gasoline from February 1, 2024 through January 31, 2025. Specifically, 13,200 gallons per month for the months of February, March, November. December. and January 2025, 16.200 gallons per month for the months of April, May, June, July, August, and September, and 14,000 gallons for the month of October. WHEREAS, the Provider provides law enforcement services including but not limited to the patrol and rescue operations that utilizes squad cars, SUVs, boats, hovercrafts, snowmobiles, ATVs and assorted gasoline run equipment pursuant to the police powers and law enforcement authority granted under the laws of the State of Minnesota as a law enforcement agency. WHEREAS, the City is in need of procuring 750 gallons of gasoline each month to operate its squad cars and SUVs to provide law enforcement services pursuant to the police powers and law enforcement authority granted under the laws of the State of Minnesota as a law enforcement agency. WHEREAS, at the request of the City, the Provider is willing to provide gasoline to the extent as identified in this Agreement to the City to assist the City with law enforcement services. NOW THEREFORE, pursuant to the authority contained in Minnesota Statutes Section 471.59, commonly known as the Joint Powers Act which authorizes two or more governmental units to jointly exercise any power common to them, and/or Minnesota Statutes Section 626.76, and in consideration of the mutual covenant herein contained and the benefits that each party hereto shall derive hereby, the Provider and City agree to the following terms and conditions: Page 46 of 52 DocuSign Envelope ID. AF853EED-D58A-4770-843A-CA68B51917CB CITY'S RESPONSIBILITIES When needed for the City's daily operation of squad cars and SUVs, the City may have access to the Provider's gasoline pumps located at the Law Enforcement Center, 15015 6210 Street North, Stillwater, Minnesota. 2. The City's access to Provider's gasoline pumps shall be through electronic access issued to each squad and officer that is employed by the City. 3. Any City law enforcement officer acting under this Agreement is considered to be acting in the ordinary course of his or her employment with the City. 4. Any City law enforcement officer acting under this Agreement shall continue to be covered by his or her employment agency for the purpose of worker's compensation, unemployment insurance, disability and any other employee benefits and for civil liability purposes. 5. No City law enforcement officer acting under this Agreement may be considered for liability purposes as an employee of Provider or agent of Provider, for his or her actions regardless of the supervision or control over the officer's actions. PROVIDER'S RESPONSIBILITIES The Provider will purchase a total of up to 177,200 gallons - 87 octane gasoline from February 1, 2024 through January 31, 2025. Specifically, 13,200 gallons per month for the months of February, March, November, December, and January 2025, 16,200 gallons per month for the months of April, May, June, July, August, and September, and 14,000 gallons for the month of October. 2. Provider agrees that it will make available the amount of gasoline deemed necessary by the City for the City's law enforcement usage at its pumps located at the Law Enforcement Center, 15015 6210 Street North, Stillwater, Minnesota. 3. The Provider will notify the City if there is any interruption in availability of gasoline at the Law Enforcement Center pumps as reasonably soon as the Provider becomes aware and for what duration of time. During any time of interruption, the City is responsible to find and pay for its own gasoline until such time that the availability of gasoline is restored at the pumps located at the Law Enforcement Center. 4. The cost of gasoline to the City will be at the Provider's rate of $2.300 per gallon plus any applicable taxes and fees, unless the total monthly gasoline usage is more than the Provider's purchased monthly amount of gasoline as stated in paragraph 1 of this section. 5. If the total monthly usage of gasoline is greater than the Provider's purchased monthly amount and the Provider obtains additional gasoline at a rate higher than $2.300 per gallon, the City will be responsible for reimbursing the Provider at the higher rate charged to the Provider per gallon up to the amount of gasoline used by the City. Page 47 of 52 DocuSign Envelope ID: AF853EED-D58A-4770-843A-CA68B51917CB TERM OF AGREEMENT The term of this Agreement shall be from February 1, 2024 through January 31, 2025, the date of the signature of the parties notwithstanding, unless earlier terminated as provided herein. PAYMENT The City shall pay the Provider within 30 days of being invoiced for the City's gasoline usage. INDEPENDENT CONTRACTOR It will be agreed that nothing within the contract is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties or as constituting the City as the agent, representative, or employee of the Provider for any purpose or in any manner whatsoever. ASSIGNMENT The City shall not assign any services contemplated under this Agreement. INDEMNIFICATION The City agrees it will defend, indemnify and hold harmless the Provider, its officers and employees against any and all liability, loss, costs, damages, and expenses which the Provider, its officers, or employees may hereafter sustain, incur, or be required to pay arising out of the negligent or willful acts or omissions of the City in the performance of this Agreement. INSURANCE REQUIREMENTS The City agrees that in order to protect itself, as well as the Provider, under the indemnity provisions set forth above, it will at all times during the term of this Agreement, keep in force the following insurance protection in the limits specified: 1. Maintain membership and participation in the Minnesota League of Cities Trust or Commercial General Liability Insurance with contractual liability coverage in the amount of the City's and Provider's tort liability limits set forth in Minnesota Statutes Section 466.04 and as amended from time to time. 2. Automobile coverage in the amount of the City's and Provider's tort liability limits set forth in Minnesota Statutes Section 466.04 and as amended from time to time. 3. Worker's Compensation in statutory amount. Prior to the effective date of this Agreement, the City will furnish the Provider with certificates of insurance as proof of insurance. This provision shall be set as a condition subsequent; failure to abide by this provision shall be deemed a substantial breach of contract. Any policy obtained and maintained under this clause shall provide that it shall not be cancelled, materially changed, or not renewed without thirty days' notice thereof to the Provider. DATA PRACTICES All data collected, created, received, maintained, or disseminated for any purposes by the activities of the contractor, because of this Agreement, is governed by the Minnesota Page 48 of 52 Docu5ign Envelope IU AF853EFC]-D58A-477C-843A-CA68B51917cB Government Data Practices Act, Minnesota Statutes Chapter 13, as amended, the Minnesota Rules implementing such Act now in force or as adopted, as well as federal regulations on data privacy. For purposes of the Data Practices Act, each party shall remain the sole and exclusive responsible authority as defined by law for all data collected, created, received, maintained or disseminated by that party. TERMINATION Provider or City may cancel this Agreement with or without cause at any time upon giving a 30 - day written notice to the Washington County Sheriff or designee or the Oak Park Heights City Police Chief; City Administrator or designee. WASHINGTON COUNTY Bv: County Board Chair CITY OF OAK PARK HEIGHTS Date: By: By: Date: County Administrator By: Date: Sheriff Approved as to form: , bLn, Q. 04 Dater/7/2024 Assistant County Attorney Date: Page 49 of 52 THIS PAGE INTENTIONALLY LEFT BLANK Page 50 of 52 °f Oak p�� - G TO: Mayor and City Council FROM: Jennifer Pinski, Assistant City Administrator AGENDA ITEM: Election Judge Pay Date: February 13, 2024 NEW BUSINESS BACKGROUND: Election judges play an important role in helping to guarantee that the rights of voters are protected on Election Day. Election judges are responsible for administering election procedures in the voting place on Election Day. Oak Park Heights Election Judge pay has not been evaluated in a number of years. Staff conducted a survey of pay in surrounding communities and is recommending the City Council consider raising Election Judge pay to $12 per hour and Head Election Juge pay to $15 per hour to adequately compensate the employees and to stay competitive. CITY Lake Elmo Bayport Denmark Township Scandia Stillwater Hugo Washington County Oak Park Heights HEADJUDGEPAY $15 $14 $15 $14 $13 $13.75 $17 12 HOURLY ELECTION JUDGE PAY $14 $12 $15 $12 $11 $12.75 $13 10 FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? Yes • IF YES, TOTAL COST: For 2024, estimated salary expense would be $3,346 with the recommended pay rates. At current pay rate, the estimated salary expense would be $2966, representing a $380 increase in salary expenses if pay rates were raised as recommended. • BUDGET LINE ITEM: Elections — Salary of Temporary Employees BUDGET AMOUNT: $3,500 • WITHIN BUDGET? Yes ACTION REQUESTED: Approve increase in Election Judge pay from $10 per hour to $12 per hour and Head Election Judge pay from $12 per hour to $15 per hour. ATTACHMENTS: None Page 51 of 52 THIS PAGE INTENTIONALLY LEFT BLANK Page 52 of 52