HomeMy WebLinkAbout02-27-2024 Council Packet
CITY OF OAK PARK HEIGHTS
CITY COUNCIL MEETING AGENDA
TUESDAY, FEBRUARY 27,2024AT5:00PM
CITY HALL COUNCIL CHAMBERS
5:00p.m.Call to Order/Pledge ofAllegiance/Approval of Agenda
Estimated
times
5:00p.m.Council/Staff Reports
Mayor McComber
Councilmember Dougherty
CouncilmemberJohnson
Councilmember Liljegren
Councilmember Runk
Staff
City Administrator
Chief of Police
Assistant City Administrator/City Clerk(pg. 2)
5:05p.m.Visitors/PublicComment
This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda (Please
limit comments to 3 minutes in length).
Consent Agenda(RollCall Vote)
5:05p.m.
Approve Bills & Investments
ApproveCity Council Worksession Notes February 13, 2024
Approve City Council Minutes February 13, 2024 (pg. 5)
Appoint George Hoeppner to the Parks and Trails Commission for a Second Term
(pg. 9)
Approve Final Payment 2022 Mill and Overlay/Pedestrian Improvements (pg.
11)
ApprovetheFederal Awards Procedure Manual (pg. 19)
ApproveRenewal of Consumption and Display Permit for LRS Enterprises Inc
dbaSodies Cigar and Pipe (pg.)
ApproveLicensefor Sale/Storage ofFireworks at Menards(pg.)
Award the Winter 2024 Ash Tree Removals and Stump Grinding Project to
SavATree(pg. 39)
PublicHearings
5:10p.m.
OldBusiness
5:10p.m.
ApproveanIndependent Contractor Agreement with David Mol (pg. 55)
New Business
5:15p.m.
Other Council Itemsor Announcements
5:15p.m.
Adjournment
5:15p.m.
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City of
Oak Park Heights
14168 Oak Park Blvd. N Oak Park Heights, MN 55082 Phone (651) 439-4439 Fax (651) 439-0574
February 20, 2024
Danielle Koenig
th
14913 57 Street N
Oak Park Heights, MN 55082
Dear Ms. Koenig:
Tha
recycle and to increase fire prevention awareness, the City rewards two residents
each month with their choice of an award of a fire extinguisher and/or smoke
detector.
Your residence was checked on Tuesday, February 20, to determine if you had your
recycling bin out with your regular garbage. Your recycling was out and ready for
collects. Please contact me via
phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me know
your choice of award.
On behalf of the Oak Park Heights City Council, thank you for participating in the
Congratulations!
Jennifer Pinski
Assistant City Administrator
TREE CITY U.S.A.
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The attachedfinalpay request of T. A. Schifsky & Sons, Incis $26,780.54for the 2022 Mill&
Overlay and Pedestrian ImprovementsProject
The total original contract was for $1,014,203.93and contractchanges of $20,071.52have been
added for a totalcontractof $1,034,275.45. Final payment will bring totalpayments to
$1,030,615.91. This is $3,659.54undercontract pricing.
All IC-
The payment has been approved by Citystaff.
The Finance Department recommends approval of this payment.
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Written policies and procedures are part of the necessary internal controls and are required as a precondition
to receiving federal funds. These policies and procedures are intended to be sufficiently comprehensive to
adequately meet such requirements.
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Date: February 27, 2024
OLD BUSINESS
TO: Mayor and City Council
FROM: Jacob Rife, City Administrator
AGENDA ITEM: Approve an Independent Contractor Agreement with David Mol
BACKGROUND:
As the City Council is aware, Director Caruso will be retiring on April 30, 2024 with the
understanding that during March and April she will be exclusively working on the CityÓs financial
audit. Staff is cautiously optimistic that we will have a new full-time Finance Director onboard by
early summer. Given that Director CarusoÓs final day serving as full-time Finance Director will be
February 29, staff has researched interim financial service options to assist the City on a part-time
basis until a full-time Finance Director is named.
Staff identified several individuals and financial firms who have the ability to provide interim services:
1. David Mol - Former Redpath & Company CFO. $125/hr.
2. Joseph Huss - Former Blaine Finance Director. $125/hr.
3. GovTemps USA - Multiple Individual Options (remote only). $133/hr.
4. Abdo Financial - $180-$480/hr.
5. Ehlers Financial. $245/hr.
Staff met with all of the above individuals and financial firms to discuss their proposal. These
options were reviewed with the City Council during a work session on February 13. Staff
recommends entering into an agreement with Mr. David Mol for interim financial services. Given
that Mr. Mol served as the CityÓs auditor while at Redpath & Company, Mr. Mol is familiar with
our operations. We envision that Mr. Mol would work approximately 8-16 hours per week until a
Finance Director is named.
FINANCIAL IMPACT:
Does action require expenditure of funds? Yes
If yes, total cost: Finance Department Wages
Budget line item: 101-40600-101
Budget amount: $231,300
Within budget? We anticipate to remain within budget for the Finance Department wages
given that there will be a period of time where we will be without a Finance Director.
ACTION REQUESTED:
Approve the Independent Contractor Agreement
ATTACHMENTS:
1. Independent Contractor Agreement
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