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HomeMy WebLinkAbout2024-05-09 Planning Commission Meeting Packet CITY OF OAK PARK HEIGHTS PLANNING COMMISSION MEETING AGENDA OAK PARK HEIGHTS CITY HALL Thursday, May 9, 2024 5:30 p.m.: Worksession -Interviews (1) 6:00 p.m., or immediately following conclusion of Worksession -Regular Meeting I. Call to Order/Pledge of Allegiance II. Approval of Agenda III. Approve January 12, 2024 Planning Commission Meeting Minutes (2) IV. Department/ Commission Liaison/Other Reports • City Administrator: Washington County's Emergency Housing Services Building Project V. Visitors/Public Comment This is an opportunity for the public to address the Commission with questions or comments on issues that are or are not part of the regular Agenda. Please limit comments to three minutes in length. VI. Public Hearings A. David Carpenter& Jenifer Doherty Conditional Use Permit Request: Review and consider an application for CUP request to allow a detached garage in the front yard setback and to allow the detached garage to exceed the allowable size by 211 square feet(1,200 square feet allowed) at to be located at 6320 Lookout Trail. N. (3) VII. New Business A. Make Recommendation for Commissioner Appointments (4) B. Annual Meeting: (5) • Elect Chair and Vice Chair to a two-year term. VIII. Old Business IX. Informational A. Upcoming Meetings (6) B. Council Representative • Tuesday, May 28, 2024—Commissioner Van Dyke • Tuesday, June 25, 2024— Commissioner Van Denburgh X. Adjourn. Erx H PLANNING COMMISSIONER APPLICATION 82ANoo kl 58 MILS-0A) 03/07/202t-/ NAME DATE To provide the City Council with an understanding of you, your background and your interests, please answer the following questions. (You may attach an extra sheet if necessary.) /L(3L/7 UPPE, s ST ADDRESS HOW LONG HAVE YOU LIVED IN OAK PARK HEIGHTS? fou( Y A 5 fc'efg3/'< OCCUPATION: ( AID S U u CI-ADR SE1O/e — Pia:Ed /VA/a&Fi,1 v-r EMPLOYER: (11 1,J DV - 1/4-,12,0 PRIOR EXPERIENCE ON CITY COMMISSIONS, CITY BOARDS, ETC. rLi cTED Fix Lc, 1 V igOili,e.i) n ,rel eEi Pore C.f3U,,'J G l L e i Aij yktErvi / P Svg 64ji11/1 17"7TE_ -2) ,AGE chD h((,vri v[_ &A,-D 14/1. C:_ 101 GRAIOAT ,:/U) E /LAtiO S vgvL•, oK U£' P, - 7 AbOT ,)9" E U/ SU2 4 CJ D PPOdf_C- J (- ' . pi 1W 0/i 004LQt2 CoN51-g-ucriPiLJEciSy(-140Etz,A /F1cA' 11\ 1 2ATECTT 67 U'VI vbg.S I-`i of- hM lir E5orA S- , 0 E�/ E r,D )0/24,c)//A)(7 s , 4.ANA S61 Eiu cE S- I C Loup 5.---r.k(L u bRs rry PLEASE PROVIDE A SUMMARY OF WHY YOU WOULD LIKE TO BE APPOINTED TO THE OAK PARK HEIGHTS PLANNING COMMISSION. VAi L 8 itJ9A Fetor- MYLOcALc� Of-usio,&1 on,ALira rpocEs3 Amo LAJoULj 76 c/o � urF_ mU y w 02..1 / V o L uiurCE.K. &Pa l ciEs T- 6vo t IA0 'U 0 �,t� w o u L D L OF VAU)E 7d6 o OAK, PAet, 0161-17-5 AMO lA,PPI2r J A7`F_ iHL OPOor )Ai41V Fcia ()Arra_ 60.,)-h IS THERE ANY OTHER INFORMATION YOU WOULD LIKE US TO CONSIDER REGARDING THIS APPOINTMENT? �r�✓1 A JA t LA e l_z 70 ( yvv2 i.Mw ile S c, D uta.. NLED S iX/AAJ _ \.lou cE-7:6 Please return to: Julie Hultman City of Oak Park Heights 14168 Oak Park Boulevard Oak Park Heights, MN 55082 Date Received: - L g- 2024--- (For office use only) e_PC,_ z CITY OF OAK PARK HEIGHTS PLANNING COMMISSION MEETING MINUTES Thursday,January 11,2024 Call to Order/Pledge of Allegiance: Vice Chair Van Dyke called the meeting to order at 6:00 p.m. Present: Commissioners Kremer and Husby; City Administrator Rife City Planner Richards, and City Councilmember Liaison Representative Liljegren. Absent: Chair Van Denburgh and Commissioner Freeman. II. Approval of Agenda: Commissioner Husby, seconded by Commissioner Kremer moved to approve the Agenda as presented. Carried 3 - 0. III. Approval of November 9, 2023 Meeting Minutes: Commissioner Kremer seconded by Commissioner Husby, moved to approve the Minutes as presented. Carried 3-0. IV. Department/ Commission Liaison/ Other Reports: City Administrator Johnson updated the Commission as to the swearing in of one and the hiring of another Police Officer, Finance Director search status, and the activities in motion for Well #3 as part of an EDA Grand received by the City, which will be placed at Memorial Ave. N. and 58th St. N. V. Visitors/Public Comment: None. VI. Public Hearings: A. Take 5 Oil Change: Review and consider an application for Planned Unit Development Review—General Plan,Final Plat for Bracky Fifth Addition, and Conditional Use Permits to allow Auto Repair— Minor for Take 5 Oil Change, to be located at the corner of 60th St. N and Kreuger Ave. N. City Planner Richards reviewed the January 4, 2024 Planning Report and provided an issue analysis and noted conditions recommended with an approval consideration. Vice Chair Van Dyke invited the applicant to address the Commission. Joseph Bailey of Sambatek introduced himself as the Civil Engineer to the project and noted that City Planner Richards did a good job of covering their request with his report. He stated that they would consider the signage matter and may revisit the number of parking stalls. Discussion ensued as to signs, informational signage, access and traffic flow at the retail development, and the Menard's freestanding sign. It was clarified that the oil change service is a drive through style where the customer stays in their vehicle and that construction would be after July 1, 2024. Planning Commission Minutes January 11,2024 Page 2 of 3 Commissioner Kremer, seconded by Commissioner Husby, moved to open the public hearing for visitor comment. There being none, Commissioner Husby, seconded by Commissioner Kremer, moved to closed the public hearing. Carried 3 -0. Commissioner Kremer, seconded by Vice Chair Van Dyke, moved to recommend City Council approval or the request, subject to the amended conditions within the January 4, 2024 Planning Report, specifically that: 1. The applicant shall be allowed to go through the review process, but no building permit shall be issued until after July 1, 2024. 2. The Final Plat shall be subject to City Engineer and City Attorney review and approval. 3. The utility plan shall be subject to City Engineer review and approval. The grading and drainage plans shall be subject to the review and approval of the City Engineer and the Brown's Creek Watershed District. 4. All noise generated from the business shall be compliant with Section 401.15.B.11 of the Zoning Ordinance. The service doors to the building shall always be closed except when vehicles are moved in and out of the service entrances. 5. All lighting fixtures shall be full cut off and installed in compliance with the lighting standards of the Zoning Ordinance. The total height of the ground mounted light fixtures shall not exceed 25-feet. 6. The outdoor lighting shall be turned off one hour after closing, except for approved security lighting. 7. The landscape plan shall be subject to City Arborist review and approval. 8. Mechanical equipment that is located on the roof or visible from the street level or from neighborhood properties shall be screened with materials that blend harmoniously with the building façade materials. 9. Signage shall be limited to one wall sign per façade and subject to the requirements of Section 401.15.G.8 of the Zoning Ordinance. 10. All signage shall be subject to final review and approval of City Staff for conformance with Zoning Ordinance standards. The sign lighting should be designed such that only the text and logo portions of the signs are to be lit at night. Staff shall approve the lighting specifications for the signs at the time of permitting. 11. All auto repair activities shall be conducted indoors. Planning Commission Minutes January 11,2024 Page 3 of 3 12. All storage of trash, recycling, materials, parts, and supplies shall be interior to the building or totally within the trash enclosure. 13. The applicant shall receive and retain, if required, a Hazardous Waste Generators License from Washington County. 14. The Planning Commission was favorable to, and the City Council approves the building material selection and colors. 15. The Planning Commission was favorable to, and the City Council approves the transparency of the building elevations. 16. The site plan shall be subject to the review and approval of the Fire Marshal. Carried 3 -0. VII. New Business: None. VIII. Old Business: A. 2024 Meeting & Commission Representative Schedule:Noted. IX. Informational: City Planner Richards noted that there had been no new development applications received for a February public hearing as of the January deadline and that it was anticipated that there would not be Planning Commission meeting in February. A. Upcoming Meetings: Noted. B. Council Representative: • Tuesday, January 23, 2024—Commissioner Husby • Tuesday, February 27, 2023 —Commissioner Kremer X. Adjourn: Commissioner Husby, seconded by Commissioner Kremer, moved to adjourn at 6:20 p.m. Carried 3-0. Respectfully submitted, Julie Hultman Planning& Code Enforcement Approved by the Planning Commission: Enc._ 4+ 3 TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPC@PlanningCo.com MEMORANDUM TO: Jacob Rife FROM: Scott Richards DATE: May 2, 2024 RE: Oak Park Heights — Conditional Use Permits for a New Garage — 6320 Lookout Trail TPC FILE: 236.05 — 24.01 BACKGROUND David Carpenter and Jenifer Doherty have made an application for Conditional Use Permits (CUP) to allow for construction of a garage at 6320 Lookout Trail. The application is for two Conditional Use Permits, one to allow for placement of the structure in a front yard and the second to exceed the allowable size, 1,200 square feet maximum for accessory buildings. The property has two frontages/front yards, on Lookout Trail and on Peacan Avenue North. There is an existing attached garage of 441 square feet. The proposed accessory building will be 980 square feet for a total of 1,421 square feet. The property is zoned R-2 Low and Medium Density Residential District. EXHIBITS The review is based upon the following submittals: Exhibit 1: Project Narrative Exhibit 2: Survey Exhibit 3: Air Photo/Contour Maps (2 pages) Exhibit 4: Plat Map Exhibit 5: Garage Floor Plan Exhibit 6: Attic Plan Exhibit 7: South Elevation Exhibit 8: East Elevation Exhibit 9: North Elevation Exhibit 10: West Elevation Exhibit 11: Building Section A Exhibit 12: Building Section B Exhibit 13: Building Section C Exhibit 14: Existing Garage Plan Exhibit 15: Detail Photos Exhibit 16: Site Photos PROJECT DESCRIPTION The project description and justification for the CUPs from David Carpenter and Jenifer Doherty is as follows: We have lived at 6320 Lookout Trail for over 28 years, having purchased it on February 14, 1996. Our home was built in 1945 for Dr. William G. Collinge and his wife Elizabeth. It's a beautiful home and we've loved and cared for over the years. We've completed many home and garden projects that have honored the history of the home and heritage of our community. We would like to build a detached garage in a section of our yard that would be considered our backyard, or west side of our house. We currently have a small tuck under garage (see note below) in which we cannot fit both of our SUV vehicles, which has been a hardship over the years. We have always had one or more cars that remain outside in all seasons, and as we age, we'd like to keep our cars under the roof of a garage. While we love our home and yard, another hardship of living in our location is that we have a 285 foot long driveway, which is steep, curving, and dangerous in the wintertime. We share our two-ended driveway with our neighbors to the south (the Fenners) and share shoveling duties very amicably. However, where their garage faces Peacan and has a shorter length to exit onto the street, our tuck-under garage falls midway on the driveway between steep hills in both directions. As a result, the driveway needs to be shoveled its full length from Peacan Avenue on the west to Lookout Trail on the east so that we can either go up the hill or down the hill, depending on the weather and ice conditions. While we are very accustomed to the winter shoveling, traversing it can be very slippery and dangerous. As we get older, we'd like to ease the necessity to shovel the full length needed to get a car out of our tuck-under garage. By erecting a detached garage on the west side, situated at the top of the incline, we will be able to get our car out of the driveway on the west entrance without having to shovel the full 2895 feet from top to bottom. Additionally, we'll be able to park both of our vehicles under a roof. Two small extensions to the garage, as seen on the attached architectural plan, include a workshop for misc. tools and projects, and a garden shed for the lawn tractor and garden equipment. A NOTE ABOUT OUR EXISITNG TUCK-UNDER GARAGE. I'm attaching a section of our original 1945 blueprint that shows the size and location of our existing tuck-under garage. We want to be sure that it is understood that the existing garage is indeed a complete tuck-under style that fits entirely under the roof of our home. There is no protrusion or additional roof, and it doesn't in any way contribute to impermeable land calculations. The interior square footage of the tuck-under is 441 square feet; the 2 exterior square footage is 504 square feet. The exterior walls of the garage are, with the exception of the 15 foot wide single overhead door, completely underground on three sides. The only exposed side to the garage is the south vehicle entrance. It does not have an independent roof, as it lies directly underneath rooms atop it on the main floor of our house. ISSUES ANALYSIS Comprehensive Plan The property is designated as low density residential in the Comprehensive Plan Proposed Land Use Map. The request for the new accessory building is consistent with the Comprehensive policies related to low density land use. Zoning The property is zoned R-2 Low and Medium Density Residential District. The accessory building requirements in Section 401.15.D of the Zoning Ordinance require that the structures be in a rear yard, be five or more feet from side lot lines, eight feet from the rear lot line and six feet from any other structure on the same lot, unless requirements of the Building Code are addressed. Additionally, the limit for attached and detached accessory building size on a lot is 1,200 square feet and the accessory buildings cannot exceed 25 percent of the total area of the rear yard. Exceptions to these provisions can be made by Conditional Use Permit. The subject property is a double frontage lot, with access to both Peacan Avenue and Lookout Trail. As indicated, accessory buildings are to be in the rear yard and no front yard setback is specified in the ordinance. In this case, the required setback from either Peacan or Lookout Trail would need to comply with the principal building front yard setback of 30 feet. The proposed accessory building will be set back 20 feet from Peacan Avenue and would comply with the five foot side yard setback. A Conditional Use Permit would be required for the setback distance and that the proposed structure is in the front yard. The accessory building will occupy 14.5 percent of the yard between the house and Peacan Avenue. There is no issue with the size of the structure in relation to the area of the yard. The existing attached garage is 441 square feet. The proposed accessory building is 980 square feet for a total of 1,421 square feet. The ordinance allows for a maximum of 1,200 square feet of the combined size of the attached and detached garage. A Conditional Use Permit would be required for the new structure. In that the existing garage is a tuck under and does not contribute to the overall size of the house, the additional detached structure should not be an issue for mass and scale in the neighborhood. The criteria for reviewing the CUP request are reviewed later in this report. 3 Survey As of the date of this report, a survey has been ordered but not been completed for this property. The applicant has noted that the site plan that has been submitted will be consistent with the survey. A condition of the Conditional Use Permit will be submittal of the survey. Setbacks 401.15.B.4 c. On a through lot (a lot fronting on two (2) parallel streets), both street lines shall be front lot lines for applying the yard and parking setback regulations of this Ordinance. In addition, no home on a through lot or corner lot in any residential zone shall maintain direct access to any arterial street designated as such by the Comprehensive Plan. The principal structure setback of 30 feet to Peacan will apply, and 20 feet is proposed. To maintain a reasonable distance between the house and the new garage, the distance between those two structures is proposed at 20 feet. This will also minimize the amount of driveway required for access to the new garage. Drainage/Utilities The City Engineer will review the drainage for the site. The final grading for the proposed structure shall be subject to approval of the City Engineer. Accessory Building Requirements Section 401 .15.D provides a list of requirements for construction of an accessory building on a property. Please find a review of those criteria: 1. Connection with Principal Building. An accessory building shall be considered an integral part of the principal building if it is connected to the principal building by a covered passageway. Comment: The house and garage will not be attached. 2. Location. No accessory buildings shall be erected or located within any required yard other than the rear yard except by approval of a conditional use permit according to the provisions of Section 401.03 and Section 401.15.D.13 of this Ordinance. Comment: A Conditional Use Permit has been requested to allow the garage structure in the front yard setback area. 3. Height/Setbacks. Accessory buildings shall not exceed twenty (20) feet in height or exceed the height of the principal structure on the lot. Accessory buildings shall be five (5) feet or more from side lot lines, eight (8) feet from the 4 rear lot line and shall be six (6) feet or more from any other building or structures providing the requirements of the Building Code are met. Accessory buildings shall not be located within a utility and/or drainage easement unless written approval is obtained from the easement holder. The setback and height requirements under this provision may be varied by approval of a conditional use permit as provided for in Section 401.03 and Section 401.15.0.13 of this Ordinance. Comment: A Conditional Use Permit has been requested for the 20 foot setback from Peacan. All other setback and height requirements will be met. 4. Lot Coverage. No accessory building or detached garage or combination thereof within a residential district shall occupy more than twenty-five (25) percent of the area of the rear yard except by approval of a conditional use permit according to the provisions of Section 401.03 and Section 401.15.0.13 of this Ordinance. Comment: The garage will comply with this provision with a coverage of 14.5 percent. 5. Number of Structures. No building permit shall be issued for the construction of more than one (1) private garage or storage structure for each detached single family dwelling, commercial, industrial, public or institutional building except by approval of a conditional use permit according to the provisions of Section 401.03 and 401.15.0.13 of this Ordinance. Every detached single-family dwelling unit erected after the effective date of this Ordinance shall be so located on the lot so that at least a two (2) car garage, either attached or detached, can be located on said lot. Comment: Only one detached structure is proposed for this lot. 6. Size. No accessory building for single family dwellings or combination of attached and detached accessory buildings shall exceed one thousand, two hundred (1,200) square feet of floor area, except by conditional use permit as provided for in Section 401.03 and Section 401.15.0.13 of this Ordinance. Comment: A Conditional Use Permit has been requested for the combined square footage of 1421 square feet. 7. Administrative Approvals. Storage buildings one hundred twenty (120) square feet or less and in conformance with the provisions of this Ordinance may be approved by the Building Official without a building permit and may be in excess of the number of structures allowable in Section 401.15.0.5. above. Comment: Not applicable. 5 8. Building Permit. No building permit shall be issued for the construction of an accessory building in a residential district when an existing detached garage or other accessory building is located on the same lot, except by conditional use permit as provided for in Section 401.03 and Section 401.15.D.13 of this Ordinance. Comment: Only one detached structure is proposed. 9. Accessory Uses. No accessory uses or equipment such as air conditioning cooling structures or condensers, swimming pools, and the like which generate noise may be located in a side yard except for side yards abutting streets where equipment is fully screened from view. Comment: Any exterior mechanical equipment associated with the garage will need to be screened. 10. Compatibility. The same or similar quality exterior material shall be used in the accessory building and in the principal building. All accessory buildings shall also be compatible with the principal building on the lot. "Compatible"means that the exterior appearance of the accessory building including roof pitch and style is not at variance with the principal building from an aesthetic and architectural standpoint. Comment: The exterior of the garage has been designed to complement the current principal building exterior. Conditional Use Permits Application for a Conditional Use Permit shall be regulated by Section 401.03 of this Ordinance. Such a Conditional Use Permit may be granted provided that: a. There is a demonstrated need and potential for continued use of the structure for the purpose stated. Comment: The detached accessory building shall be used for storage of vehicles and as a garden shed. b. In the case of residential uses, no commercial or home occupation activities are conducted on the property. Comment: No home occupations are proposed for the property. c. The building has an evident re-use or function related to the principal use. Comment: The proposed use of the structure is related to the principal use. 6 d. Accessory building shall be maintained in a manner that is compatible with the adjacent residential uses and does not present a hazard to public health, safety and general welfare. Comment: There should be no hazard to public health, safety and welfare. 21 e. The reduction of setback requirements is based upon a specific need or circumstance which is unique to the property in question and which, if approved, will not set a precedent which is contrary to the intent of this Ordinance. Comment: The lot has a double frontage with two front yards. The applicant has requested a 20 foot setback in order to minimize driveway lengths and keep a reasonable distance between the house and accessory building. 21 f Existing property line drainage and utility easements are provided for and no building will occur upon this reserved space unless approved in writing by the easement holder. Comment: There is no encroachment of existing easements. 21 g. The reduction will work toward the preservation of trees or unique physical features of the lot or area. Comment: No trees will be removed. 21 h. If affecting a north lot line, the reduction will not restrict sun access from the abutting lots. Comment: The building will not restrict sun access to an adjacent property. 21 i. The building height of an accessory building shall not exceed twenty (20) feet. Comment: The building will be approximately 18 feet in height to the midpoint of the south dormer and will not exceed the height of the principal structure. 21]. Accessory buildings or detached garages or combination thereof within a residential district shall not occupy more than twenty-five (25) percent of the rear yard. Comment: The building will comply. 7 k. The provisions of Section 401.03.A.8 of this Ordinance shall be considered and a determination made that the proposed activity is in compliance with such criteria. Comment: The criteria are reviewed below. The conditional use permit criteria, found in Section 401.03.A.7 of the Zoning Ordinance, are found as follows: 1. Relationship to the specific policies and provisions of the municipal comprehensive plan. 2. The conformity with present and future land uses in the area. 3. The environmental issues and geographic area involved. 4. Whether the use will tend to or actually depreciate the area in which it is proposed. 5. The impact on character of the surrounding area. 6. The demonstrated need for such use. 7. Traffic generation by the use in relation to capabilities of streets serving the property. 8. The impact upon existing public services and facilities including parks, schools, streets, and utilities, and the City's service capacity. 9. The proposed use's conformity with all performance standards contained herein (i.e., parking, loading, noise, etc.). Comment: The Planning Commission should comment if any of these criteria will be at odds with the Conditional Use Permits proposed for the site. The unique lot with double street frontages provides a practical difficulty for placing an accessory building on the property. The existing homes on either side are placed forward of the 6320 Lookout Trail house on Peacan Avenue. The proposed garage will not look out of place in relation to surrounding structures. The existing 1945 tuck under garage does not easily accommodate current motor vehicle sizes. City Staff does not see any issues with the request. CONCLUSION/RECOMMENDATION Upon review of the request for the Conditional Use Permits, City staff would recommend the application for Conditional Use Permits (CUP) to allow for construction of a garage at 6320 Lookout Trail with the following conditions: 1. The City Engineer will review the drainage for the site. The final grading for the proposed structure shall be subject to approval of the City Engineer. 2. Any exterior mechanical equipment associated with the garage shall be screened. 3. The exterior of the proposed garage shall be finished with siding and in a color to match the current principal building exterior. 4. The upper level of the proposed garage shall be used for storage and not for habitable space. 8 5. No kitchens or bathrooms shall be allowed in the proposed garage. 6. A survey shall be submitted prior to issuance of a building permit and comply with the approved site plan. 7. The applicant shall apply for and receive a building permit for the structure. All applicable Building Code requirements shall be met. PC: Julie Hultman 9 Carpenter 6' Doherty • 6320 Lookout Trail I PROJECT NARRATIVE: DETACHED GARAGE We have lived at 6320 Lookout Trail for over 28 years, having purchased it on February 14, 1996. Our home was built in 1945 for Dr. William G. Collinge and his wife Elizabeth. It's a beautiful home that we've loved and cared for over the years. We've completed many home and garden projects that have honored the history of the home and heritage of our community. We would like to build a detached garage in a section of our yard that would be considered our backyard, or west side of our house. We currently have a small tuck-under garage (see note below) in which we cannot fit both of our SUV vehicles,which has been a hardship over the years. We have always had one or more cars that remain outside in all seasons, and as we age,we'd like to keep our cars under the roof of a garage. While we love our home and yard,another hardships of living in our location is that we have a 285 foot long driveway,which is steep, curving, and dangerous in the winter-time. We share our two-ended driveway with our neighbors to the south (the Fenners) and share shoveling duties very amicably. However,where their garage faces Peacan and has a shorter length to exit onto the street, our tuck-under garage falls midway on the driveway between steep hills in both directions. As a result,the driveway needs to be shoveled its full length from Peacan Avenue on the west to Lookout Trail on the east so that we can either go up the hill or down the hill,depending on the weather and ice conditions. While we are very accustomed to the winter shoveling,traversing it can be very slippery and dangerous. As we get older we'd like to ease the necessity to shovel the full length needed to get a car out of our tuck-under garage. By erecting a detached garage on the west side, situated at the top of the incline,we will be able to get our car out of the driveway on the west entrance without having to shovel the full 285 feet from top to bottom. Additionally,we'll be able to park both of our vehicles under a roof. Two small extensions to the garage, as seen on the attached architectural plan, include a workshop for misc. tools and projects, and a garden shed for the lawn tractor and garden equipment. A NOTE ABOUT OUR EXISTING TUCK-UNDER GARAGE: I'm attaching a section of our original 1945 blueprint that shows the size and location of our existing tuck-under garage. We want to be sure that it is understood that the existing garage is indeed a complete tuck-under style that fits entirely under the roof of our home. There is no protrusion or additional roof, and it does in any way contribute to impermeable land calculations. The interior square footage of the tuck-under is 441;the exterior square footage is 504. The exterior walls of the garage are,with the exception of the 15'wide single overhead door, completely under ground on three sides. The only exposed side to the garage is the south vehicle entrance. It does not have an independent roof, as it lies directly underneath rooms atop it on the main floor of our house. Our architect was very mindful of staying well within the 1,200 square foot regulations, and designed a 980 square foot garage. It is still unclear to him if/why we need to take into consideration our tuck-under square footage. He would like to discuss to further understand as it does not fall outside of the house roof lines. X442 PEACAN AVE N z o 1.:t. 51,6„ '. - — --- -' --' --- --_._.—._._.33:6_______-5-�� f,o i i -i A s= o_ i a N IG C1. 1 + 0 I lO H / 0 i c I --1 ,..,fa n m -0 I o' • a o �_."_ m 1 0 og� ». w I = c g i D o p y C.m b p „S ,g i m E. 3 i C N <N r g ^g i. ;w O Fir N rn j N O. i Z 7 I 1, • • • f- _.F- x g, 03 I;' .;`; 5'2 i m �� CD Q� ! •y „3 ! o s �o ! m1 ' i z z io 1 �4! •d I \ i4 ilp .q qL�uu .. +. �.•�'. COCL 10 1 /-1.' f i X 'Vco i . a a a __ _� 1 7E I ! 0 0 1 i ii j to N� i W =i 1 b i 1 i I I i 1 1 1 !I ! N C 1 O 1 ! 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The Planning Commission was created in an advisory capacity by action of the Oak Park Heights City Council on April 14, 1998 by the adoption of Ordinance 210 and the amendment of Section 401, the Oak Park Heights Zoning Ordinance. ARTICLE 2 — DUTIES AND OBJECTIVES A. Advisory Capacity. The Planning Commission is designed to serve in an advisory capacity to the Oak Park Heights City Council. B. Objectives. The objectives of the Planning Commission are to make recommendations to the City Council which will guide the development of land, services and facilities within the City, so as to promote the public health, safety and general welfare. C. Public Hearings. The Planning Commission shall hold public hearings for variances, conditional use permits, subdivisions, PUD permits, and other applications to the City in accordance with the City Zoning Ordinance and shall make recommendations on said applications to the City Council. D. Special Public Hearings. The Planning Commission may hold such public information hearings as the City Council deems necessary and may make recommendations on applications for building permits or site plan review when requested by the City Council. ARTICLE 3 — MEMBERSHIP A. Voting Members. The Planning Commission shall consist of five citizen members who are eligible voters residing within the Oak Park Heights City limits and who are appointed by the City Council. B. Ex-Officio Members. There shall be a City Council person designated by the Mayor, with the consent of the City Council, to be a liaison to the Planning Commission. Such City Council person shall serve without voting power and in a capacity as ex-officio to the Planning Commission. The Mayor, with the consent of the City Council may also appoint non-voting, ex-officio members to represent other groups or organizations from the community. C. Terms. The five members of the Planning Commission shall be appointed by the City Council. All such appointments shall initiate and be established by resolution of the City Council. The term of each member shall be for three years with initial terms being staggered by the City Council resolution of appointment. Unless extended by special order of the City Council for a period of one year; no member shall serve more than two consecutive terms on the Planning Commission. D. Absenteeism. If any voting member fails to attend three consecutive meetings or a total of four meetings (or 25 percent) during the calendar year, the City Council shall be notified with a recommendation by the Planning Commission. Planning Commissioners shall notify the Chairperson or City staff when an absence is anticipated. E. Removal. Any member of the Planning Commission may be removed at any time by a four-fifths (4/5) vote of the City Council with or without cause. F. Compensation. Compensation of Planning Commission members as selected by the City Council shall serve without compensation except as otherwise established by resolution of the City Council. G. Training. The Chairperson and the City staff shall meet with each new Planning Commissioner to explain Planning Commission procedures. Within the first year of appointment, each new Planning Commissioner shall attend a Government Training Service, Planning Commission training session at City expense. H. Resignation. A member who wishes to resign shall submit a written resignation to the Chairperson, who shall in turn forward the same to the City Council. I. Vacancies. Vacancies occurring within the Planning Commission shall be filled for the balance of the appointment by the City Council. 2 ARTICLE 4 — OFFICERS, DUTIES AND ELECTION OF OFFICERS A. Officers. The officers of the Planning Commission shall be Chairperson and Vice-Chairperson. B. Duties of the Chairperson. The Chairperson shall preside at all meetings, appoint Planning Commission members to committees, appoint Planning Commission representatives, rule on procedural questions (subject to reversal by a two-thirds (2/3) vote of those members in attendance), meet with all newly appointed members, exercise the same voting rights as other Planning Commissioners and carry out such other duties as are assigned by the Planning Commission or by the City Council. C. Duties of the Vice-Chairperson. The Vice-Chairperson shall act in the absence or inability to act of the Chairperson, and in such instances, shall have the powers and functions of the Chairperson. D. Terms. The Planning Commission officers shall be elected from among its appointed members for the term of two years. No member shall serve as Chairperson or Vice-Chairperson for more than two consecutive terms. The election shall occur at the Planning Commission's annual meeting. E. Vote. Candidates for office receiving a majority vote of the entire membership (three-fifths (3/5)), shall be declared duly elected. F. Date of Office. Newly elected officers shall take office at the annual meeting in March. G. Vacancies. Vacancies occurring in the offices of the Planning Commission shall be filled immediately by the above election procedure. ARTICLE 5 — MEETINGS A. Annual Meeting. An annual organizational meeting shall be held the second' Thursday in March of each year. Election of officers shall be conducted at that time. B. Regular Meetings. Regular meetings of the Planning Commission shall be held at 6:00 PM on the second Thursday of each month in the City Hall Council Chambers. The regular meeting date of the Planning Commission may be changed by resolution of the City Council. C. Special Meetings. Special meetings may be called at the discretion of the Chairperson, after consultation with City staff. 3 D. Notice of Meetings. Notice in writing of all regular and special Planning Commission meetings, setting forth the time, place and agenda of such meetings, shall be mailed by the City staff to all Planning Commission members at least five days in advance of each meeting. E. Site Investigation. Prior to each meeting, all Planning Commission members shall endeavor to visit any properties to be discussed at the meeting. F. Planning Commission Representative at City Council Meetings. Each Planning Commission member shall in turn represent the Planning Commission at regular City Council meetings. ARTICLE 6 — PRE-MEETING PROCEDURES A. Agenda. The agenda for each meeting of the Planning Commission shall be developed in writing by the City staff and shall be available at the City Hall prior to each meeting. B. Withdrawal. If a petitioner or applicant desires to withdraw a matter from an agenda, such request must be submitted to the City staff in writing, and if any public notice has been given, all persons appearing at the noticed hearing on said petition or application shall be entitled to be heard. ARTICLE 7 — PUBLIC HEARING PROCEDURE A. Time. The time of each public hearing shall be stated on the agenda, and no hearing may begin before this time. Each hearing shall begin as soon as possible after this time. B. Presentation. If a public hearing is required for a request by a petitioner, the petitioner or an appointed representative shall state the request, explain the proposal and answer questions of the Planning Commissioners. If no petitioner is involved, the Chairperson or the City staff member shall explain the purpose of the hearing. The Chairperson may impose reasonable restraint upon the number of times one individual may speak. C. Termination of Hearing. The Chairperson may close a public hearing after hearing those present who care to speak, or any member may move to continue the public hearing until a specified date. If a hearing on the petitioner's request is closed, the Planning Commission shall make a recommendation to the City Council within 30 days following the close of the hearing. If a hearing is continued, mailed notices of the continuation may be requested by any voting member. 4 ARTICLE 8 — MEETING PROCEDURES A. Rules of Order. Unless otherwise specifically designated, Roberts Rules of Order, as most recently revised, shall govern the meeting procedure. B. Quorum. A majority of the voting membership (three-fifths (3/5)) shall constitute a quorum for meeting purposes. C. Conflict of Interest. Whenever a Planning Commission member shall have a direct or indirect personal or financial interest in an application or petition before the Planning Commission, that member shall declare such interest and excuse himself/herself from the discussion and vote. D. Agenda. The order of business at regular meetings generally shall be as follows: 1. Call to order. 2. Roll call of members. 3. Approval of the minutes of the previous meeting. 4. Public hearings. 5. Informational hearings. 6. Old business. 7. New business. 8. Adjournment. E. Appearance of Petitioner. No application or petition shall be given final approval unless the applicant or petitioner appears personally or by representative at the hearing called thereon, or unless he/she makes satisfactory explanation or presentation in lieu thereof. F. Tabling. A tabling motion, if passed, has the effect of laying a matter over until the next regular meeting, unless otherwise specified. G. Reports. Any matter may be tabled for a technical report or study which the Planning Commission may make or request of the petitioner, the City staff, the City Attorney, the City Engineer or other sources. Such report shall be presented to the City staff for forwarding to the Planning Commission at least five days prior to the meeting at which said matter will be heard again. H. Non-Agenda Matters. No binding or final action may be taken on any matter not on the written agenda except by unanimous vote of the members in attendance or four-fifths (4/5) vote of the entire membership. 5 ARTICLE 9 — COMMITTEES A. Planning Commission Committees. The Planning Commission may establish committees of its own membership for a specific purpose and duration. B. Ad Hoc Committees. The Planning Commission may request that the City Council appoint other members of the community to Ad Hoc Commission committees, which may be created by the Planning Commission for a specific purpose and duration. At least one voting member of the Planning Commission also shall be appointed to each such committee. ARTICLE 10 — RECORDS A. Minutes. The City shall supply a secretary at all regular and special meetings of the Planning Commission who shall be responsible for taking full and complete minutes and record all such meetings. The City staff shall be responsible for keeping a record of all Planning Commission resolutions, transcriptions, minutes and findings. B. Open Meetings. All meetings shall be a matter of public record. Updated: October 12, 2017 6 City of Oak Park Heights - . fib Memo To: Planning Commission From: Julie Hultman Date: May 9, 2024 Re: Annual Meeting - Officer Election Election of Chair and Vice Chair: Planning Commission Bylaws Article 4 Officers, Duties and Election of Officers, section D, states: "Terms. The Planning Commission officers shall be elected from among its appointed members for the term of two years. No member shall serve as Chairperson or Vice-Chairperson for more than two consecutive terms. The election shall occur at the Planning Commission's annual meeting." At is March, 2023 meeting, the Commission elected Commissioner Van Denburgh as Chair and Commissioner Van Dyle as Vice-Chair to two-year terms, concluding at the 2025 Annual Meeting. Action Request: There is not a need to make any new appointments, unless the Commission identifies a need to. In this case, you should move, second and elect whomever for whichever position a need has been identified. You may opt to affirm the 2023 appointments and leave things as they are, in which case no motion is needed. CITY OF OAK PARK HEIGHTS E{1C 46) CITY COUNCIL & COMMISSIONS MEETINGS & WORKSESSIONS All meetings take place at City Hall unless otherwise noted Thursday, May 9 6:00 p.m. Planning Commission Meeting Tuesday, May 14 6:00 p.m. City Council Meeting Monday, May 20 5:00 p.m. Ribbon Cutting for Brekke Park Ballfield 5500 Omar Avenue North 5:30 p.m. Parks and Trails Commission Meeting Tuesday, May 28 6:00 p.m. City Council Meeting Thursday, June 13 6:00 p.m. Planning Commission Meeting Monday, June 17 5:30 p.m. Parks and Trails Commission Meeting Tuesday, June 25 6:00 p.m. City Council Meeting POLICY NOTE:Items in red are expected to be SOCIAL EVENTS in nature and not an official City Council meeting. No official action or discussion may be undertaken by City Council Members who may attend such events. The City is listing such events so as the public is generally aware that there may be occasions when City Council members may desire to attend functions that are purely social events.