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Home My WebLink About05-14-2024 Council PacketCITY OF OAK PARK HEIGHTS CITY COUNCIL MEETING AGENDA CITY HALL COUNCIL CHAMBERS TUESDAY, MAY 149 2024 6:00 PM 6:00 p.m. L Call to Order/Pledge of Allegiance/Approval of Agenda Estimated times 6:00 p.m. II. Law Enforcement Ceremonies A. Law Enforcement Week Proclamation (pg. 3) B. Oath of Office — Officer Fundine C. Oath of Office — Sergeant Paradise D. Oath of Office — Sergeant Zwach 6:20 p.m. III. Summary of Closed Session from April 23, 2024 City Council Meeting 6:25 p.m. IV. Council/Staff Reports A. Mayor McComber B. Councilmember Dougherty C. Councilmember Johnson D. Councilmember Liljegren E. Councilmember Runk F. Staff • City Administrator • Chief of Police • Assistant City Administrator/City Clerk (pg. 4) 6:25 p.m. V. Visitors/Public Comment This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda (Please limit comments to 3 minutes in length). A. DNR Boat Ramp 6:35 p.m. VI. Consent Agenda (Roll Call Vote) A. Approve Bills & Investments B. Approve City Council Worksession Notes — April 23, 2024 (pg. 5) C. Approve City Council Minutes — April 23, 2024 (pg. 7) D. Authorize Permit for Special Olympics at Stillwater Area High School (pg. 11) E. Approve Purchase of Radar Speed Trailer (pg. 25) F. Accept Police Body Worn Camera Independent Audit Report (pg. 29) G. Approve the Appointment of Alison Egger as Finance Director (pg. 35) H. Authorize Request for Bids for Well 93 Project for 2025 (pg. 37) 6:35 p.m. VII. Public Hearings 6:35 p.m. VIII. Old Business 6:35 p.m. IX. New Business A. Technology Upgrades at City Hall (pg. 39) Page 1 of 42 6:40 p.m. X. Other Council Items or Announcements 6:40 p.m. XI. Adjournment City Council Agenda May 14, 2024 Page 2 Page 2 of 42 PROCLAMATION CITY OF OAK PARK HEIGHTS TO RECOGNIZE NATIONAL LAW ENFORCEMENT WEEK AND LAW ENFORCEMENT MEMORIAL DAY WHEREAS, established by a joint resolution of Congress in 1962 to pay special recognition to law enforcement officers and the vital contribution they make in public safety; and, WHEREAS, by the enforcement of our laws, these same officers have given our country internal freedom from fear of the violence and civil disorder that is presently affecting other nations; and, WHEREAS, these officers have safeguarded the lives and property of their fellow Americans; and, WHEREAS, this week is dedicated to honoring law enforcement officers for their service and sacrifices; and NOW, THEREFORE, BE IT RESOLVED, that the City Council for the City of Oak Park Heights hereby proclaim May 12, 2024, through May 18, 2024, as Law Enforcement Week, and May 15, 2024, as Law Enforcement Memorial Day. Approved and adopted this 14" day of May, 2024 by the City Council for the City of Oak Park Heights. Mary McComber, Mayor Attest: Jacob Rife, City Administrator Page 3 of 42 City of Oak Park Heights 14168 Oak Park Blvd. N • Oak Park Heights, MN 55082 • Phone (651) 439-4439 • Fax (651) 439-0574 May 7, 2024 Matthew Leinonen 5675 Oren Avenue North Oak Park Heights, MN 55082 Dear Mr. Leinonen: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of a fire extinguisher and/or smoke detector. Your residence was checked on Tuesday, May 7, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulations! Jennifer Pinski Assistant City Administrator TREE CITY U.S.A. Page 4 of 42 0 CITY OF OAK PARK HEIGHTS CITY COUNCIL WORKSESSION NOTES TUESDAY, APRIL 23, 2024 Present: Mayor McComber, Councilmembers Dougherty, Johnson, Liljegren, and Runk; City Administrator Rife, Assistant City Administrator Pinski, Police Chief Hansen, Public Works Director Kegley, and City Engineer Mann. City Attorney Sandstrom arrived at the end of the meeting. Absent: None. 1. Call to Order: Mayor McComber called the meeting to order at 5:00 p.m. 2. PFAS Update: Public Works Director Kegley provided an update. Councilmember Johnson suggested staff contact the City of Stillwater to inquire about what types of questions they were receiving from the public regarding PFAS. Councilmember Liljegren suggested the City Newsletter article provide a visualization of what one part per trillion looked like. City Engineer Mann described it as one drop of water in an Olympic sized swimming pool that was 4,000 feet deep. No action was taken. 3. Snow Plowing Contract: Public Works Director Kegley asked for direction for the next snow season. The City Council directed staff to renegotiate a contract with Raleigh/Miller. No action was taken. 4. Cover Park Slope: Public Works Director Kegley reported staff was seeking to plant grass instead of a prairie on the slope in order to reduce maintenance and avoid the need for a periodic burn. He said staff would also replace the fence and smooth the slope to make it easier to mow. Council was amenable. No action was taken. 5. Finance Director Compensation: The City Council would add an item on the Council Agenda for that evening to authorize the City Administrator to make an offer for the position. No action taken. 6. 58" Street: Councilmember Liljegren suggested the Council look into lowering the speed limit on 58th Street to 35 miles per hour. City Engineer Mann said the Council would need to pass a Resolution asking the state to review it. It was noted that a speed limit study could end up resulting in an increase in the speed limit. Liljegren reported how difficult it was to exit his neighborhood onto 58th Street. Mayor McComber asked if Page 5 of 42 City Council Worksession Notes April 23, 2024 Page 2 it may be feasible to have a stoplight installed at Norell Avenue. City Engineer Mann suggested installing a sign noting intersection ahead. No action taken. 7. Front Counter Glass/Security: Assistant City Administrator Pinski asked for direction on security upgrades the City should consider. The Council recommended full bullet proof glass with a smaller opening for conducting transactions. Mayor McComber reported there was money in the City Hall Building Fund. Pinski said staff would obtain quotes and come back to the City Council. No action taken. 8. City Hall Copy Machine: Assistant City Administrator Pinski reported that the current copy machine at City Hall was nearing its end of life and parts were no longer being made for it. She provided quotes and reported she would be asking for municipal references and product demos. She would come back to the City Council for authorization to purchase. No action taken. 9. City Hall Technology Upgrades: Assistant City Administrator Pinski reported the City received an additional quote that staff would review, and staff would come back to the City Council for authorization to proceed. No action taken. 10. Osgood Avenue City -Owned Property: Mayor McComber was seeking input from the Council on whether the City should sell the property it owned at Osgood Avenue. The Council directed City Administrator Rife to speak with Jim Leonard, the owner of the adjacent lot, to determine his plans. No action taken. 11. Adjournment: The meeting was adjourned at 6:02 p.m. Page 6 of 42 CITY OF OAK PARK HEIGHTS TUESDAY, APRIL 23, 2024 CITY COUNCIL MEETING MINUTES L Call to Order/Pledte of Allegiance/Approval of Agenda: Mayor McComber called the meeting to order at 6:05 p.m. Present: Councilmembers Dougherty, Johnson, Liljegren, and Runk. Staff present: City Administrator Rife, Police Chief Hansen, Assistant City Administrator/City Clerk Pinski, Finance Director Caruso, City Engineer Mann, and City Attorney Sandstrom. Absent: None. Mayor McComber added "Authorize City Administrator to Offer Finance Director Position" to the Consent Agenda as Item K. Councilmember Dougherty, seconded by Councilmember Johnson, moved to approve the Agenda as amended. Carried 5-0. II. Council/Staff Reports: A. Mayor McComber: She reported she met with representatives from Xcel Energy the previous week and they would have more information in 2026 regarding the closure and remediation; she attended the ETAC meeting on April 23 where she was elected co-chair; there would be upcoming Minnesota Governor's Association meetings and hearings on the Integrated Resources Plan which she would provide the dates for; and the City was awarded the Tree City USA Award. B. Councilmember Dougherty: He reported he participated in police officer interviews. C. Councilmember Johnson: She reported she attended the Middle St. Croix Watershed Management Organization meeting. D. Councilmember Liljegren: No report. E. Councilmember Runk: He reported he also participated in the police officer interviews. F. Staff: City Administrator Rife reported he attended the open house on the Washington County Emergency Housing Services Building, and staff was drafting a letter to the City of Stillwater. Police Chief Hansen reported three candidates were going into the backgrounding phase for the police officer position; the SRO was being recognized at the School Board that evening; and the Police Department would be participating in Career Day that Thursday. Assistant City Administrator/City Clerk Pinski reported that Ryan and Angela Young at 5510 O'Brien Avenue North were chosen as the Page 7 of 42 City Council Meeting Minutes April 23, 2024 Page 2 of 3 recycling award winners. She also reported clean up day was scheduled for May 18. III. Visitors/Public Comment: A. 2023 Audit Review Presentation: Rebecca Petersen from Redpath and Company provided a presentation reporting a clean opinion on finance statements, no internal controls findings, and no items of noncompliance. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — April 9, 2024 C. Adopt Resolution Approving a Gambling Premises Permit Application Made by Saint Thomas Academy for Gambling Activity at Applebee's D. Authorize the Brain Tumor 5k Race on May 19, 2024 Subject to Execution of the Race Agreement E. Authorize the St. Croix Crossing Half Marathon on July 27, 2024 Subject to the Execution of the Race Agreement F. Adopt Proclamation for Municipal Clerks Week, May 5 — 11, 2024 G. Approve Officer Brian Zwach and Officer Lindsey Paradise to Sergeant Positions Effective May 1, 2024 H. Approve Participation in No Mow May for 2024 I. Approve Installation of Swings at Oak Park Crossing Park J. Approve Grant Agreement for the MN DNR Shade Tree Program Bonding Grant Award K. Authorize City Administrator to Offer Finance Director Position Councilmember Runk, seconded by Councilmember Dougherty, moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. V. Public Hearings: None VI. Old Business: None VII. New Business: None VIII. Other Council Items or Announcements: None IX. Closed Session (closed pursuant to MN Stat. 13D.05. Subd. 3(a A. City Administrator Performance Review: City Attorney Sandstrom reported that the City Council would go into a closed session as authorized by Minnesota Statute and that a summary of the closed session would be provided at the next City Council meeting. Councilmember Runk, seconded by Councilmember Liljegren, moved to adjourn to a closed session at 6:24pm. Page 8 of 42 X. Adiourn Respectfully submitted, Jennifer Pinski Assistant City Administrator/City Clerk City Council Meeting Minutes April 23, 2024 Page 3 of 3 Approved as to Content and Form, Mary McComber Mayor Page 9 of 42 THIS PAGE INTENTIONALLY LEFT BLANK Page 10 of 42 a� Oak Park,%._ G Date: May 14, 2024 Consent TO: Mayor and City Council FROM: Jennifer Pinski, Assistant City Administrator AGENDA ITEM: Authorize Permit for Special Olympics at Stillwater Area High School BACKGROUND: The City received an application from Stillwater Area Independent School District #834 and Special Olympics Minnesota for a multi -day event at the Stillwater Area High School. This is the third year that this event has occurred in the City of Oak Park Heights. Staff reviewed the application and has drafted a Permit with similar language as in the past two years. Staff is recommending approval of the Permit subject to final review and any edits. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? No ACTION REQUESTED: Authorize Permit for Special Olympics Event at Stillwater Area High School subject to final staff review and edits and submittal of escrow and Certificate of Insurance. ATTACHMENTS: Draft Permit with application, site plan and scope (which includes emergency plan) Page 11 of 42 CITY OF OAK PARK HEIGHTS SPECIAL EVENT PERMIT TERMS AND CONDITIONS THIS PERMIT is made this day of , 2024 between the City of Oak Park Heights, Washington County, Minnesota ("City") and Stillwater Area Independent School District #834 ("ISD834") for Special Olympics Minnesota ("Event"). RECITALS Event. The City hereby authorizes ISD834 to organize and conduct a SPECIAL EVENT on June 21-23, 2024, being the Special Olympics at the Stillwater Area High School. The application, site plan, and general scope of the Event are attached as Exhibit A. City Costs. ISD834 is responsible to ensure that the City is reimbursed for all costs incurred by the City that may result due to the Event including, but not limited to: City Police Department, Public Works Department, and Fire Department, and as needed to safely respond to such Event if needed. City Police. It is acknowledged that any City Police staff assigned during the Event are at the Event as a general law enforcement presence. The number of City Police Officers, times and their exact roles remains in the sole discretion of the Chief of Police. The City Police are not responsible for general security at the Event. Escrow for Citv Costs. Prior to the Event, ISD834 shall provide the City with a cash deposit of $2,500, with such amount serving as security escrow to the City. Said security escrow shall be reimbursed to ISD834 at such time ISD834 pays to the City all costs incurred, including Police Staff costs, if any for the Event. The City shall invoice ISD834 within sixty (60) days of the Event for all City costs incurred. Emergency Plan. An emergency plan that addresses issues related to injury, evacuation, communication, and other relatable emergency protocols for the Event, applicable to all spectators, participants, coaches, and staff, was provided with the application and included in Exhibit A. The emergency plan has identified the individual who is responsible for issuing public communications at the Event to provide warning and secure the safety of all persons should inclement and/or dangerous weather occur. This role is critical and is not the responsibility of the City. ISD834 shall ensure they are capable of effectively communicating such emergency protocols to all persons at the Event. Insurance, Hold Harmless, and Indemnity. ISD834 agrees to and shall indemnify, release, and hold harmless the City with regard to any claims, causes of action or demands that are brought against the City, arising of the Event authorized by this Permit. ISD834 shall also indemnify and hold harmless the City with regard to Page 12 of 42 any claims, causes of action or demands that may be brought against the City from any participants or attendees of the Event. ISD834 shall provide the City proof of liability insurance in an amount not less than $1,000,000, with such document listing the City as an additionally insured. This document shall be supplied to the City not later than June 11, 2024, and shall be attached hereto as Exhibit B. City Commitments. The City has not committed any specific resources to benefit or assist in this Event. ISD834 takes and assumes full responsibility for any and all site operations. STILLWATER AREA INDEPENDENT SCHOOL DISTRICT 9834 0 It's: CITY OF OAK PARK HEIGHTS Mary McComber, Mayor Jacob Rife, City Administrator Page 13 of 42 EXHIBIT A Application and General Scope Page 14 of 42 01 A %1k, - City of Oak Park Heights 14168 Oak Park Blvd. N • Oak Park Heights, MN 55082 Phone (651) 439-4439 • Fax (651) 439-0574 www.cityofoakparkheights.com Temporary "Special Event" Sign/Banner & Temporary Outdoor Sales Tent Permit Application PLEASE TYPE OR PRINT Applicant's Name: Emily Carr/Pete Heldstab Title: Sr. Pgrm. Manager/Facility Use Coordinator Business Name: Special Olympics Minnesota/Stillwater Community Education Address: 900 2nd Ave S, Suite 300, Minneapolis MN 55402 Street City State Zip Phone: 7632707183 Fax: Other: Applicant Email Address: emily.carr@somn.org Type: Check All Applicable X Banner X Sign Balloon X Tent X Other: Food vendors, tables, chairs, generators Description of Item(s): Include message content, location, exact dimensions of item(s) and how it/they will be erected (e.g. banner attached to building wall). Please use the back of this application if you need additional room. For tent placement a site plan must be submitted with this application, showing location, number of parking spaces, if any displaced, etc. Please see attached document for tent locations on school property. Professional tent company Ultimate Events will be weighting tents down to secure them. This endeavor will involve using the activity center parking lot for additional tent space. Message content will include directional signage to health screening tents, as well as general welcome/directional signage and Special Olympics logos throughout the venue Date Item(s) Will Be Erected: 6/18/24-6/21/24 ■ 50 Days Maximum Per Calendar Year Dated Item(s) Will Be Removed: 6/24/24-6/26/24 By signature below, the applicant hereby agrees to work in accordance with the Ordinances of the Local Municipality, State Building Code, and the requirements enforced by the City of Oak Park Heights. The applicant further agrees to place and remove temporary signage as approved and notify Code Enforcement of any change to design, location or placement duration. Emily E Carr / Pete Heldstab Applicant's Signature For Office Use Only: Date Issued: Duration: Accumulated Duration: Permit Fee: None Permit Granted/Denied by: Reason for Denial (if denied): Dated: 4/16/24 Julie Hultman, Building Official Planning & Code Enforcement Direct: (651) 351-1661 FAX: (651) 439-0574 Email: jhultman@cityofoakparkheights.com Page 15 of 42 Temporary "Special Event" Sign/Banner & Temporary Outdoor Sales Tent Permit Application Page 2 Continued Description (from page 1): See attached documents Site Plan: See attached documents Site Plan — Additional Information: See attached documents Page 16 'K46 05.18 Page 17 of 42 Archwayw/ s. Volunte 4 er check w, �7. Info/re in m k s 40 x 40 g 10x10r 20x30 t _ FF Tent ` E 1 0 1 9 �. 40 40 x HA 0 �1 4 Info - SS Tent 6 •If r o 41 40 x 80 OE Tent N � cc Fanstop 20x30 a e y 9Po 50 x 30 NOTA HH ' of TENT— , area for \ Stora career fair All little yellow boxes with no dimensions are 10x10 tents Red boxes are generators Need banner frames for all Ultimate Events tents Activities • Opening Eyes 40 x 80 • Special Smiles 40 x 40 • Fun Fitness 40 x 40 • HA Info (Disability Hub in this tent) 20 x 20 • Hearing shuttle 10 x 10 (HH) • Bingo — Sun only special Smiles tent Page 17 of 42 • Wilderness Inquiry— bring own pop up tent (1) • MICC — bring own pop up tent (2) — still confirming 5/9 • Vitals— bring own pop up tent (4) — still confirming 5/9 • UCare— bring own pop up tent Sat Only (6) • Keystone Interpreting Solutions— bring own pop up tents, need a larger footprint • Buncha — bring own pop up tent (8) • Health Partners All of Us — bring own pop up tent (9) Sat only • NL300 — 10 x 10 UE (10) • Archway w/ two kiosks • SOMN letters • Fanstop • Video Game Truck • Voxel Virtual Reality — bringing own tent (11) • Photo Booth (New Challenges) — 10 x 10 from Ultimate (12) • Inflatable 1— 10 x 10 space? (13) • Inflatable 2 — 10 x 10 space? (14) • Red Bull DJ Truck Sat only • Red Bull mini cooper — Sat and Sun • Ice Cream Truck • Truss for writable 50th? (15) • Truss for writable HA Special Smiles? — Jeff is confirming • Info Tent • Generators — 3? Need barricades to keep secure • Cable covers? • Fraser tent (16) • Power Up (17) • OTC Industrial (18) Page 18 of 42 PLEASE NOTE TENTS ON BELOW MAP ARE NOT TO SCALE. LARGER TO GET LABELS IN THEM. Page 19 of 42 2024 SOMN Summer Games Description Summer Games is Special Olympics Minnesota (SOMN)'s most attended singular sporting competition of the year. SOMN is hosting both basketball and track and field at Stillwater Area High School. Participants will be athletes (folks with intellectual disabilities), Unified Partners (folks without intellectual disabilities), and coaches. Additionally, participants will bring family/friends along to support/cheer at the competitions. Aside from the competition, we will have many vendors, health screenings, fun activities, and sponsor tents set up in the entryway area to the track, which we call "Athlete Village". This provides a full couple of days to all participants, and lots of fun things to do and see! Date of the Event Friday, June 21 -Sunday, June 23 Time of the Event Set up during the week: Monday -Wednesday a staff member will be onsite outdoors with Ultimate Events getting tents in the outdoor "athlete village" set up. On Thursday during the day (-9am-5pm), various staff members will be outdoors, completing set up of the athlete village and setting up the track & field area. On Friday morning (-7am), staff and volunteers will arrive to set up what is needed indoors, and complete setting up outdoor things if there is any remaining set up. Event itself: Friday afternoon, at approximately 12:30pm, competitions for both basketball and track & field will begin, running until approximately 5pm that evening. On Saturday, staff and volunteers will arrive at approximately 6:30/7am, with competitions beginning at about gam and running until about 4pm. This will mirror the schedule for Sunday as well, with staff and volunteers cleaning up following the event on Sunday. We anticipate completing tear down by Bpm on Sunday evening, with Ultimate Events coming to break down their tents the week of June 24. High Level Plan The event will have two EMTs from Save A Life onsite. One EMT will be stationed indoors for basketball, and one will be stationed outdoors in a medical tent for track and field. All staff (approximately 35) will have direction on who to call if they see a medical issue, and will have a radio to get directly in touch with EMT services. Staff will be wearing red event management shirts, as to be easily identifiable for any emergency needs. Staff and medical are prepared to call 911 with cell phones in case ambulance is needed. Event Emergency Emily Carr Contact Senior Program Manager, SOMN 952-607-8800 Kelly Monicatti Director of Program, SOMN 612-799-7168 Backup Event Derek Schiebel/Senior Sport & Training Manager/612-968-4392 Contact(s) Mark Anderson/Director of Development/763-270-7184 Page 20 of 42 Detailed Information Will there be an EMT on site? Yes —2 EMTs Are there event staff/volunteers with First Yes, two EMTs that are provided via Save A Life. Aid Training? Is there a First Aid kit on site? Yes — via the EMTs Will police or security be on site? Yes —Various members of Law Enforcement will filter in throughout the day, and security will be present overnight to keep tabs on all the outdoor tents. Will emergency medical staff at the event Yes, via flags and tents. be clearly identified? Will first aid and emergency medical Yes, via flags and tents. stations identified? Does the site allow easy access for Yes, there is an easy access road in the back of the school that was emergency vehicles? kept clear and used in 2023 that will be the same in 2024, if emergency vehicles need to make an appearance. City/Location of nearest hospital? Lakeview Hospital 927 Churchill St W Stillwater, MN 55082 Hospital distance from the event? 2.7 miles — 8 minutes *route below Has the hospital been notified of the Yes (Steven at Lakeview Hospital security 651-439-5330) — notified on event? 4/16/2024 Has the local police station been notified Yes (Oak Park Heights Police Department 651-439-4723) discussed of the event? with administrative assistant and passed message for Chief of Police. Notified on 4/16/2024 Is emergency air transportation available? No What is the plan for postponing or The event will continue, perhaps in a modified minimal way, canceling the event if a serious injury depending on the injury. occurs? What is the emergency plan for inclement We will have access to the SAHS in the event we needed to get weather? outdoor participants inside due to severe weather. Page 21 of 42 Hospital Route: rn Lakeview Hospital AP V St. Croix Volley St. Croix Cros's'irig i i' Cr i x i I c' -y Re CrAti 0 n (�Z ri I c- r Applewood I Tara Hideaway Hills Public Golf Wolm Sup :i-lcr Oak Park StIllwaterA Heights, High Scho Map data 02023 Google Page 22 of 42 EXHIBIT B Certificate of Insurance Page 23 of 42 THIS PAGE INTENTIONALLY LEFT BLANK Page 24 of 42 a� Oak Park,%._ G TO: Mayor and City Council FROM: Steve Hansen, Chief of Police AGENDA ITEM: Approve Purchase of Radar Speed Trailer Date: May 14, 2024 Consent Agenda BACKGROUND: The current 16 -year-old radar trailer has reached its end of life and needs to be replaced. We have successfully maintained the trailer for the past several years but now components and parts are no longer available and it makes sense to move forward with a new unit. Command staff have looked at 8 vendors and recommend the Stalker Street Dynamics SAM trailer. This radar trailer comes in under budget and will meet our needs. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? Yes • IF YES, TOTAL COST: $11,025 • BUDGET LINE ITEM: 401 budgeted projects BUDGET AMOUNT: $16,000 • WITHIN BUDGET? Yes ACTION REQUESTED: Approve purchase of SAM radar trailer from Stalker Radar Applied Concepts Inc ATTACHMENTS: 1. Stalker radar trailer quote 2. Stalker radar trailer spec sheets Page 25 of 42 STALKERradar applied concepts, Inc. 855 E. Collins Blvd Richardson, TX 75081 Phone: 972-398-3780 QUOTE # 2084207 Page 1 of 1 National Toll Free: 1-800- STALKER Date: 05/09/24 Danial Khan Peter Bauer Fax: 972-398-3781 Inside Sales Partner: Reg Sales Mgr: 1972-398-3780 danial@stalkerradar.com peter@stalkerradar.com Effective From : 02/07/2024 Valid Through: 06/10/2024 Lead Time: 60 working days Bill To: Customer ID: 013486 Ship To: UPS Freight LTL (4-6 Days) City of Oak Park Heights Oak Park Heights Police Dept 14168 Oak Park Blvd N Accounts Payable 14168 Oak Park Blvd Sergeant Chris Vierling Oak Park Heights, MN 55082-6476 Oak Park Heights, MN 55082-6476 Grp Qty Package Description Wrnty/Mo Price Ext Price FT 1 1 821-1000-00 Stalker SAM Trailer 24 $11,025.00 $11,025.00 Ln Qty Part Number Description Price Ext Price 1 1 015-2532-59 [253259] SAM Trailer w/ Top Display w/ 55W Solar $0.00 2 1 200-1229-01 [414155] Traffic Stats Sensor, 2 Comm Ports $0.00 3 1 015-2328-62 Red LED Light Bar, SAM/SAM-R $0.00 4 1 015-2354-40 Blue LED Light Bar, SAM/SAM-R $0.00 5 1 015-5603-00 [275565] Trailer Wheel Lock $0.00 6 1 200-1173-00 Traffic Analyst App, Thumb Drive, Manual $0.00 7 1 200-1448-00 SAM/SAM-R Trailer User Manual Kit w/USB Cable $0.00 8 1 006-0569-00 Certificate of Accuracy, Speed Sensor II $0.00 9 1 060-1000-24 24 -Month Warranty $0.00 Group Total $11,025.00 Product $11,025.00 Sub -Total: Discount $0.00 Sales Tax 0% Shipping & Handling Payment Terms: Net 30 days Total: USD State Contract # 154200 $11,025.00 $0.00 $0.00 $11,025.00 001 This Quote or Purchase Order is subject in all respects to the Terms and Conditions detailed at the back of this document. These Terms and Conditions contain limitations of liability, waivers of liability even for our own negligence, and indemnification provisions, all of which may affect your rights. Please review these Terms and Conditions carefully before proceeding. Page 26 of 42 L. 0 .c 2 tn tn 3 a -o A� W CL E03 t C a U t CL N c Q cn uj ■ ■ W U)W 57LO r -C Dm mo Qo WwQ J 7 S:3IWeNAC! 1aSb1S u LA SV 0 0 0 X Z 0 m U O C a m n O 07 UGo_ U }7 M N N +I Q 9 N N N M N N � " U1 J U1 F 0 N N N LA Page 27 of 42 � 0 3 N O 1 o u U � t o x t � YO D- u X N Un a F-- � N N F m a_ E a U C o c 0 07 0 L 0 c m W N •E O co coo Qm ��a a LA SV 0 0 0 X Z 0 U O C a m 8' M UGo_ U }7 M ■ i ? l m l 0 ■ � " U1 J U1 F 0 N N N LA Page 27 of 42 3 N O 1 o t o x X N Un V � N N E U C o c 0 07 0 L 0 c m W N •E O co coo Qm ��a a LA SV 0 0 X Z � U O C a m 8' M UGo_ U }7 M ■ ar) 6� W V W l m l 0 ■ J -0 Q W M N n N LA Page 27 of 42 a c t O- O io O U two O O Ol O i a - - /R o f aaa E'o O a o �V Scvvrot '�- p � a J W 3 N fl- O N T N N a0>a LT� j O NUUO'Up CC Fav C N Q" O O1 v v LL U ui 0 :Ea 0-0 t v t O O Eos v 3 �n3aa�`o V Upmv3 a`Q m 46001, IN CO U 6 LJ v TO � v E ui ;7p C O D O a a c o 3 0lu - T a s O Q Lou c O �a_ Ic c m c _c O O YTS 3C �2;� a 0 V O O -j3 T C U v O N j J N � C = m a�ao O tf m �Q V T V co a -oCM a Em baa c 01 O v 7 a O)E t 0- V C �'' bio° ° �?D— E Q .o+ a c Q y 0 a U N N 8 O 10 m� N` 2 un E i 01 a '- to � � Ol Q N Q T� O � � E . � ■■1■ Of a� a� c°� O o° u f0 L a a .O a V o a y D- a �' S 3 a° � r o �� 2 2 �- c p Q Ott ,.m+ >> a O U £ a N- T V p Q 3 c J u OE L"o m Eve' a 0 v ESE Uyl_ t to m i0 O N v } 'O O .� N V a LL~ O F 4 0 U .� N a s .3 .4 v T v O N v c V c (6 4 U O OU _0 C OL C °l v� -u 0 V 4 v L cTo L L a 0 U E Ln Q c6 a— m -O M J c a }I m al v a D O C c c :_ co co V N v N 4 N N cO m L -6 c° v a t6 Q C o m m c E T N c L u V Q LL D' Q V c N O u L m Q J Q Q O CLO s Q m 0 N O U 4 v p a c t\ 0 -O .�T T c �O E O Q , c s O m N m Q w0.c °Y ° O °� . m 46001, IN CO U 6 LJ 81 L C v TO ;7p C O D O C s O Q Lou c O _ a L � J � V O o _c O O vss� u 0 V O O -j3 T C U v Q J N � C = m �� tf m �Q V T V co a -oCM a Em 00 0 01 O v 7 6 Vm D sum V C �'' v m - ° N c W c Q J A♦ i.1 W O c T E O N m m a C C ' -C a — V c m O c c 81 L C a � c C c O C N Q o _c O O V u 0 V O O 6 w U v Y Q = m 3.� Qa m vE V T V co a -oCM a Em V c 4 6 Vm Ln vi c v c V U N c v V U T Q N O N m m a C io co a N :L — V c m O c c N W< u u O 0 Q o V ' 3 a m Q �- c p Q o 0 Q til T m w V v d= Y ■ rU `u I IW W 111 J W ru YI1�A Page 28 of 42 a� Oak Park,%._ G Date: May 14, 2024 Consent Agenda TO: Mayor and City Council FROM: Steve Hansen, Chief of Police AGENDA ITEM: Accept Police Body Worn Camera Independent Audit Report BACKGROUND: An independent audit of the police department's body worn camera system was conducted on December 15, 2023 with the final report completed May 2, 2024. The audit was completed by Lynn Lembcke Consulting and this independent audit is required every two years per MN State Law. Additionally, this audit report will be forwarded to the MN Legislative Commission on Data Practices Privacy along with the chairs and ranking minority members of the committees of the house of representatives and the senate with jurisdiction. The audit was positive with the exception of one discrepancy noted in the area of department policy missing an updated section that was approved by legislation August 1st 2023, under minimum requirements MN Statute 626. 8473.Subd 3. That BWC policy was quickly updated and complete as of Jan 1st 2024. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? No ACTION REQUESTED: Approve the Independent Audit Report for Police Body Worn Cameras ATTACHMENTS: 1. Audit Report Page 29 of 42 INDEPENDENT AUDIT REPORT Chief Steve Hansen Oak Park Heights Police Department 14168 Oak Park Blvd. Oak Park Heights, MN 55082 Dear Chief Hansen: An independent audit of the Oak Park Heights Police Department's Portable Recording System (body - worn cameras (BWCs)) was conducted on December 15, 2023. The objective of the audit was to verify Oak Park Heights Police Department's compliance with Minnesota Statutes §§13.825 and 626.8473. Data elements the audit includes: Minnesota Statute §13.825 • Data Classification • Retention of Data • Access by Data Subjects • Inventory of Portable Recording System Technology • Use of Agency -Issued Portable Recording Systems • Authorization to Access Data • Sharing Among Agencies Minnesota Statute §626.8473 • Public Comment • Body -worn Camera Policy The Oak Park Heights Police Department is located in Washington County, Minnesota and employs eleven (11) peace officers. The Oak Park Heights Police Department utilizes Motorola WatchGuard BWCs and Evidence Library software. BWC data is stored on a local file server. The audit covers the time period December 16, 2021, through November 30, 2023. Audit Requirement: Data Classification Determine if the data collected by BWCs are appropriately classified. Oak Park Heights Police Department BWC data is presumptively private. During the audit period, the Oak Heights Police Department collected both public and private or nonpublic BWC data. Publicly classified BWC data captured the discharge of a firearm and use of force that resulted in substantial bodily harm by another law enforcement agency. The Oak Heights Police Department had no requests from data subjects for the data to be made accessible to the public or court orders directing the agency to release the BWC data to the public. No discrepancies noted. Page 30 of 42 Audit Requirement: Retention of Data Determine that the data collected by BWC's are appropriately retained and destroyed in accordance with statutes. The Oak Park Heights Police Department utilizes the General Records Retention Schedule for Minnesota Cities and agency specified retention periods in WatchGuard. At the conclusion of a BWC recording, a WatchGuard category type is assigned. Each WatchGuard category type has an associated retention period. Upon reaching the retention date, data is systematically deleted. Event log reports of all BWC data collected and deleted during the audit period were produced. Randomly selected records from the purged event log report were reviewed and the date the data was collected was verified against the delete date. Each of the records were deleted in accordance with the record retention schedule. All BWC data was retained for at least the minimum ninety (90) days required by statute. Active BWC data and audit logs are accessible in the WatchGuard Evidence Library. The server log maintains a listing of active and deleted BWC data. The Oak Park Heights Police Department has received no requests from data subjects to retain BWC data beyond the applicable retention period. No discrepancies noted. Audit Requirement: Access by Data Subjects Determine if individuals who are the subject of collected data have access to the data, and if the data subject requests a copy of the data, other individuals who do not consent to its release must be redacted. BWC data is available to data subjects and access may be requested by submission of an Oak Park Heights Police Department Information Disclosure Request form. During the audit period, the Oak Park Heights Police Department had received no requests to view BWC data but did receive and fulfill requests for copies of BWC video from data subjects. Data subjects who had not consented to the release of data were redacted. Data requests are documented on an Excel spreadsheet, and Information Disclosure Request forms are maintained in a file. No discrepancies noted. Audit Requirement: Inventory of Portable Recording System Technology Determine the total number of recording devices owned and maintained by the agency; a daily record of the total number of recording devices actually deployed and used by officers, the policies and procedures for use ofportable recording systems by required by section 626.8473; and the total amount of recorded audio and video collected by the portable recording system and maintained by the agency, the agency's retention schedule for the data, the agency's procedures Page 31 of 42 for destruction of the data, and that the data are available to the public. Oak Park Heights Police Department's BWC inventory consists of eleven (11) devices. Device inventory is maintained in the WatchGuard Evidence Library. The Oak Park Heights Police Department has established and enforces a BWC policy that governs the use of portable recording systems by peace officers while in the performance of their duties. The Oak Park Heights Police Department's BWC policy requires officers to conduct a function test at the beginning of each shift and to promptly report any malfunctions to their supervisor. Peace officers were trained on the use of the BWC system and policies and procedures during implementation. New officers are trained as part of their field training program. Officers working on randomly selected dates, and randomly selected calls for service, were compared to the event log reports and confirmed that BWCs are being deployed and used by officers. The event log reports provide a daily record of the total number of recording devices activated by officers. A review of BWC data collected per quarter shows a consistent and increase in the collection of data. The total amount of active data is accessible in the WatchGuard Evidence Library. The total amount of active and deleted data is available in server log reports. The Oak Park Heights Police Department utilizes the General Records Retention Schedule for Minnesota Cities and agency specified retention in WatchGuard. BWC video is fully deleted from the local file server when deleted. Meta data information is maintained on the server. BWC data is available upon request, and access may be requested by submission of an Information Disclosure Request form. No discrepancies noted. Audit Requirement: Use of Agency -Issued Portable Recording Systems Determine ifpeace officers are only allowed to use portable recording systems issued and maintained by the officer's agency. The Oak Park Heights Police Department's BWC policy states officers may use only department - issued BWCs while engaged in the performance of official duties. No discrepancies noted. Audit Requirement: Authorization to Access Data Determine ifthe agency complies with sections 13.05, Subd. 5, and 13.055 in the operation ofportable recording systems and in maintaining portable recording system data. Sergeants conduct reviews of BWC videos to ensure that BWC data is properly labeled and that BWCs are being utilized in compliance with policy. Nonpublic BWC data is only available to persons whose work assignment reasonably requires access to the data. User access to BWC data is managed by the assignment of group roles and permissions in Page 32 of 42 WatchGuard. Permissions are based on staff work assignments. Permissions are administered by the Chief of Police. Access to WatchGuard Evidence Library is password protected. The BWC policy governs access to BWC data. Agency personnel are authorized to access and view BWC data only when there is a business need for doing so for legitimate law enforcement or data administration purposes. The Oak Park Heights Police Department's BWC policy requires officers to document their reason for accessing BWC data within Evidence Library. Agency personnel are prohibited from accessing BWC data for nonbusiness reasons or from sharing or disseminating data for non -law enforcement purposes. Access to data is captured in the audit trail. The BWC policy states that the unauthorized access to or disclosure of BWC data may constitute and subject individuals to disciplinary action and criminal penalties pursuant to Minn. Stat. § 13.09. When BWC data is deleted from WatchGuard, its contents cannot be determined. The Oak Park Heights Police Department has had no security breaches. A BCA CJIS security audit was conducted in June of 2023. No discrepancies noted. Audit Requirement: Sharing Among Agencies Determine ifnon public BWC data is shared with other law enforcement agencies, government entities, or federal agencies. The Oak Park Heights Police Department's BWC policy allows for the sharing of BWC data with other law enforcement agencies for legitimate law enforcement purposes only and for the sharing BWC data with prosecutors, courts, and other criminal justices entities as provided by law. The Oak Park Heights Police Department requires written requests from law enforcement seeking access to BWC data. Sharing of data is documented in an Excel spreadsheet and copies of requests are maintained in a request folder. No discrepancies noted. Audit Requirement: Biennial Audit Determine if the agency maintains records showing the date and time the portable recording system data were collected, the applicable classification of the data, how the data are used, and whether data are destroyed as required. The WatchGuard Evidence Library and the server Active and Purged Event Reports document the date and time portable recording system data was collected and deleted. Both public and private or nonpublic BWC data were collected during the audit period. The WatchGuard audit trail and an Excel spreadsheet document how the data are used and shared. No discrepancies noted. Page 33 of 42 Audit Requirement: Portable Recording System Vendor Determine ifportable recording system data stored in the cloud, is stored in accordance with security requirements of the United States Federal Bureau oflnvestigation Criminal Justice Information Services Division Security Policy 5.4 or its successor version. Oak Park Heights Police Department's BWC data is stored on a local file server. The server is located in a secure area with limited access. The server is password protected. Access to the server is managed by the Chief of Police. No discrepancies noted. Audit Requirement: Public Comment Determine if the law enforcement agency provided an opportunity for public comment before it purchased or implemented a portable recording system and if the governing body with jurisdiction over the budget of the law enforcement agency provided an opportunity for public comment at a regularly scheduled meeting. The Oak Park Heights City Council approved the purchase of body -worn cameras their September 22, 2015, council meeting. The BWC system was purchased and implemented prior to the requirement of Minn. Statute § 626.8473, Subd. 2. No discrepancies noted. Audit Requirement: Body -worn Camera Policy Determine if a written policy governing the use of portable recording systems has been established and is enforced. The Oak Park Heights Police Department's BWC policy is posted on the agency's website. The policy was compared to the requirements of Minn. Stat. § 626.8473, Subd. 3 (b) and included all of the minimum requirements of Minn. Stat. § 626.8473, Subd. 3 (b) (8) that were in effect prior to August 1, 2023. The policy was updated on January 1, 2024, to include the additional minimum requirements. Discrepancy noted. This report was prepared exclusively for the City of Oak Park Heights and Oak Park Heights Police Department by Lynn Lembcke Consulting. The findings in this report are impartial and based on information and documentation provided and examined. Dated: May 2, 2024 Lynn Lembcke Consulting Lynn Lembcke Page 34 of 42 a� Oak Park,%._ G Date: May 14, 2024 Consent TO: Mayor and City Council FROM: Jacob Rife, City Administrator AGENDA ITEM: Approve the Appointment of Alison Egger as Finance Director BACKGROUND: In September 2023, the Finance Director Search Committee was formed which consisted of Mayor McComber, Councilmember Runk and certain City staff members. The committee was charged with finding a replacement for the now retired Finance Director Betty Caruso. In September, the City issued a job ad to solicit candidates to apply for the Finance Director position. After advertising for the position, the City received very few applications. The City reposted the position and directly encouraged interested individuals to apply. Ultimately, the City interviewed three candidates for the position. After completing interviews, the Finance Director Search Committee recommends hiring Alison Egger to serve as the City's Finance Director. Ms. Egger currently serves as the Finance Director for the City of Hudson, WI. Ms. Egger previously served as Stillwater's Assistant Finance Director and obtained her Bachelor's degree in Accounting from the University of Minnesota — Twin Cities. Ms. Egger's salary will be $125,063 which is within the wage schedule for the MNPEA union contract. Upon approval by the City Council, we will coordinate with Ms. Egger on a start date. FINANCIAL IMPACT: • Does action require expenditure of funds? Yes • If yes, total cost: $125,063/Year Base Salary • Budget line item: 101-40600-101 • Budget amount: $231,300 • Within budget? Yes ACTION REQUESTED: Appoint Alison Egger as Finance Director Page 35 of 42 THIS PAGE INTENTIONALLY LEFT BLANK Page 36 of 42 a� Oak Park,%._ G Date: May 14, 2024 Consent TO: Mayor and City Council FROM: Jacob Rife, City Administrator AGENDA ITEM: Authorize City Staff to Solicit Bids for the Well #3 Project BACKGROUND: As the Council is aware, the City is preparing to drill on new well (Well #3) along with constructing an associated pump facility. Well #3 will allow the City to achieve firm capacity and ensure we continue to meet the water demands of our community. City Staff have been working in the background to meet the requirements of the Economic Development Administration (EDA) as this project was awarded an approximately $1.5M grant from the EDA. In working with the EDA, the City has finalized the Well #3 plans and we are prepared to submit the plans to the EDA for review. Upon the EDA's approval of the plans, the City will seek bids for the project. Once bids are received, a recommendation will be made to the City Council. Based on feedback from well drilling contractors, we expect this project will start in 2025. FINANCIAL IMPACT: • Does action require expenditure of funds? No ACTION REQUESTED: Authorize staff to solicit bids for the Well #3 project Page 37 of 42 THIS PAGE INTENTIONALLY LEFT BLANK Page 38 of 42 a� Oak Park,%._ G TO: Mayor and City Council FROM: Jennifer Pinski, Assistant City Administrator AGENDA ITEM: Technology Upgrades at City Hall Date: May 14, 2024 New Business BACKGROUND: The television screens in the Council Chambers and conference rooms at City Hall are approximately fourteen years old and are not adequately sized to allow for the Council members, staff and the audience to easily see content being displayed. After receiving direction from the City Council at their March 12, 2024 Worksession, staff obtained multiple quotes from audio/video firms for upgrades. Staff reviewed the proposals and is recommending the City move forward with Provision. The proposal includes display screens at each of the dais seats as well as three large screen TVs to replace the current TVs in the Council Chambers, a TV with wireless capabilities in the adjacent conference room, and a TV with videoconferencing capabilities in the rear conference room. The proposal also includes all cabling, design, installation and system testing. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? Yes • IF YES, TOTAL COST: Quote price: $19,816 • BUDGET LINE ITEM: Budgeted Projects —Municipal Building Fund BUDGET AMOUNT: $283,620 • WITHIN BUDGET? Yes ACTION REQUESTED: Authorize staff to work with Provision for technology upgrades in the Council Chambers and conference rooms. ATTACHMENTS: Quotes from ProVision(3) Page 39 of 42 ProVision 1211 W 7th Street #103 St. Paul, MN 55102 Phone # 651-204-9084 Email sales@provision-media.com Quotation For: CITY OF OAK PARK HEIGHTS 14168 Oak Park Blvd. N. Oak Park Heights, MN 55082 Quotation Date Quote # 4/23/2024 Q240172 QUOTATION VALID FOR 30 DAYS Project Project Name BOARD RM DISPLAY UPGRADE THANK YOU FOR THE OPPORTUNITY TO PROVIDE THE FOLLOWING QUOTATION. PLEASE TAKE A MOMENT TO MAKE SURE THAT THE ITEM(S) QUOTED WILL WORK FOR YOUR APPLICATION Rep P.O. No. SHIP DATE SHIP VIA FOB Terms JR 86UR640S9UD LG 86" 3840X2160 UHD COMMERCIAL ASAP GROUND DEST Net 30 Qty Item Description Price Extended Price 3 LG 86" UHD LCD COMMERCIAL ... 86UR640S9UD LG 86" 3840X2160 UHD COMMERCIAL 1,999.00 5,997.00 LITE LED BACKLIT LCD TV 3 SANUS VDLT16B1 For 46" to 90" flat panels, offers maximum tilt range for large 94.00 282.00 TVs of plus 7 degrees to minus 12 degrees, 150 lbs. max, black. 3 PMI MOUNT FASTENERS PMI-MTFSTR ASSORTED MOUNTING PINS, TIE RAPS, 54.00 162.00 ANCHORS, ETC. 10 VIEWSONIC 15" DISPLAY VX1655 15.6" LCD DISPLAY, INTEGRATED STAND TILTS 141.70 1,417.00 UP TO 86 DEGREES, USB -C AND MINI HDMI PORTS 3 KEY DIGITAL 1X4 HDMI DA 4K HDMI DISTRIBUTION AMPLIFIER; 1 INPUT X 4 214.00 642.00 OUTPUTS 1 LIBERTY DL-HD70LS-H2 DIGITALINX HDMI 2.0 HDBT EXTENSION, 4K60 4AA / 278.00 278.00 HDR 18G 40M (70M 1080P) W/IR & 2WAY POC 1 PMI CABLING REQUIRED CABLING REQUIRED INCLUDING:CAT-6 AND HDMI 339.00 339.00 CABLES 1 SHIPPING SHIPPING FEE 675.00 675.00 1 SYSTEM DESIGN SOLUTION SYSTEM DESIGN 120.00 120.00 1 INSTALLATION ONSITE INSTALLATION AND SYSTEM TESTING 1,760.00 1,760.00 Subtotal $11,672.00 Sales Tax (8.75%) $0.00 Total $11,672.00 Returns must be made within 30 days from invoice date and are subject to 25% restock fee. NO RETURNS for custom orders or for auantitv 10 or more. High voltage work not included. Provision Media Inc. IF YOU HAVE ANY QUESTIONS CONCERNING THIS QUOTATION, PLEASE CONTACT JOHN RUDIE, 651-204-9084 EXT Page 40 of 42 ProVision 1211 W 7th Street #103 St. Paul, MN 55102 Phone # 651-204-9084 Email sales@provision-media.com Quotation For: CITY OF OAK PARK HEIGHTS 14168 Oak Park Blvd. N. Oak Park Heights, MN 55082 Quotation Date Quote # 4/23/2024 Q240173 QUOTATION VALID FOR 30 DAYS Project Project Name FRONT CONFERENCE ROOM TECH THANK YOU FOR THE OPPORTUNITY TO PROVIDE THE FOLLOWING QUOTATION. PLEASE TAKE A MOMENT TO MAKE SURE THAT THE ITEM(S) QUOTED WILL WORK FOR YOUR APPLICATION Rep P.O. No. SHIP DATE SHIP VIA FOB Terms JR 86UR640S9UD LG 86" 3840X2160 UHD COMMERCIAL ASAP GROUND DEST Net 30 Qty Item Description Price Extended Price 1 LG 86" UHD LCD COMMERCIAL ... 86UR640S9UD LG 86" 3840X2160 UHD COMMERCIAL 1,999.00 1,999.00 LITE LED BACKLIT LCD TV 1 SANUS VDLT16B1 For 46" to 90" flat panels, offers maximum tilt range for large 94.00 94.00 TVs of plus 7 degrees to minus 12 degrees, 150 lbs. max, black. 1 PMI MOUNT FASTENERS PMI-MTFSTR ASSORTED MOUNTING PINS, TIE RAPS, 54.00 54.00 ANCHORS, ETC. 1 JBL 2.0 CHANNEL PRO SOUNDB... PSB1 JBL 2.0 CHANNEL PRO SOUNDBAR, COMMERCIAL 219.00 219.00 GRADE 1 YEALINK ROOMCAST 1303108 ROOMCAST WIRELESS PRESENTATION & 360.00 360.00 COLLABORATION SYSTEM 1 YEALINK WPP30 1303112 WPP30 WIRELESS SHARING & BYOD POD 270.00 270.00 1 PMI CABLE SET CABLE SET REQUIRED TO CONNECT SYSTEM 75.00 75.00 COMPONENTS. INCLUDES AUDIO, VIDEO, ETC. CABLES REQUIRED. 1 SHIPPING SHIPPING FEE 275.00 275.00 1 SYSTEM DESIGN SOLUTION SYSTEM DESIGN 60.00 60.00 1 INSTALLATION ONSITE INSTALLATION AND SYSTEM TESTING 880.00 880.00 Subtotal $4,286.00 Sales Tax (8.75%) $0.00 Total $4,286.00 Returns must be made within 30 days from invoice date and are subject to 25% restock fee. NO RETURNS for custom orders or for auantitv 10 or more. High voltage work not included. Provision Media Inc. IF YOU HAVE ANY QUESTIONS CONCERNING THIS QUOTATION, PLEASE CONTACT JOHN RUDIE, 651-204-9084 EXT Page 41 of 42 ProVision 1211 W 7th Street #103 St. Paul, MN 55102 Phone # 651-204-9084 Email sales@provision-media.com Quotation For: CITY OF OAK PARK HEIGHTS 14168 Oak Park Blvd. N. Oak Park Heights, MN 55082 Quotation Date Quote # 4/23/2024 Q240174 QUOTATION VALID FOR 30 DAYS Project Project Name BACK CONFERENCE RM TECH THANK YOU FOR THE OPPORTUNITY TO PROVIDE THE FOLLOWING QUOTATION. PLEASE TAKE A MOMENT TO MAKE SURE THAT THE ITEM(S) QUOTED WILL WORK FOR YOUR APPLICATION Rep P.O. No. SHIP DATE SHIP VIA FOB Terms JR 75" 3840 x 2160 UHD Commercial Lite LED backlit LCD TV - ASAP GROUND DEST Net 30 Qty Item Description Price Extended Price 1 LG 75UR640S9UD 75" 3840 x 2160 UHD Commercial Lite LED backlit LCD TV - 1,399.00 1,399.00 Black 1 SANUS VLF628-B1 TV WALL MOUNT FULL MOTION ARTICULATING 46" -90" 239.00 239.00 DISPLAY 1 PMI MOUNT FASTENERS PMI-MTFSTR ASSORTED MOUNTING PINS, TIE RAPS, 54.00 54.00 ANCHORS, ETC. 1 LOGITECH MEETUP 960-001101 ALL IN ONE CONFERENCE CAM W 749.00 749.00 ULTRAWIDE LENS, BEAM FORMING MIC ARRAY, PTZ CAMERA, FULL RANGE SPKR. 1 LOGITECH MEETUP XL MOUNT 939-001656 XL TV MOUNT FOR MEETUP CONF SYS 157.00 157.00 1 PMI CABLE SET CABLE SET REQUIRED TO CONNECT SYSTEM 110.00 110.00 COMPONENTS. INCLUDES AUDIO, VIDEO, AND USB CABLES REQUIRED AND WALL PLATE.. 1 SHIPPING SHIPPING FEE 210.00 210.00 1 SYSTEM DESIGN SOLUTION SYSTEM DESIGN 60.00 60.00 1 INSTALLATION ONSITE INSTALLATION AND SYSTEM TESTING 880.00 880.00 Subtotal $3,858.00 Sales Tax (8.75%) $0.00 Total $3,858.00 Returns must be made within 30 days from invoice date and are subject to 25% restock fee. NO RETURNS for custom orders or for auantitv 10 or more. High voltage work not included. Provision Media Inc. IF YOU HAVE ANY QUESTIONS CONCERNING THIS QUOTATION, PLEASE CONTACT JOHN RUDIE, 651-204-9084 EXT Page 42 of 42