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HomeMy WebLinkAbout2024-01-11 Planning Commission Meeting Minutes CITY OF OAK PARK HEIGHTS PLANNING COMMISSION MEETING MINUTES Thursday,January 11,2024 Call to Order/Pledge of Allegiance: Vice Chair Van Dyke called the meeting to order at 6:00 p.m. Present: Commissioners Kremer and Husby; City Administrator Rife, City Planner Richards, and City Councilmember Liaison Representative Liljegren. Absent: Chair Van Denburgh and Commissioner Freeman. II. Approval of Agenda: Commissioner Husby, seconded by Commissioner Kremer moved to approve the Agenda as presented. Carried 3 - 0. III. Approval of November 9, 2023 Meeting Minutes: Commissioner Kremer seconded by Commissioner Husby, moved to approve the Minutes as presented. Carried 3-0. IV. Department / Commission Liaison / Other Reports: City Administrator Rife updated the Commission as to the swearing in of one and the hiring of another Police Officer, Finance Director search status, and the activities in motion for Well #3 as part of an EDA Grand received by the City, which will be placed at Memorial Ave. N. and 58t1i St. N. V. Visitors/Public Comment: None. VI. Public Hearings: A. Take 5 Oil Change: Review and consider an application for Planned Unit Development Review—General Plan,Final Plat for Bracky Fifth Addition,and Conditional Use Permits to allow Auto Repair—Minor for Take 5 Oil Change, to be located at the corner of 60th St. N and Kreuger Ave. N. City Planner Richards reviewed the January 4, 2024 Planning Report and provided an issue analysis and noted conditions recommended with an approval consideration. Vice Chair Van Dyke invited the applicant to address the Commission. Joseph Bailey of Sambatek introduced himself as the Civil Engineer to the project and noted that City Planner Richards did a good job of covering their request with his report. He stated that they would consider the signage matter and may revisit the number of parking stalls. Discussion ensued as to signs, informational signage, access and traffic flow at the retail development, and the Menard's freestanding sign. It was clarified that the oil change service is a drive through style where the customer stays in their vehicle and that construction would be after July 1, 2024. Planning Commission Minutes January 11,2024 Page 2 of 3 Commissioner Kremer, seconded by Commissioner Husby, moved to open the public hearing for visitor comment. There being none, Commissioner Husby, seconded by Commissioner Kremer, moved to closed the public hearing. Carried 3 -0. Commissioner Kremer, seconded by Vice Chair Van Dyke, moved to recommend City Council approval or the request, subject to the amended conditions within the January 4, 2024 Planning Report, specifically that: 1. The applicant shall be allowed to go through the review process, but no building permit shall be issued until after July 1, 2024. 2. The Final Plat shall be subject to City Engineer and City Attorney review and approval. 3. The utility plan shall be subject to City Engineer review and approval. The grading and drainage plans shall be subject to the review and approval of the City Engineer and the Brown's Creek Watershed District. 4. All noise generated from the business shall be compliant with Section 401.15.B.11 of the Zoning Ordinance. The service doors to the building shall always be closed except when vehicles are moved in and out of the service entrances. 5. All lighting fixtures shall be full cut off and installed in compliance with the lighting standards of the Zoning Ordinance. The total height of the ground mounted light fixtures shall not exceed 25-feet. 6. The outdoor lighting shall be turned off one hour after closing, except for approved security lighting. 7. The landscape plan shall be subject to City Arborist review and approval. 8. Mechanical equipment that is located on the roof or visible from the street level or from neighborhood properties shall be screened with materials that blend harmoniously with the building façade materials. 9. Signage shall be limited to one wall sign per façade and subject to the requirements of Section 401.15.G.8 of the Zoning Ordinance. 10. All signage shall be subject to final review and approval of City Staff for conformance with Zoning Ordinance standards. The sign lighting should be designed such that only the text and logo portions of the signs are to be lit at night. Staff shall approve the lighting specifications for the signs at the time of permitting. 11. All auto repair activities shall be conducted indoors. Planning Commission Minutes January 11,2024 Page 3 of 3 12. All storage of trash,recycling, materials, parts, and supplies shall be interior to the building or totally within the trash enclosure. 13. The applicant shall receive and retain, if required, a Hazardous Waste Generators License from Washington County. 14. The Planning Commission was favorable to, and the City Council approves the building material selection and colors. 15. The Planning Commission was favorable to, and the City Council approves the transparency of the building elevations. 16. The site plan shall be subject to the review and approval of the Fire Marshal. Carried 3 -0. VII. New Business: None. VIII. Old Business: A. 2024 Meeting& Commission Representative Schedule:Noted. IX. Informational: City Planner Richards noted that there had been no new development applications received for a February public hearing as of the January deadline and that it was anticipated that there would not be Planning Commission meeting in February. A. Upcoming Meetings: Noted. B. Council Representative: • Tuesday, January 23, 2024—Commissioner Husby • Tuesday, February 27, 2023 —Commissioner Kremer X. Adjourn: Commissioner Husby, seconded by Commissioner Kremer, moved to adjourn at 6:20 p.m. Carried 3-0. Respectfully submitted, Jul; ultman Pl. r ing& Code Enforcement Approved by the Planning Commission: May 9,2024(4-0)