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HomeMy WebLinkAbout2024-05-09 Planning Commission Meeting Minutes CITY OF OAK PARK HEIGHTS PLANNING COMMISSION MEETING MINUTES Thursday, May 9, 2024 I. Call to Order/Pledge of Allegiance: Vice Chair Van Dyke called the meeting to order at 6:00 p.m. Present: Commissioners Freeman, Husby and Kremer; City Administrator Rife, City Planner Richards, and City Councilmember Liaison Representative Liljegren. Absent: Chair Van Denburgh. II. Approval of Agenda: Commissioner Kremer, seconded by Commissioner Husby moved to approve the Agenda as presented. Carried 4 - 0. III. Approval of January 12, 2024 Meeting Minutes: Commissioner Husby seconded by Commissioner Kremer, moved to approve the Minutes as presented with reflected amendments. Carried 4-0. IV. Department/Commission Liaison/Other Reports: City Administrator Rife: • A letter has been sent to the City of Stillwater regarding conditions recommended by the City of Oak Park Heights with regard to their consideration of the Washington county Emergency Housing Services Building project. • The newsletter is out with a cover article on PFAFs. Rife clarified that the City is under the Federal levels. • A candidate for the Finance Director position in planned to be put before the City Council at their next meeting. • The proposed Well#3 project,on Memorial Ave.N. continues to be worked through, with a 2025 construction start, keeping in compliance with the requirements with the Federal grant received. V. Visitors/Public Comment: None. VI. Public Hearings: A. David Carpenter& Jenifer Doherty Conditional Use Permit Request: Review and consider an application for CUP request to allow a detached garage in the front yard setback and to allow the detached garage to exceed the allowable size by 211 square feet(1,200 square feet allowed) at 6320 Lookout Trail N. City Planner Richards reviewed the May 2, 2024 Planning Memorandum to the request, provided an issue analysis, and noted conditions recommended with an approval consideration. Planning Commission Minutes May 9,2024 Page 2 of 3 Brief Commission discussion ensued as to large trees on the proposed building area, received plans clarity and lack of dimensions, status of survey, and conditions regarding no habitable space at second level and not allowing a kitchen or bathroom placement. Vice Chair Van Dyke invited the applicant to address the Commission. David Carpenter & Jenifer Doherty— 6320 Lookout Trail: Introduced themselves at the applicant and explained how the driveway precipitated the project proposed and their intent to have it blend with the property and the neighborhood. Daivd provided a letter of support from their neighbor, noted that Barry is pretty closed to finished with the survey, and indicated that they were happy to answer any questions. Jenifer added that only being able to park a single car,which is what they are able to do currently with the existing tuck- under garage, also had a role in precipitating the garage project. She noted that it is their desire is to keep all existing pine trees,but will not know for certain how that lays out until Barry is done. In addition to the letter of support they have,Jenifer noted that they did also speak with their neighborhood. Commissioner Kremer, seconded by Commissioner Husby, moved to close the public hearing. Carried 4 -0. Commissioner Kremer, seconded by Commissioner Freeman, moved to recommend City Council approval or the request, subject to the conditions within the May 2,2024 Planning Memorandum, specifically that: 1. The City Engineer will review the drainage for the site. The final grading for the proposed structure shall be subject to approval of the City Engineer. 2. Any exterior mechanical equipment associated with the garage shall be screened. 3. The exterior of the proposed garage shall be finished with siding and in a color to match the current principal building exterior. 4. The upper level of the proposed garage shall be used for storage and not for habitable space. 5. No kitchens or bathrooms shall be allowed in the proposed garage. 6. A survey shall be submitted prior to issuance of a building permit and comply with the approved site plan. 7. The applicant shall apply for and receive a building permit for the structure. All applicable Building Code requirements shall be met. Carried 4-0. Planning Commission Minutes May 9,2024 Page 3 of 3 VII. New Business: A. Make Recommendation for commissioner Appointments. Commissioner Husby, seconded by Commissioner Van Dyke, moved to recommend that the City Council appoint Brandon Nelson to the Planning Commission. Carried 4-0. Commissioner Kremer, seconded by Commissioner Van Dyke,moved to recommend that the City Council reappoint Commissioner Husby to a second term on the Planning Commission. Carried 3-0, Husby Abstained. Both terms will be effective June, 2024 and conclude May, 2027. B. Annual Meeting: Elect Chair and Vice Chair to a two-year term. No change recommended. Chair Van Denburgh and Vice Chair Van Dyke will remain as they are until the Annual meeting of 2025. VIII. Old Business: None. IX. Informational: A. Upcoming Meetings: Noted. B. Council Representative: • Tuesday, May 28, 2024—Commissioner Van Dyke • Tuesday, June 25, 2024—Commissioner Van Denburgh X. Adjourn: Commissioner Kremer, seconded by Commissioner Husby,moved to adjourn at 6:34 p.m. Carried 4-0. Respectfully submitted, J 0 Hultman ing& Code Enforcement Approved by the Planning Commission: 06-13-24(5-0)