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Home My WebLink About06-25-2024 Council PacketCITY OF OAK PARK HEIGHTS CITY COUNCIL MEETING AGENDA CITY HALL COUNCIL CHAMBERS TUESDAY, JUNE 25, 2024 6:00 PM 6:00 p.m. L Call to Order/Pledge of Allegiance/Approval of Agenda Estimated times 6:00 p.m. II. Council/Staff Reports A. Mayor McComber B. Councilmember Dougherty C. Councilmember Johnson D. Councilmember Liljegren E. Councilmember Runk F. Staff • City Administrator • Chief of Police • Assistant City Administrator/City Clerk (pg. 3) 6:05 p.m. III. Visitors/Public Comment This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda (Please limit comments to 3 minutes in length). 6:05 p.m. IV. Consent Agenda (Roll Call Vote) A. Approve Bills & Investments B. Approve City Council Minutes — May 28, 2024 (pg. 4) C. Approve Resolution for Party in the Park Donations (pg. 7) D. Approve Resolution for Donation to the City Parks from Jason and Kristina Yourczek (pg. 8) E. Approve Purchase of 4 Zoll AED Units and 1 Zoll AED Trainer Unit (pg. 9) F. Approve Purchase of 2025 Chevrolet Silverado Police Vehicle and Upfitting Equipment (pg. 11) G. Approve Appointment of Full -Time New Hire Police Officer Jose Rodriguez Bonilla (pg. 55) H. Approve Resolution Appointing Election Judges for 2024 Elections (pg. 57) I. Approve License for Inside Sales/Storage of Fireworks at Walmart (pg. 59) J. Approve License for Outside Sales/Storage of Fireworks at Walmart (pg. 61) K. Set Public Hearing to Consider Extension of Interim Hemp Ordinance (pg. 63) L. Approve Standard Premium Option for City Workers' Compensation Insurance for July 2024 — July 2025 (pg. 65) M. Appoint Mayor McComber as Voting Delegate for the League of Minnesota Cities Annual Business Meeting (pg. 71) 6:10 p.m. V. Public Hearings A. Public Hearing on Request Regarding Noise Ordinance for Concert at Stillwater Bowl on July 12, 2024 (pg. 73) 6:10 p.m. VI. Old Business Page 1 of 204 City Council Agenda June 25, 2024 Page 2 6:10 p.m. VII. New Business A. The Heights Proposed Project: Comprehensive Plan Amendment, Rezoning, Conditional Use Permits, Subdivision, and Architectural Design Guidelines/Site Plan Review (pg. 75) B. 5676 Oakgreen Avenue North: Comprehensive Plan Amendment (pg. 169) 7:00 p.m. VIII. Other Council Items or Announcements 7:00 p.m. IX. Adjournment Page 2 of 204 City of Oak Park Heights 14168 Oak Park Blvd. N • Oak Park Heights, MN 55082 • Phone (651) 439-4439 • Fax (651) 439-0574 June 18, 2024 Jonathan Ehresmann 14191 60th Street N Oak Park Heights, MN 55082 Dear Mr. Ehresmann: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of a fire extinguisher and/or smoke detector. Your residence was checked on Tuesday, June 18, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulations! Jennifer Pinski Assistant City Administrator TREE CITY U.S.A. Page 3 of 204 CITY OF OAK PARK HEIGHTS TUESDAY, MAY 289 2024 CITY COUNCIL MEETING MINUTES L Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber called the meeting to order at 6:00 p.m. Present: Councilmembers Dougherty, Johnson, Liljegren, and Runk. Staff present: City Administrator Rife, Police Chief Hansen, Assistant City Administrator/City Clerk Pinski, City Engineer Mann, City Planner Richards, and City Attorney Sandstrom. Absent: None. Mayor McComber moved Consent Agenda Item K to New Business as Item D. Councilmember Johnson, seconded by Councilmember Dougherty, moved to approve the Agenda as amended. Carried 5-0. II. Council/Staff Reports: A. Mayor McComber: She reported she attended the Lake Elmo Airport Commission meeting, the Small Cities Assistance Fund was cut in half for the current year, there would be an adjustment in the Local Government Aid, the zoning authority change legislation was going to come back next year, and she would be attending the Regional Council of Mayors meeting the following week. B. Councilmember Dougherty: He reported he attended the Parks and Trails Commission meeting at Brekke Park where there was a ribbon cutting for the rehabilitated ballfield as part of a grant received from the Minnesota Twins. C. Councilmember Johnson: No report. D. Councilmember Liljegren: He reported he attended the Planning Commission meeting, and there was an item on the City Council Agenda that came from that meeting. E. Councilmember Runk: He reported he attended the Convention and Visitor's Bureau meeting, and the Cable Commission was working on updating their bylaws. F. Staff: City Administrator Rife reported that Alison Egger would be starting as the City's Finance Director on June 24. Police Chief Hansen reported they were still working on backgrounding for the new officer candidates. He also reported that May 30 was the last day of school Assistant City Administrator/City Clerk Pinski reported that David and Wendy Flynn were chosen as the recycling award winners. She also Page 4 of 204 City Council Meeting Minutes May 28, 2024 Page 2 of 3 provided a clean-up report, and reminded residents of Party in the Park set for June 6. III. Visitors/Public Comment: A. Resolution Recognizing Tim Freeman for Service on the Planning Commission: Councilmember Liljegren, seconded by Councilmember Johnson, moved to approve the Resolution. Roll call vote taken. Carried 4- 0. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — May 14, 2024 C. Adopt Proclamation for Small Cities Month D. Approve Hire of Annie Berres as 2024 Summer Park Program Coordinator E. Approve Park Attendant Hires F. Appoint Brandon JB Nelson to the Planning Commission through May 2027 G. Appoint Tyler Husby to a Second Term on the Planning Commission through May 2027 H. Authorize Mayor McComber to Submit a Letter of Support as Part of the City Administrator's Application for the Chamber's Leadership in the Valley Program L Authorize Permit for the Stillwater Sunrise Rotary 2024 Bridge the Valley Bike Rally J. Authorize Permit for the 2024 Ragnar Relay Event K. Waive Statt tory Tete r imits fee C;4y Liability Insti -. nee for- 2024 2025 Councilmember Runk, seconded by Councilmember Dougherty, moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. V. Public Hearings: None VI. Old Business: VII. New Business: A. Conditional Use Permits for a New Garage at 6320 Lookout Trail: City Planner Richards reviewed his report. Councilmember Runk, seconded by Councilmember Dougherty, moved to approve the Resolution. Roll call vote taken. Carried 5-0. B. Approve Fiscal Year 2025 Budget Calendar: City Administrator Rife reviewed a proposed calendar. Councilmember Liljegren, seconded by Councilmember Johnson, moved to approve. Carried 5-0. Page 5 of 204 City Council Meeting Minutes May 28, 2024 Page 3 of 3 C. Set City Council Worksession for June 25: City Administrator Rife suggested a few items to discuss at a worksession, including the Oldfield Avenue property, miscellaneous budget items, the 58th Street extension project, pay for Commission members, and the embedded social worker program. Councilmember Johnson, seconded by Councilmember Doughtery, moved to set a Worksession for June 25 at 5:00 p.m. Carried 5-0. D. Waive Statutory Tort Limits for City Liability Insurance for 2024-2025: Assistant City Administrator Pinski reported that the City had waived the limits in the past. City Attorney Sandstrom said he recommended the City non waive the limits. Councilmember Johnson, seconded by Councilmember Liljegren, moved to not waive the statutory tort limits for the City's liability insurance. Carried 5-0. VIII. Other Council Items or Announcements: None IX. Adiourn Councilmember Runk, seconded by Councilmember Liljegren, moved to adjourn at 6:21 p.m. Respectfully submitted, Approved as to Content and Form, Jennifer Pinski Mary McComber Assistant City Administrator/City Clerk Mayor Page 6 of 204 RESOLUTION 24-06-19 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION AUTHORIZING RECEIPT OF DONATIONS TO THE CITY AND DIRECTING THE DONATIONS BE USED FOR PARTY IN THE PARK WHEREAS, the following donations were made to the City of Oak Park Heights for the Party in the Park: • Tire Pros & Wheel Experts/St. Croix Car Wash Gift Basket • Pizza Man $25 gift certificates (8) • The Car Doctors gift certificates (3) • Joseph's Restaurant gift certificates (4) and pies (3) • Taco John's $10 gift card • Ultimate Martial Arts "Ultimate" karate gift buckets (3) • Shopko Optical Gift Basket • Stillwater Modern Dentistry Gift Basket • Walleye Willy's fishing rod and reel • Kowalski's Market $25 gift card and bottled water • Kwik Trip bottled water and bagged ice • Liquor Time bagged ice • Andersen Corporation: $500 sponsorship donation • Xcel Energy: $500 sponsorship donation • Central Automotive: $500 sponsorship donation • Cover Park Manor: $200 sponsorship donation • Simonet Furniture Co: $100 sponsorship donation • Phil's Tara Hideaway: $100 sponsorship donation WHEREAS, the City of Oak Park Heights is grateful for the donations. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Oak Park Heights shall accept the donations and that the City is authorized to use the donations for the Party in the Park. Passed by the City Council of Oak Park Heights this 25th day of June, 2024. ATTEST: Jacob Rife City Administrator Mary McComber Mayor Page 7 of 204 RESOLUTION 24-06-20 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION AUTHORIZING RECEIPT OF A DONATION TO THE CITY AND DIRECTING THE DONATION BE USED FOR CITY PARKS WHEREAS, Jason and Kristina Yourczek, residents of the City of Oak Park Heights, recently reserved the Autumn Hills Park Shelter and paid the $100 deposit; WHEREAS, the deposit for the Autumn Hills Park Shelter is returned to park users upon return of the building keys; WHEREAS, Jason and Kristina Yourczek requested that the deposit be donated to the City for use in the parks rather than returned to them; WHEREAS, the City of Oak Park Heights is grateful for the donation. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Oak Park Heights shall accept the donation and that the City is authorized to use the donation for the parks. Passed by the City Council of Oak Park Heights this 25th day of June, 2024. ATTEST: Jacob Rife City Administrator Mary McComber Mayor Page 8 of 204 a� Oak Park,%._ G Date: June 25, 2024 Consent TO: Mayor and City Council FROM: Steve Hansen, Chief of Police AGENDA ITEM: Approve Purchase of 4 Zoll AED Units and 1 Zoll AED Trainer Unit BACKGROUND: The Police Department recommends replacing 3 more AED (automated external defibrillator) units, so each squad car is adequately supplied with an updated working unit. Additionally, we need to replace the AED located on the wall mounted box at the city hall rotunda lobby area too. These four AED units are more than 15 years old and are failing in the capacity of batteries. Some of our units can no longer get replacement batteries and have been taken out of service. Updating these AED units allow for uniformity with our equipment and cost savings as the AED chest pads can be used with the paramedic's equipment when they take over a medical scene/call. Thus, Lakeview is able to replace those pads back to law enforcement with no charge. Back in 2022 the police department was able to receive 5 Zoll AED units from community donations. We have also attempted other grants or funding sources with other foundations with no success. Thus, we recommend to still moving forward with replacing our older units to maintain operational effectiveness when responding to medicals in heart attacks. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? Yes • IF YES, TOTAL COST: $6,220 • BUDGET LINE ITEM: 101-41510-311 BUDGET AMOUNT: $12,000 • WITHIN BUDGET? No, but staff expects the total department budget expenditures to remain within budget ACTION REQUESTED: Approve the purchase of 4 Zoll AED units and 1 Zoll AED trainer unit. ATTACHMENTS: 1. Zoll AED quote Page 9 of 204 The AED Store PO. Box 145 Fate, TX 75132 800-975-5344 support@theaedstore.com www.theaedstore.com Quote ADDRESS Chief Steve Hansen Oak Park Heights Police Department 14168 Oak Park Blvd N Stillwater, MN 55082 SHIP TO Chief Steve Hansen Oak Park Heights Police Department 14168 Oak Park Blvd N Stillwater, MN 55082 4�) The AED Store DATE 06/05/2024 EXPIRATION 08/05/2024 DATE SKU ITEM QTY PRICE AMOUNT 8000-004000-01 ZO LL AED Plus, Fully Auto 4 1,450.00 5,800.00 Includes: 5 YrAED Warranty (7 Yr with Product Registration) Duracell@ Lithium Battery Set ZoIIAED Soft Carry Case Zoll Data Review Software ZoIIAED Plus Demonstration and Set- up CD PremiumAED/CPR Responder@ Pack Physician's Prescription ZOLL CPR-D-Padz One -Piece Electrode Pad w CPR 8008-000052-01 ZO LL AED Plus Trainer 2 - 1 395.00 395.00 Fully Automatic ------------------------ SUBTOTAL 6,195.00 TAX 0.00 SHIPPING 25.00 -------------- TOTAL $6,220.00 Accepted By Accepted Date The AED Store (800) 975-5344 support@theaedstore.com www.theaedstore.com Page 1 of 1 Page 10 of 204 a� Oak Park,%._ G Date: June 25, 2024 Consent TO: Mayor and City Council FROM: Steve Hansen, Chief of Police AGENDA ITEM: Approve Purchase of 2025 Chevrolet Silverado Police Vehicle and Upfitting Equipment BACKGROUND: I am requesting approval to purchase a new patrol vehicle/truck to replace a 2017 ford explorer squad car that has surpassed its life expectancy for service and appearance. This new patrol truck will allow for additional capabilities of police operations during inclement weather/snow or undesirable terrain, not to mention towing of our two trailers. Additionally, this truck will be accommodating to the taller officers on the department that work out of this vehicle for up to 11 hours per shift. We estimate the retired 2017 ford explorer will sell at auction for approximately $8-10,000. The cost for the new vehicle includes complete upfitting of new equipment and full graphics consistent with our other squads. The vehicle and equipment are all under state bid contract pricing too. Since the pandemic, sourcing materials or vehicles is competitive and has been sporadic for delivery time frames. We are hoping to move forward on this window of ordering to ensure delivery in 2025. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? Yes • IF YES, TOTAL COST: $95,000 • BUDGET LINE ITEM: 401 -Budgeted Project Fund BUDGET AMOUNT: $245,005 • WITHIN BUDGET? Yes ACTION REQUESTED: Approval to order and purchase 2025 Chevrolet Silverado Police Vehicle and upfitting equipment ATTACHMENTS: 1- Chevrolet Silverado 2025 PPV order spec 2- EATI upfitting quote 3- Stalker radar applied concepts, inc quote 4- Motorola squad cameras quote 5- Motorola squad radio quote 6- Grafix shoppe quote 7- Baycom squad laptop and mount cradle quote Page 11 of 204 NORTH COUNTRY GM 2024 CHEVROLET SIL VERA DO PURSUIT RATED CREW CAB PICKUP nnjotre; RAUSE S TAUR HNJG PRKEr MC'LUDErS PPVJ REQ OPTIONS $4�1v625 60 w�15°'J°OXO 5.3L V8 ECO TEC 10 SPEED AUTOMATIC STD 220 AMP ALTERNATOR 6 PISTON BREMBO BRAKES VINYL SPLIT REAR SEAT AVAILABLE HD VINYL FLOORING STD 1502 E HOWARD ST HIBBING, MN 55746 218-263-7578 Page 12 of 204 DEPARTMENT : Oak Park Heights Police Department ADDRESS: 8 Oak Park Blvd N CONTACT NUMBER: 651 -439 -4723 -Steve Hansen Chief of Police CITY,ZIP: Park Heights, MN EMAIL: shansen@cityofoakparkheights.com CELL # 651-485-2307 2025 CHEVROLET SIL VERADO PPV 5'8" BOX ORDER # ALL OPTIONS CNZXV5 Option VEHICLE Price SPEC UNIT1 Base Starting Price INCLUDES ALL OPTIONS REQUIRED FOR SSV CK10543 $47,625.60 CK10543 2025 Chevrolet Silverado 1500 4WD Crew Cab 147' Work Truck N/C X N/C MECHANICAL EQUIPMENT Police Pursuit Package (Deletes (KL9) automatic stop/start.) ) includes (K47) high-capacity air filter, (KW5) 220 -amp alternator, (J55) Heavy Duty Brakes, (PXT) 20" Black painted steel wheels, (RNQ) 20" Black painted steel spare wheel, (CAE) 27516OR20SL all -terrain, blackwall tires, (RMW) 275/60R20 all -terrain, blackwall spare tire, (VZ2) speedometer calibration, (JHD) Hill Descent Control, (5J1) Calibration, keyless remote panic button exterior lights/horn disable, (NZZ) skid 9C1 plates, (G80) auto -locking differential, (K34) cruise control, INCH) 2 -speed transfer case, (5J3) INCL X INCL calibration and surveillance mode interior & exterior lighting, (6J7) headlamp and taillamp flasher system, (5LO) red/red taillamp flasher calibration and (5J9) red/white taillamp flasher calibration(Requires (Z71) Z71 Off -Road Package or (Z7X) Suspension Package. Requires CK10543 4WD Crew Cab Short Bed, (L84) 5.31L EcoTec3 V8 engine and either (ZLQ) WT Fleet Convenience Package or (PCV) WT Convenience Package. Not available with (5W4) Special Service Package Z71 Trailering Package includes trailer hitch, 7 -pin and 4 -pin connectors and (CTT) Hitch Guidance(With INCL X INCL (L84) 5.31L EcoTec3 V8 engine requires (G80) locking differential. ZLQ WT Fleet Convenience Package includes (K34) cruise control and (DLF) power mirrors(Upgradeable INCL X INCL to (DPO) trailer mirrors and includes (DD8) auto dimming rearview mirror. Engine, 5.31L EcoTec3 V8 (355 hp [265 kW] @ 5600 rpm, 383 Ib -ft of torque [518 Nm] @ 4100 rpm); L84featuring available Dynamic Fuel Management that enables the engine to operate in 17 different INCL X INCL patterns between 2 and 8 cylinders, depending on demand, to optimize power delivery and efficiency(Requires (G80) auto -locking differential Transmission, 10 -speed automatic, electronically controlled with overdrive and tow/haul mode. M12 Includes Cruise Grade Braking and Powertrain Grade Braking(Included and only available with INCL X INCL 9C1 Police Pursuit Package, Z82 Trailering Package includes trailer hitch, 7 -pin and 4 -pin connectors and (CTT) Hitch Guidance(With INCL X INCL (L84) 5.31L EcoTec3 V8 engine requires (G80) locking differential. Page 12 of 204 Page 13 of 204 Battery. heavy-duty 720 cold -cranking amps/80 Amp -hr, maintenance -free with rundown INCL X INCL protection and retained accessory power (Included and only available with (L82) 5.3L Eco Tec3 V8 engine.) K47 Air cleaner, high-capacity (Included and only available with (BAC) Work Truck Package, (Z71) Off -Road Package, (VYU) Snow Plow Prep Package or (5W4) Special Service Package on INCL X INCL AMF Remote Keyless Entry Package Includes 4 additional transmitters, NOTE: programming of remotes is at customer's expense. 66.00 X $66.00 Alternator, 220 amps (Included with (5W4) Special Services Package INCL X INCL 511 Calibration, kevless remote panic button exterior lights/horn disable (Requires C*10*43 model and INCLUDED and only available with 5W4 S ecial Service Vehicle. INCL X 513 Calibration, Surveillance Mode Interior & Exterior Lighting Calibration to disable interior & exterior INCL X INCL automatic lighting. Feature is activated by adding wire connection to the BCM by customer/upfitter. (Requires C*10*43 model and included and only available with (SW4) Special INCL X INCL Service Vehicle.) AQQ Remote Keyless Entry, with 2 transmitters (Included and only available with (PCV) WT Convenience Package or (ZLQ) WT Fleet Convenience Package.) INCL X INCL K34 Cruise control, electronic with set and resume speed, steering wheel -mounted (Included with (PCV) WT Convenience Package or (ZLQ) WT Fleet Convenience Package.) INCL X INCL K14 Power outlet, bed mounted. 120 -volt (400 watts shared with (KI4) instrument panel mounted power outlet) (Included and only available with (KI4) Power outlet. Not available with (ZW9) pickup bed delete.) INC X INC Power outlet, instrument panel. 120 -volt (400 watts shared with (KC9) bed mounted power outlet) INCL X INCL (Requires (ZLQ) WT Fleet Convenience Package. (PCV) WT Convenience Package or (5W4) Special Service Package.) - ADDITIONAL EQUIPMENT- EXTERIOR DLF Mirrors, outside heated power -adjustable (Included and only available with (PCV) WT Convenience Packaae or (ZLQ) WT Fleet Convenience Packaae. When (PCA) WT Safety Package is ordered, includes (DP6) high gloss Black mirror caps.) INCL X INCL QT5 Tailgate, gate function manual with EZ Lift, includes power lock and release (Included and only available with (PCV) WT Convenience Package or (ZLQ) WT Fleet Convenience Package.) INCL X INCL QK2 Tailgate, Multi -Flex with six functional load/access features, NOTE: Auto release can be disabled if ball hitch is installed. See Owner's manual for details(Requires (QT5) EZ Lift power lock and release tail ate. 552.00 - PREFERRED EQUIPMENT GROUP - 1 WT Work Truck Preferred Equipment Grou includes standard equipment SEAT TYPE A52 A52 Seats, front 40/20/40 split -bench (STD) $0.00 INCL X INCL GVWR C5Y C 5 GVWR, 7100 lbs. (3221 kg) (Requires Crew Cab 4WD model with (1-82) 5.3L EcoTec3 V8 engine) STD X STD G7C Red Hot N/C - G6M Dark Ash Metallic N/C - GXD Sterling Gray Metallic N/C - GXP Lakeshore Blue Met N/C - GMO Slate Gray Metallic N/C - GAZ Summit White N/C x N/C GBA Black N/C AXLE GU5 3.23 Axle Ratio STD X STD SEAT TRIM H2G Jet Black, Vinyl seat trim N/C - HIT Jet Black, Cloth seat trim N/C - Page 13 of 204 HOU Jet Black Cloth seat with Power Drivers Seat (incl A2X) 255.20 x $255.20 5T5 Cloth Front seats and Vinyl Rear Seat Trim N/C x N/C RADIO IOR Audio system, Chevrolet Infotainment 3 system 7" diagonal color touchscreen, AM/FM stereo. Additional features for compatible phones include: Bluetooth audio streaming for 2 active devices, voice command pass-through to phone, Apple CarPlay and Android Auto capable. (STD) STD x STD TIRES PXT Tires, 275/60R20SL all -terrain, blackwall (Included and only available with (9C1) Police Pursuit Packa e. STD x STD WHEELS QAE Tires, 275/60R20SL all -terrain, blackwall (Included and only available with (9C1) Police Pursuit Pack STD x STD OTHER OPTIONS VPB Tonneau Cover Rollup soft cover 660.00 x $660.00 VXH Assist Steps Chromed 6" Rectangular 799.00 - RVQ Black tubular assist steps, 6" rectangular 699.00 x $699.00 CGN Spray bedliner 479.60 - 9L7 5 Upfitter Switches 132.00 - G80 Locking Rear Axle INCL x INCL 1L1 Brake Controller 242.00 - Z82 Trailering Pkg 349.60 X $349.60 NZZ Skid Plates INCL x INCL V46 Chrome Bumper Pkg 176.00 - AKO Deep Tinted Rear Glass 176.00 x $176.00 C49 Rear Window Defogger 206.80 x $206.80 K05 Block Heater 88.00 - 7X3 pot amps, Left-hand pillar mounted, ate availability. RequiresSpecial Services Package, Silao Production and (GEZ) Kerr Industries ship thru. 897.60 x $897.60 7X8 pot amps,Left-handpillar mounted,Halogen ate availability. Requires peaa ervices P ackage, 660.00 - 7X2 LED Spotlights LH and RH 1,638.00 - "6E2 Key, common. (Requires C*10*43 model, (5W4) Special Service Vehicle 44.00 - "6E8 Key, common. (Requires C*10*43 model, (5W4) Special Service Vehicle 9G8 Headlamps, daytime running lamps and automatic headlamp control delete 44.00 x $44.00 6N6 Door locks and handles. Inside rear doors inoperative (doors can only be opened from outside) 60.72 x $60.72 6N5 Inoperative rear windows (Requires C*10*43 model and (5W4) Special Service Vehicle.) 44.00 - ZX3 Off Road Suspensio w/2" Front lift 1,122.00 - 6J3 Wiring, Provisions for grille lamps and siren speakers (Requires (5W4) Special Services Package or (9C1) Police Pursuit Package, Silao Production and (GEZ) Kerr Industries ship thru.) 182.16 x $182.16 6J4 Wiring, Horn and siren circuit (Requires (5W4) Special Services Package or (9C1) Police Pursuit Packa a Silao Production and GEZ Kerr Industries ship thru. 92.40 x $92.40 5T5 Vinyl rear Seat N/C x N/C 830 lFloor Carpeting 88.00 - UTQ Content Alarm Disable 66.00 x $66.00 UF2 Cargo Box Lighting 110.00 - DLR1 GM REMOTE START 525.00 - TOTAL COST WITH OPTION51 I I$51,381.08 Page 14 of 204 EAT I EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC ME" SAFETY Name / Address OAK PARK HEIGHTS PD 14168 OAK PARK BLVD N OAK PARK HEIGHTS, MN 55082 2755 Geneva Avenue North Oakdale, MN 55128 651-765-2657 orders@eatimn.com Ship To Quote Date Quote # 6/10/2024 DL061024-13 OAK PARK HEIGHTS PD 14168 OAK PARK BLVD N OAK PARK HEIGHTS, MN 55082 P.O. No. Account # Terms Rep Quote Valid Until FOB Net 30 DLL 6/27/2024 ORIGIN Qty Item Description Price Total 1 POLICY PARTS AND LABOR WILL BE INVOICED SEPARATELY. 0.00 0.00 YOUR PARTS WILL BE INVOICED COMPLETE ONCE THEY ARE RECEIVED. YOUR PARTS WILL BE MARKED WITH YOUR NAME AND ORDER NUMBER, AND WILL BE HELD IN OUR WAREHOUSE. YOU MAY, AT YOUR DISCRETION, REQUEST THAT THE PARTS BE DELIVERED TO YOU OR YOU MAY PICK THEM UP. (DELIVERY CHARGES MAY APPLY). LABOR, STRIP, SHOP SUPPLIES, ETC., WILL BE INVOICED FOLLOWING THE COMPLETION OF THE VEHICLE. 1 EATI WARRANTY VEHICLE BUILD INCLUDES EATI LIFETIME WARRANTY 0.00 0.00 WHICH COVERS OUR INSTALLATION AND WORKSMANSHIP FOR THE LIFETIME OF THE VEHICLE UNDER NORMAL USE - ALL NEW PRODUCTS CARRY THEIR RESPECTIVE MANUFACTURERS' WARRANTIES 1 CONTACT CHIEF STEVE HANSEN 0.00 0.00 SHANSEN@CITYOFOAKPARKHEIGHTS.COM 651-439-4723 1 VEHICLE 2024 CHEV SILVERADO 0.00 0.00 CLASS A 1 CUSTOMER SUPPLIED PART **********CUSTOMER TO SUPPLY THE 0.00 0.00 FOLLOWING*********** 4RE CAMERA RADIO RADAR DOCKING STATION? All EATI production sales orders will have parts and labor invoiced seperately. You will receive an invoice for your parts once they are received and ready for the build. If you would like to turn this quote into an order, please notify your sales rep ASAP. Page 1 Page 15 of 204 EAT I EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC ME" SAFETY Name / Address OAK PARK HEIGHTS PD 14168 OAK PARK BLVD N OAK PARK HEIGHTS, MN 55082 2755 Geneva Avenue North Oakdale, MN 55128 651-765-2657 orders@eatimn.com Ship To Quote Date Quote # 6/10/2024 DL061024-13 OAK PARK HEIGHTS PD 14168 OAK PARK BLVD N OAK PARK HEIGHTS, MN 55082 P.O. No. Account # Terms Rep Quote Valid Until FOB Net 30 DLL 6/27/2024 ORIGIN Qty Item Description Price Total 1 5177T -F GO RHINO LIGHT READY PUSH BUMPER - STEEL 445.184 445.18 TEXTURED - FOR 2022+CHEVY SILVERADO 1500 PPV, SSV, CIVILIAN 1 4L61T-MIB GO RHINO LIGHT MASK PLATE FOR LIGHT -READY 59.84 59.84 PUSHBUMPERS - FITS 4 WHELEN ION LIGHTHEADS - TEXTURED STEEL - INCLUDES INTERSECTION BRACKETS 1 5177WHDT GO RHINO HEAVY DUTY WRAP AROUND BRUSH 442.664 442.66 GUARDS - STEEL TEXTURED - FOR 2022+ CHEVY SILVERADO 1500 PPV, SSV, CIVILIAN 1 7170-1063-01 GAMBER JOHNSON 2019+ CHEVROLET SILVERADO 876.68 876.68 WIDE BODY CONSOLE BOX WITH INTERNAL PRINTER MOUNT, CUP HOLDER AND TALL REAR ARM REST 1 7160-0339 GAMBER JOHNSON FULL SIZE FACEPLATE FOR MCS 0.00 0.00 CONSOLE FOR WHELEN CEN -COM GOLD CONTROL HEAD SOUND OFF SIGNAL 400 SERIES 1 7160-0321 GAMBER JOHNSON FULL SIZE FACEPLATE FOR MCS 0.00 0.00 CONSOLE FOR XTL-5000/2500 REMOTE HEAD RADIO 1 20549 GAMBER JOHNSON REMOTE HEAD FACEPLATE FOR 16.74 16.74 WATCHGUARD 4RE 1 19740 GAMBER JOHNSON 1.5" FILLER PANEL WITH (2) 12V AND 8.06 8.06 (2) ROCKER SWITCH KNOCKOUTS 1 11019 DUAL USB PANEL -MOUNT POWER/CHARGING JACK - 30.00 30.00 DOES NOT FEEDTHROUGH DATA - FOR CHARGING DEVICES ONLY - FITS CARLING CONTURA ROCKER SWITCH CUTOUT 2 14.0570 SHO -ME SINGLE ACCESSORY OUTLET 9.36 18.72 All EATI production sales orders will have parts and labor invoiced seperately. You will receive an invoice for your parts once they are received and ready for the build. If you would like to turn this quote into an order, please notify your sales rep ASAP. Page 2 Page 16 of 204 EAT I EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC ME" SAFETY Name / Address OAK PARK HEIGHTS PD 14168 OAK PARK BLVD N OAK PARK HEIGHTS, MN 55082 2755 Geneva Avenue North Oakdale, MN 55128 651-765-2657 orders@eatimn.com Ship To Quote Date Quote # 6/10/2024 DL061024-13 OAK PARK HEIGHTS PD 14168 OAK PARK BLVD N OAK PARK HEIGHTS, MN 55082 P.O. No. Account # Terms Rep Quote Valid Until FOB Net 30 DLL 6/27/2024 ORIGIN Qty Item Description Price Total 1 7160-1216-09 GAMBER JOHNSON 9' MONGOOSE XLE MOTION 365.80 365.80 ATTACHMENT 1 IK0574CHT191500 SETINA 6VS SPT, STATIONARY WINDOW, COATED POLY, 929.25 929.25 FOR USE W/ STOCK SEAT, INCLUDES LOWER EXT. PANELS. NEW BODY 2019 -2020 SILVERADO. 1 WK0595CHT191500 SETINA POLYCARBONATE WINDOW BARRIERS FOR 269.25 269.25 2019-2023 CHEVY SILVERADO 1500 1 GK10301S1UHK SETINA DUAL T -RAIL WEAPON MOUNT SYSTEM WITH 381.75 381.75 ONE SMALL LOCKHEAD AND ONE UNIVERSAL XL LOCKHEAD, HANDCUFF KEY OVERIDE 1 LEGACY DUO WCX 54 SMOKED WHELEN 54' LEGACY WECAN-X LIGHTBAR W/SCENE 2,295.00 2,295.00 AND SMOKED LENSES - R/W - B/W FRONT AND CORNERS, R/A - B/A REAR INBOARDS - DELWCCP - WITH ADJUSTABLE FEET - SPECIFY STRAP KIT SEPARATELY 1 STPKT101 WHELEN LIGHTBAR STRAP KIT FOR 2019+ CHEVY 0.00 0.00 SILVERADO AND GM (NEW BODY STYLE) AND 2021+ CHEVY TAHOE 1 C399 WHELEN CENCOM CORE AMPLIFIER CONTROL MODULE 802.14 802.14 - SPECIFY CONTROL HEAD AND CANPORT INSTALL KITS SEPARATELY 1 CCTL6 WHELEN CONTROL HEAD FOR CENCOM CORE WITH 268.54 268.54 ROTARY SIREN KNOB 1 C399SP WHELEN SCANPORT INSTALLATION KIT FOR C399, SEE 107.30 107.30 WHELEN'S VEHICLE OUTFITTER FOR AVAILABLE COMPATIBILITY All EATI production sales orders will have parts and labor invoiced seperately. You will receive an invoice for your parts once they are received and ready for the build. If you would like to turn this quote into an order, please notify your sales rep ASAP. Page 3 Page 17 of 204 EAT I EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC ME" SAFETY Name / Address OAK PARK HEIGHTS PD 14168 OAK PARK BLVD N OAK PARK HEIGHTS, MN 55082 2755 Geneva Avenue North Oakdale, MN 55128 651-765-2657 orders@eatimn.com Ship To Quote Date Quote # 6/10/2024 DL061024-13 OAK PARK HEIGHTS PD 14168 OAK PARK BLVD N OAK PARK HEIGHTS, MN 55082 P.O. No. Account # Terms Rep Quote Valid Until FOB Net 30 DLL 6/27/2024 ORIGIN Qty Item Description Price Total 1 CEM16 WIIELEN CENCOM CORE 16 OUT 4 IN WECAN-X 165.88 165.88 EXPANSION MODULE - ONLY FOR USE WITH CENCOM CORE SYSTEM 1 CV2V WIIELEN VEHICLE 2 VEHICLE SYNC MODULE 210.54 210.54 2 I2D WIIELEN ION DUO LINEAR SUPER LED LIGHTHEAD - 116.58 233.16 UNIVERSAL MOUNT - DUAL COLOR RED/WHITE - RED PRIMARY - WHITE OVERRIDE **PUSH BUMPER MASK PLATE** 2 12E WHELEN ION DUO LINEAR SUPER LED LIGHTHEAD - 116.58 233.16 UNIVERSAL MOUNT - DUAL COLOR BLUE/WHITE - BLUE PRIMARY - WHITE OVERRIDE **PUSH BUMPER MASK PLATE** 1 I2SMD WHELEN ION DUO LINEAR SUPER LED LIGHTHEAD - 116.58 116.58 SURFACE MOUNT - DUAL COLOR RED/WHITE - RED PRIMARY - WHITE OVERRIDE **DRIVER SIDE OF PUSH BUMPER, INTERSECTOR LIGHT** 1 I2SME WHELEN ION DUO LINEAR SUPER LED LIGHTHEAD - 116.58 116.58 SURFACE MOUNT - DUAL COLOR BLUE/WHITE - BLUE PRIMARY - WHITE OVERRIDE **PASSENGER SIDE OF PUSH BUMPER, INTERSECTOR LIGHT** 1 IONV313 WHELEN IONV3 LIGHTHEAD - V -SHAPED WARNING 193.14 193.14 LIGHT WITH 3 SUPER -LED ALLEY LIGHTS AND LED PUDDLE LIGHTING - INCLUDES BASIC PEDESTAL BRACKET - BLACK HOUSING - BLUE **UNDER PASSENGER MIRROR** All EATI production sales orders will have parts and labor invoiced seperately. You will receive an invoice for your parts once they are received and ready for the build. If you would like to turn this quote into an order, please notify your sales rep ASAP. Page 4 Page 18 of 204 EAT I EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC ME" SAFETY Name / Address OAK PARK HEIGHTS PD 14168 OAK PARK BLVD N OAK PARK HEIGHTS, MN 55082 2755 Geneva Avenue North Oakdale, MN 55128 651-765-2657 orders@eatimn.com Ship To Quote Date Quote # 6/10/2024 DL061024-13 OAK PARK HEIGHTS PD 14168 OAK PARK BLVD N OAK PARK HEIGHTS, MN 55082 P.O. No. Account # Terms Rep Quote Valid Until FOB Net 30 DLL 6/27/2024 ORIGIN Qty Item Description Price Total 1 IONV3R WHELEN IONV3 LIGHTHEAD - V -SHAPED WARNING 193.14 193.14 LIGHT WITH 3 SUPER -LED ALLEY LIGHTS AND LED PUDDLE LIGHTING - INCLUDES BASIC PEDESTAL BRACKET - BLACK HOUSING - RED "UNDER DRIVER MIRROR** 1 TLMI2D WHELEN MINI ION DUO T -SERIES - RED/WHITE 89.32 89.32 **DRIVER SIDE REAR BUMPER STEP** 1 TLMI2E WHELEN MINI ION DUO T -SERIES - BLUE/WHITE 89.32 89.32 **PASSENGER SIDE REAR BUMPER STEP** 1 PSD02FCR WHELEN STRIP LITE+ DUO FLASH - RED/WHITE 123.54 123.54 **DRIVER SIDE REAR WINDOW, MOUNT INSIDE ON SIDE PILLAR* 1 PSE02FCR WHELEN STRIP LITE+ DUO FLASH - BLUE/WHITE 123.54 123.54 **PASSENGER SIDE REAR WINDOW, MOUNT INSIDE ON SIDE PILLAR** 1 SA315 WHELEN 100 WATT COMPOSITE HOUSING SIREN 233.74 233.74 SPEAKER -BRACKETS SOLD SEPARATELY 1 SAK70 WHELEN SA315P MOUNTING BRACKET FOR 2021 CHEVY 29.58 29.58 TAHOE/SUBURBAN & 2019+ SILVERADO 1 20.1880 SHO -ME REPLACEMENT STROBE TUBE / REFLECTOR 88.036 88.04 ASSEMBLY 1 401-1228-PREHI TOMAR HIGH PRIORITY OPTICOM COMPATIBLE STROBE 351.00 351.00 EMITTER POWER SUPPLY WITH STD AMP CONNECTOR, EPDXY SEALED UNIT 401-1228-PREHI All EATI production sales orders will have parts and labor invoiced seperately. You will receive an invoice for your parts once they are received and ready for the build. If you would like to turn this quote into an order, please notify your sales rep ASAP. Page 5 Page 19 of 204 EAT I EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC ME" SAFETY Name / Address OAK PARK HEIGHTS PD 14168 OAK PARK BLVD N OAK PARK HEIGHTS, MN 55082 2755 Geneva Avenue North Oakdale, MN 55128 651-765-2657 orders@eatimn.com Ship To Quote Date Quote # 6/10/2024 DL061024-13 OAK PARK HEIGHTS PD 14168 OAK PARK BLVD N OAK PARK HEIGHTS, MN 55082 P.O. No. Account # Terms Rep Quote Valid Until FOB Net 30 DLL 6/27/2024 ORIGIN Qty Item Description Price Total 15 EX -STROBE CABLE STROBE CABLE 3 CONDUCTOR SHIELDED (.75 / PER 0.75 11.25 FOOT) 1 TCRWX6 WHELEN WECANX TRACER 6 -LAMP HOUSING. 775.46 775.46 1 TCRWXPD WHELEN WCX TRACER PRIMARY DUO LIGHTHEAD 33.06 33.06 RED/WHITE. 5 TCRWXSD WHELEN WCX TRACER SECONDARY DUO RED/WHITE 33.06 165.30 1 TCRB49 WHELEN TRACER MOUNT KIT FOR 2019-2020 CHEVY 35.38 35.38 SILVERADO 1500 CREW CAB RUNNING BOARD MOUNT KIT FOR 6 LAMP TRACER, EACH 1 TCRWX6 WHELEN WECANX TRACER 6 -LAMP HOUSING. 775.46 775.46 1 TCRWXPE WHELEN WCX TRACER PRIMARY DUO LIGHTHEAD 33.06 33.06 BLUE/WHITE. 5 TCRWXSE WHELEN WCX TRACER SECONDARY DUO BLUE/WHITE 33.06 165.30 1 TCRB49 WHELEN TRACER MOUNT KIT FOR 2019-2020 CHEVY 35.38 35.38 SILVERADO 1500 CREW CAB RUNNING BOARD MOUNT KIT FOR 6 LAMP TRACER, EACH 1 ETFBSSN-P SOUNDOFF SOLID STATE TAIL LIGHT FLASHER - 12 52.02 52.02 WIRE - ISOLATED POSITIVE OUTPUTS 1 XG6 NEW DECKED PULL OUT DRAWER SYSTEM FOR 2019+ 1,359.99 1,359.99 GMC SIERRA/CHEVY SILVERADO 1500 WITH 5'9" BED - INCLUDES 1 SIXER 16 D -CO CASE (TAN), 1 - HALFRACK 32 D -CO CASE (TAN), 1 - DRAWERGANIZER, 1 - SET OF TWO DRAWER DIVIDERS, 4 - DECKED DRINGS, 2 DEEP, & 2 SHALLOW STASH BINS 1 A0062 -LOCK DECKED LOCKSET 2 W/2 MATCHING KEYS 42.50 42.50 All EATI production sales orders will have parts and labor invoiced seperately. You will receive an invoice for your parts once they are received and ready for the build. If you would like to turn this quote into an order, please notify your sales rep ASAP. Page 6 Page 20 of 204 EAT I EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC ME" SAFETY Name / Address OAK PARK HEIGHTS PD 14168 OAK PARK BLVD N OAK PARK HEIGHTS, MN 55082 2755 Geneva Avenue North Oakdale, MN 55128 651-765-2657 orders@eatimn.com Ship To Quote Date Quote # 6/10/2024 DL061024-13 OAK PARK HEIGHTS PD 14168 OAK PARK BLVD N OAK PARK HEIGHTS, MN 55082 P.O. No. Account # Terms Rep Quote Valid Until FOB Net 30 DLL 6/27/2024 ORIGIN Qty Item Description Price Total 1 CG -X HAVIS CHARGEGUARD PROGRAMMABLE AUTO ON/OFF 77.575 77.58 TIMER 12V NEG GROUND. PROGRAMMABLE FROM 5 SECONDS TO 18 HOURS. 1 47769 AMBER LOW-COST LED PRISONER COMPARTMENT 10.27 10.27 LIGHT 1 BR-355-S4-5HZ SiRFIV GPS RECEIVER - 15' CABLE, 5 HERTZ. THE 149.00 149.00 BR -355-S4 REQUIRES EITHER THE USB, OR SERIAL RS232/PS2 CABLE SETS TO FUNCTION (SOLD SEPERATELY) VIA USB 1 BR -305 USB INTERFACE CABLE FOR BULKHEAD MOUNT GPS 30.00 30.00 RECEIVER 2 MAGNETIC MIC CLIP MAGNETIC MIC CLIP 39.95 79.90 1 CATS 25 FOOT GENERIC 25 FOOT CATS CONNECTION CABLE - 14.95 14.95 STRAIGHT THROUGH - JACKET COLOR MAY VARY 2 NMO58AU-NC NMO ANTENNA BASE WITH 17 FT CABLE WITHOUT 16.61 33.22 CONNECTOR (REPLACES BM -NC) NMO58AU-NC 1 TRAB8063 ANTENNEX PHANTOM ANTENNA 800-866 MHZ BLACK 38.488 38.49 (MDC) 1 BMUF-8000 MAXRAD ODB 800/CELL ANTENNA #BMUF-8000 7.92 7.92 1 T62128BLK TIGER TOUGH TACTICAL BUCKET SEAT COVER SET - 314.10 314.10 FRONT SEATS - FOR 2019+ CHEVY AND GMC TRUCKS - SET INCLUDES COVERS FOR DRIVER AND PASSENGER SEAT BACKS, SEAT BOTTOMS, AND HEADRESTS - BLACK 1 EX-MISC SUPPLY STANDARD SHOP SUPPLIES FEE FOR GENERAL 350.00 350.00 INSTALLATION AND WIRING MATERIALS All EATI production sales orders will have parts and labor invoiced seperately. You will receive an invoice for your parts once they are received and ready for the build. If you would like to turn this quote into an order, please notify your sales rep ASAP. Page 7 Page 21 of 204 EAT I EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC ME" SAFETY Name / Address OAK PARK HEIGHTS PD 14168 OAK PARK BLVD N OAK PARK HEIGHTS, MN 55082 2755 Geneva Avenue North Oakdale, MN 55128 651-765-2657 orders@eatimn.com Ship To Quote Date Quote # 6/10/2024 DL061024-13 OAK PARK HEIGHTS PD 14168 OAK PARK BLVD N OAK PARK HEIGHTS, MN 55082 P.O. No. Account # Terms Rep Quote Valid Until FOB Net 30 DLL 6/27/2024 ORIGIN Qty Item Description Price Total POWER DISTRIBUTION 1 2307B BLUE SEA 150A BUSBAR - FOUR 1/T STUDS WITH 17.51 17.51 COVER. 1 5032 BLUE SEA 12 CIRCUIT SPLIT BUS FUSE BLOCK WITH 50.99 50.99 NEGATIVE BUS AND COVER 1 5046 BLUE SEA ST BLADE COMPACT FUSE BLOCK - NO 32.07 32.07 GROUND DIS TRO - 8 CIRCUTS - 100A MAX PER BLOCK, 30A MAX PER CIRCUIT - WITH COVER POWER DISTRIBUTION - WIRE HARNESS, BREAKER, 100.57 FUSE BLOCKS, BUSBAR.. 1 LABOR GOVMNT FLEET GOVERNMENT FLEET LABOR RATE FOR SERVICES 4,350.00 4,350.00 1 SHIPPING AND HANDLING SHIPPING AND HANDLING CHARGES FOR ABOVE TO BE 0.00 0.00 ADDED AT TIME OF SHIPPING, FOB ORIGIN All EATI production sales orders will have parts and labor invoiced seperately. You Total $18,947.33 will receive an invoice for your parts once they are received and ready for the build. If you would like to turn this quote into an order, please notify your sales rep ASAP. Page 8 Page 22 of 204 GRArl,V" SHOPPE Estimate ADDRESS SHIP TO SHIP VIA Oak Park Heights Police Depart Oak Park Heights Police Depart Police Dept. Oak Park Heights Police Dept. Accounts Payable Chief Steve Hansen 14168 Oak Park Blvd N. 14168 Oak Park Blvd N. Oak Park Heights, Oak Park Heights, MN 55082 Oak Park Heights, MN 55082 P� iii InImr_r..a PROJECT NUMBER 2024 Chevy Silverado Crew Cab 20160920SRD001 DESCRIPTION ULT -2149 Non -Reflective Kit for a 2024 White Chevy Silverado Crew Cab 5 1/2' Box Pickup Truck Unit Number 4702 Stripe & OAK PARK HEIGHTS for Sides Black POLICE & Unit Number on Tailgate Oak Park Heights Bridge Inside Stripe on QTP Large Format Print All onto 3M 180 Non -White Reflective with 8548 Gloss Clear Ovedam Complete Removal of Existing Graphics for a 2017 White Ford Explorer for Old Unit 4701 Install at Oak Park Height PD Date TBD Accepted By Accepted Date ----------------------- SUBTOTAL TAX (7.875%) -------------- TOTAL Page 1 of 1 Grafix Shoppe 3225 Neil Armstrong Blvd Ste 600 Eagan, MN 55121 (651) 683-9665 grafixshoppe.com INSTALL ESTIMATE 142447 DATE 06/17/2024 Shawn Donovan shawn@grafixshoppe.com QTY PRICE EACH 1 750.00 TOTAL 750.00 1 380.00 380.00 1 450.00 450.00 1,580.00 0.00 $1,580.00 Page 23 of 204 MOrOROLA SOLUTIONS Billing Address: OAK PARK HEIGHTS POLICE DEPT 14168 OAK PARK BLVD N OAK PARK HEIGHTS, MN 55082 US QUOTE -2657628 OPH PD (1) 4RE Elite EL5 Quote Date:05/29/2024 Expiration Date:08/27/2024 Quote Created By: Nathan Kinsey Nate.Kinsey@ motorolasolutions.com End Customer: OAK PARK HEIGHTS POLICE DEPT Steve Hansen shansen@cityofoakparkheights.com Payment Terms:30 NET Summary: Any sales transaction resulting from Motorola's quote is based on and subject to the applicable Motorola Standard Terms and Conditions, notwithstanding terms and conditions on purchase orders or other Customer ordering documents. Motorola Standard Terms and Conditions are found at www.motorolasolutions.com/product-terms. # NumberLine Item D- . . • °Sale Price Ext. Sale Price 4RE In car Video System ---------------------------------------------------------------------------------------------- 1 WGB-0124A 4RE ELITE PANORAMIC, 1 $6,340.00 $6,340.00 CABIN, 2 AUX* 2 LSV01SO3365A 4RE EXTENDED WARRANTY 1 3 YEAR $625.00 $625.00 AND REPAIR 3 WGA00574 4RE, VISTA HD, WIFI, SMART 1 $250.00 $250.00 POE SWITCH 4 WGB-0146A MIKROTIK CONF WIFI KIT, 1 $200.00 $200.00 DRILL MNT 5 WGA00574-KIT VISTA HD, SPS KIT, INC PWR & 1 $60.00 $60.00 ANT CBL VideoManager EL and EX: Video Evidence Management 6 WGP02400-510 VIDEOMANAGER EL, IN -CAR 1 1 YEAR $195.00 $195.00 VIDEO SYSTEM ANNUAL LICENSE & SUPPORT FEE Grand Total $7,670.00(USD) Any sales transaction following Motorola's quote is based on and subject tothe terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between 10 Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 24 of 204 ala 0 MOTOROLA SOLUTION QUOTE -2657628 OPH PD (1) 4RE Elite EL5 Pricing Summary Upfront Costs* $6,850.00 Upfront Subscription Fee 4RE In car Video Annually $208.33 System VideoManager EL and EX: Video Annually $195.00 Evidence Management Sub Total: $7,253.33 Year 2 Subscription Fee 4RE In car Video Annually $208.33 $208.33 System Year 3 Subscription Fee 4RE In car Video Annually $208.33 $208.33 System Sub Total: $416.67 Grand Total System Price (Inclusive of Upfront and Annual Costs) $7,670.00 "Upfront costs include the cost of Hardware, Accessories and Implementation, where applicable. Notes: • The Pricing Summary is a breakdown of costs and does not reflect the frequency at which you will be invoiced. Additional information is required for one or more items on the quote for an order Unless otherwise noted, this quote excludes sales tax or other applicable taxes (such as Goods and Services Tax, sales tax, Value Added Tax and other taxes of a similar nature). Any tax the customer is subject to will be added to invoices. Unless otherwise noted in this quote / order, installation of equipment is not included. Any sales transaction following Motorola's quote is based on and subject tothe terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the .."Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products"" ). If no Underlying Agreement exists between 10 Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 -#,36-1115800 Page 25 of 204 Page 2 MOrOROLA SOLUTIONS VideoManager EL simplifies evidence management, automates data maintenance and facilitates management of your department's devices. It is compatible with V300 and VISTA body -worn cameras, as well as M500 and 4RE in -car video systems, enabling you to upload video evidence quickly and securely. The optional SmartControl and SmartConnect smart device applications support live video streaming from body -worn cameras, allowing personnel to view footage captured by the cameras in the app. QUOTE -2657628 OPH PD (1) 4RE Elite EL5 VideoManager EL delivers benefits to all aspects of video evidence management. From streamlining the evidence review process to automatically maintaining your stored data, VideoManager EL makes evidence management as efficient as possible. With VideoManager EL, you minimize the amount of time spent manually managing evidence, allowing your team to spend more time in the field. Simplified Evidence Review VideoManager EL makes evidence review easier by allowing you to upload captured video and audio from your in -field devices, sharing important information that groups relevant evidence together. This information includes a recording's date and time, device used to capture, event ID, officer name and event type. Incidents recorded from several devices can be found easily and viewed at the same time, eliminating the task of reviewing irrelevant footage. Its built-in media player includes a visual display of incident data, allowing you to view moments of interest, such as when lights, sirens or brakes were activated during the event timeline, status of cameras and microphones and patrol speed graph. Other relevant files, such as PDFs, spreadsheets, reports, third -party videos, audio recordings, pictures, drawings and applicable external files can also be grouped together and stored under a specific case entry, allowing all pertinent information to be stored together in Evidence Library. Easy Evidence Sharing VideoManager EL empowers you to easily share information in the evidence review or judiciary sharing process by exporting evidence data. It is capable of searching for data using various criteria, including import, export, playback, download, share and modification dates, allowing users to quickly find relevant evidence. (D Any sales transaction following Motorola's quote is based on and subject to the terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 26 of 204 A4OrOROLA SOLUTIONS Automatic Data Maintenance QUOTE -2657628 OPH PD (1) 4RE Elite EL5 VideoManager EL lets you automatically organize the evidence data you store, allowing you to save time that would be spent manually managing it. It can schedule the automatic movement or purging of events on any basis, based on how you want to configure the system. Security groups and permissions are easily set up in VideoManager EL, allowing you to grant individuals access to evidence on an as -needed basis. Integration with In -Car and Body -Worn Cameras Officers on the road are able to automatically upload encrypted video from in -car systems and body cameras. This eliminates the need for trips to and from the station solely for uploading data into the system. Video and audio captured by M500, V300, 4RE and VISTA camera systems are automatically linked in VideoManager EL based on time and location. You can then utilize synchronized playback and export of video and audio from multiple devices in the same recording group, where video and audio streams can be matched together. Optional Live Video Streaming VideoManager EL integrates with SmartControl, an optional mobile application for Android and iOS that allows officers to review video evidence from their smartphone or tablet while they're still in the field. SmartControl also allows officers to categorize recordings using event tags, stream live video from and change camera settings, such as adjusting field of view, brightness, and audio levels. SmartConnect, an optional smartphone application, provides VISTA body -worn camera users with immediate in -field access to their body cameras. SmartConnect includes the ability to pair with VISTA cameras, adjust officer preferences, categorize recordings with incident IDs and case numbers, and play back recordings. DEVICE MANAGEMENT Agencies using VideoManager EL can assign users to devices, track them and streamline shift changes. You can easily manage, configure, update firmware and deploy in -car and body -worn cameras. Individual preference settings can be configured based on user profiles, allowing quick device transactions within a pooled or assigned device system. VideoManager EL also enables devices to be quickly exchanged between officers during shift changes. This minimizes the number of devices needed for your fleet. Device Tracking You can easily manage, configure and deploy your in -car and body -worn cameras in VideoManager EL. Devices can be assigned to personnel within VideoManager EL and tracked, helping agencies keep track of which users have specific devices. Faster Shift Changes VideoManager EL's Rapid Checkout Kiosk feature allows agencies using a pooled camera system to use fewer cameras. Cameras can be checked out at the start of a shift using an easy-to-use interface. (D Any sales transaction following Motorola's quote is based on and subject to the terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 27 of 204 MOrOROLA SOLUTIONS QUOTE -2657628 OPH PD (1) 4RE Elite EL5 At the end of the shift, the camera can be returned to its dock, where the video is automatically uploaded and the camera is made ready to be checked out and used for the next shift. Devices can also be configured to remember individual preference settings for each user, including haptic and audible alert volume level, screen brightness and camera aim. These settings are applied whenever a device is assigned to a specific officer. A variety of settings within VideoManager EL also enable you to configure devices to operate in alignment with your agency's policies and procedures. (D Any sales transaction following Motorola's quote is based on and subject to the terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 28 of 204 0 A40'rOROLA SOLUTION QUOTE -2657628 OPH PD (1) 4RE Elite EL5 MOBILE VIDEO PRODUCTS NEW SYSTEM STATEMENT OF WORK OVERVIEW This Statement of Work (SOW) outlines the responsibilities of Motorola Solutions, Inc. (Motorola) and the Customer for the implementation of body -worn camera(s) and/or in -car video system(s) and your digital evidence management solution. For the purpose of this SOW, the term "Motorola" may refer to our affiliates, subcontractors, or certified third -party partners. A third -party partner(s) (Motorola -certified installer) will work on Motorola's behalf to install your in -car video system(s) (if applicable). This SOW addresses the responsibilities of Motorola and the Customer that are relevant to the implementation of the hardware and software components listed in the Solutions Description. Any changes or deviations from this SOW must be mutually agreed upon by Motorola and the Customer and will be addressed in accordance with the change provisions of the Contract. The Customer acknowledges any changes or deviations from this SOW may incur additional cost. Motorola and the Customer will work to complete their respective responsibilities in accordance with the Project Schedule. Any changes to the Project Schedule must be mutually agreed upon by both parties in accordance with the change provisions of the Contract. Unless specifically stated, Motorola will perform the work remotely. The Customer will provide Motorola personnel with access to their network and facilities so Motorola is able to fulfill its obligations. All work will be performed during normal business hours based on the Customer's time zone (Monday through Friday from 8:00 a.m. to 5:00 P.M.). The number and type of software subscription licenses, products, or services provided by Motorola are specifically listed in the Contract and referenced in the SOW. Services provided under this SOW are governed by the mutually executed Contract between the parties, or Motorola's Master Customer Agreement and applicable addenda ("Contract"). AWARD, ADMINISTRATION, AND PROJECT INITIATION Project Initiation and Planning will begin following the execution of the Contract between Motorola and the Customer. At the conclusion of Project Planning, Motorola's Project Manager (PM) will begin status meetings and provide status reports on a regular cadence with the Customer's PM. The status report will provide a summary of activities completed, activities planned, progress against the project schedule, items of concern requiring attention, as well as, potential project risks and agreed upon mitigation actions. Motorola utilizes Google Meet as its teleconference tool. If the Customer desires to use an alternative teleconferencing tool, any costs incurred from the use of this alternate teleconferencing tool will be the responsibility of the Customer. FBI-CJIS SECURITY POLICY — CRIMINAL JUSTICE INFORMATION CJIS Security Policy Compliance Motorola does not believe our Mobile Video offerings (i.e. in-car/body-worn cameras) require compliance with the FBI-CJIS Security Policy (CJISSECPOL) based on the definition in Section 4 of CJISSECPOL and how the FBI- CJIS defines Criminal Justice Information. However, Motorola does design its products with the CJISSECPOL Any sales transaction following Motorola's quote is based on and subject to the terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the .."Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 29 of 204 Page 6 aAOFOYOROLA SOLUTIONS QUOTE -2657628 OPH PD (1) 4RE Elite EL5 security controls as a guide. Motorola's Mobile Video system design and features support best practice security controls and policy compliance. In the event of a CJIS technical audit request, Motorola will support the Customer throughout this process. Personnel Security — Background Screening Motorola will assist the Customer with completing the CJIS Security Policy Section 5.12 Personnel Security related to authorized personnel background screening when requested to do so by the Customer. Based on Section 5.12, a Motorola employee is defined as someone who is required to be on the Customer's property with unescorted access. Motorola employees will also have access to the Customer's network(s) and stored information. Motorola has remote access tools to support virtual escorted access to on -premises customer assets. Additionally, Motorola performs independent criminal background investigations including name based background checks, credential and educational vetting, credit checks, U.S. citizen and authorized worker identity verification on its employees. Motorola will support the Customer in the event of a CJIS audit request to validate employees assigned to the project requiring CJIS Section 5.12 Personnel Security screening and determine whether this list is up to date and accurate. Motorola will notify the Customer within 24 hours or next business day of a personnel status change. Security Awareness Training Motorola requires all employees who will support the Customer to undergo Level 3 Security Awareness Training provided by Peak Performance and their CJIS online training platform. If the Customer does not have access to these records, Motorola can facilitate proof of completion. If the Customer requires additional and/or separate training, Motorola will work with the Customer to accommodate this request at an additional cost. CJIS Security Addendum Motorola requires all employees directly supporting the Customer to sign the CJIS Security Addendum if required to do so by the Customer. Third Party Installer The Motorola -certified third party installer will work independently with the Customer to complete the Section 5.12 Personnel Security checks, complete Security Awareness Training and execute the CJIS Security Addendum. COMPLETION CRITERIA The project is considered complete once Motorola has completed all responsibilities listed in this SOW. The Customer's task completion will occur based on the Project Schedule to ensure Motorola is able to complete all tasks without delays. Motorola will not be held liable for project delays due to incomplete Customer tasks. The Customer must provide Motorola with written notification if they do not accept the completion of Motorola responsibilities. Written notification must be provided to Motorola within ten (10) business days of task completion. The project will be deemed accepted if no written notification is received within ten (10) business days. In the absence of written notification for non-acceptance, beneficial use will occur thirty (30) days after functional demonstration of the system. (D Any sales transaction following Motorola's quote is based on and subject to the terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the .."Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 30 of 204 0 A40YOROLA SOLUTION SUBSCRIPTION SERVICE PERIOD QUOTE -2657628 OPH PD (1) 4RE Elite EL5 If the contracted system includes a subscription, the subscription service period will begin upon the Customer's receipt of credentials for access. The provision and use of the subscription service is governed by the Contract. PROJECT ROLES AND RESPONSIBILITIES OVERVIEW Motorola Project Roles and Responsibilities The Motorola Project Team will be assigned to the project under the direction of the Motorola PM. Each team member will be engaged in different phases of the project as necessary. Some team members will be multi- disciplinary and may fulfill more than one role. In order to maximize effectiveness, the Motorola Project Team will provide various services remotely by teleconference, web -conference, or other remote method in order to fulfill our commitments as outlined in this SOW. Our experience has shown customers who take an active role in the operational and educational process of their system realize user adoption sooner and achieve higher levels of success with system operation. The subsections below provide an overview of each Motorola Project Team Member. Project Manager (PM) The PM will be the principal business representative and point of contact for Motorola. The PM's responsibilities may include but are not limited to: • Manage Motorola responsibilities related to the delivery of the project. • Maintain the Project Schedule, and manage assigned Motorola personnel, subcontractors, and suppliers as applicable. • Coordinate schedules of assigned Motorola personnel, subcontractors, and suppliers as applicable. • Conduct equipment inventory if applicable. • Maintain project communications with the Customer. • Identify and manage project risks. • Coordinate collaboration of Customer resources to minimize project delays. • Evaluate project status against Project Schedule. • Conduct status meetings on mutually agreed upon dates to discuss project status. • Provide timely responses to Customer inquiries and issues related to project progress. • Conduct daily status calls with the Customer during Go -Live. Post Sales Engineer The Post Sales Engineer will work with the Customer's Project Team on: • Discovery validation. • System provisioning. • Covers the IT portion of the Project Kickoff Call with the Customer. • Contracted data migration between two disparate digital evidence management systems (if applicable). (D Any sales transaction following Motorola's quote is based on and subject to the terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the .."Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 31 of 204 aAOFOYOROLA SOLUTIONS System Technologist (ST) The ST will work with the Customer's Project Team on: • Configure Customer's digital evidence management system. • Inspect installation and configure hardware devices. • Provide instructions to the Customer on how to configure the hardware. • Review Deployment Checklist with the Customer. • Develop and submit a Trip Report. • Update Customer IP Map. Professional Services Engineer (if applicable) QUOTE -2657628 OPH PD (1) 4RE Elite EL5 The Professional Services Engineer is engaged on projects that include integration between Motorola's digital evidence management system and the Customer's third -party software application. Their responsibilities include: • Delivery of the interface between Motorola's digital evidence management system and the Customer's third - party software (e.g. CAD). • Work with the Customer to access required systems/data. Application Specialist (if applicable) The Application Specialist will work with the Customer Project Team on system provisioning and education. The Application Specialist's responsibilities include but are not limited to: • Deliver provisioning education and guidance to the Customer for operating and maintaining their system. • Provide product education as defined by this SOW and described in the Education Plan. • Provide on-site training based on the products the Customer purchased. Technical Trainer/ Instructor The Technical Trainer / Instructor provides training on-site or remote depending on the training topic and deployment services purchased. Motorola -Certified Installer The Motorola -certified installer is primarily responsible for installing in -car video systems (ICVs) into Customer vehicles. There are specific requirements the 3rd party partner must meet in order to be considered a Motorola - certified installer, and they include the following: Required Training - WTGO501 - M500 Vehicle Installation Certification (Remote) or WTGO503 - M500 Vehicle Installation Certification (Live) ■ Needs to be renewed yearly. ■ Needs to be submitted to the PM by the technician completing the installation no less than thirty (30) days prior to the installation. - Review of any previous Motorola Solutions Technical Notifications (MTNs). Optional Training - WGDO0186 - M500 Installation Overview and Quick Start (NA) ■ Not required for installation. Available for the installing technician. - WGDO0177 - M500 In -Car Video System Installation Guide ■ Not required for installation. Available for the installing technician. - MN010272A01 - M500 In -Car Video System Basic Service Manual (D Any sales transaction following Motorola's quote is based on and subject to the terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the .."Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 32 of 204 OYOROLA SOLUTIONS QUOTE-2657628 OPH PD (1) 4RE Elite EL5 Not required for installation. Available for the installing technician. Other responsibilities the Motorola -certified installer may be involved in include the installation of cellular routers or Access Points. These activities will only be completed by Motorola if Motorola quotes these services; otherwise, the completion of these services are solely the responsibility of the Customer. Customer Support Services Team The Customer Support Services Team will provide on-going support to the Customer following Go -Live and final acceptance of the project. Customer Project Roles and Responsibilities Motorola has defined key resources that are critical to this project and must participate in all the activities defined in this SOW. During the Project Planning phase, the Customer will be required to provide names and contact information for the roles listed below. It is critical that these resources are empowered to make decisions based on the Customer's operational and administration needs. The Customer Project Team will be engaged from Project Initiation through Beneficial Use of the system. In the event the Customer is unable to provide the resources identified in this section, Motorola may be able to supplement these resources at an additional cost. Project Manager The PM will act as the primary point of contact for the duration of the project. In the event the project involves multiple locations, Motorola will work exclusively with the Customer's primary PM. The PM's responsibilities will include, but are not limited to: • Communicate and coordinate with other project participants. • Manage the Customer Project Team including subcontractors and third -party vendors. This includes timely facilitation of tasks and activities. • Maintain project communications with the Motorola PM. • Identify tasks required of Customer staff that are outlined in this SOW and the Project Schedule. • Consolidate all project inquiries from Customer staff to present to Motorola PM. • Approve a deployment date offered by Motorola. • Review Project Schedule with the Motorola PM and finalize tasks, dates, and responsibilities. • Measure and evaluate progress against the Project Schedule. • Monitor project to ensure resources are available as required. • Attend status meetings. • Provide timely responses to issues related to project progress. • Liaise and coordinate with other agencies, Customer vendors, contractors, and common carriers. • Review and administer change control procedures, hardware and software certification, and all related project tasks required to meet the deployment date. • Ensure Customer vendors' readiness ahead of the deployment date. • Assign one or more personnel to work with Motorola staff as needed for the duration of the project, including one or more representatives from the IT department. • Identify a resource with authority to formally acknowledge and approve milestone recognition certificates, as well as, approve and release payments in a timely manner. • Provide Motorola personnel with access to all Customer facilities where system equipment is to be installed. Temporary identification cards are to be issued to Motorola personnel, if required for access. • Ensure remote network connectivity and access for Motorola resources. Any sales transaction following Motorola's quote is based on and subject to the terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the .."Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 33 of 204 Page 10 aAOFOYOROLA SOLUTIONS QUOTE -2657628 OPH PD (1) 4RE Elite EL5 • Assume responsibility for all fees pertaining to licenses, inspections and any delays associated with inspections due to required permits as applicable to this project. • Provide reasonable care to prevent equipment exposure from contaminants that may cause damage to the equipment or interruption of service. • Ensure a safe working environment for Motorola personnel. • Identify and manage project risks. • Provide signature(s) of Motorola -provided milestone recognition certificate(s) within ten (10) business days of receipt. IT Support IT Support manages the technical efforts and ongoing activities of the Customer's system. IT Support will be responsible for managing Customer provisioning and providing Motorola with the required information for LAN, WAN, server and client infrastructure. The IT Support Team responsibilities include but are not limited to: • Participate in delivery and training activities to understand the software and functionality of the system. • Participate with Customer Subject Matter Experts (SMEs) during the provisioning process and associated training. • Authorize global provisioning decisions and be the Point of Contact (POC) for reporting and verifying problems. • Maintain provisioning. • Implement changes to Customer infrastructure in support of the proposed system. Video Management Point of Contact (POC) The Video Manager POC will educate users on digital media policy, participate in Discovery tasks, and complete the Video Management Administration training. The Customer is responsible for its own creation and enforcement of media protection policies and procedures for any digital media created, extracted, or downloaded from the digital evidence management system. Subject Matter Experts (SMEs) SMEs are a core group of users involved with the analysis, training and provisioning process, including making decisions on global provisioning. The SMEs should be experienced users in their own respective field (evidence, dispatch, patrol, etc.) and should be empowered by the Customer to make decisions based on provisioning, workflows, and department policies related to the proposed system. Training POC The Training POC will act as the course facilitator and is considered the Customer's educational monitor. The Training POC will work with Motorola when policy and procedural questions arise. They will be responsible for developing any agency specific training material(s) and configuring new users on the Motorola Learning eXperience Portal (LXP) system. This role will serve as the first line of support during Go -Live for the Customer's end users. Any sales transaction following Motorola's quote is based on and subject to the terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the .."Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 34 of 204 Page 11 0 A40YOROLA SOLUTION General Customer Responsibilities (if applicable) QUOTE -2657628 OPH PD (1) 4RE Elite EL5 In addition to the Customer responsibilities listed above, the Customer is responsible for the following: • All Customer -provided equipment, including third -party hardware and software needed for the proposed system but not listed as a Motorola deliverable. Examples include end user workstations, network equipment, etc. • Configure, test, and maintain third -party system(s) that will interface with the proposed system. • Establish an Application Programming Interface (API) for applicable third -party system(s) and provide documentation that describes the integration to the Motorola system. • Coordinate and facilitate communication between Motorola and Customer third -party vendor(s) as required. • Motorola -certified installers must be certified through LXP for remote or in person installation training. The Customer is responsible for work performed by non -certified installers. • Upgrades to Customer's existing system(s) in order to support the proposed system. • Mitigate the impact of upgrading Customer third -party system(s) that will integrate with the proposed system. Motorola strongly recommends working with the Motorola Project Team to understand the impact of such upgrades prior to taking action. • Active participation of Customer SMEs during the course of the project. • Electronic versions of any documentation associated with business processes identified. • Providing a facility with the required computer and audio-visual equipment for training and work sessions. • Ability to participate in remote project meetings using Google Meet or a mutually agreed upon Customer - provided remote conferencing tool. Motorola is not responsible for any delays that arise from Customer's failure to perform the responsibilities outlined in this SOW or delays caused by Customer's third -party vendor(s) or subcontractor(s). NETWORK AND HARDWARE REQUIREMENTS The following requirements must be met by the Customer prior to Motorola installing the proposed system: • Provide network connectivity for the transfer and exchange of data for the proposed system. • Provide Virtual Private Network (VPN) remote access for Motorola personnel to configure the system and conduct diagnostics. • Provide Internet access to server(s). • Provide devices such as workstations, tablets, and smartphones with Internet access for system usage. Chrome is the recommended browser for optimal performance. The workstations must support MS Windows 11 Enterprise. • Provide and install antivirus software for workstation(s). • Provide Motorola with administrative rights to Active Directory for the purpose of installation, configuration, and support. • Provide all environmental conditions such as power, uninterruptible power sources (UPS), HVAC, firewall and network requirements. • Ensure required traffic is routed through Customer's firewall. Motorola is not responsible for any costs or delays that arise from Customer's failure to meet network and hardware requirements. (D Any sales transaction following Motorola's quote is based on and subject to the terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the .."Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 35 of 204 Page 12 0 A40YOROLA SOLUTIONS PROJECT PLANNING QUOTE -2657628 OPH PD (1) 4RE Elite EL5 A clear understanding of the needs and expectations of Motorola and the Customer is critical to fostering a collaborative environment of trust and mutual respect. Project Planning requires the gathering of specific information to set clear project expectations and guidelines, as well as lay the foundation for a successful implementation. PROJECT PLANNING SESSION A Project Planning Session will be scheduled after the Contract has been executed. The Project Planning Session is an opportunity for the Motorola and Customer PM to meet prior to the Project Kickoff Meeting and review key elements of the project and expectations. Depending on the items purchased, the agenda will typically include: • A high level review of the following project elements: - Contract documents. - A summary of contracted applications and hardware as purchased. - Customer's involvement in project activities to confirm understanding of scope and required time commitments. - A high level Project Schedule with milestones and dates. • Confirm CJIS background investigations and fingerprint requirements for Motorola employees and/or subcontractors. • Determine Customer location for Motorola to ship their equipment for installation. Motorola Responsibilities • Schedule the remote Project Planning Session. • Request the assignment of Customer Project Team and any additional Customer resources that are instrumental to the project's success. • Provide the initial Project Schedule. • Baseline the Project Schedule. • Review Motorola's delivery approach and its reliance on Customer -provided remote access. • Document mutually agreed upon Project Kickoff Meeting Agenda. • Request user information required to establish the Customer in LXP. Customer Responsibilities • Identify Customer Project Team and any additional Customer resources that are instrumental to the project's success. • Acknowledge the mutually agreed upon Project Kickoff Meeting Agenda. • Provide approval to proceed with the Project Kickoff Meeting. Motorola Deliverables • Project Kickoff Meeting Agenda. PROJECT KICKOFF Motorola will work with the Customer to understand the impact of introducing a new solution and the preparedness needed for a successful implementation. (D Any sales transaction following Motorola's quote is based on and subject to the terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the .."Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 36 of 204 Page 13 MOTOROLA 0LUTIC)NS in QUOTE -2657628 OPH PD (1) 4RE Elite EL5 Note — The IT Questionnaire is completed during the pre -sales process and prior to Contract award. The IT Questionnaire is given to Motorola at the time of offer acceptance. Delay in completing the IT Questionnaire may delay shipment of equipment. Motorola will not be responsible for any delays associated with or related to the completion of the IT Questionnaire. Motorola Responsibilities • Review Contract documents including project delivery requirements as described in this SOW. • Discuss the deployment start date and deliver the Deployment Checklist. • Discuss vehicle equipment installation activities and responsibilities. • Discuss the equipment inventory process (if applicable). • Discuss project team participants and their role(s) in the project with fulfilling the obligations of this SOW. • Review resource and scheduling requirements. • Discuss Motorola remote system access requirements (24-hour access to a secured two-way Internet connection through the Customer's firewall for the purpose of deployment and maintenance). • Discuss and deliver the Business Process Review (BPR) Workbook. • Complete all necessary documentation (i.e. fingerprints, background checks, card keys, etc.) required for Motorola resources to gain access to Customer facilities. • Discuss the LXP training approach. • Provide designated Customer administrator with access to LXP. • Review and agree on completion criteria and the process for transitioning to support. Customer Responsibilities • Provide feedback on project delivery requirements. • Review the Deployment Checklist. • Review the roles of project participants to identify decision-making authority. • Provide VPN access to Motorola personnel to facilitate delivery of services described in this SOW. • Validate non -disclosure agreements, approvals, and other related items are complete (if applicable). • Provide all documentation (i.e. fingerprints, background checks, card keys, etc.) required for Motorola resources to gain access to Customer facilities. • Provide Motorola with names and contact information to the designated LXP Administrator(s). Motorola Deliverables • Project Kickoff Meeting Minutes. • BPR Workbook. • Deployment Checklist. DISCOVERY TELECONFERENCE During the Discovery Teleconference, Motorola will meet with the Customer to define system configuration, as well as, agency recording and retention policies. This information will be documented in the Business Process Review (BPR) Workbook, which is used as a guide for configuration and provisioning decisions. Motorola Responsibilities • Facilitate Discovery Teleconference(s). • Review and complete BPR Workbook with the Customer. Any sales transaction following Motorola's quote is based on and subject to the terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the .."Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 37 of 204 Page 14 OYOROLA SOLUTIONS QUOTE-2657628 OPH PD (1) 4RE Elite EL5 • Confirm Customer -provided configuration inputs. Customer Responsibilities Gather and review information required to complete the BPR Workbook during the Discovery Teleconference. Schedule Customer Project Team and SMEs to attend the Discovery Teleconference. SMEs should be present to weigh-in on hardware, software and network components. Customer attendees should be empowered to convey policies and make modifications to policies as necessary. Return completed BPR Workbook no later than five (5) business days after the conclusion of the Discovery Teleconference. Motorola Deliverables • Completed BPR Workbook. Any sales transaction following Motorola's quote is based on and subject to the terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the .."Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 38 of 204 Page 15 0 0TOROLA SOLUTION QUOTE-2657628 OPH PD (1) 4RE Elite EL5 PROJECT EXECUTION HARDWARE PROCUREMENT AND INSTALLATION Motorola will procure contracted hardware as part of the ordering process. The hardware will be configured with a basic profile in line with the information provided by the IT Questionnaire or Discovery Teleconference for installation and configuration of the system. The Customer is responsible for providing an installation environment that meets manufacturer's specifications for the hardware, which includes but is not limited to: • Power • Heating and Cooling • Network Connectivity • Access and Security • Conduit and Cabling Motorola Responsibilities • Procure contracted equipment and ship to the Customer's designated location. • Inventory equipment after arrival at Customer location (if applicable). • Install backend server in Customer's designated area (if applicable). • Conduct a power -on test to validate the installed hardware and software are ready for configuration. • Verify remote connection to hardware. • For an on-site deployment, Motorola will be responsible for verifying the body -worn camera Transfer Stations are connected to the Customer's network. The Customer is responsible for ensuring Motorola has the correct IP address(es) for configuring the Transfer Stations, and the Customer's network is operational. • The installer will be responsible for installing the Access Point(s) (APs) if provided by Motorola (if applicable). • The ST will verify whether the AP(s) are properly installed and connected to the network (if applicable). • Create a Trip Report outlining the activities completed during configuration and testing of system hardware. Customer Responsibilities (if applicable) • Procure Customer -provided equipment and make it available at the installation location. • Confirm the server room complies with environmental requirements (i.e. power, uninterruptible power, surge protection, heating/cooling, etc.). • Verify the server is connected to the Customer's network. • Provide, install, and maintain antivirus software for server(s) and/or workstation(s). • Enable outgoing network connection (external firewall) to the CommandCentral cloud by utilizing the Customer's Internet connection (if applicable). • Install Customer -supplied APs (if applicable). • Verify APs are properly installed and connected to the network (if applicable). • For remote deployments, the Customer is responsible for verifying the body -worn camera Transfer Stations are connected to their network. • Confirm access to installed software on Customer -provided workstation(s). • For body -worn cameras, the Customer will verify whether the Transfer Station(s) are connected to their network. Motorola Deliverables • Contracted Equipment. Any sales transaction following Motorola's quote is based on and subject to the terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the .."Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 39 of 204 Page 16 0 AOFOYOROLA SOLUTIONS • Equipment Inventory (if applicable). In -Car Video System Configuration (if applicable) QUOTE -2657628 OPH PD (1) 4RE Elite EL5 The Motorola -certified installer will complete the installation of the in -car video (ICV) system(s) within the Customer -provided vehicle(s). The installer may also be responsible for installing cellular routers or WiFi radios inside the vehicle(s) for wireless upload of video to the Customer's digital evidence management system. The Customer vehicles must be available for the ST to complete the configuration and testing of the contractual number of ICVs. If the Customer does not have all vehicles available during the agreed upon date and time, the Customer may opt to sign -off on the number of ICV configurations completed. If the Customer requires the ST to complete the full contractual number of ICVs at a later date and time, additional cost may be incurred. Table 1-1 shows the number of ICVs an ST is contractually obligated to configure and test based on the number of ICVs purchased. Table 1-1: Number of Contractual ICV Configurations Number of ICV Purchased Number of ICV to Test 1 1 2 2 3 3 4 4 5-25 5 26-50 10 51 -75 15 76-100 20 101 -150 30 151 -200 40 201+ 20% Note — The Pricing Page will reflect in -car video installation services by Motorola if Motorola is responsible for the vehicle installations. Motorola Responsibilities • Setup server for ICV digital video recorder (DVR) configuration. • Create configuration USB used to complete ICV hardware configuration and validation. • Travel to the Customer site to conduct configuration and testing of ICVs. • Complete ICV configuration on a single vehicle, and validate the configuration with the Customer. • Receive Customer approval to proceed with remaining ICV configurations. • Complete remaining contracted vehicle configurations. • Test a subset of completed ICV hardware configurations. Any sales transaction following Motorola's quote is based on and subject to the terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the .."Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 40 of 204 Page 17 aAOFOYOROLA SOLUTIONS QUOTE -2657628 OPH PD (1) 4RE Elite EL5 • For Motorola -certified installer, complete the installation of cellular router and confirm placement of antenna mounting with Customer (if applicable). • The Motorola -certified installer will install Customer -provided SIM card into cellular router and connect cellular router to ICV (if applicable). • Activities surrounding ICV (M500) interface to Automatic License Plate Recognition (ALPR) (if applicable). - Install Car Detector Mobile MDC Software on Customer -provided mobile data terminal (MDT) within the vehicle. - Configure MDC Network Card. Customer Responsibilities • Provide Motorola with remote connection and access credentials to complete ICV hardware configuration. • Notify Motorola of the vehicle installation location. • Coordinate and schedule date and time for ICV hardware configuration(s). • Make ICV hardware available to Motorola for configuration and testing in accordance with the Project Schedule. • Provide cellular SIM Card for Internet connectivity to the installer at time of vehicle installation. Motorola Deliverables • Complete Functional Validation Plan as it applies to the proposed solution. NOTE - The Customer is responsible for having all vehicles and devices available for installation per the Project Schedule. All cellular data fees and Internet connectivity charges are the responsibility of the Customer. If a Motorola -certified installer is not used to install the ICV(s), Motorola is not responsible for any errors in hardware installation, performance or delays in the Project Schedule. In the event the Customer takes on the responsibility of installing the ICV(s) through a Motorola -certified installer, Motorola is also not responsible for any errors in hardware installation, performance or delays in the Project Schedule. For ALPR installations, an MDT is required for all vehicles (if applicable). Body Worn Camera Configuration (if applicable) The Transfer Station will be utilized to configure each body -worn camera according to the Business Process Review. In order for this process to be successfully completed, the Transfer Station must be connected to the Customer's digital evidence management system. The table below shows the number of body -worn cameras an ST is contractually obligated to configure and test based on the number of body -worn cameras purchased. Table 1-2: Number of Contractual Body -Worn Camera Configurations Any sales transaction following Motorola's quote is based on and subject to the terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 18 Page 41 of 204 Number of BWC Purchased Number of BWC to Test Any sales transaction following Motorola's quote is based on and subject to the terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 18 Page 41 of 204 QUOTE -2657628 OPH PD (1) 4RE Elite EL5 Number of BWC Purchased Number of BWC to Test 91. Motorola Responsibilities • Configure Transfer Station(s) for connectivity to the digital evidence management system. • Verify the Transfer Station(s) is configured properly and connected to the network. • Configure body -worn camera(s) within the digital evidence management system. • Check out body -worn camera(s) and create a test recording. • Verify completion of upload from body -worn camera(s) after it is docked in a Transfer Station or USB dock. • Install and provide a demonstration of client software as part of the same on-site engagement as Go -Live, unless otherwise outlined in this SOW. Customer Responsibilities • Select physical location(s) for Transfer Station(s). • Provide and install workstation hardware. • Complete installation of client software on remaining workstations and mobile devices. • Validate functionality of components and solution utilizing the Deployment Checklist. • Provide Motorola remote connection information and necessary credentials. Automatic License Plate Recognition (ALPR) Commissioning (if applicable) This section highlights the responsibilities of Motorola and the Customer when an in -car video system interfaces with the Law Enforcement Archival Report Network (LEARN) database. Motorola Responsibilities • Create a Customer account in the LEARN system with user emails. • Verify the Customer has installed and launched the Vigilant Car Detector Mobile Software per the Vigilant LEARN Quickstart Guide. • Provide Mobile LPR - Officer Safety Basic and Advanced Pre -Installation Checklist. • Provide Agency Manager with Training Materials and Car Detector Mobile MDC software installation guide. • Advise Agency Manager of different options available to add new users. • Confirm Agency Manager is aware of registration required for Hotlists. • Confirm Agency Manager understands how to set up data -sharing. Customer Responsibilities • Identify the Agency Manager. • Register to receive access to Hotlists. Any sales transaction following Motorola's quote is based on and subject to the terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the .."Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 42 of 204 Page 19 0 A40YOROLA SOLUTION SOFTWARE INSTALLATION AND CONFIGURATION QUOTE -2657628 OPH PD (1) 4RE Elite EL5 Motorola will install VideoManager Evidence Library (EL) software on a specified number of workstations dictated by the Contract. The Customer will be responsible for installing the software on the remaining workstations. Provisioning of VideoManager EL software will be done in accordance with the information contained in the BPR Workbook. Installation of VideoManager EL software consists of the following activities: • Delivery and installation of server hardware (if applicable). • Network discovery. • Operating system and software installation. • Onboarding user / group identity set up. • Provide access to the application. VideoManager EL (if applicable) The VideoManager EL software is an on -premises solution that requires an onsite server and supports both body worn cameras and in -car video systems. Motorola Responsibilities • Install software on a specified number of customer workstations and/or mobile devices. • Use information provided in the BPR Workbook to configure VideoManager EL software. • Test software using applicable portions of the Functional Validation Plan. • Provide instruction on client software USB utility. Customer Responsibilities • Provide a network environment that conforms to the requirements presented in the Solution Description. • Procure and install server and storage hardware at desired location in accordance with Solution Description requirements. • Perform a power on test with Motorola. • Provide assigned Motorola System Administrator with access to SQL database for installation purposes (Motorola's access will be revoked upon conclusion of the installation). • For Active Directory integration, provide domain user (service account), security group (for application administrators including service account), and domain read access (if applicable). • Provide workstation and/or mobile device hardware in accordance with specifications listed in the Solution Description. • Complete online training. • Complete installation of client software on remaining workstations and/or mobile devices. VideoManager ELC (if applicable) VideoManager ELC software is a cloud solution that does not require an onsite server and supports both body - worn cameras and in -car video systems. Motorola Responsibilities • Use information provided in BPR Workbook to configure VideoManager ELC software. • Based on Customer feedback, perform the following activities: Any sales transaction following Motorola's quote is based on and subject to the terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the .."Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 43 of 204 Page 20 aAOFOYOROLA SOLUTIONS - Create users, groups, and setup permissions. - Create event categories. - Set retention policies. • Test software using applicable portions of the Functional Validation Plan. • Ensure training POC can access the system. Customer Responsibilities • Verify traffic can be routed through Customer's firewall and reaches end user workstations. QUOTE -2657628 OPH PD (1) 4RE Elite EL5 CloudConnect Installation and Configuration (applicable for CommandCentral Aware purchase) Motorola Responsibilities • Verify remote access capability. • Remotely configure CloudConnect Virtual Machine within the Cloud Anchor Server. • Configure network connectivity and test connection to the CloudConnect Virtual Machine. • Create an IPSEC tunnel. • Provide Customer with the information for setting up the IPSEC tunnel. Customer Responsibilities • Provide Motorola with two static IP addresses, corresponding subnet masks/default gateway, and available NTP and DNS IP for the CloudConnect Virtual Machine and the Cloud Anchor Server. • Confirm with Motorola the network performance requirements are met. • Configure firewall to allow traffic from IPSEC tunnel. Completion Criteria • CloudConnect Virtual Machine configuration is complete and accessible throughout the network. CommandCentral Evidence (if applicable) Motorola will work with the Customer to determine best industry practices, current operations environment, and subsystem integration to ensure optimal configuration of your CommandCentral Evidence solution. Motorola Responsibilities • Use the CommandCentral Admin Portal to provision users, groups, and rules based on Customer Active Directory data. • Guide the Customer in the configuration of CommandCentral Evidence. Customer Responsibilities • Supply access and credentials to Customer's Active Directory for the purpose of Motorola conducting CommandCentral Evidence provisioning. • Respond to Motorola's inquiries regarding users, groups and agency mapping to CommandCentral Evidence. • Provision policies, procedures, and user permissions. • Configure evidence as directed by Motorola. (D Any sales transaction following Motorola's quote is based on and subject to the terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the .."Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 44 of 204 Page 21 0 A40'rOROLA SOLUTION DATA MIGRATION SERVICES (IF APPLICABLE) QUOTE -2657628 OPH PD (1) 4RE Elite EL5 The Customer is responsible for partitioning data to be converted from a legacy or on -premises digital evidence management system to an on -cloud solution as part of this offer. The Customer will have ten (10) business days to provide feedback after Motorola validates the migrated data. If feedback is not received on or before ten (10) business days, Motorola will assume the migration is complete. Motorola Responsibilities • Receive access to Customer video data. • Perform contracted data migration and validation. Customer Responsibilities • Provide remote access to partitioned data to be migrated. • Validate migrated dataset, and provide Motorola with feedback within ten (10) business days. Completion Criteria • A migrated dataset as defined in the Contract. DEMS INTEGRATIONS AND THIRD -PARTY INTERFACES (IF APPLICABLE) The integration between Motorola's digital evidence management system and the Customer's third -party system may consist of an iterative series of activities depending on the complexity of accessing the third -party system. Interfaces will be installed and configured in accordance with the Project Schedule. The Customer is responsible for engaging third -party vendors as required to facilitate connectivity and testing of the interface(s). Motorola Responsibilities • Develop and configure interface(s) to support the functionality described in the Solution Description. • Establish and validate connectivity between Motorola and third -party systems. • Perform functional demonstration to confirm the interface(s) can transmit and receive data to the Customer's digital evidence management system. Customer Responsibilities • Act as liaison between Motorola and third -party vendor(s) as required to establish connectivity to the digital evidence management system. • Provide personnel authorized to make changes to the network and third -party systems to support Motorola's integration efforts. • Provide network connectivity between digital evidence management system and the third -party system(s). • Provide information on API, SDKs, data scheme, and any documentation necessary to establish interfaces with all local and remote systems. This information should be provided to the Motorola PM within ten (10) business days of the Interface Engagement Meeting. NOTE - At the time of initial design, unknown circumstances, requirements or anomalies may present difficulties with interfacing Motorola products to a third -party application. These difficulties could result in a poorly performing or a non-functional interface. By providing Motorola with this information early in the deployment process, will put us in the best position to mitigate these potential issues. If the resolution requires additional third -party integration, application upgrades, APIs, and/or additional software licenses, the Customer is responsible for addressing these issues at their cost. Motorola is not responsible for any delays or costs associated with third -party applications or Customer -provided third -party hardware or software. (D Any sales transaction following Motorola's quote is based on and subject to the terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the .."Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 45 of 204 Page 22 0 A40YOROLA SOLUTIONS SYSTEM TRAINING QUOTE -2657628 OPH PD (1) 4RE Elite EL5 The objective of this section is to prepare for and deliver training. Motorola training consists of computer-based (online) and instructor -led (on-site or remote) depending on what is purchased. Our training delivery methods will vary depending on course content. Training will be delivered in accordance with the Education Plan. As part of our training delivery, Motorola will provide user guides and training materials in an electronic format. ONLINE TRAINING (IF APPLICABLE) Online training is made available to the Customer through LXP. This subscription service provides customers with unlimited access to our online training content and provides users with the flexibility of learning the content at their own pace. Training content is added and updated on a regular basis to keep information current. Through LXP, a list of available online training courses, Motorola User Guides, and Training Material are accessible in electronic format. Motorola Responsibilities • Designate a LXP Administrator to work with the Customer. • Establish an accessible instance of LXP for the Customer. • Configure a Customer -specific portal view. • Organize content to align with Customer's selected technologies. • Create initial Customer user accounts and a single Primary Administrator account. • During onboarding, assist the Customer with LXP usage. • Provide technical support for user account and access issues, LXP functionality, and Motorola managed content. • Provide instruction to Customer LXP Administrator on building groups. Customer Responsibilities • Provide user information for the initial creation of accounts. • Complete LXP Administrator training. • Ensure network and Internet connectivity for Customer access to LXP. • Customer's primary LXP Administrator is required to complete the following self -paced training: LXP Introduction (LXP0001), LXP Primary Site Administrator Overview (LXP0002), and LXP Group Administrator Overview (LXP0003). • Advise users on the availability of training through LXP. • Ensure users complete LXP training in accordance with the Project Schedule. • Build groups as needed. INSTRUCTOR -LED TRAINING (ON-SITE AND REMOTE, IF APPLICABLE) Instructor -led courses are based on products purchased and the Customer's Education Plan. Motorola Responsibilities • Deliver User Guides and training materials in an electronic format. • Perform training in accordance with the Education Plan. Any sales transaction following Motorola's quote is based on and subject to the terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the .."Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 46 of 204 Page 23 aAOFOYOROLA SOLUTIONS QUOTE -2657628 OPH PD (1) 4RE Elite EL5 • Provide the Customer with training attendance rosters and summarize any pertinent information that may impact end user training. Customer Responsibilities • Supply classroom(s) based on the requirements listed in the Education Plan. • Designate training representatives who will work with the Motorola trainer(s) to deliver the training content. • Facilitate training of all Customer end users in accordance with the Customer's Education Plan. Motorola Deliverables • Electronic versions of User Guides and training materials. • Attendance rosters. Any sales transaction following Motorola's quote is based on and subject to the terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the .."Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 47 of 204 Page 24 0 0TOROLA SOLUTION QUOTE -2657628 OPH PD (1) 4RE Elite EL5 PROJECT GO -LIVE, CLOSURE, AND HANDOVER TO SUPPORT Motorola will utilize the Deployment Checklist throughout the deployment process to verify features and functionality are in line with installation and configuration requirements. The Customer will witness the ST demonstrating the Deployment Checklist and provide feedback as features and functionality are demonstrated. The Customer is considered Live on the system after the equipment has been installed, configured, and made available for use, and training has been delivered or made available to the Customer. Upon the conclusion of Go -Live, the project is prepared for closure. Project closure is defined as the completion of tasks and the Customer's receipt of contracted components. The Deployment Checklist serves as the artifact that memorializes a project closure. A System Acceptance Certificate will be provided to the Customer for signature to formally close out the project. The Customer has ten (10) business days to provide Motorola with a signed System Acceptance Certificate. If the Customer does not sign off on this document or provide Motorola written notification rejecting project closure, the project will be deemed closed. Upon project closure, the Customer will engage with Technical Support for on-going needs in accordance with the Customer's specific terms and conditions of support. Motorola Responsibilities • Provide the Customer with Motorola Technical Support engagement process and contact information. • Provide Technical Support with the contact information of Customer users who are authorized to engage Technical Support. • Ensure Deployment Checklist is complete. • Obtain Customer signature on the System Acceptance Certificate. • Provide Customer survey upon closure of the project. Customer Responsibilities • Within ten (10) business days of receiving the System Acceptance Certificate, provide signatory approval signifying project closure. • Provide Motorola with the contact information of users who are authorized to engage Motorola's Technical Support. Engage Technical Support as needed. Motorola Completion Criteria Provide Customer with survey upon closure of the project. (D Any sales transaction following Motorola's quote is based on and subject to the terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the .."Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 48 of 204 Page 25 OYOROLA SOLUTIONS QUOTE-2657628 OPH PD (1) 4RE Elite EL5 ASSUMPTIONS This SOW is based on the following list of assumptions (if applicable): • Videomanager EL Cloud (VMELC) must be connected to the Microsoft Entra ID (formally known as Microsoft Azure Active Directory) for user authentication to the VMELC application. Microsoft Entra ID can be synchronized with the Customer's on -premises Active Directory using Azure AD Connect. If the Customer is using Microsoft Office 365, Motorola will be able to integrate with this Microsoft Entra ID. • Must be 2003 or later for Microsoft Entra ID integration. • Upload Speed Requirements for Hardware Devices - 5 Mbps + 3 Mbps per additional device. This assumes it will take 8 hours to upload 5 GB of video on a device. - 40-50 Mbps per concurrent uploading device. ■ This assumes video is required to upload within 30-40 minutes with approximately 5 GB to upload. • If the Customer is supplying an upload server to temporarily store video, please verify the server complies with the specifications provided in the Solutions Description. • By default, M500 ICVs and V300/V700 BWCs do not need an upload server for cloud deployments. An upload server may be required depending on how many devices are uploading concurrently and the need for the Customer to upload video evidence at a given speed. • Upload appliance required if using 4REs or VISTA body worn cameras connected to VideoManager EL Cloud • Cellular upload of ICVs and BWCs (if applicable) requires an Ethernet connection to an LTE modem in the vehicle. • If the Customer is supplying a server for VideoManager EL (On -premises) solution, the Customer must verify the server is not a Domain Controller. • VideoManager EL for on -premises cannot be installed on a server running Active Directory or Exchange applications on the Customer's network. • The ICVs are configured with a hidden SSID and WPA2-AES Security with a 128 -bit Pre -shared Key. If another type of security is desired, the Customer will be responsible for configuring these security requirements into the ICVs. This information must be supplied through the IT Questionnaire in order for the factory to configure the correct security requirements. • If the Customer is supplying their own Access Point, it must be 5 GHz 802.11 n compatible. Any sales transaction following Motorola's quote is based on and subject to the terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the .."Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 49 of 204 Page 26 0 11140rOROLA SOLUTIO QUOTE -2657628 OPH PD (1) 4RE Elite EL5 4RE IN -CAR VIDEO SYSTEM SOLUTION DESCRIPTION The 4RE In -Car Video System lets users easily capture more footage and quickly upload high-definition video evidence without having to sacrifice time and situational awareness. High Definition, Hands Free Evidence Capturing The 4RE In -Car Video System is equipped with high-definition cameras with hands-free uploading capabilities, making the capture and upload of clear video evidence as easy as possible. The cameras record at 720p resolution and use an Ultra Wide Dynamic Range technology that dramatically improves the quality of video, especially in difficult lighting situations. This helps capture video evidence that is clear and easy to monitor. 4RE cameras are also equipped with patented Record -After -the - Fact® (RATF) technology, which allows users to go back in time and capture important evidence, even if the recording function was not activated and the incident happened days before. 0 0 a A The 4RE offers a dual drive structure with both an internal and removable USB drive for storage, and supports wireless upload. Wireless uploading capabilities through both Wi-Fi and LTE networks eliminate the need for trips to and from stations to upload evidence. The 4RE's patented multiple resolution encoding allows officers to save footage of critical incidents in HD and routine occurrences in a lower resolution at the same time. This eliminates the compromise between video quality and file storage needs. Event tags can be configured to determine which resolution is uploaded to the digital evidence management system (DEMS), as well as drive which files are automatically saved to it. It includes three high-definition camera options; the ZSL, Panoramic X2, and the Mini -Zoom; which offer single and multi -camera, split-screen viewing on the display. Additional wireless microphones are included to enhance audio quality and amount of captured evidence. The 4RE In -Car Video System can be configured to support the following: • Up to 6 cameras at once. Intuitive Display and Interface The 4RE's display offers an easy -to -navigate 4.3" LED control panel with a backlit touch screen, allowing for clear view and navigation of the panel. Nearly all functions the officer will interact with are keys laid out along the control panel. Users can also program various sensors to activate a new record event, including emergency lights, siren, auxiliary input, wireless microphone, vehicle speed, and crash detection. Additionally, the 4RE can initiate its Covert Mode, in which the LEDs turn off, and simulates a complete device shutdown while the 4RE records video and audio simultaneously. This provides officers with a way to capture evidence while staying concealed. The 4RE Mobile Data Computer App is a simple interface that runs on Windows 10 and interfaces with the 4RE through an Ethernet connection. The app also works in conjunction with the control panel, allowing 4RE to have full functionality when the MDC is not available. Any sales transaction following Motorola's quote is based on and subject tothe terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products"" ). If no Underlying Agreement exists between 0 Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Page 50 of 204 Page 27 STALKERradar applied concepts, Inc. 855 E. Collins Blvd Richardson, TX 75081 Phone: 972-398-3780 National Toll Free: 1-800- STALKER Fax: 972-398-3781 Inside Sales Partner QUOTE # 2083668 Diane Satoren +1-972-801-4843 Reg Sales Mgr diane@stalkerradar.com Page 1 of 1 Date: 01/26/24 Peter Bauer 972-398-3780 peter@stalkerradar.com Effective From : 01/26/2024 Valid Through: 04/25/2024 Lead Time: 35 working days Bill To: Customer ID: 013486 Ship To: FedEx Ground City of Oak Park Heights Oak Park Heights Police Dept 14168 Oak Park Blvd Accounts Payable 14168 Oak Park Blvd Sergeant Chris Vierling Oak Park Heights, MN 55082-6476 Oak Park Heights, MN 55082-6476 Grp Qty Package Description Wrnty/Mo Price Ext Price FT 1 1 806-0042-00 DSR 2 Antenna Radar with LCD Display 36 $3,195.00 $3,195.00 Ln Qty Part Number Description Price Ext Price 1 1 200-0999-40 DSR Enhanced Counting Unit, 1.5 PCB $0.00 2 1 200-1390-00 DSR LCD Display $0.00 3 2 200-1468-00' Dual DSR Ka Antenna $0.00 4 1 200-0921-00 DSR Ergonomic Remote Control w/Screw Latch $0.00 5 1 200-0769-00 25 MPH/40 KPH KA Tuning Fork $0.00 6 1 200-0770-00 40 MPH/64 KPH KA Tuning Fork $0.00 7 1 200-0243-00 Counting/Display Tall Mount $0.00 8 1 200-0244-00 Antenna Dash Mount $0.00 9 1 200-0245-00 Antenna Tall Deck Mount $0.00 10 1 200-0648-00 Display Sun Shield $0.00 11 1 155-2591-08 8 Foot Antenna Cable, IP67 $0.00 12 1 155-2591-20 20 Foot Antenna Cable, IP67 $0.00 13 1 200-0622-00 VSS Cable Kit $0.00 14 1 200-0821-00 DSR Documentation Kit $0.00 15 1 006-0095-00 Fan Noise Suppression Addendum - DSR $0.00 16 1 035-0361-00 Shipping Container, Dash Mounted Radar $0.00 17 1 060-1000-36 36 Month Warranty $0.00 Group Total $3,195.00 Vehicle Information: 2024 Ford Interceptor SUV Product $3,195.00 Sub -Total: $3,195.00 Discount $0.00 Sales Tax 0% $0.00 Shipping & Handling: $22.50 Payment Terms: Net 30 days Total: USD $3,217.50 001 This Quote or Purchase Order is subject in all respects to the Terms and Conditions detailed at the back of this document. These Terms and Conditions contain limitations of liability, waivers of liability even for our own negligence, and indemnification provisions, all of which may affect your rights. Please review these Terms and Conditions carefully before proceeding. Page 51 of 204 A Lifeline in the nAYCOMMornents that f SAM COLUCCI 9494 HEMLOCK LANE N MAPLE GROVE, MN 55369 PHONE: 920-544-4311 FAX: 920-468-8615 scol ucci (a)baycom i nc. com QUOTE NO. SC20240528H PRICING AND FINANCIAL OPTIONS SPECIFIC TO THIS OFFERING: EQUIPMENT DETAILS AND PRICING OAK PARK HEIGHTS POLICE DEPT STEVE HANSEN 14168 OAK PARK BLVD N OAK PARK HEIGHTS, MN 55082 5/28/2024 651-439-4723 shansen(a)cityofoakparkheig hts.com QTY MODEL AND DESCRIPTION UNIT PRICE TOTAL PRICE Minnesota State Contract Number 179907 Panasonic Toughbook FZ-55 $3,255.00 $3,255.00 Windows 11 Pro, Intel Core i5 -1345U (up to 4.7GHz) vPro Processor 14" FHD Gloved Multi Touch Display 16GB SDRAM, 512GB Opal Solid State Drive USB -C Thunderbolt 4, USB -A (2), HDMI, MicroSDXC Wi-Fi 6E, Bluetooth 5.3, Ethernet NIC 10/100/1000 4G LTE -A Multi Carrier with Band 14 Dedicated GPS Dual Pass Antenna (Chl:GPS/Ch2:WWAN) Tetra Array Microphone, 92db Speakers, Audio In/Out 3.5mm Infrared Webcam with Privacy Cover Emissive Backlit Keyboard Standard Battery and AC Power Adapter 3 Year Preferred (Parts & Labor) Warranty OPTIONS: Extend Preferred Warranty to 4 Years: $177.00 each Extend Preferred Warranty to 5 Years $327.00 $327.00 Upgrade to 3 year Protection Plus (No Fault) Warranty: $265.00 each Upgrade to 4 year Protection Plus (No Fault) Warranty: $439.00 each Upgrade to 5 year Protection Plus (No Fault) Warranty: $705.00 each Add 16GB Additional Memory: $339.00 each Havis Vehicle Docking Station with Lind Power Supply $778.00 $778.00 EQUIPMENT COST: $4,360.00 Payment Terms: Net 30 Days SHIPPING: Included Quotation Good for 90 Days TAX: Exempt We impose a surcharge of 2% on credit card purchases over TOTAL: $4,360.00 $1,000.00 which is not greater than our cost of acceptance. Your signature is an agreement to purchase and an acceptance of Baycom's Terms & Conditions (http://terms.baycominc.com) Approved By: AUTHORIZED CUSTOMER SIGNATURE DATE All of the information listed on this proposal is confidential and proprietary information. If You Have Any Questions, Please Contact Sam Colucci at 920-544-4311 w '. ba, com hc. com I 920.468.5426 600.726.5426 ® soITOUGHBOOIC Aed'u kUm "'Channel Paine' TRBOmnnerAi�on SAYCOMMMIRELESS VESTA [.' ' 1SQUADItratorim _.. ANi................. Page 52 of 204 MOTOROLA SOLUTIONS Budgetary Billing Address: OAK PARK HEIGHTS POLICE DEPT 14168 OAK PARK BLVD N OAK PARK HEIGHTS, MN 55082 US Shipping Address: OAK PARK HEIGHTS POLICE DEPT 14168 OAK PARK BLVD N OAK PARK HEIGHTS, M N 55082 US QUOTE -2656253 Oak Park Heights PD APX6500 1 Mobile for 2024 Quote Date:05/28/2024 Expiration Date:07/27/2024 Quote Created By: Dean Daninger dean.daninger@ancom.org End Customer: OAK PARK HEIGHTS POLICE DEPT Chief Steve Hansen shansen@cityofoakparkheights.com 651.439.4723 ala APX'm 6500 / Enh Series ENHANCEDAPX6500 1 M25URS9PW1 BN APX6500 ENHANCED 7/800 1 $3,383.12 $2,435.76 $2,435.76 MHZ MOBILE 1a GA09008AA ADD: GROUP SERVICES 1 $165.00 $118.80 $118.80 1b G851AG ADD: AES/DES-XL/DES-OFB 1 $879.00 $632.88 $632.88 ENCRYP APX AND ADP 1C GA09007AA ADD: OUT OF THE BOX WIFI 1 $0.00 $0.00 $0.00 PROVISIONING 1d G51AU ENH: SMARTZONE 1 $1,320.00 $950.40 $950.40 OPERATION APX6500 1e G67DT ADD: REMOTE MOUNT E5 1 $327.00 $235.44 $235.44 APXM 1f G78AT ENH: 3 YEAR ESSENTIAL SVC 1 $288.00 $288.00 $288.00 1g GA01606AA ADD: NO BLUETOOTH/ 1 $0.00 $0.00 $0.00 WIFI/GPS ANTENNA NEEDED 1h GA09001AA ADD: WI -FI CAPABILITY 1 $330.00 $237.60 $237.60 1 i B18CR ADD: AUXILIARY SPKR 7.5 1 $66.00 $47.52 $47.52 WATT APX 1j G444AH ADD: APX CONTROL HEAD 1 $0.00 $0.00 $0.00 SOFTWARE 1k G806BL ENH: ASTRO DIGITAL CAI OP 1 $567.00 $408.24 $408.24 APX Any sales transaction following Motorola's quote is based on and subject tothe terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 53 of 204 ala MOTOROLASOLUTIONS Budgetary QUOTE -2656253 Oak Park Heights PD APX6500 1 Mobile for 2024 oer ascription 11 W484AF ALT: ANT 3DB GAIN 1 $42.00 $30.24 $30.24 762-87OM HZ 1m GA01670AA ADD: APX E5 CONTROL HEAD 1 $717.00 $516.24 $516.24 1n W22BA ADD: STD PALM 1 $79.00 $56.88 $56.88 MICROPHONE APX 10 W969BG ADD: MULTIKEY OPERATION 1 $363.00 $261.36 $261.36 1p G361AH ENH: P25TRUNKING 1 $330.00 $237.60 $237.60 SOFTWARE APX 1q QA09113AB ADD: BASELINE RELEASE SW 1 $0.00 $0.00 $0.00 Grand Total $6,456.96(USD) Any sales transaction following Motorola's quote is based on and subject tothe terms and conditions ofthe vaIid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products"" ). If no Underlying Agreement exists between 10 Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 -#,36-1115800 Page 54 of 204 Page 2 a� Oak Park,%._ G Date: June 25, 2024 Consent TO: Mayor and City Council FROM: Steve Hansen, Chief of Police AGENDA ITEM: Appointment of Full -Time New Hire Police Officer Jose Rodriguez Bonilla BACKGROUND: I am requesting the appointment of Jose Rodriguez Bonilla as a new hire full-time Police Officer. Jose has successfully completed the hiring process approved by council. This is an additional full- time position, that can be funded with the assistance of the recently awarded public safety dollars from the State of MN. Jose was selected as one of the top three applicants that made it into the final selection round in the hiring process; after the 2nd interview with City Admin staff and Council members Dougherty and Runk. After final review of background information along with employment reference, Jose is recommended for appointment. Jose is a college graduate with an associates degree in Law Enforcement from Century Community College and completed his law enforcement skills program at Rasmussen University. Jose has 2.5 years of experience with working security at an east metro hospital and is also fluent in Spanish. He is excited for the opportunity to work for the City and I feel he will be a good fit for this community. Jose has successfully completed the physical and psychological exam as required by POST licensing. His expected start date would be on July 8, 2024. With an appearance before council for swearing in ceremony at the date TBD upon completion of supervised field training program. FINANCIAL IMPACT: • Does action require expenditure of funds? Yes • If yes, total cost: Per the patrol union (LELS) contract, their starting wage for 2024 will be $5,699.68/month. • Budget line item: 101-41510-101 • Budget amount: $1,435,700 • Within Budget? Yes ACTION REQUESTED: Appointment of full-time new hire Police Officer Jose Rodriguez Bonilla Page 55 of 204 THIS PAGE INTENTIONALLY LEFT BLANK Page 56 of 204 °f Oak p�� - G Date: February 13, 2024 CONSENT TO: Mayor and City Council FROM: Jennifer Pinski, Assistant City Administrator/City Clerk AGENDA ITEM: Approve Resolution Appointing Election Judges for 2024 Elections BACKGROUND: Minnesota Election Law 204B.21 requires that the governing body of the municipality appoint election judges to administer the polling places. All Election Judges on the Resolution have previously worked for City of Oak Park Heights and all will receive the required training prior to working in 2024. Staff requests authority to replace or substitute judges as necessary. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? Yes • IF YES, TOTAL COST: Approximately $3,000 • BUDGET LINE ITEM: 101-40300-102 BUDGET AMOUNT: $3,500 • WITHIN BUDGET? Yes ACTION REQUESTED: Approve Resolution 24-06-21 ATTACHMENTS: Resolution 24-06-21 Page 57 of 204 RESOLUTION 24-06-21 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA RESOLUTION APPOINTING ELECTION JUDGES FOR 2024 ELECTIONS WHEREAS, pursuant to Minnesota Statute 204B.21, Subd. 2, the City Council must appoint Election Judges to serve in upcoming elections; and WHEREAS, elections to be held in the City of Oak Park Heights, County of Washington, State of Minnesota, include the Primary Election on August 13 and the General Election on November 5. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Oak Park Heights appoints the persons listed herein below as Election Judges to serve at any and all elections in the capacity given by the City Clerk and conducted by the City of Oak Park Heights, subject to change as needed in order to maintain major political party balance, pursuant to Minnesota Statute 204B.19, Subd. 5. BE IT FURTHER RESOLOVED that the City Clerk is with this, authorized to make any substitutions or additions as deemed necessary. Marie Goebel Donna Hoeppner Joseph Carufel Julius Zaccagnini Emilie Carlson Bruce Clark Britta Youmans Barbara Jo Choiniere Eric Welshons Allan Stevens Penny Eberhart Graham Arntzen Alfred Kruger Karen McQuillan Maggie Hart Ann Lemon Susan Johnson Jan Gilmore Sue Halligan Robin Beauvais James Beck Patricia Johnson Kristin Leonard Paul Liedle Passed by the City Council of Oak Park Heights this 25th day of June, 2024. Mary McComber, Mayor ATTEST: Jacob Rife, City Administrator Page 58 of 204 a� Oak Park,%._ G Date: June 25, 2024 Consent TO: Mayor and City Council FROM: Jennifer Pinski, Assistant City Administrator/City Clerk AGENDA ITEM: Approve License for Inside Sales/Storage of Consumer Fireworks at Walmart BACKGROUND: Walmart has submitted an application for a permit to sell fireworks inside at Walmart in Oak Park Heights. The license fee has been paid, proof of insurance has been submitted, and the background investigation was completed by the Police Department. I recommend approval of the permit. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? No ACTION REQUESTED: Approve License for Inside Sales/Storage of Consumer Fireworks at Walmart ATTACHMENTS: None Page 59 of 204 THIS PAGE INTENTIONALLY LEFT BLANK Page 60 of 204 a� Oak Park,%._ G Date: June 25, 2024 Consent TO: Mayor and City Council FROM: Jennifer Pinski, Assistant City Administrator/City Clerk AGENDA ITEM: Approve License for Outside Sales/Storage of Consumer Fireworks at Walmart BACKGROUND: TNT Fireworks, Inc. has submitted an application for a permit to sell fireworks in an outdoor tent at Walmart in Oak Park Heights. The license fee has been paid and proof of insurance has been submitted, and the file has been sent to the Police Department for background investigation. I recommend approval of the permit pending passage of the background check. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? No ACTION REQUESTED: Approve License for Outside Sales/Storage of Consumer Fireworks at Walmart ATTACHMENTS: None Page 61 of 204 THIS PAGE INTENTIONALLY LEFT BLANK Page 62 of 204 a� Oak Park,%._ G Date: June 25, 2025 Consent TO: Mayor and City Council FROM: Jennifer Pinski, Assistant City Administrator/City Clerk AGENDA ITEM: Set Public Hearing to Consider Extension of Interim Hemp Ordinance BACKGROUND: Staff is recommending an extension of Ordinance 1413.02.13. replated to hemp businesses to facilitate additional time for consideration of how the City desires to regulate or not regulate hemp businesses. An extension would preserve the maximum amount of time for the City to make decisions. In order to extend the interim ordinance, a Public Hearing must be held 15-30 days before the interim ordinance expires. The Oak Park Heights Interim Ordinance on hemp businesses expires on August 17, and a public hearing must be held between July 18 and August 2, 2024. This means the public hearing will need to take place at the July 23, 2024 meeting. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? No ACTION REQUESTED: Set Public Hearing for July 23, 2024 at 6:00 p.m. ATTACHMENTS: None Page 63 of 204 THIS PAGE INTENTIONALLY LEFT BLANK Page 64 of 204 a� Oak Park,%._ G Date: June 25, 2024 Consent TO: Mayor and City Council FROM: Jennifer Pinski, Assistant City Administrator AGENDA ITEM: Approve Renewal of Workers' Comp Insurance with the Standard Premium Option for July 7, 2024 through July 7, 2025 BACKGROUND: The City received our workers' compensation quote for July 7, 2024 through July 7, 2025. The premium is $147,512 with an exceptional modification factor of .65. Along with other credits given, the net premium is $87,249. This is a $11,594 decrease over the previous year. The workers' compensation insurance renewal offers three premium options: standard, increased deductible, and retrospective. The standard premium is $87,249. The deductive premium gives a premium credit for various deductibles per occurrence. The savings from this choice could easily be lost with a major claim or more than a couple claims filed. The retrospective option offers paying the initial premium of $87,249, and at six months following the end of the term, any claims filed during the policy year would be analyzed and an estimate of the incurred claims would be charged to the City. Depending upon the claims, the City could be refunded or charged. The uncertainties of the claims the City may incur is a gamble that may cost the City more by choosing the deductive option or the retrospective option. Staff recommends the standard premium option which is consistent with past practice by the City. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? Yes • IF YES, TOTAL COST: $87,249 • BUDGET LINE ITEM: 101-40690-406 BUDGET AMOUNT: $96,300 • WITHIN BUDGET? Yes ACTION REQUESTED: Approve Renewal of Workers' Comp Insurance with the Standard Premium Option for July 7, 2024 through July 7, 2025 ATTACHMENTS: Notice of Premium Options from League of Minnesota Insurance Trust Page 65 of 204 League of Minnesota Cities Insurance Trust Group Self -Insured Workers' Compensation Plan 145 University Avenue West St. Paul, MN 55103-2044 Phone (651) 215-4173 Notice of Premium Options for Standard Premiums of $50,000 - $100,000 OAK PARK HEIGHTS, CITY OF Agreement No.: WC 1003678_Q-8 14168 OAK PARK BLVD N Agreement Period: OAK PARK HEIGHTS, MN 55082-6476 From: 07/07/2024 To: 07/07/2025 Enclosed is a quotation for workers' compensation deposit premium. Note: Renewal Coverage will be bound as per the expiring coverage arrangement, including coverage for elected and appointed officials, with the premium indicated on the quote, unless the member or agent sends a written request not to bind renewal coverage. PAYROLL DESCRIPTION ESTIMATED DEPOSIT CODE RATE PAYROLL PREMIUM SEE ATTACHED SCHEDULE FOR DETAILS Manual Premium 147,512 Experience Modification 0.65 -51,629 Standard Premium 95,883 Deductible Credit 0.00% 0 Premium Discount -8,634 Net Deposit Premium $87,249 Adjustment for Commission* 0 Total Net Deposit Premium $87,249 *Workers compensation rates assume a 2% standard commission. The commission adjustment accounts for the commission difference, above or below 2%. Agent: 01003 Forest Lake Ins Agency 232 S Lake St Forest Lake, MN 55025-2605 Page 1 of 4 LM4514 (8ffi2)JftbV.9i24) Notice of Premium Options for Standard Premiums of $50,000 - $100,000 (Con't) OPTIONS Please indicate below the premium option you wish to select. You may choose only one option and you cannot change options during the agreement period. Net Deposit Commission Total Net 1. ❑ Regular Premium Option Premium Adjustment Deposit Premium 87,249 0 87,249 2. ❑ Deductible Premium Option Deductible options are available in return for a premium credit applied to your estimated standard Premium of $ 95,883. The deductible will apply per occurrence to paid medical costs only. There is no aggregate limit. Deductible Est. Minimum Retro -Rated Est. Maximum Minimum Factor Total Net per Premium Credit Net Deposit Commission Deposit Occurrence Credit Amount Premium Adjustment Premium ❑ $250 0.50% -479 86,770 0 86,770 ❑ $500 0.90% -863 86,386 0 86,386 ❑ $1,000 1.70% -1,630 85,619 0 85,619 ❑ $2,500 3.00% -2,876 84,373 0 84,373 ❑ $5,000 4.50% -4,315 82,934 0 82,934 ❑ $10,000 6.00% -5,753 81,496 0 81,496 ❑ $25,000 10.00% -9,588 77,661 0 77,661 ❑ $50,000 14.00% -13,424 73,825 0 73,825 3. ❑ Retrospective Rates Premium Option Retro -Rated Est. Minimum Retro -Rated Est. Maximum Minimum Factor Premium MaximumFactor Premium ❑ 0.668% 64,050 1.300% 124,648 ❑ 0.635% 60,886 1.500% 143,824 ❑ 0.573% 54,941 2.000% 191,766 This quotation is for a deposit premium based on your estimate of payroll and selected options. Your final actual premium will be computed after an audit of payroll subsequent to the close of your agreement year and will be subject to revisions in rates, payrolls and experience modification. While you are a member of the LMCIT Workers' Compensation Plan, you will be eligible to participate in dividend distributions from the Trust based upon claims experience and earnings of the Trust. If you desire the coverage offered above, please return this signed document for the option you have selected. This quotation should be signed by an authorized representative of the member requesting coverage. Page 2 of 4 LM4514 (M)IRW"24) Notice of Premium Options for Standard Premiums of $50,000 - $100,000 (Con't) Signature Title Date Page 3 of 4 LM4514 (8M2)jftbV.9i24) Notice of Premium Options for Standard Premiums of $50,000 - $100,000 (Con't) CONTINUATION SCHEDULE FOR QUOTATION PAGE REMUNERATION RATE CODE DESCRIPTION EST. PREM 176,446 8.21 5506 STREET CONSTRUCTION 14,486 205,170 3.45 7520 WATERWORKS 7,078 1,367,903 8.47 7721 POLICE -NON SMOKING 115,861 633,181 0.65 8810 CLERICAL OFFICE EMPLOYEES NOC 4,116 18,150 7.01 9016 SKATING RINK OPERATION 1,272 54,224 6.72 9102 PARKS 3,644 120,328 0.81 9410 MUNICIPAL EMPLOYEES 975 18,200 0.44 9411 ELECTED OR APPOINTED OFFICIALS 80 Manual Premium 147512.0 Page 4 of 4 LM4514 (9192)�FZW91124) THIS PAGE INTENTIONALLY LEFT BLANK Page 70 of 204 a� Oak Park,%._ G Date: June 25, 2024 Consent TO: Mayor and City Council FROM: Jennifer Pinski, Assistant City Administrator/City Clerk AGENDA ITEM: Appoint Mayor McComber as City Voting Delegate at League of Minnesota Cities Annual Meeting BACKGROUND: The League of Minnesota Cities will be holding its regular elections for its Board of Directors at their annual meeting in June. This includes voting by City attendants, but only one person per city, and this person should be officially designated. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? No ACTION REQUESTED: Appoint Mayor McComber as City Voting Delegate to League of Minnesota Cities Conference ATTACHMENTS: None Page 71 of 204 THIS PAGE INTENTIONALLY LEFT BLANK Page 72 of 204 a� Oak Park,%._ G Date: June 25, 2024 Public Hearing TO: Mayor and City Council FROM: Jennifer Pinski, Assistant City Administrator/City Clerk AGENDA ITEM: Public Hearing on Request Regarding Noise Ordinance for Concert at Stillwater Bowl on July 12, 2024 BACKGROUND: Randy Urtel from Stillwater Bowl has filed an application for an outdoor concert on July 12, 2024 and is requesting the City Council consider authorizing an extension of one hour allowing the concert to go until 11:00 p.m. on July 12 and allow a deviation from the noise "audibility" provision of City Ordinance 1109.04.F.6.a. The City Council may consider a reasonable deviation under the City Special Event permitting process for the event to deviate from the noise restrictions. If the City Council does desire to grant the one-time request for this event, Staff would recommend that the following conditions be placed on the applicant's permit: 1. That the applicant must provide a security/safety plan that is acceptable to the Chief of Police by July 3, 2023, and the applicant must provide a forecasted attendance / maximum attendance number to the Chief of Police by July 3, 2023. The applicant must provide the Chief of Police an updated expected attendance including actual total ticket sales five (5) days prior to the event with a final/updated security plan accounting for the expected attendance. This plan must include sold and forecasted continued ticket sales and "door" sales. 2. That the applicant shall ensure that all designated security personnel are non -drinking and sober. 3. That City Police presence is required if deemed necessary by the Chief of Police, and that such costs are the sole responsibility of the applicant. 4. That a cash deposit of $1,000 be made to ensure payment of above Police costs and/or possible penalties stemming from violating the permission granted herein. 5. That all outdoor music and/or operations cease at 11:00 p.m. and that the above ordinances are strictly enforced at 11:01 p.m. 6. That the applicant acknowledges that the City may revoke this permit at any time should the event post any undue risks to the general public. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? No ACTION REQUESTED: Hold Public Hearing and Consider Approval/Denial of the Request ATTACHMENTS: None Page 73 of 204 THIS PAGE INTENTIONALLY LEFT BLANK Page 74 of 204 a� Oak Park,%._ G Date: June 25, 2024 New Business TO: Mayor and City Council FROM: Scott Richards, City Planner AGENDA ITEM: The Heights Proposed Project: Comprehensive Plan Amendment, Rezoning, Conditional Use Permits, Subdivision, and Architectural Design Guideline/Site Plan Review BACKGROUND: Joel Larson of Hampton Companies has made application for a Comprehensive Plan Amendment to change the land use classification of Commercial use to Residential/Business Transitional use; rezoning from O -Open Space Conservation to B-4, Limited Business District; Conditional Use Permits for multiple family development, building height and side yard setbacks resulting from the building height, accessory structures in the front yard, and parking; Preliminary and Final Plat; and Architectural Design Guidelines/Site Plan Review for the development of the area north of 58th Street and west of Menards. The development would bean 81 -unit market rate apartment building referred to as The Heights between Menards and the Oak Park Ponds shopping center. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? No ACTION REQUESTED: Consider approval/denial of Resolution 24-06-22 ATTACHMENTS: 1. City Planner Report 2. City Council Resolution 24-06-22 Page 75 of 204 36011 Thurston Avenue N. Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile 763.427.0520 TPCTPC@T-Plannin9Co.com PLANNING REPORT TO: Jacob Rife FROM: Scott Richards DATE: June 20, 2024 RE: Oak Park Heights — The Heights — Comprehensive Plan Amendment, Rezoning, Conditional Use Permits, Subdivision, and Architectural Design Guideline/Site Plan Review — City Council Report TPC FILE: 236.02 — 24.02 BACKGROUND Joel Larson of Hampton Companies has made application for a Comprehensive Plan Amendment to change the land use classification of Commercial use to Residential/Business Transitional use; rezoning from O -Open Space Conservation to B- 4, Limited Business District; Conditional Use Permits for multiple family development, building height and side yard setbacks resulting from the building height, accessory structures in the front yard, and parking; Preliminary and Final Plat; and Architectural Design Guidelines/Site Plan Review for the development of the area north of 58th Street and west of Menards. The development would be an 81 unit market rate apartment building referred to as The Heights between Menards and the Oak Park Ponds shopping center. The Planning Commission held a public hearing at their June 13, 2024, meeting. There were several residents present that asked questions related to the project. The issues that were raised include: 1. The Applicant was asked to provide more exact information on building height. The height to the midpoint of the highest gable (building height defined in the Zoning Ordinance) is 36.6 feet. To the highest point, or ridge line of the roof it is 41.0 feet. A Conditional Use Permit is required in that the building height is over 35 feet. 2. Residents asked about the height of the structure from the top of the berm to the top of the building. That height is 32.6 feet to the midpoint and 37 feet to the ridge line. The Applicants have proposed increasing the height of the berm by an additional three feet. The height of the evergreen trees planted on the berm will be six feet. That would further reduce the visible height of the structure from Page 76 of 204 58th Street. Changes to the grading plan are subject to review by the City Engineer. 3. Residents asked about the distance from Newberry Avenue to the apartment building access onto 581h Street. The distance is 390 feet as a car would travel. 4. Residents asked about the lighting and potential glare. Staff has reviewed the photometric plan and the light fixtures to be used. The plan is compliant with the ordinance as the footcandle readings will be 0.0 or 0.1 at the property line. 5. The Applicant has provided a revised site plan that shows the access point to the west with no barriers (Exhibit C2.1). The Planning Commission recommended the applications for The Heights apartment building with the conditions found in this report and in the attached resolution. EXHIBITS The review is based upon the following submittals: Exhibit 1: Planning Report with Exhibits — June 6, 2024 CONCLUSION / RECOMMENDATION The Planning Commission recommended approval of a Conditional Use Permit to allow for development of the area north of 58th Street and west of Menards for an 81 unit market rate apartment building, subject to the conditions that follow. A resolution has been provided to the City Council for their consideration. • Comprehensive Plan Amendment to Residential/Business Transitional • Rezoning to B-4 Limited Business District • Preliminary and Final Plat • Conditional Use Permit for Multiple Family Development • Conditional Use for Building Height • Conditional Use Permit for Side Yard Setback • Conditional Use Permit for Accessory Structures in the Front Yard • Conditional Use Permit for Parking • Architectural Design Guidelines and Site Plan Under Section 401.15.C.8. of the Zoning Ordinance 1. The Preliminary and Final Plat for OPH APARTMENTS, as well as the dedication and vacation of any easements, shall be subject to the review and approval of the City Engineer and City Attorney. 2. A Development Agreement, if required, for park dedication, connection fees, and for stormwater ponding shall be subject to the review and approval of the City Attorney and City Council. 3. The site plan indicates a location for access from Oak Park Ponds. Additional detail will be required from the Applicant for review by the City Engineer. 2 Page 77 of 204 4. The Fire Chief and Police Chief shall approve the final plans to determine the accessibility of emergency vehicles throughout the development. 5. The tree inventory, tree removal, preservation plan and landscape plan shall be subject to review and approval of the City Arborist. 6. The Applicant will be responsible for plantings south of 581h Street, if required by the City Arborist to mitigate glare issues from headlights. 7. The grading and drainage plans shall be subject to City Engineer and the Brown's Creek Watershed District approval. 8. All utility plans shall be subject to review and approval by the City Engineer. 9. The Planning Commission and City Council were favorable to the proposed number of parking stalls that exceed the City requirement. 10.All lighting fixtures are required to be installed in compliance with the lighting standards of the Zoning Ordinance. 11.All the trash storage and recycling shall be internal to the building. 12. Any mechanical equipment that is ground mounted or visible from adjacent streets shall be screened as required by the Zoning Ordinance. 13. All trash and recycling storage shall be internal to the building. 14.The Planning Commission and City Council were favorable to the proposed building height. 15.The Planning Commission and City Council were favorable to the proposed side yard setback of 24 feet. 16.The Planning Commission and City Council were favorable to the final building appearance, colors, and materials. 3 Page 78 of 204 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 783.231.5840 Facsimile: 763.42 7.0520 TPCTPC@PlanningCo.com PLANNING REPORT TO: Jacob Rife FROM: Scott Richards DATE: June 6, 2024 RE: Oak Park Heights — The Heights Comprehensive Plan Amendment, Rezoning, Conditional Use Permits, Subdivision, and Architectural Design Guideline/Site Plan Review TPC FILE: BACKGROUND 236.02 — 24.02 Joel Larson of Hampton Companies has made application for a Comprehensive Plan Amendment to change the land use classification of Commercial use to Residential/Business Transitional use; rezoning from O -Open Space Conservation to B- 4, Limited Business District; Conditional Use Permits for multiple family development, building height and side yard setbacks resulting from the building height, accessory structures in the front yard, and parking; Preliminary and Final Plat; and Architectural Design Guidelines/Site Plan Review for the development of the area north of 58th Street and west of Menards. The development would be an 81 unit market rate apartment building referred to as The Heights between Menards and the Oak Park Ponds shopping center. The review is based upon the following submittals: Exhibit 1: Project Narrative, Joel Larson Exhibit 2: Title Sheet (C0.0) Exhibit 3: Site Survey (V1.0) Exhibit 4: Removals Plan (C1.0) Exhibit 5: Removals Notes (C1.1) Exhibit 6: Tree Preservation Plan (C1.2) Exhibit 7: Tree Preservation Plan Table (C1.3) Exhibit 8: Site Plan — Neighborhood Context (C2.0) Exhibit 9: Site Plan (C2.1) Exhibit 10: Site Plan Notes and Turning Movements - (C2.2) Exhibit 11: Grading Plan — (C3.0) Exhibit 12: Grading Plan Notes (C3.1) Exhibit 13: Utility Plan (C4.0) Exhibit 14: Utility Plan Notes (C4.1) Page 79 of 204 Exhibit 15: Civil Details (C5.0) Exhibit 16: Civil Details (C5.1) Exhibit 17: Civil Details (C5.2) Exhibit 18: Landscape Plan (1-1.0) Exhibit 19: Landscape Plan (1-1.1) Exhibit 20: Landscape Plan (1-1.2) Exhibit 21: Preliminary Plat — OPH Apartments Exhibit 22: Final Plat — OPH Apartments Exhibit 23: Photometric and Lighting Plan Exhibit 24: Lighting Specifications Exhibit 25: Title Sheet (T1.0) Exhibit 26: Site Plan (A1.0) Exhibit 27: Garage Floor Plan (A2.0) Exhibit 28: Overall Floor Plans (A2.all) Exhibit 29: 16t Floor Plan (A2.1) Exhibit 30: 2nd Floor Plan (A2.2) Exhibit 31: 3rd Floor Plan (A2.3) Exhibit 32: Unit Plans (A3.0) Exhibit 33: Unit Plans (A3.1) Exhibit 34: Exterior Elevations (A4.0) Exhibit 35: Building Sections (A6-0) Exhibit 36: Supplemental Agreement — Brackey — March 9, 2004 Exhibit 37: Traffic Analysis — SSTS LLC — May 13, 2024 Exhibit 38: Memo from City Arborist - Lisa Danielson — May 23, 2024 Exhibit 39: Memo from City Engineer — Lee Mann — June 6, 2024 Exhibit 40: Memo from Ed Terharr Stantec, Traffic Analysis Review — May 24, 2024 PROJECT DESCRIPTION A project narrative has been provided by Joel Larson and as found as Exhibit 1. ISSUES ANALYSIS Adjacent Uses. Uses adjacent to the subject site are shown on the Site Plan — Neighborhood Context map found as Exhibit 8. Comprehensive Plan. The Comprehensive Plan 2018 Proposed Land Use Map designated this area as Commercial. This area has consistently been planned for commercial use and residential development is not consistent under that land use classification. The proposed land use classification is Residential/Business Transitional Use that is described in the Land Use Plan as follows: ResidentiallBusiness Transitional Uses. The purpose of this land use designation is to provide for an orderly transition to residential uses adjacent to commercial development nodes that allows for an intermixing of townhouse, medium and high density residential, senior housing and 2 Page 80 of 204 commercial uses. The commercial office uses include retail goods and services as well as office uses. The area surrounding the subject site on the west, north and east is all designated as Commercial. The areas to the south, on the other side of 58th Street is designated as Low Density Residential. The Comprehensive Plan 2018 as well as the previous plan, set aside this area for commercial use in that it was compatible with the existing commercial uses in the area. Commercial Uses: The land use category includes general retail, service or office business with community or regional market areas. The commercial areas are found along the County Road 15 and the State Highway 36 corridors. Potential Development: Commercial development is limited to smaller areas that are currently vacant including property between 58th Street and 60th Street west of Menards, a former car dealership at Highway 36 and Osgood Avenue, and a property at Osgood. Avenue and 59th Street. These areas are designated as Commercial on the Proposed Land Use Map and identified as development areas. The request to change the land use classification to Residential/Business Transitional should be considered by the Planning Commission and City Council to determine what is the best mix of land uses in this area. Staff offers the following comments: 1. The proposed amendment of the Land Use Plan for the subject site to Residential/Business Transitional is not as odds with the surrounding Commercial Use. It will provide a reasonable transition from the low density use to the south and the more intensive retail and service use to the north. 2. The traffic analysis has shown that the proposed access will not create issues with traffic or site lines on 58th Street. The residential use would be less intensive and create fewer traffic conflicts than a retail, restaurant, service or office use. 3. There are few undeveloped areas left in the City for residential development. The Comprehensive Plan encourages continued development and redevelopment at all density levels. Employers such as Boutwells Landing have indicated a need for additional staff housing in the area. It has been several years since market rate apartments have been constructed in the City. This project would provide needed housing. 4. The property is 264,143 square feet of 6.06 acres. With 81 units, the density is 13.5 units per acre, which is a medium density development that is consistent with the Reside ntiallBusiness Transitional land use classification. Zoning. The property is currently zoned O — Open Space Conservation District which allows for single family dwellings. The Open Space District was created to provide a district to allow open space, agricultural uses, and a holding zone for developable 3 Page 81 of 204 areas. To accommodate a multiple family development, the subject property would be rezoned to B-4, Limited Business District in which multiple family dwelling units are a conditional use. The B-4 District would be consistent with the surrounding B-2 General Business District and PUD, Commercial Planned Unit Development zoning in the immediate area. Additionally, the B-4 District is more limiting in uses, especially as it relates to automotive vehicle sales and service than the B-2 District. The Conditional Use under the B-4 District also allows the City to place conditions on the project to assure conformity with the surrounding commercial development and the single family residential to the south. A Conditional Use Permit under Section 401.301.E of the Zoning Ordinance is required for two-family, townhomes, and multiple family dwellings. A Conditional Use Permit is also required under that section to allow buildings more than three stories or 35 feet. The building will be three stories but exceed the 35 foot limit. Conditional Use Permits are also required for a side yard setback, accessory buildings in the front yard, and parking. A review of the Conditional Use Permit criteria is found later in this report. Density. Section 401.15.C.3 specifies that 2,500 square feet of lot area is required per unit (500 square feet is to be added for each bedroom over two bedrooms per unit). The unit count for the project is as follows: 1 Bedroom Units: 18 1 Bedroom with Office Units: 20 2 Bedroom Units: 31 3 Bedroom Units: 12 Total: 81 A total of 208,500 square feet of lot area is required for the development to meet density requirements. The entire site consists of 6.06 acres or 264,143 square feet. Subdivision. The legal description for the property is "All that part of Outlot A, Bracky Third Addition, Washington County, Minnesota which lies south of the north lot line of Lot 1, Block 1 of Brackey Third Addition extended westerly to the east line of Brackey 2nd Addition, Washington County, Minnesota." The Subdivision and Zoning Ordinances do not allow development of an Outlot. The Applicants have provided a Preliminary and Final Plat of OPH APARTMENTS for review. The lot will become Lot 1, Block 1 OPH APARTMENTS. All required drainage and utility easements are required to be dedicated. The Final Plat for OPH APARTMENTS, as well as the dedication and vacation of any easements, shall be subject to the review and approval of the City Engineer and City Attorney. Park Dedication/Connection Fees. The City is researching the park dedication and connection fee payments for Outlot A, Bracky Third Addition. A Development Agreement will outline the park dedication and connection fees for this current project, if required. [} Page 82 of 204 Setbacks. For multiple family development in the B-4 District, the R-3 District setback requirements shall be complied with. The R-3 District specifies setback requirements as follows: 30 feet front yard, 30 feet rear yard, and 20 feet side yard. With the requested building height, the side yard setback requirement increases to 30 feet and the front and rear setbacks increase to 40 feet. The building will have a 24 foot side yard to the east, 36 foot side yard setback to the west, 115 feet front yard and 50 foot rear yard setback. The east side yard setback is not compliant because of the deck structures. A Conditional Use Permit is required for that side yard setback. The drive on the west side of the site is proposed with a setback of 5 feet, and the parking lots are all set back more than 10 feet from the property lines, both consistent with the Zoning Ordinance. Minimum Floor Area. The Zoning Ordinance requires that multi -family housing have the following minimum floor areas per unit: Efficiency and One Bedroom Units: 600 square feet Two Bedroom Units: 720 square feet More than Two Bedroom Units: An additional 100 square feet for each Additional bedroom. The proposed units will be compliant with the requirements. Proposed Street Access. The site will be accessed from 58th Street. Emergency vehicle access will be provided from the west, through Oak Park Ponds on the north side of Kowalski's Market. A full access had been planned to the subject property since the development of the Menards and the Americlnn and is outlined in the Supplemental Agreement to the Development Agreement dated March 9, 2004. (See Exhibit 36). Full access has not been agreed to by the owner of the Oak Park Ponds development at this time, so has not been included in the plan. The site plan indicates a location for the emergency vehicle access from Oak Park Ponds. Additional detail will be required from the Applicant for review by the City Engineer. The access should be gated to allow only for emergency vehicle access and not a secondary access point for residents. The Supplemental Agreement includes the following language: "Outlot Development" No further development of the remaining portions of Outlot A and/or Lot 2, Brackey Second Addition (formerly part of Outlot A of Brackey Addition) will be allowed until such time as the Brackey's and City have agreed in writing on traffic and circulation patterns to be implemented for the benefit of that lot and adjacent lots." After further review of the Supplemental Agreement by Staff, it has been determined that no access from the west is required to allow development of the subject site. The traffic analysis determined that safe access can be provided at 58th Street, thus a secondary access point is not required. A traffic memo from the Applicant's traffic engineer has been provided and is found as Exhibit 37. The Ed Terhaar of Stantec has provided a review of the traffic memo, found as Exhibit 40. Mr. Terhaar makes the following findings: 5 Page 83 of 204 'l. "The level of service (LOS) results indicate that all intersections and movements operate at acceptable levels both without and with the proposed development. These results include the proposed access point intersection on 58th Street N." 2. "The stopping sight distance and intersection sight distance requirements for the proposed access point were reviewed and found to be adequate for the proposed location on 58th Street N." The traffic memo from the Applicant's traffic engineer also discusses restriping 58th Street as a three lane roadway, with one through lane each direction and center two- way left turn lanes. As traffic continues to increase on 58th Street, as predicted in the traffic analysis, the City may need to review options for access and safety on this street. Allen Eisinger, the Fire Chief of the Bayport Fire Department has reviewed the plans. The plans have been revised to accommodate all necessary turning movements for emergency vehicle access. Trails/Sidewalks. The site plan shows a system of sidewalks within the development connecting 58th Street to the proposed play area, parking, and the building. The sidewalk continues along 58th Street to the east property line for a potential future connection. There is no trail on the north side of 58th Street, but one on the south. Gazebo and Play Structure. The site plan indicates the location of a gazebo/grilling area and a play area in the front yard. Detailed pians for these structures have not been provided. The gazebo and a potential play structure would be considered accessory structures that are not allowed in a front yard except with Conditional Use Permit approval. The final plans for the gazebo and play area shall be subject to City Staff review and approval. Tree Preservation/Landscaping. The Applicant has provided a tree inventory, removal, and preservation plan as well as a landscape plan for the development. The City Arborist has reviewed the plans with comments found as Exhibit 38. The plan shall be subject to the final approval of the City Arborist. Screening/Berm: The plans indicate a berm on the south and southwest sides of the site to screen the building from the residential properties to the south. The landscape plan also indicates significant plantings on the berm and throughout the site. There may be issues with headlights of vehicles as they leave the site and shine on residential properties in the single family development to the south. That property has a fence, but if issues are realized after the project is completed, the Applicant will be responsible for plantings south of 58th Street to mitigate any glare issues. Grading and Drainage. Detailed grading and drainage plans have been provided as part of the development submittals. The City Engineer has provided a review of the plans found as Exhibit 39. The City Engineer and the Brown's Creek Watershed District shall review and approve the grading and drainage plans. Utilities. A detailed utility plan has been submitted. The final utility plan is subject to review and approval from the City Engineer 6 Page 84 of 204 Parking. The Zoning Ordinance requires at least one parking spaces per unit for multifamily structures or a total of 81 stalls for this development. The plans indicate 81 surface and 81 garage stalls or 167 stalls. The proposed parking is over the amount of required parking and requires Conditional Use Permit review. The Planning Commission should comment on the additional parking. Four disability accessible stalls, two on the surface lot and two in the garage are proposed. Lighting. A lighting plan has been provided. The photometric plan indicates the locations of the light fixtures. The light intensity will be compliant with Zoning Ordinance standards. The lighting fixtures proposed are full cut off and are also compliant. All lighting fixtures are required to be installed in compliance with the lighting standards of the Zoning Ordinance. The total height of the ground mounted light fixtures shall not exceed 25 feet. Signage. The Applicant has provided plans for a monument sign at the entrance on 58th Street. The sign will be 6.5 feet in height and include 25 square feet of signage on each side. The sign is well within the requirements of the B-4 Limited Business District allowances. Mechanical Equipment. The mechanical equipment snail be located within the buildings or at ground level. If any mechanical equipment is ground mounted or visible from adjacent streets shall be screened as required by the Zoning Ordinance. Trash/Recycling. All the trash storage and recycling will be internal to the building. Building Height. The proposed building will be three stories and 34 feet, three inches to the midpoint of the gable roof from the first floor elevation. The building height definition indicates that the starting point for measuring height is from the mean ground level. A large portion of the lower level is exposed on the east and north elevations which results in a mean ground level lower than the first floor elevation. A Conditional Use Permit will be required because the building will be more than 35 feet in height. Architectural Design Guidelines/Site Plan. The application materials indicate elevations and perspective diagrams for the proposed building. The building will be a combination of lap siding and decorative siding at the gables, with concrete block and brick or stone facing at the ground level. Multiple family buildings are not reviewed under the commercial Design Guideline requirements but under the building and architectural appearance requirements of Section 401.15.C.8. of the Zoning Ordinance. The Planning Commission and City Council shall comment further on the building appearance and materials as part of the review. A review of the building requirements is as follows: f. Multiple Family Containing Six (6) Units or More For New Construction: 1) Mass and Scale 7 Page 85 of 204 a) Each multiple family building containing six (6) or more dwelling units shag feature a variety of massing proportions, wall plane proportions, roof proportions and other characteristics similar in scale to those of single family detached dwelling units, so that such larger buildings can be aesthetically integrated into a lower density neighborhood. The following specific standards shall also apply to such multiple family dwellings: Comment: The mass of the building is adequately broken into segments by projections in the building wall and the use of different building materials at the base, on the walls and on the gable ends. (9) Roofs. Each multiple family building will feature a combination of primary and secondary roofs. Primary roofs will be articulated by at least one (9) of the following elements: (a) Changes in plane and elevation. (b) Dormers, gables or clerestories. (c) Transitions to secondary roofs over entrances, garages, porches, bay windows. Comment: The roofline is broken by the use of dormers. (2) Facades and Walls. Each multiple family dwelling shall be articulated with projections, recesses, covered doorways, balconies, covered box or bay windows or other similar features, dividing large facades and walls into human scaled proportions similar to the adjacent single family dwellings, and shall not have repetitive, monotonous, undifferentiated wall planes. Comment: The facades of the building are broken by the projections and recesses as well as the building material types. b) Each multiple family building shall feature walls that are articulated by at least two (2) of the following elements within every thirty (30) foot length of the facade: (9) Recesses, projections or significant offsets in the wall plane of at least four (4) feet. $ Page 86 of 204 (2) Distinct individualized entrances with functional porches or patios. (3) Chimneys made of masonry, or other contrasting material that projects from the wall plan. (4) Balconies. (5) Covered bay or box windows. Comment: The building walls are adequately varied. b) Variation Among Repeated Buildings. For any development containing at least twenty-four (24) and not more than forty- eight (48) dwelling units, there will be at least two (2) distinctly different building designs. For any such development containing more than forty-eight (48) dwelling units, there will be at least three (3) distinctly different building designs. For all developments, there will be no more than two (2) similar buildings placed next to each other along a street or major walkway spine. Comment: Only one building proposed at this time. c) Distinctly different building designs shall provide significant variation in footprint size and shape, architectural elevations and entrance features, within a coordinated overall theme of roof forms, massing proportions and other characteristics. To meet this standard, such variation shall not consist solely of different combinations of the same building features. Comment: Only one building proposed at this time. B-4, Limited Business Standards. Section 401.301.E.9 and 10 of the Zoning Ordinance provides the CUP standards for allowing residential use in the B-4 District. The standards are as follows: 9. Two family, townhomes and multiple family dwellings provided that a. At least two parking spaces per unit must be provided on site, or proof is shown of arrangements for private parking nearby. Comment: The City has emphasized fewer parking stalls for certain developments to reduce the amount of unnecessary parking. Now the City requires one parking stall per dwelling unit. The plan indicates two parking spaces per unit. 9 Page 87 of 204 b. No physical improvements, either interior or exterior, may preclude future re -use for commercial purposes. Comment: While not anticipated, the building could be redeveloped for other uses in the future, c. Unit floor areas must comply with Section 409.95.C.6. Comment: The unit areas comply. d. Compliance with conditional use requirements of Section 409.03.A.& Comment: The requirements will be complied with. e. The development does not conflict with existing or potential future commercial uses and activities. Comment: There should be no conflict. f. The density, setbacks, and building height standards imposed as part of the R-3 Zoning District are complied with. Comment: The building setback to the east is not consistent and the building height will be slightly over the allowance. A Conditional Use Permit is required. g. Adequate open space and recreational space is provided on site for the benefit of the occupants. Comment: There will be adequate open space provided with a proposed gazebo, grilling area, and a play area. h. The development does not conflict or result in incompatible land use arrangements as related to abutting residential uses or commercial uses. Comment: No incompatible land use arrangements are created. i. Residential use can be governed by all applicable standards of the Zoning Ordinance, Building Code, Housing Code and Fire Codes. Comment: All standards will be complied with or approved as part of this review. j. Residential and non-residential uses shall not be contained on the same floor Comment: Not applicable. k. Residential use shall be provided with a separate entrance, and separately identified parking stalls. 10 Page 88 of 204 Comment: Not applicable. L The architectural appearance, design and building materials of residential structures shall be consistent with the Design Guidelines and subject to approval of the City Council. Comment: The Planning Commission should comment on the architectural appearance. 10. Buildings in excess of three (3) stories or thirty-five (35) feet, provided that: a. The site is capable of accommodating the increased intensity of use. Comment: The site and surrounding uses can accommodate the proposed height of the structure. b. The increased intensity of use does not cause an increase in traffic volumes beyond the capacity of the surrounding streets. Comment: The surrounding streets are capable of addressing the increase in traffic volume. c. Public utilities and services are adequate. Comment: Public utilities and service have been planned to address development in this area. d. For each additional story over three (3) stories or for each additional ten (10) feet above thirty-five (35) feet, front and side yard setback requirements shall be increased ten (10) feet. Comment: The east side yard setback will be 24 feet, where 30 feet is required to accommodate the proposed building height. Based upon the surrounding uses, the reduced setback should not create any issues. The Planning Commission should comment. e. The project shall comply with the Minnesota Sustainable Building 2030 (SB2030) energy standards and Minnesota Sustainable Building Guidelines (B3) or as amended. Comment: The building will be required to comply with all building requirements. f. There shall be no parking in the yards facing adjacent rights of way. Comment: There is parking proposed between 58th Street and the building. The parking areas will not be visible because of a berm and landscaping. 11 Page 89 of 204 g. On the third and upper floors, windows and/or architectural features that provide interest shall be included on all four sides of the building when permitted within the building code. Comment: The building design meets the requirements of the Zoning Ordinance. h. Abrupt changes in building heights and/or roof orientation shall be diminished by offsets of building form and mass. Comment: The building design meets the requirements of the Zoning Ordinance. i. Recesses and projections to visually divide building surfaces into smaller scale elements shall be included. Comment: There are adequate projections in the building facade to break up the mass of the building. f Color shall be used to visually reduce the size, bulk and scale of the building. Comment: Different materials and colors will reduce the mass and scale of the building. k. Buildings forty (40) feet or over shall provide rooflines with articulated features. Comment: The roofline is broken by the use of dormers. L Location of back flow prevention devices and the fire sprinkler riser shall be identified on project pians submitted for site and design review and shall be located inside the building. Comment: The plans for building permit review shall address these issues. m. The provisions of Section 401.03.A.7 of this Ordinance are considered and satisfactorily met. The criteria are reviewed as follows. Conditional Use Permit Criteria. The conditional use permit criteria, found in Section 401.03.A.7 of the Zoning Ordinance, are found as follows: 1. Relationship to the specific policies and provisions of the municipal comprehensive plan. 2. The conformity with present and future land uses in the area. 3. The environmental issues and geographic area involved. 4. Whether the use will tend to or actually depreciate the area in which it is proposed. 5. The impact on character of the surrounding area. 6. The demonstrated need for such use. 7. Traffic generation by the use in relation to capabilities of streets serving the property. 12 Page 90 of 204 8. The impact upon existing public services and facilities including parks, schools, streets, and utilities, and the City's service capacity. 9. The proposed use's conformity with all performance standards contained herein (i.e., parking, loading, noise, etc.). Comment: The Planning Commission should review the above criteria regarding the request for the conditional use permits with this application. City Staff sees no issues with the requests as proposed. Development Agreement. A development agreement, if required for park dedication, connection fees, and for stormwater ponding shall be subject to review and approval of the City Attorney. CONCLUSION 1 RECOMMENDATION Subject to the preceding review, City staff recommends the Planning Commission consider the following listed requests for development of the area north of 58th Street and west of Menards for an 81 unit market rate apartment building, subject to the conditions that follow: • Comprehensive Plan Amendment to Residential/Business Transitional • Rezoning to B-4 Limited Business District • Preliminary and Final Plat • Conditional Use Permit for Multiple Family Development • Conditional Use for Building Height • Conditional Use Permit for Side Yard Setback • Conditional Use Permit for Accessory Structures in the Front Yard • Conditional Use Permit for Parking • Architectural Design Guidelines and Site Plan Under Section 401.15.C.8. of the Zoning Ordinance . The Preliminary and Final Plat for OPH APARTMENTS, as well as the dedication and vacation of any easements, shall be subject to the review and approval of the City Engineer and City Attorney. 2. A Development Agreement, if required, for park dedication, connection fees, and for stormwater ponding shall be subject to the review and approval of the City Attorney and City Council. 3. The site plan indicates a location for the emergency vehicle access from Oak Park Ponds. Additional detail will be required from the Applicant for review by the City Engineer. The access should be gated to allow only for emergency vehicle access and not a secondary access point for residents. 4. The Fire Chief and Police Chief shall approve the final plans to determine the accessibility of emergency vehicles throughout the development. 13 Page 91 of 204 5. The tree inventory, tree removal, preservation plan and landscape plan shall be subject to review and approval of the City Arborist. 6. The Applicant will be responsible for plantings south of 58th Street, if required by the City Arborist to mitigate glare issues from headlights. 7. The grading and drainage plans shall be subject to City Engineer and the Brown's Creek Watershed District approval. 8. All utility plans shall be subject to review and approval by the City Engineer. 9. The Planning Commission and City Council shall comment on the proposed number of parking stalls that exceed the City requirement. 10. All lighting fixtures are required to be installed in compliance with the lighting standards of the Zoning Ordinance. 11. All the trash storage and recycling shall be internal to the building. 12. Any mechanical equipment that is ground mounted or visible from adjacent streets shall be screened as required by the Zoning Ordinance. 13. All trash and recycling storage shall be internal to the building. 14. The Planning Commission and City Council shall comment on the proposed building height. 15.The Planning Commission and City Council shall comment on the proposed side yard setback of 24 feet. 16 -The Planning Commission and City Council shall comment on the final building appearance, colors, and materials. The Applicant shall provide a materials board for the buildings to be discussed at the Planning Commission and City Council meeting. 14 Page 92 of 204 Hampton Companies, LLC Hampton Apartments of Oak Park Heights, LLC 1824 Buerkle Road White Bear Lake, MN 55110 PROJECT PROPOSAL: To the Oak Park Heights Planning Commission and City Council PROJECT NAME: The Hampton Apartments of Oak Park Heights PROPERTY ADDRESS: Currently Outlot A Brackey 2nd Addition APPLICANT: Hampton Companies, LLC 1824 Buerkle Road White Bear Lake, MN 55110 Jeremy Larson: 651-253-8924 Jeremy@hamptoncos.com DESCRIPTION OF PROPOSED DEVELOPMENT: Hampton Companies is proposing to develop an 81 Unit Apartment Building. The units will be a mix of 1 bedroom,1 bedroom with an office, 2 bedrooms and 3 bedrooms. The apartments are market rate rents with projections between $1,700 to $2,200 per month. There will be 81 under ground parking spaces and 81 surface parking spaces. We are proposing full access on 58th St. There will be a kids activity area, a picnic area and an area for dog park for small to medium sized dogs. Building Description: Total Land Size: 7.3 Acres -Approx. Number of Stories: 3 stories of above ground and 1 lower level parking garage Occupancy: 81 Rental Apartments Illumination: Lighting from the installation of parking lights or wall pack lighting and illuminated signs shall be of an intensity that is reasonable for the purpose served and will be appropriately shielded minimizing the effects on the use and enjoyment of adjoining properties. Architectural Design: The building will combine stone, residential exterior materials, columns, roofline gables, extending porches and entrances to the building. The overall look is themed after a residential building providing a feeling of warmth and comfort for the residents. RECEIVED MAY 13 2074 Page 93 of 204 Hampton Companies has met with the city staff on numerous occasions, and we have addressed the questions and concerns. We previously held a neighborhood meeting, and we heard the concern of how dangerous 58th St already is. To address the concerns we conducted a traffic study for the area. We are proposing a change to 58"' St. that will allow for a safer corridor for the existing neighbors and for our proposed development. Included with this submittal is a proposal for the city's traffic engineers to review. Great care has been taken to make the building attractive both as a city and neighborhood friendly addition, utilizing high quality finishes like LP smart siding, architectural shingles and stone accents and wainscoting, an extensive landscape plan. The project will be designed exceeding the "required" landscaping and other basic requirements of code to upgrade the appearance of the building. The project will manage to maintain the required setbacks from the building to lot line front and back. Landscaping is for decorative purposes and can be moved when and if needed but provides a buffer and ornamental screening. As we work through the grading plan, special attention will be paid to the drainage and excavation plan to assure that the drainage of this site does not disturb the neighborhood. By approving this project, the city is gaining an attractive, tax paying member to the community in an otherwise idle property. The building is a secure building, and the neighbors should appreciate a relatively peaceful co- existence with the new project. We look forward to continuing to work with the City staff, Planning Commission and City Council during the review and approval process for this application. Please contact me with any questions you have on any item as I would be more than happy to discuss it in further detail. 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Z80SS NW 'Fl p �. H �d ig0 .. _------ 910KG11 °O4'9[�Sm!M SII .��,�'wtis o W+n loans 4185Uatuudd s�q��aH Kd ig0I ZOZaS Ii1P1d- I nea1ng suoiI�aS Wutp1mg;If �g It 1 � r ■lam■N�Q■ .. a1.A.,. rfu�,�irr■ �g � — m a s It 1 � r ■lam■N�Q■ .. a1.A.,. rfu�,�irr■ r Ali co 28 of 204 SUPPLEMENTAL AGREEMENT TO THE DEVELOPER'S AGREEMENT OF MARCH 211, 2002 BETWEEN THE CITY OF OAK PARK HEIGHTS, A MUNICIPAL CORPORATION UNDER THE LAWS OF THE STATE OF MINNESOTA (HEREINAFTER, THE "CITY") AND ROBERT L. BRACKEY AND JANET M. BRACKEY, HUSBAND AND WIFE (HEREINAFTER "BRACKEYS") WHEREAS, Brackeys and the City entered into a Developer's Agreement on March 21, 2002 affecting Outlot A of Brackey Addition existing as of that time; and, WHEREAS, Outlot A of Brackey Addition was subsequently replatted into Lots 1 and 2 and Outlot A of Brackey Second Addition; and, WHEREAS, as part of the approvals that were obtained relative to the Americhn project, the City Council of the City of Oak Park Heights on October 26, 1999 granted approval to the subdivision on the condition that the Brackeys and AmericInn as the other developer enter into a development contract, stipulating conditions for the installation of private improvements as well as for development of onsite improvements and other terms and conditions, all in accordance with the aforementioned development agreement which was subsequently recorded in the office of the Washington County Recorder as Document No. 3019073; and, WHEREAS, the pfovisions of the aforementioned development agreement contained in part a specific requirement specifying as follows: "Outlot Develument. Except as permitted herein affecting Lot 1, Brackey Second Addition (formefly part of Outlot A, Brackey Addition), no outlot or portion thereof is eligible for a building permit pursuant to Section 402.01, Subd. P until the same is replatted pursuant to the ordinances of the City of Oak Park Heights. No further development on the remaining portions of Outlot A and/or Lot 2, Brackey Second Addition (formerly part of Outlot A of Brackey Addition) will be allowed until such time as the Brackeys and the City have agreed in writing on traffic and circulation patterns to be implemented for the benefit of that lot and adjacent lots." Page 129 of 204 and, WHEREAS, the City Council of the City of Oak Park Heights did on January 13, 2003 confer with the Brackeys and their counsel and have agreed to a plan to implement traffic circulation within the affected properties referenced above; and, WHEREAS, the Brackeys do agree to implement the City's selected plan as otherwise designated in the later portions of this agreement. NOW THEREFORE, be it agreed by and between the City of Oak Park Heights and Robert and Janet Brackey that the terms and provisions of the development agreement dated March 21, 2000 relative to issuance of building permits and/or allowance of development on remaining portions of Outlot A and/or Lot 2 of Brackey Second Addition (formerly part of Outlot A of Brackey Addition) shall be allowed under the terms and provisions of this agreement as specified herein: A. Traffic Circulation Pattern. Traffic circulation shall be regulated as to all the affected property in the manner provided for within Option 3 of the traffic study completed by Westwood Professional Services, Inc. dated 12/19/03 in that the property designated for the proposed Menard's expansion shall be accessible only and exclusively by way of Krueger Lane via the Menard's site. The remaining (non-Menard's) property along 58th Street located between the Rainbow Foods and the proposed Menard's expansion (hereinafter "The Site" see attached Exhibit "A" for the legal description), shall have one access onto 58 h Street with the potential for having a private access allowing traffic to exit and enter the site from the west between the Rainbow Foods and Stillwater Ford properties. The west access between Rainbow Foods and Stillwater Ford shall be a private access and will be pursued by City Staff to obtain the consent of the current or future owner of the Rainbow Foods site. In the event that a current or future 2 Page 130 of 204 owner agrees to allow such private easement access to exist, the Brackeys and/or their successors, heirs and assigns shall cooperate to execute all reasonable documents necessary to effectuate a mutual cross easement access allowing access to The Site from Neal Avenue along the northern border of the Rainbow Foods site. If the access easement is successfully obtained by tho City, Brackeys shall incorporate such access into any existing and future development plans for The Site. Brackeys shall be responsible for all costs associated with constructing such access on "The Site" There shall be no access to the AmericInn Motel or Lot 1, or 2, Brackey Second Addition from 58th Street. All access shall be from 601h Street and there shall be no private drives or other access allowed to be constructed or located between these parcels and The Site. B. Use Limitations. Traffic patterns approved by the City of Oak Park Heights presume and the Brackeys and their successors, heirs and assigns agree that uses to be allowed upon "The Site" shall not include retail/restaurant or high volume traffic utilizations, but shall be limited to general professionaVbusiness or, professional buildings or other uses which are consistent with the existing zoning district now established for the area and which generate trip utilization rates contained within the ITE Trip Generation Reports, 7th Edition, 2003, which would produce less than 11.1 daily rate trip generations per 1.,000 square foot of gross leasable area (business occupiable area). Brackeys, on behalf of themselves, their successors, heirs and assigns, agree not to request nor propose a use or utilization on that site which would exceed the trip generation standards provided for herein. C. By entering into this agreement, the City of Oak Park Heights does not waive, relinquish, or otherwise abandon its authority and control over traffic regulation on 58th Page 131 of 204 Street, road construction improvements, traffic management practices, turn restrictions or any other regulatory authority it has relative to traffic management along 58`s or 60a' Streets. By execution of this agreement, the Brackeys, their successors, heirs and assigns do not acquire any specific rights of access to 58a` or 60`n Street, other than that which is provided for herein, nor do they acquire any rights or privileges that are in any manner distinguishable from other property owners in the area. D. Consent. By its execution hereof Champion Lodging LLC agrees that its property at 13025 60th St., Oak Park Heights, MN shall not have or acquire a private drive or access to the south or west of its property and that all of its business and customer traffic shall access its property from 60th St. �% IN WITNESS WHEREOF, the parties have hereunto set forth their hands and seals this r day of MR 2 C , 2004. STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON) On this (1411 day of Marc h_, , 2004, before me David Beaudet and Eric Johnson, to me personally known, being each by me duly sworn did say that they are respectively the Mayor and the City Administrator of the City of Oak Park Heights, the municipal corporation named in the 4 Page 132 of 204 foregoing instrument; and that the seal affixed to said instrument is the corporate seal of said corporation, and that said instrument was signed and sealed on behalf of said municipal corporation by authority of its City Council and said Mayor and Administrator acknowledging execution of same, to be the free act and deed of said municipal corporation. * JiJLIl= R. JOHNSOr h ,yc NOTARY PUBLIC— MaNNBS4TN A w ` WASHINGTON COUNTY My Comm. I'xpirw Jan. 31, zoos Notalfy Public w • (rotary Seal) Page 133 of 204 Robert L. Brackey ✓_ 0�w-:, M. Brackey i STATE OF MINNESOTA ) �� ) ss. COUNTY OF WASHINGTON) On this L day of • o. r , 2004, before me a Notary Public within and for said County, personally appeared Robert L. Brackey and Janet M. Brackey, to me known to be the persons described in and who executed the foregoing instrument and acknowledged that they executed the same as their free act and deed. (Notary Seal) CHAMPIOAI'1C G .C. By By its STATE OF MINNESOTA ) ss. COUNTY OF WASHINGTON } And �x' hnlu Z>rr On this 14 -day of 200, before me a�,peatred and known to me to be the and of Champion L.L.C.; respectively, and the same signed the foregoing development agreement on behalf of Champion L.L.C. representing that they had full authority and Page 134 of 204 power on behalf of said entity to do so and affixed their signatures hereon as their free act and deed on behalf of said entity. f ■ F DAWN M. RODRIGUEZ ' NOTARY PUBLIC — MINNESOTA My Commission Expires 1-31-2005 ■wv~.Nv, pn r,W+n�n�vwtivvwv�r■ This Instrument Drafted Byj Mark d. Vierling ECKBERG, LAMMERS, BRIGGS, WOLFF & VIERLING, P.L.L.P 1835 Northwestern Avenue Stillwater, Minnesota 55082 " =mb -11"11 awArP mprom Vin .1 7 Page 135 of 204 EXHIBIT "A" THE SITE LEGAL DESCRIPTION THAT PORTION OF OUTLOT A BRACKEY 3RD ADDITION LYING SOUTH OF THE NORTHERN STATES POWER LINE EASEMENT Page 136 of 204 S' TRAFFIC SOLUTIONS May 13, 2024 To: Dan Brown, Hampton Construction Company From: Vernon Swing, PE Re: Traffic Analysis — Oak Park Heights Apartments, Oak Park Heights, MN Per your request, SSTS LLC has conducted a traffic analysis for the proposed Oak Park Heights residential development (referred to as the Proposed Project) in Oak Park Heights, MN. The Proposed Project will develop an 81 -unit mid -rise multi -family building on the vacant parcel located on the north side of 58a` St N just to the east of the Kowalski's development. The project site will be accessed via a new full access driveway that travels northward into the site from 581 St N. Figure 1, Vicinity Map, depicts the location and Figure 2, Site Plan, illustrates the site layout and access location. This memorandum documents the existing AM and PM peak hour traffic conditions, forecasts the 2027 and 2045 traffic conditions without the development, forecasts the trip generation potential for the proposed residential land use and distributes those trips based on travel time forecasts to the local roadway network. Results from the traffic operational analysis with and without the Proposed Project are summarized, and the potential to give 581 St N a diet from 4 -lanes to Vanes with a two-way left -turn lane and potentially bike lanes is reviewed. Existing Conditions The study area for this traffic study was identified in discussions with City staff and includes the site access and the following intersections: • 580 St N & Neal Ave N/Stillwater Area HS 58t' St & Kowalski's Vehicle Access/Stillwater Area HS (HS Access) • 581 St N & Kowalski's Delivery Access + 581 St N & Newberry Ave N • 581' St N & Krueger Ln • 58'"StN&NorellAve N • 58th St N & Oakgreen Ave N The existing conditions of the roadways and intersection providing direct access to the Proposed Project were documented and are noted in Table 1. Additionally, Figure 3 shows the existing lane geometry and traffic control at the study intersections. RECEIVED MAY 13 2024 Page 137 of 204 Table 1. Study Roadway Characteristics Roadway FuncWnal Class TypieaiSection Posted Speed AADT Neal Ave N Minor Collector 3 -Lane Undivided Urban 35 mph 3,500 58th St N Minor Collector 4 -Lane Undivided Urban 40 mph 10,300 Newberry Ave N Local Street 2 -Lane Undivided 30 mph 350 Krueger Ln Local Street 3 -Lane Undivided Urban 30 mph 3,600 Norell Ave N Major Collector 4 -Lane Undivided Urban 35 mph 4,000 Oakgreen Ave N Minor Collector 2 -Lane Undivided 35 mph 5,200 Existing Traffic Volumes AM and PM peak hour turning movement counts were conducted at the study area intersections. The following notes the peak hour timeframes: • AM: 7:00 AM to 8:00 AM • PM: 4:00 PM to 5:00 PM Figure 4 illustrates the existing peak hour traffic volumes. Future Conditions To quantify the impacts of a development on the surrounding roadway system, it is necessary to first forecast and analyze traffic conditions that would be present on the roadway system without the inclusion of the proposed project. For the purposes of this analysis two design years are assumed, the anticipated construction completion and full occupancy date for the entire Proposed Project is 2027, and the current planning year horizon 2045. The traffic conditions for these years without the project need to be established to compare conditions without and with the project. To determine the future traffic conditions a review of historical traffic counts based on MnDOT data and a review of the City of Oak Park Heights 2018 Comprehensive Plan indicates that traffic will grow by approximately 0.8 percent per year. Figures 5 and 6 illustrate the No -Build traffic volumes with the growth applied to existing traffic volumes for years 2027 and 2045, respectively. Trip Generation and Distribution As mentioned earlier, the Proposed Project will include 81 mid -rise multi -family residential units. The volume of vehicle trips generated by the Proposed Project has been estimated for the weekday AM and PM peak hours and on a daily basis using the data methodology described in the Institute of Transportation Engineers' Trip Generation Manual ;11'" Edition. ITE's Land Use Code corresponding to mid -rise multi- family residential is 221. Table 2 summarizes the trip generation estimate for the Proposed Project. 1 Trip Generation Manual, Institute of Transportation Engineers (ITE), 111h Edition 21 . c Heights Apa°Lments, Oak Park !eirhi , MN Page 138 of 204 Table 2 - Trip Generation Land 11518 Daily AM PaaK Hour PM Peak odour Enter Erik Eater it 368 Trips 7 Trips 22 Trips 19 Trips 1 12 Trips Mid -rise multi -family (81 Units) TOTAL 368 Trips 29 Trips 31 Trips As shown in Table 2, the Proposed Project will generate 29 trips (7 entering and 22 exiting) during the morning traffic peak hour, 31 trips (19 entering and 12 exiting) during the evening traffic peak hour and 368 daily trips. The new trips have been assigned to the surrounding roadways according to the existing traffic patterns and according to travel time forecasts from Google Maps and Apple Maps for residents of the Proposed Project. In general, twenty percent of the site traffic will travel to/from the east, thirty percent to/from the west and north, and fifty percent to/from the west and south. Figure 7 illustrates the trip assignment. Figures 8 and 9 illustrate the 2027 and 2045 Build conditions, respectively, by combining No -Build traffic with the trip assignment volumes. Traffic Operations The operating conditions of transportation facilities, such as roadways, traffic signals, roundabouts and stop - controlled intersections, are evaluated based on the relationship of the theoretical capacity of a facility to the actual traffic volume on that facility. Various factors affect capacity including travel speed, roadway geometry, grade, number of travel lanes, and intersection control. The current standards for evaluating capacity and operating conditions are contained in Highway Capacity Manual'. The procedures describe operating conditions in terms of driver delay represented as a Level of Service (LOS). Operations are given letter designations with "A" representing the best operating conditions and "F" representing the worst. Generally, level of service "D" represents the threshold for acceptable overall intersection operating conditions during a peak hour. The Chart on the following page summarizes the level of service and delay criteria for signalized and unsignalized intersections. 2 Highway Capacity Manual (HCM), Transportation Research Board, 6h Edition 30 Page Oak Park Heights Aparfinen.s, Oak P. k Heights, MN Page 139 of 204 For side street stop -controlled intersections special emphasis is given to providing an estimate for the level of service of the minor approaches. Traffic operations at an unsignalized intersection with side street stop - control can be described two ways. First, consideration is given to the overall intersection level of service. This takes into account the total number of vehicles entering the intersection and the capability of the intersection to support these volumes. Second, it is important to consider the delay on the minor approaches, since the mainline does not have to stop. It is common for intersections with higher mainline traffic volumes to experience increased levels of delay and poor level of service on the side streets. A final fundamental component of operational analyses is a study of vehicular queuing, or the line of vehicles waiting to pass through an intersection. An intersection can operate with an acceptable Level of Service, but if queues from the intersection extend back to block entrances to turn lanes or accesses to adjacent land uses, unsafe operating conditions could result. In this report, the Industry Design Standard 951' percentile queue length is used. The 951 Percentile Queue Length refers to that length of vehicle queue that has only a five -percent probability of occurring during an analysis hour. This study has utilized the industry current Synchro/SimTraffic software package (12"' Edition) to analyze the 2027 and 2045 No -Build and Build conditions for the AM and PM peak hours. It is noted, the reported results are from the aggregate of 10 SimTraffic simulations which use a random number generator to seed the network with vehicles. These results reflect dynamic conditions and are more accurate than the results of the static analysis reported by Synchro. Due to the random number generator results can sometimes show slightly better operations on minor movements under higher traffic conditions when the intersections are operating well. This can be seen when delays and queues noted in the Build Scenario are slightly less than the No -Build. 41Pagr- Oak Park Heights Apartments Oak � ark HeigWLs, MN Page 140 of 204 Delay (sec) Signalized Unsignalixed/ Level of Service Description Roundabout Primarily free -f low operation. 0-10 0-10 ------�---------- i ------------ Reasonably unimpeded operation. >10-20 >10-15 Stable operation. The abilitytomaneuveris >20-35 >15-25 more restricted than LOS B. Less stable operation. Small increases in flow ® 7-- may cause large increases in delay and reduced >35-55 >25-35 0' speeds. >35-50 -------------- Co -unstable ----------------- operation. Low speeds and >55-80 Ld:)U Com; considerable delay. Congested operation. High delay and extensive CC: 0; >W >, -(•-ice---l�"i11;-- queuing. For side street stop -controlled intersections special emphasis is given to providing an estimate for the level of service of the minor approaches. Traffic operations at an unsignalized intersection with side street stop - control can be described two ways. First, consideration is given to the overall intersection level of service. This takes into account the total number of vehicles entering the intersection and the capability of the intersection to support these volumes. Second, it is important to consider the delay on the minor approaches, since the mainline does not have to stop. It is common for intersections with higher mainline traffic volumes to experience increased levels of delay and poor level of service on the side streets. A final fundamental component of operational analyses is a study of vehicular queuing, or the line of vehicles waiting to pass through an intersection. An intersection can operate with an acceptable Level of Service, but if queues from the intersection extend back to block entrances to turn lanes or accesses to adjacent land uses, unsafe operating conditions could result. In this report, the Industry Design Standard 951' percentile queue length is used. The 951 Percentile Queue Length refers to that length of vehicle queue that has only a five -percent probability of occurring during an analysis hour. This study has utilized the industry current Synchro/SimTraffic software package (12"' Edition) to analyze the 2027 and 2045 No -Build and Build conditions for the AM and PM peak hours. It is noted, the reported results are from the aggregate of 10 SimTraffic simulations which use a random number generator to seed the network with vehicles. These results reflect dynamic conditions and are more accurate than the results of the static analysis reported by Synchro. Due to the random number generator results can sometimes show slightly better operations on minor movements under higher traffic conditions when the intersections are operating well. This can be seen when delays and queues noted in the Build Scenario are slightly less than the No -Build. 41Pagr- Oak Park Heights Apartments Oak � ark HeigWLs, MN Page 140 of 204 Analysis Results Tables 3 summarizes the results of the operational analysis. Note the 2027 and 2045 No -Build and Build operations reflect the additional traffic associated with the annual growth rate applied to existing traffic volumes. Additionally, the Build operations include the net new traffic forecast for the Proposed Project. Table 3. Operational Analysis "o 7 W, AM i :z37a E AF*4 I � �e.d7 rIP r,%i) 1Q7 P 11V I � JN5 rcn Aped I 0 dl K4 J � .,ate; MIO n 00' 5Z o firs 5 (Signal) B (16.4) A NBL (29.8) E8T- 296' C ND B�(31.3) C (22.9) EBL (36.6) EBLT - 418' B [i7.6) _ C NBL X33.6} _t EBT -222' C {20.1) _D 5BT (35.6) EBLT-337`EBLT-307' C (20.0} D SBL {36.9} O (16.8) C NBT (31.9) EOT - 233' C (23.0) D NBT(37.5)_95th EBLT 407` WwstMovement Percentile Q EB 10 (Side Stop) A (2.0) A (1.8) A (2.9) A(3.0) A (2.3} A (1.9) A (3.4) A (3.9) Worst Movement O NBL (11.6) C SOT (16.1) D SBT (30.4) C SOT (18.4) B NBL (14.7) B NOT (14.8) C SOT (19.5( D SOT (29.7) 95th Percentile NB -61' SB -43' S8-64' SB - fit' NB -73' NO -48' SB -62' SB -69' 15 (Side Stop) A (0.2) A (0.2) A (0.3) A (0.4) A (0.2) A (0.2) A (0.5) A (0.5) Worst Movement A EBT (0.8) A EBT (1.6) A EBT (0.6) A EBT (0.6) A EBL (8.8} A EOL (DA) A EBL (2.3) A EBL (0.7) - 95th Percentile Q - - EBL -9' - 20 (Side Stop) N/A A (0.3) A SBL (&6) N/A A {0.21 A SBL (4.8) N/A A (0.3) A SBL (6.2) N/A A (0.3) A SBL (8.8) Worst Movement 95th Percentile Q SO - 43' SB 33' SO - 42' SO -33' ZS (Side Sto�1 A (0.3) ANBL (5.2) NB -29' A (0.4) _ANBL (962 NB -31' A (0.4) BNBL(10.4) NB -17' A (0.5) ANBL (8.2) A (0.3) ANBL (5.2) A (0.3) ANOL (6.7) A {0.5} 8NBL (12.5) A (0.6) 5NBL(13.7) NO -30` Worst Move 95thPercentile Q NO -33' NB -18' NB -20' NB -20' 30 (SWe Stop) A11.9) A (1.9) A(3.0) A (3.1) A {1.8} A {1.9} A (3.2) A (3.7) WoustMovemeni� A SOL (6.0) A SOL (6.1) _ A SOL (8,9) A SOL (9.8) TA SOL (4.0) A SBL (9.6) ^ B NBL (10.81 B SBL (14A_) _ 95th Percentile Q _ SBR - 51' SBR - 43' EB - 77' SBR - 81' SBR - 40' SBR - 41' SBR - 80' EB - 87' 35 (AD -Way Stop) A (6.2) A {6.3) A (6.7) A (6.6) A (6.1) A (6.3)A {6.9) A (7.1) Worst Movement A WOT (8.1) A WBT (7.9) A WBT (9.4) A WBT (9.7) - A WBT (&0) A WBT (8.2J A WBT (9.6) A WOT (9.9) - .95thPercentile Q -- SBR -56' SO -61' .._ WB -72' SBR -71' WB -59' SBR -73' SBR -74' EB -83' 40 (AII-Way Stop) A (5.3) A (5.3) A16.5) A (6.2) A (5.7) A (5.5) A(7.'1) A (7.2) Worst Movement A SOT (6.8) A EBL (7.2) i:_1_SB_79'__1 B EBT (11.0) B EBT (10.3) _ t A SBL (8.0) A 5BT (7.3) B EBT (10.21 B EBT (11.0) 95th Pereentlle Q SO - 5T SB - 64' 56 - 79' SB - 61' SB'- 59' S8 - 8T 56 - 79' - Level of Service reported from an average delay from 10 SimTraffic simulations for overall intersection and worst movement. - 95" percentile queues are a result from an average of 10 SimTraffic simulations and the longest queue per intersection is reported. Intersection Key: 5 Neal Ave N & 58' St N 10 Neal Ave N & Kowalski Access/Stillwater HS Access is 58's St N & Kowalski Delivery Access 20 58' St N & Site Access 25 58a St N & Newberry Ave N 30 59' St N & Krueger Ln 35 58" St N & Norell Ave N 40 58' St N & Oakgreen Ave N The results shown in Table 3 indicate the 2027 and 2045 No -Build operations of the study area intersections are acceptable with LOS c or better for overall operations and LOS D or better for individual travel lane operations, with manageable vehicle queuing. Further, the results in Table 3 indicate the 2027 and 2045 Build overall operations and travel lane operations of the study area intersections and site access are the same with acceptable LOS C or better for overall operations and LOS D or better fortravel lane operations, with manageable vehicle queuing. The addition of site -generated traffic slightly increases delay and queuing but not above unacceptable levels as the existing roadway network has available capacity. Roadway Diet As mentioned in the introduction, an additional analysis of the 2045 PM Peak hour (the greatest volume peak) Build conditions has been conducted reflecting a roadway diet on 581h St N. In general, roadway capacity of 4 -lane undivided roadways without dedicated turn lanes is approximately 22,000 vehicles per day, and 3 -lane undivided roadways including TWLT lanes have a roadway capacity of 18,500 vehicles per day. The inclusion of TWLT lanes reduces the incidence of rearend crashes as turning vehicles have a refuge from through vehicle traffic, thus can result in improved corridor safety. 581i St N near Neal Ave N currently 50 Oak Park Heights Apartments, Oak Park Heights, Page 141 of 204 carries 10,500 vehicles per day which will be closer to 12,000 vehicles per day by 2045, less than the capacity for this type of roadway facility. East of Neal Ave N the volume on 58th St N is less. The safety improvement will assist drivers entering and exiting Newberry Ave N, Newgate Ave N, and Norwich Ave N as well as the future residents for the Proposed Project. The current 58th St N roadway configuration includes approximately 50 feet of roadway width from face of curb to face of curb. To provide a 3 -lane roadway it is suggested a 12 foot lane be provided for thru traffic in each direction, and the center TWLT should be 14 feet in width, leaving 6 feet in each of the east and westbound directions for 6 bicycle lanes. This modification can be accomplished by restriping the road from approximately the Kowalski's access/Stillwater HS access to Oakgreen Ave N. The intersection capacities for the 2045 PM Build condition reflecting the roadway diet have been reviewed and are summarized in Table 4 below. For your convenience the intersection capacities reflecting the existing configuration are repeated in the Table to assist with the comparison. Table 4. Operational Analysis (TWLT) Finlr►w dtori Nc nws lid p1m C (23.0) D NBT (37.5) 17,045 B I*'M Ywn, C (20.1) a SBT (3_5.6) 5 (Signal) _ Worst Movement 95th Percentile Q EB LT - 407' EBLT -300' 10 (Side Stop) _ _ A (3.9) A (5.1) Worst Movement D SBT (29.7) D SBL (25.5) 95th Percentile Q SB - 69' NB -77' 1S (Side Stop) _ A (0.5) A (0.9) Worst Movement A EBL (0.7) A EBL (1.4) 95th Percentile Q - - 20 (Side Stop) _ A (0.3) A (0.4) Worst Movement A SBL (8.8) A SBR (4.4) 95th Percentile Q SB -33' SB - 35 25 (Side Stop) A (0.6) A (1.0) Worst Movement 8 NBL (13.7) B NBL (13.2) _... -:_::....... . 95th Percentile Q NB - 30' NB - 37' 30 (Side Stop)A - (3.7) A (4.4) Worst Movement B SBL (14.0) - C SBL (19.6) 95th Percentile Q EB - 87' SBR - 85'_T 35 011-Wey Stop) A (7.1) A (8.3) Worst Movement - A WBT (9.9) B WBT (12.2) - WB -115' 95th Percentile Q EB - 83'A 40 (All -Way Stop) A (7.2) A (7.4) Worst Movement B EBT (11.0) B EBT (12.2) 95th Percentile Q - Level of Service reported from an average delay from 10 SimTraffic simulations for overall intersection and worst movement. - 95i6 percentile queues are a result from an average of 10 SimTrafc simulations and the longest queue per intersection is reported. Intersection Key: 5 Neal Ave N & 58h St N 10 Neal Ave N & Kowalski Access/Stillwater HS Access 15 5e St N & Kowalski Delivery Access 20 581' St N & Site Access 25 58' St N & Newberry Ave N 30 58'k St N & Krueger Ln 35 581• St N & Norell Ave N 40 581' St N & Onkgreen Ave N The results in Table 4 indicate the 2045 Build overall operations and travel lane operations of the study area intersections and site access are the same with acceptable LOS C or better for overall operations and LOS D or better for travel lane operations, with manageable vehicle queuing. The roadway diet will result in enhanced safety and will generally have the same overall operations at the study intersections. 6J? Oak Par'; Heights Ape rtrnent Oak Park Heights, MN Page 142 of 204 Sight Distance The new access intersection to the Proposed Project was reviewed to ensure the location of the intersection provides adequate stopping and intersection sight distance. It is noted, the proposed access is located on the concave side of a horizontal curve, allowing for better sight distance when compared to being on the convex side. The stopping site distance is the distance required to stop on 58t1 Street if an object/vehicle is present in the roadway at the access. Per American Association of State Highway and Transportation Officials (AASHTO) the minimum required for a 40 -mph roadway (the speed limit on 581h St N) is 305 feet. The intersection sight distance is the distance necessary for a vehicle exiting the site to merge into traffic without forcing the vehicles on mainline to slow to less than 85 percent of the speed they are traveling at. Per AASHTO the minimum intersection sight distance for a 40 -mph roadway is 445 feet. The sight distance at the proposed access location was measured in the field as 852 feet when looking westward, and over 1,900 feet when looking eastward. These both exceed the minimum requirements indicating there is sufficient sight distance at the proposed access. Summary and Conclusions The following provides a summary of the study, traffic operations and recommendations: R AM and PM peak hour traffic operations were analyzed for years 2027 and 2045 conditions without and with the Proposed Project. • The Proposed Project will generate 29 trips (7 entering and 22 exiting) during the morning traffic peak hour, 31 trips (19 entering and 12 exiting) during the evening traffic peak hour and 368 daily trips. s Results of the traffic analyses for the years 2027 and 2045 without the Proposed Project indicate acceptable operations with minimal vehicle delay and back-ups at adjacent intersections. + Results of the traffic analyses for the years 2027 and 2045 with the Proposed Project indicate acceptable operations with minimal vehicle delay and back-ups. No mitigation measures at adjacent intersections or the access intersection are recommended to accommodate site generated traffic. • Review of a potential roadway diet for 581h St N indicates that it will improve safety along the corridor and will not change the overall intersection operations, with the same acceptable LOS and minimal vehicle delay and back-ups anticipated during the 2045 PM Peak Build condition. • The sight distance at the proposed access location exceeds AASHTO minimums. Attachments: Figures 1-9 (Appendices with Traffic Counts and Synchro/Simtraffic Worksheets are available upon request.) 71 Oak Park Heights Apartments, Oak Park Heights, MN Page 143 of 204 F -Ir".1 , 1---i, � - 1 -ff3,t 1 � CL i CL IC N 3 Z u Y m ry- M D E to w m D w bD CL Page 145 of 204 f1 L d E 0 a C7 o� H x W CIOZ w hQ 0. Page 146 of 204 Page 147 of 204 A'1, 1 �v 14 to i 1L Page Page 148 of 204 r� d E a 0 u E E N 0 x ac ea m CL 0 z a s as v 2 x rz Y C C7 Q N Stn a x r_ �a Y m 0 m oO M CL tri K Page 149 of 204 c m E c rn .N a a CL 4 _cr, rL Page 150 of 204 Page 151 of 204 Page 152 of 204 &� itab - .. _.' City of Oak Park Heights 14168 Oak Park Blvd N. • Oak Park Heights, MN 55082. Phone (651) 439-4439 • Fax 439-0574 To: Scott Richards, City Planner Cc: Julie Hultman, Building Official, Jacob Rife, City Administrator From: Lisa Danielson, City Arborist 61tr Date: 5/23/2024 Re: Oak Park Heights Apartments -Hampton Companies Landscape Plan Review I have reviewed the landscape plans submitted for the Oak Park Heights Apartments -Hampton Companies dated 4/8/2024 (Received by the City on 511312024). No changes have been made to the landscaping portion the project plans since the last review i did on 101412022. The fallowing includes my comments and/or recommendations: Tree Removals and Tree Protection Plan (Sheet Number C1.1) 1. The box at the top of the page labeled City of Oak Park Heights Removal Notes is empty. Please reference City Ordinance 1307 for the requirementstitems to add to this box. 2. Contractors doing any type of tree work must secure a City of Oak Park Heights Tree Worker's License (annual license) from the City of Oak Park Heights Building Department. All required documents must be submitted with the application. This must be added to the plan sheet. 3. The tree protection diagram and notes included are very basic but acceptable. Tree Preservation Plan (Sheet Number C1.2) The Tree Preservation Plan shows a total of (99) trees are to be removed, (2) two trees are to be protected and (42) trees are to be relocated. Tree Preservation Plan Table (Sheet Number C1.3) The information submitted on this page is incomplete and there are some edits that must be made. The tree replacement requirement must also be met in either plantings or by the cash in lieu of replacement option. The following requirements must be met: Page 153 of 204 1. The Tree Replacement Calculation equation and numbers used to calculate must be shown on this page in the equation. The equation with the calculation is shown below: [WB) x C] x A=D A= Total Diameter Inches of Significant Trees Lost as a Result of the Land Alteration B= Total Diameter Inches of Significant Trees Situated on the Land C= Tree Replacement Constant (1.33) D= Replacement Trees (Number of Caliper Inches) [(261 C. 1.1382 C.1.) x 1.33] x 261 C.I. =D D=237.18 Replacement Caliper Inches Required Credit for trees relocated on site. 59 C.I. significant trees located on site x 80%= 47.2 C.I. Credit Towards Replacement Requirement Tree Replacement Requirement with Credit Applied: 237.18 C.I. — 47.2 C.I.= 189.98 C.I. Replacement Required 189.98 C.I.- 137.32 C.I. in Proposed Plantings= 52.66 C.I. Additional Tree Replacement Required or Cash in Lieu of Replacement Option 52.66 C.I. x $150 per caliper inch (2022 rate based on OPH Fee Schedule)= $7,899.00 2. On the Tree Survey/Tree Inventory Table please note what the green highlighted lines show. 3. In the Tree Replacement Calculation Table the number of trees to be relocated does not correlate with what is shown for quantities on Sheet Numbers C1.0 and C1.2. All of these must match. Landscape Plan -Tree and Groundcover Plan (Sheet Number L1.0) Landscape Notes The landscape notes and planting detail submitted is incomplete. Please include the following items/edits on the final plans: The Landscape Notes section on the top of this page should be included on Sheet Number L1.2 instead please make this change. 2. All trees must be landscape grade trees of good form and structure not Park Grade trees. Trees with poor form will be more prone to storm damage and failure in the future. Please include this in the planting notes. Page 2 of 4 Page 154 of 204 3. All trees must be straight and not need staking after planting. Contractor shall stake trees only if the tree(s) begin to lean within the guarantee period, please include this in the final planting notes. 4. The landscape contractor is required to plant trees and shrubs according to the approved planting detail diagrams and landscape notes submitted with the final approved landscape plan. This will be checked after planting and any deviations from the plans must be corrected before the landscaping will be approved by the City, this needs to be noted in the final plans. 5. Contractors doing any type of tree work must secure a City of Oak Park Heights Tree Worker's License (annual license) from the City of Oak Park Heights Building Department. All required documents must be submitted with the application. 6. The City Arborist will conduct an Initial Landscape Inspection after all plants/trees, mulch, etc. have been installed. 7. The City Arborist will conduct a Final Landscape Inspection typically (1) year after installation, at the end of the plant guarantee period. For Final Acceptance of Installation and Landscape Plants the specified planting procedures must have been followed and all plants must be alive and in good condition at the end of the plant guarantee period. Overall Landscape Plan (Sheet Numbers 1-1.0, 1-1.1 and 1-1.2) The proposed plant schedule includes a good selection of species diversity with some native or improved cultivars of native plants. Most of the trees and plants chosen are hardy under local growing conditions, relatively insect and disease free and fairly low maintenance. The plant sizes included conform to the zoning ordinance requirements. A total of 137.32 caliper inches in replacement trees are proposed to be planted. The proposed plant schedule (Sheet L1.2) includes the following plants proposed to be planted: (20) Deciduous trees « (14) Evergreen trees « (26) Ornamental trees (104) Shrubs « (338) Perennials & Grasses The recommendations and edits I have for pian sheet numbers 1-1.0, L1.1 and 1-1.2 are listed below: I would like to recommend substituting the sugar maple trees planned to be planted with another tree species besides maple to help the City work toward the Minnesota DNR community tree canopy 20-10-5 guidelines. This means a community has no more than 20% of their trees within a single family, no more than 10% of their trees within a single Page 3 of 4 Page 155 of 204 genus and no more than 5% of their trees within a single species. As the City of Oak Park Heights strives to work towards this goal this means avoiding planting any additional maple trees throughout the City. Please update the proposed landscape plant list to include trees other than maple. 2. The Planting Detail Diagrams included on the plans are acceptable, no changes need to be made to them. Additional Resources If you are in need of some further information on the City of OPH Ordinances and Other Resources in Regards to Trees, Planting and Landscaping please reference the following items: o City of OPH Ordinances o 401 (see 401.16 Design Guidelines Ordinance) o 1302 (Shade Tree Diseases and Pests) o 1304 (Tree Ordinance) o 1305 (Shade Tree Program) o 1307 (Tree Protection) o City of OPH Development Application Packet (see Pages 10-12) o City of OPH Design Guidelines Packet (see Pages 25 & 26) o City of OPH Tree Species List o City of OPH Tree Workers License Application o American Standard for Nursery Stock (ANSI Z60.1-2014 is the most recent version) published by AmericanHort Please contact me if you have any questions regarding this landscape plan review. Please feel free to forward my comments to the development team for this project. Page 4 of 4 Page 156 of 204 ® Stantec 733 Marquette Avenue Suite 1000, Minneapolis MN 55402-2308 June 5, 2024 File: 193800151 Attention: Mr. Jacob Rife City of Oak Park Heights 14168 Oak Park Blvd. Oak Park Height, MN 55082 Reference: The Hampton Apartments of Oak Park Heights — Conditional Use PermitlSits Plan Review Dear Jacob: As requested, we have reviewed the information submitted regarding the proposed Oak Park Heights Apartments project. The information reviewed includes preliminary, not for construction engineering drawings dated 4-5-2024, and stormwater related documents dated 4-8-2024. Further review will be forthcoming when construction plans are submitted. Following are our preliminary comments and/or recommendations: Sheet C2.2 — Site Plan 1. The legend includes hatches for Specialty Pavements (2), Pervious Pavement and Heavy Duty Pavement. These items are not indicated on the plan. If these items are not used, please remove them from the legend. 2. The concrete drive apron at 581^ Street shall be per City Detail Plate STR-8. 3. Refer to the Fire Department review of fire lanes and circulation. 4. An emergency access point is shown along the westerly property edge. The details of this emergency access must be shown, and include a removable barrier that can be removed in an emergency situation. Applicant shall coordinate this with the Fire Chief. 5. Several improvements are shown in the existing transmission line easement. The applicant must confirm that these improvements are allowable in this easement. 6. It appears that the proposed retaining wall encroaches on the existing sanitary sewer easement. Any future impacts to this retaining wall due to its location within the easement will be at the sole expense of the property owner. 7 There is a proposed sidewalk along the north side of 58th Street. This sidewalk does not connect to any other pedestrian facilities; therefore, the need for this sidewalk is questionable. Design with community in mina Page 157 of 204 June 5, 2024 Mr. Jacob Rife Page 2 of 5 Reference: Oak Park Heights Apartments - Preliminary Plan Review The existing building immediately to the east of the property should be shown on the site plan. The existing contours on the adjacent property should be confirmed as the contours in this location do not seem to indicate that there is a building here. Sheets C3.0 — Grading Plan 1. See Storm Sewer/Storm Water Management comments below. 2. It appears that retaining wall elevations are provided, but they are not legible. If the wall height exceeds 4', the applicant shall provide an engineered design of retaining wall at northwest corner of parking lot. 3. It appears that the walkway extending to the playground and grilling area from the east is at a 4:1 slope. The grading must be modified to either show steps, or traversable walks. 4. Spot elevations and slopes should be labeled along all accessible routes to ensure compliance with ADA requirements. Sheet C4.0 — Utility Plan 1. The watermain, sanitary sewer and storm sewer facilities that serve the site will be private and maintained by the owner. 2. A wet tap will not be allowed for the water service connection at 581 Street. The plans should show a tee connection and gate valve. 3. The water main/service shall be ductile iron pipe. Label on plan. 4. Hydrant shall be per City Detail Plate WAT-8, and City Hydrant specifications. 5. The existing sanitary sewer line appears to be approximately 23' deep at the northwest corner of the building, and approximately 15' away from the building comer. We recommend that the City obtain an additional 10' of easement along the south side of this sewer. 6. Riprap shall be placed per City Detail Plate, Riprap at Outlets, STO-13. Sheet C5.0 — 5.2 — Civil Details and SW1.2 — SWPPP Details 1. Include all applicable City Detail Plates. Design with community in min( Page 158 of 204 June 5, 2024 Mr. Jacob Rife Page 3 of 5 Reference: Oak Park Heights Apartments - Preliminary Plan Review Sheet SW1.0 —1.5 — SWPPP 1. The City reserves the right to require additional erosion control measures as determined/necessary during the construction of the project 2. The construction dates should be updated on Sheet SW1.4. Storm Sewer /Storm Water Management The City's requirement of no infiltration within the City's High Vulnerability Drinking Water Supply Management Area (DWSMA) is being met by the proposed filtration BMP's that include impermeable liners. 2. The City requires rate control for this site. The Menards Pond provides rate control for current conditions but does not account for any increased impervious area within its watershed. Rate control can be accomplished by meeting the requirement prior to discharging to the Menards Pond or by expansion of the Menards Pond within the site's property. a. Update report to account for rate control requirements and update plan to meet rate control prior to discharging to the Menards regional pond. 3. A portion of the proposed site along 58th Street appears to drain to the adjacent Menards property to the east. Peak flows to the adjacent properties should not increase from existing conditions. Provide calculations that compare the flows going to the Menards property in existing and proposed conditions. Also update existing and proposed drainage areastmaps to be consistent with the existing and proposed site grading. 4. Inconsistent pipe sizes and configuration are represented for the underground filtration system between HydroCAD, sheet C4.0 and sheet C5.1. The detail on sheet C5.1 indicates three rows of 54" CMP will be used for the underground filtration system and HydroCAD model sheet C4.0 indicate four rows of 60" CMP will be use. Update as appropriate to provide consistency between the plans and the modelling. 5. Provide outlet control structure (OSC) details for the proposed BMP's in the plans. Also review and update HydroCAD modeling of OCS configurations as necessary. When comparing the HydroCAD model and information on sheet C4.0 there appears to be some inconsistencies in the routing of the outlets in the HydroCAD model. For example, for the outlet configuration of the underground filtration basin, the model shows there's an 18" outlet at an invert of 931.50 and Sheet C4.0 calls out a 12" outlet at 931.50. Design wnh community in mind Page 159 of 204 June 5, 2024 Mr. Jacob Rife Page 4 of 5 Reference: Oak Park Heights Apartments - Preliminary Plan Review 6. Water quality calculations were not submitted with the stormwater report. Design must meet the Brown's Creek Watershed District water quality rules. 7. Label EOF elevations on sheet C3.0. The current EOF for the underground filtration basin appears to be at the garage door (934.25). Consider revising grading so that the overland EOF does not flow towards or into the underground parking area. 8. Update existing HydroCAD catchments to utilize a curve number consistent with the Brown's Creek Watershed District requirements. (i.e. HSG B, CN=57) 9. Update proposed HydroCAD catchment pervious area curve numbers use to a soil class one step below existing conditions. 10. Update the existing and proposed HydroCAD models to account for the existing water surface of the regional pond (CN=98), remove regional pond area from the modeling, or explain why the pond area was included in the modeling. (i.e. is a pond expansion proposed?) 11. The stormwater facilities on this site will be private and maintained by the owner. A stormwater maintenance agreement will need to be executed for the maintenance of the proposed stormwater facilities. Traffic 1. See attached memo from the City's traffic engineer. General Comments 1. The resolution of the submitted plan set PDF is not sufficient to read much of the text. Please provide a PDF with the next submittal that is legible. 2. The City reserves the right to inspect the construction of the project. The City or its designee shall be present for water and sanitary sewer service connections. 3. The Owner will need to comply with all requirements of the NPDES Construction Stormwater Permit and Brown's Creek Watershed District. The City reserves the right to require additional erosion control measures as determined/necessary during the construction of the project. 4. Review of issues related to parking, lighting, landscaping, tree preservation, fire department access/circulation or the buildings is by others. 5. The Owner shall be responsible for obtaining all required permits. Copies of ail permits shall be submitted to the City prior to the start of construction. Design with community in mince Page 160 of 204 June 5, 2024 Mr. Jacob Rife Page 5 of 5 Reference: Oak Park Heights Apartments - Preliminary Plan Review 6. Utility construction and improvements in the right-of-way need to conform to the City's Standard Detail Plates. Include all applicable City detail plates on the plans. The City's details can be provided upon request. If you have any questions or require further information, please do not hesitate to contact me. Regards, Stantec Consulting Services Inc. -ee M. Mann, F MN, WI, CA Principal Phone: 612-712-2085 Lee.Mann@stantec.com Attachment: Hydrant Specifications, Review of Traffic Analysis c. file Julie Hultman, Building Official Andrew Kegley, Director of Public Works Scott Richards, City Planner Kevin Sandstrom, City Attorney Design w4th community in mind Page 161 of 204 City Owned: A. B. C. D. E. F. G. H. 1. J. K. L. M. N. P. CITY OF OAK PARK HEIGHTS HYDRANT SPECIFICATIONS General Requirements: AWWA Standard C-502. Specified Hydrant: WB -67-250, or equal. Approved Manufacturer: Waterous Pacer, or equal. Two — 2 '/ inch hose connections. One — 5 inch Storz fitting on the steamer connection. 1 % inch pentagon operating nut. 5 inch valve opening. 6 inch mechanical joint pipe connection. Break -off flange with breakable rod coupling. 8 -feet, 0 -inch minimum cover. Depth to be determined for each hydrant. 16 inch high traffic section. 1 '/ inch rocker lug nozzle caps attached to hydrant with metal chains. Stainless steel hardware. Fiberglass Flag: Hydra finder Hydrant Marker, or equal: 1. White fiberglass rod, with 4 red reflective bands, without a bulb end. 2. 54 inches long and 318 inch diameter. Hydrants place where the ground water table is less than 8 feet below the ground surface shall have the drain holes plugged and shall be equipped with a tag stating the need for pumping after use. Color: Painted "Federal Yellow" at the place of manufacturer. Privately Owned: A. B. C. D. F. F. G. H. . J. K. L. M. N. Lel FJl General Requirements: AWWA Standard C-502. Specified Hydrant: WB -67-250, or equal. Approved Manufacturer: Waterous Pacer, or equal. Two — 2 '/ inch hose connections. One — 5 inch Storz fitting on the steamer connection. 11/2 inch pentagon operating nut. 5 inch valve opening. 6 inch mechanical joint pipe connection. Break -off flange with breakable rod coupling. 8 -feet, 0 -inch minimum cover. Depth to be determined for each hydrant. 16 inch high traffic section. 11/2 inch rocker lug nozzle caps attached to hydrant with metal chains. Stainless steel hardware. Fiberglass Flag: Hydrafinder Hydrant Marker, or equal: 1. White fiberglass rod, with 4 red reflective bands, without a bulb end. 2. 54 inches long and 318 inch diameter. Hydrants place where the ground water table is less than 8 feet below the ground surface shall have the drain holes plugged and shall be equipped with a tag stating the need for pumping after use. Color: Painted "Red" at the place of manufacturer. G AForms\Public Works\Hyd rant Specification Handout 3-20-03.do c Page 162 of 204 ® Stantec To: Lee Mann, PE From: Ed Terhaar, PE File: 193800151 Date: May 24, 2024 Reference: Review of Traffic Analysis for Hampton Apartments Development in Oak Park Heights, MN Memo I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws /,o1fff the State of Minnesota. " � DATE: May 24, 2024 Edward Terhaar License No. 24441 This review considers the traffic impacts for the proposed Hampton Apartments development located on the north side of 58th Street N. between Kowalski's and Menards. The Traffic Analysis completed by SSTS LLC dated May 13, 2024 was reviewed for completeness and to determine how this development impacts traffic operations. Review comments and required updates are presented below. • The proposed development consists of an 81 unit apartment building. One access point is provided on 5VI Street N. • Table 1 presents existing roadway characteristics, including Average Annual Daily Traffic (AADT) volumes for roadways in the study area. Update the table to indicate the source of the AADT data. The Future Conditions section states that a background growth of 0.8 percent per year was used for the traffic forecasts based on information in the City of Oak Park Heights 2018 Comprehensive Plan. This background growth rate is accurate based on the Comprehensive Plan information but may be lower than expected due to the future extension of 580 Street N. west to Manning Avenue. Additional discussion on this item is presented later in this memo. • Update the trip generation information in Table 2 as follows: AM Peak hour exit = 23 trips, AM Peak hour total = 30 trips, PM Peak hour exit = 13 trips, and PM Peak hour total = 32 trips. These changes are minor and do not impact the final traffic operations results. The level of service (LOS) results indicate that all intersections and movements operate at acceptable levels both without and with the proposed development. These results include the proposed access point intersection on 58th Street N. The stopping sight distance and intersection sight distance requirements for the proposed access point were reviewed and found to be adequate for the proposed location on 58th Street N. • The memo also includes analysis of traffic operations assuming 58th Street N. is restriped as a three lane roadway, with one through lane in each direction and center two-way left turn lane. The level of service (LOS) results indicate that all intersections and movements operate at acceptable levels both without and with the proposed development. Design Page 163 of 204 Lee Mann May 24, 2024 (3 Stantec Additional study is needed prior to converting 58"' Street N. to a three lane roadway to fully understand the feasibility along the entire corridor. This would include the development of a detailed layout to understand the necessary roadway striping, pedestrian and bicycle impacts, and transition points on the east and west ends. Overall, the traffic analysis follows standard traffic study procedures and presents accurate results and recommendations. As stated above, the traffic forecasts presented in the memo assume a background growth rate of 0.8 percent per year based on information in the City of Oak Park Heights 2018 Comprehensive Plan. This rate results in a volume increase on 58'" Street N. of 3.2% by 2028 and 18.2% by 2045. Additional traffic analysis was completed assuming an increase in volume of 50% by 2048 to determine impacts at the proposed access location. Even with this level of volume increase, all movements and the overall intersection operate at acceptable levels of service. Design WvTr community in mind Page 164 of 204 RESOLUTION NO. 24-06-22 CITY COUNCIL CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RESOLUTION OF THE CITY COUNCIL THAT THE REQUEST BY JOEL LARSON OF HAMPTON COMPANIES TO CHANGE THE LAND USE CLASSIFICATION TO RESIDENTIAL/BUSINESS USE, REZONING TO B-4 LIMITED BUSINESS DISTRICT, CONDITIONAL USE PERMITS, PRELIMINARY AND FINAL PLAT, AND DESIGN GUIDELINES/SITE PLAN REVIEW FOR DEVELOPMENT OF THE AREA NORTH OF 58TH STREET AND WEST OF MENARDS BE APPROVED WITH CONDITIONS WHEREAS, the City of Oak Park Heights has received a request from Joel Larson of Hampton Companies for a Comprehensive Plan Amendment to change the land use classification of Commercial use to Residential/Business Transitional use; rezoning from O -Open Space Conservation to B-4, Limited Business District; Conditional Use Permits for multiple family development, building height and side yard setbacks resulting from the building height, accessory structures in the front yard, and parking; Preliminary and Final Plat; and Architectural Design Guidelines/Site Plan Review for the development of the area north of 58th Street and west of Menards; and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights recommended that the application be approved with conditions. The City Council of the City of Oak Park Heights makes the following findings of fact and resolution: The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is designated in the Comprehensive Plan as Commercial Use and will be changed to Residential/Business Transitional Use; and 4. The property is zoned O -Open Space Conservation and will be rezoned to B-4 Limited Business District; and Page 165 of 204 5. A Conditional Use Permit is required for multiple family development in the B-4 Limited Business District; and 6. Conditional use permits are required for building height that will exceed 35 feet, for a 24 foot setback where 30 feet is required, for a gazebo and play structure in the front yard, and for parking to exceed the Zoning Ordinance requirement; and 7. The lot is currently platted as a portion of Outlot A, Bracky Third Addition and will be replatted as Lot 1, Block 1 OPH APARTMENTS. A Preliminary and Final Plat have been submitted for review; and 8. Site Plan/Architectural Design Standards review is required for the construction of the new building and site; and 9. City staff prepared a planning report dated June 6, 2024, reviewing the request; and 10. Said report recommended approval of the requests subject to the fulfillment of conditions; and 11. The Planning Commission held a public hearing at their June 13, 2024, meeting, took comments from the applicants, closed the public hearing, and recommended the application for approval with conditions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE FOLLOWING: A. The application submitted by Joel Larson of Hampton Companies for a Comprehensive Plan Amendment to change the land use classification of Commercial use to Residential/Business Transitional use; rezoning from O -Open Space Conservation to B-4, Limited Business District; Conditional Use Permits for multiple family development, building height and side yard setbacks resulting from the building height, accessory structures in the front yard, and parking; Preliminary and Final Plat; and Architectural Design Guidelines/Site Plan Review for the development of the area north of 58th Street and west of Menards. The application consists of requests for the following: • Comprehensive Plan Amendment to Residential/Business Transitional • Rezoning to B-4 Limited Business District • Preliminary and Final Plat • Conditional Use Permit for Multiple Family Development • Conditional Use for Building Height • Conditional Use Permit for Side Yard Setback • Conditional Use Permit for Accessory Structures in the Front Yard • Conditional Use Permit for Parking 2 Page 166 of 204 • Architectural Design Guidelines and Site Plan Under Section 401.15.C.8. of the Zoning Ordinance affecting the real property as follows: SEE ATTACHMENT A Be and the same as hereby approved by the City Council of the City of Oak Park Heights with the following conditions: 1. The Preliminary and Final Plat for OPH APARTMENTS, as well as the dedication and vacation of any easements, shall be subject to the review and approval of the City Engineer and City Attorney. 2. A Development Agreement, if required, for park dedication, connection fees, and for stormwater ponding shall be subject to the review and approval of the City Attorney and City Council. 3. The site plan indicates a location for access from Oak Park Ponds. Additional detail will be required from the Applicant for review by the City Engineer. 4. The Fire Chief and Police Chief shall approve the final plans to determine the accessibility of emergency vehicles throughout the development. 5. The tree inventory, tree removal, preservation plan and landscape plan shall be subject to review and approval of the City Arborist. 6. The Applicant will be responsible for plantings south of 58th Street, if required by the City Arborist to mitigate glare issues from headlights. 7. The grading and drainage plans shall be subject to City Engineer and the Brown's Creek Watershed District approval. 8. All utility plans shall be subject to review and approval by the City Engineer. 9. The Planning Commission and City Council were favorable to the proposed number of parking stalls that exceed the City requirement. 10. All lighting fixtures are required to be installed in compliance with the lighting standards of the Zoning Ordinance. 11. All the trash storage and recycling shall be internal to the building. 12. Any mechanical equipment that is ground mounted or visible from adjacent streets shall be screened as required by the Zoning Ordinance. 3 Page 167 of 204 13. All trash and recycling storage shall be internal to the building. 14. The Planning Commission and City Council were favorable to the proposed building height. 15. The Planning Commission and City Council were favorable to the proposed side yard setback of 24 feet. 16. The Planning Commission and City Council were favorable to the final building appearance, colors, and materials Approved by the City Council of the City of Oak Park Heights this 25th day of June 2024. ATTEST: Jacob Rife, City Administrator Mary McComber, Mayor 4 Page 168 of 204 a� Oak Park,%._ G Date: June 25, 2024 New Business TO: Mayor and City Council FROM: Scott Richards, City Planner AGENDA ITEM: 5676 Oakgreen Avenue North: Comprehensive Plan Amendment BACKGROUND: Jamie Junker, representing J K&K Group, LLP, has made an application for a Comprehensive Plan Amendment for 5676 Oakgreen Avenue North. The land use classification of the property is Low Density Residential in the Comprehensive Plan 2018. The applicant has proposed five buildings, each with two dwelling units, with a total of 10 units. The Low Density Residential classification is not consistent with the proposed density, so the applicant has applied for a Comprehensive Plan amendment to change the land use classification to Medium Density Residential. The details of the project are not being considered at this time, only the land use classification. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? No ACTION REQUESTED: Consider approval or denial of the request ATTACHMENTS: 1. City Planner Report 2. City Council Resolution for Approval 3. City Council Resolution for Denial Page 169 of 204 36011 Thurston Avenue N. Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile 763.427.0520 TPCTPC@T-Plannin9Co.com MEMORANDUM TO: Jacob Rife FROM: Scott Richards DATE: June 20, 2024 RE: Oak Park Heights — Comprehensive Plan Amendment - 5676 Oakgreen Avenue North — City Council Report TPC FILE: 236.02 — 24.01 BACKGROUND Jamie Junker (Applicant) representing J K&K Group, LLP has made an application for a Comprehensive Plan Amendment for 5676 Oakgreen Avenue North. The land use classification of the property is Low Density Residential in the Comprehensive Plan 2018. The Applicant has proposed five buildings, each with two dwelling units, with a total of 10 units. The Low Density Residential classification is not consistent with the proposed density, so the Applicant has applied for a Comprehensive Plan amendment to change the land use classification to Medium Density Residential. The details of the project are not being considered at this time, only the land use classification. The Applicant had proposed a Comprehensive Plan Amendment in August of 2022 to allow a Comprehensive Plan Amendment to High Density Residential. At that time, 36 condo units were proposed on the subject site. The Planning Commission recommended denial and the City Council turned down the proposal to amend the Comprehensive Plan to allow High Density Residential development. The property is zoned O — Open Space Conservation District. The current project as proposed cannot be constructed under this zoning classification. If the Comprehensive Plan amendment is approved, the property would need to be rezoned to R-2 Low and Medium Density Residential District to allow for the two family dwelling development that the Applicant has proposed. The development may also require Planned Unit Development review if the project is done as a condominium association. The Planning Commission, at their June 13, 2024, meeting held a public hearing and took public comment on the application. There were several residents who attended and spoke. The concerns were related to traffic, noise, and light. Most of the neighbors indicated that the property should remain at low density. The Planning Commission recommended denial of the Comprehensive Plan amendment on a 3/2 vote. Page 170 of 204 EXHIBITS The review is based upon the following submittals: Exhibit 1: Planning Report with Exhibits — June 6, 2024 PROJECT UPDATE The Applicant and City Staff have reviewed the density calculations for the property. The overall size of the two lots is 2.9 acres, but a portion of that area is Oakgreen Avenue right of way. The ordinance does not allow right of way to be included in density calculations. Without right of way, the lot size will be approximately 2.7 acres. This should be verified with a survey. City Staff has taken a conservative approach and did not calculate the fraction of acreage, resulting in a maximum density of 6 units. If the .7 acres is included, a density of 8 units could be allowed. Again, this should be verified with a survey. Even with this change, the 10 units proposed would still require a medium density land use classification. CONCLUSION/RECOMMENDATION Based upon the Planning Commission recommendation, a resolution denying the request to reclassify this area to Medium Density Residential is attached for City Council review. Additionally, a resolution has been prepared approving a Medium Density Residential classification for City Council review with the following conditions: 1. The land use amendment from Low Density Residential to Medium Density Residential is subject to approval of a rezoning to R-2 Residential District, Planned Unit Development, and site plan approval for the property. If the proposed development is not found to be acceptable, the Low Density Residential land use classification will remain for the subject property. 2. The Applicant shall provide a survey verifying the lot size to establish allowable density. 3. The land use amendment is subject to review and comment by the Metropolitan Council. 2 Page 171 of 204 73,» Page 174,» 3601 Thurston Avenue N. Suite loo Anoka. MN 55303 TP C Phone: 763.231.5840 Facsimile. 763.427.0520 TPC@PlanningCo.com MEMORANDUM TO: Jacob Rife FROM: Scott Richards DATE: June 6, 2024 erydo&�ti RE: Oak Park Heights Comprehensive Plan Amendment - 5676 Oakgreen Avenue North TPC FILE: 236.02 — 24.01 BACKGROUND Jamie Junker (Applicant) representing J K&K Group, LLP has made an application for a Comprehensive Plan Amendment for 5676 Oakgreen Avenue North. The land use classification of the property is Low Density Residential in the Comprehensive Plan 2018. The Applicant has proposed five buildings, each with two dwelling units, with a total of 10 units. The Low Density Residential classification is not consistent with the proposed density, so the Applicant has applied for a Comprehensive Plan amendment to change the land use classification to Medium Density Residential. The details of the project are not being considered at this time, only the land use classification. The Applicant had proposed a Comprehensive Plan Amendment in August of 2022 to allow a Comprehensive Plan Amendment to High Density Residential. At that time, 36 condo units were proposed on the subject site. The Planning Commission recommended denial and the City Council turned down the proposal to amend the Comprehensive Plan to allow High Density Residential development. The property is zoned O — Open Space Conservation District. The current project as proposed cannot be constructed under this zoning classification. If the Comprehensive Plan amendment is approved, the property would need to be rezoned to R-2 Low and Medium Density Residential District to allow for the two family dwelling development that the Applicant has proposed. The development may also require Planned Unit Development review if the project is done as a condominium association. EXHIBITS The review is based upon the following submittals: Exhibit 1: Applicant's Narrative Exhibit 2: Proposed Land Use Map — Comprehensive Plan 2018 Exhibit 3: Proposed Land Use Map — Comprehensive Plan 2008 Exhibit 4: Zoning Map Page 175 of 204 Exhibit 5: Exterior Elevation 1 — (001) Exhibit 6: Exterior Elevation 2 — (002) Exhibit 7: Exterior Elevation 3 (003) Exhibit 8: Exterior Elevation 4 (004) Exhibit 9: Overall Site View 1 —(005) Exhibit 10: Overall Site View 2 —(006) Exhibit 11: Overall Site View 3 —(007) Exhibit 12: Trip Generation Memorandum — May 23, 2024 PROJECT DESCRIPTION/NARRATIVE The Applicant has provided a narrative providing the background on the request and the concept plans for the project. The Applicant's narrative is found as Exhibit 1. PROCESS A Comprehensive Plan amendment requires a public hearing and recommendation of the Planning Commission. The City Council will review the application and recommendation in considering the amendment. A 415 vote is required to adopt a Comprehensive Plan amendment in accordance with Minnesota Statute 462.355 Subd 3. If approved, the amendment is forwarded to the Metropolitan Council where it is determined if it is consistent with the System Statement and the regional plan. ISSUES ANALYSIS Comprehensive Plan, Proposed Land Use Map: The property is designated as Low Density Residential in the Comprehensive Land Use Map as part of the 2018 plan. The previous Comprehensive Plan 2008, Proposed Land Use Map designated the subject property as Medium Density Residential. The density ranges set in the Comprehensive Plan are 1 to 3 units per acre for low density, 4 to 8 units per acre for medium density and 8-14 units per acre (up to 32 units for senior housing) for high density. The subject property is 2.9 acres in size, consisting of two parcels with one of the parcels containing a portion of the Oakgreen Avenue right-of-way. A survey of the property has not been provided at this time. Once it is determined how much of the lot is encumbered by right-of-way, the developable size of the lot will be reduced affecting the density allowances. Based upon the size of the lot, with a projected reduction in lot size, the property could be developed with the following under the three residential density classifications: Low Density — 6 units Medium Density —16 units High Density — 28 units 164 units (senior housing) 2 Page 176 of 204 The Applicant's proposal for 10 units exceeds the allowable density of six units at the low density category but is consistent with medium density. This is consistent with the Comprehensive Plan 2008 classification for the property. The City, in setting its land use classifications for the community, has a high degree of discretion in determining its plan text and land use maps. The Metropolitan Council allows cities to make land use determinations on individual parcels if the overall plan is consistent with the System Statement and over all regional plans. In 2018, the Planning Commission and City Council discussed those parcels that were undeveloped or underdeveloped and made a decision of the appropriate land use classification. The subject property was discussed and specifically called out on page 75 of the plan as an infill development that could accommodate six family homes. The land use map also identifies it as such. This determination was made because the Palmer Station development, directly to the east of the subject property, was in the planning stages as a single family development with 13 lots. The Planning Commission and City Council decided that the area south of 58th Street and Oak Park Blvd, adjacent to Oakgreen Avenue should be developed as low density residential. As such the land use classification for the subject property changed from medium density residential in the 2008 plan to low density residential in the 2018 plan. The current proposal at 10 Units is much more consistent with the intent of the Comprehensive Plan than the project with 36 units. As the Planning Commission and City Council reviews this amendment, they should consider the following: Land use consistency with the established single family neighborhoods to the south. The medium density development with two family dwelling units could be seen as a reasonable transition from low to the higher density development north of 581h Street. The units, as proposed, will appear as large single family homes with one entrance facing the 58th Street and Oakgreen Avenue. 2. Traffic concerns with more a development at the corner of 58th Street and Oakgreen Avenue. The intersection sees high traffic volumes and some back-ups at the four-way stop during peak times. The project will need to be designed with access points at a reasonable distance from the intersection. Low to medium density development has been determined to be less of an issue for the intersection. 3. Desire to add additional low density/medium density development to the City. There is almost no developable land available for additional single or two family development. The Comprehensive Plan encourages continued development and redevelopment at all density levels. 3 Page 177 of 204 Comprehensive Plan, Goals and Policies and Land Use Plan: The Comprehensive Plan 2018 includes goals and policies that are meant to direct land use decisions in the community. The goals and policies are used in conjunction with the maps as a guide to the Planning Commission and City Council. The applicable goals and policies of the Land Use section of the Comprehensive Plan are as follows with Staff comments. The Comprehensive Plan can be found on the City website. Mission Statement, Values and Community Goals (Page 22) Preserve Small Town Character. The features and amenities of this small town are regarded as the greatest community asset. Preserve small town character while accommodating redevelopment, renewal, and revitalization. Comment: The Comprehensive Plan 2008 designated the subject property as low density to preserve the small town, single family character of this neighborhood. The current proposal with 10 units preserves that character. Land Use Goals and Policies (Pages 50, and 51 ) Goal 2: A cohesive land use pattern which ensures compatibility and strong functional relationships among activities is to be implemented. Policies: A. Prevent over -intensification of land use development, that is, development which is not accompanied by a sufficient level of supportive services and facilities (utilities, parking, access, etc.). Comment: The proposal to change the land use map to medium density, rezone the property to R-2 Single Family Residential District, and construct 10 two family dwelling units would not be an over -intensification of the property. The City could provide the area with utility services, and the additional traffic should not create issues at the 58th Street/Oakgreen Avenue intersection. B. Examine requested land use changes in relation to adjoining land uses, site accessibility, utility availability, and consistency with the Oak Park Heights Comprehensive Plan and policies. Comment: As indicated, the area was designated as low density residential to be consistent with the low density land uses to the south and east. A development of 10 units on 2.9 acres is not inconsistent with those surrounding properties. The Zoning Ordinance requires 6,000/6,500 square feet of lot area for each dwelling unit or a total of 60,000/65,000 square feet. The lot is 2.9 acres or 126,324 square feet. 4 Page 178 of 204 C. Attempt to make transitions between distinctly differing types of land uses in an orderly fashion which does not create a negative (economic, social or physical) impact on adjoining developments. Comment: A medium density, two family dwelling development in this area should not have a significant impact to the neighborhood to the south. There is a 150 foot buffer area between the proposed development and the existing neighborhood. The proposed buildings have been orientated with their frontage on the adjacent streets to allow for the maximum distance from the existing neighborhood to the south. D. Infill development of compatible land uses shall be strongly encouraged. Comment: The proposed land use amendment would allow for redevelopment and infill at a reasonable density. The two family units would be a reasonable transition to the higher density development to the north. Where practical, conflicting and non -complementary uses shall be eliminated through removal and relocation. Comment: The current low density single family use is conforming to the Comprehensive Plan. F. Encourage the development and redevelopment of under-utilized and substandard property throughout the City. Comment: The proposed project with 10 units is a reasonable infill development for this property. Residential Land Use Goals and Policies (page 53) Policies: D. Avoid concentrations of multiple family dwellings and apartments in the City. Locate such housing within appropriately designated zoning districts and in proximity to areas which offer a wide range of existing supportive services, commercial and recreational facilities. Comment: The intent of the Comprehensive Plan 2018 was to avoid concentration of high density development south of 58th Street. The Planning Commission and City Council found that 58th Street was an appropriate transition between housing densities. The use of this property for a medium density development is consistent with the policy. Land Use Compatibility — (page 66) Land use compatibility concerns exist, primarily in the older sections of the community, and where commercial development is adjacent to residential homes and neighborhoods. High density residential or commercial development adjacent to single 5 Page 179 of 204 family neighborhoods can intensify unwanted activity in the area and impose impacts on parking, traffic and noise that may be uncharacteristic of single-family neighborhoods. Additionally, the Comprehensive Plan calls for the proper transition between high and low density residential development. The City, through its plan and Zoning Ordinance, shall transition residential development so as not to create negative living environments. Concentration of one type of housing style or density can also create issues for the proper development of neighborhoods. Comment: The use of the subject property for a medium density development provides a reasonable transition from the low density neighborhood to the south and the high density development to the north. There is an adequate buffer area with a City trail that will define the transition between these two land uses. Zoning: While the rezoning of the property is not being considered currently, it is important to highlight the zoning requirements with a medium density development. The property is currently zoned O — Open Space Conservation District which allows for single family dwellings. The Open Space District was created to provide a district to allow open space, agricultural uses, and a holding zone for developable areas. To accommodate a medium density development of 10 units, the subject property would need to be rezoned to R-2 Residential District in which two family dwelling units are a permitted use. While two family dwellings are a permitted use, the City would review the residential design standards of the Zoning Ordinance to ensure compatibility. The Applicant has indicated that the project would likely be developed as a condominium association which would require Planned Unit Development review by the Planning Commission and City Council. The density requirements of the Zoning Ordinance, in Section 401.15.C.3 specify that 6,000 square feet of lot area is required per unit (500 square feet is to be added for each bedroom over two bedrooms per unit). If 10 two bedroom units are constructed, 60,000 square feet of lot area is required. If the units contain three bedrooms each, 65,000 square feet of lot area is required. The entire site consists of 2.9 acres or 126,324 square feet. Access/Traffic: The Applicant has provided a preliminary traffic study within the narrative. It concludes that there would be approximately 140 daily weekday trips from the development. Based upon the available traffic volumes for this intersection, the Applicant's traffic engineer made a preliminary conclusion that 58th Street and Oakgreen Avenue would have the remaining capacity to accommodate the approximately 140 trips expected to be generated by this development. The City's traffic engineer concluded that the trip information presented by the Applicant's traffic engineer is correct but did not comment on -the access locations because distances from the intersection were not included. 6 Page 180 of 204 Additionally, the Applicant's traffic engineer commented that roadway improvements are not, anticipated to be necessary to accommodate the development. However, please note that Staff would recommend that if the project moved forward, a more detailed traffic study would need to be completed that examines all traffic impacts in deeper detail such as point of access, site lines, stacking and related issues. CONCLUSION/RECOMMENDATION Based upon the previous review, Staff recommends a Comprehensive Plan amendment to change land use classification from Low Density Residential to Medium Density Residential for 5676 Oakgreen Avenue North. That recommendation is based upon the findings of this report and with the following condition: The land use amendment from Low Density Residential to Medium Density Residential is subject to approval of a rezoning to R-2 Residential District, Planned Unit Development, and site plan approval for the property. If the proposed development is not found to be acceptable, the Low Density Residential land use classification will remain for the subject property. 2. The land use amendment is subject to review and comment by the Metropolitan Council. 7 Page 181 of 204 J K & K Group, LLP Application Contact -Jaime Junker, partner 11550 Stillwater Blvd N Lake Elmo, MN 55042 651-246-1058 1�I`tit+'..jil�kt4l�tdu��#Il11rs��Ol1M��st �'��'�1,a`tt�fi PUD Concept Approval Application Project Narrative. We are requesting PUD Concept Approvalfor a condominium association where 5 buildings would be built in phases at 5676 Oakgreen Avenue North. The current farm home sits on approximately 1 acre and the 1.9 acre adjacent lot would be combined with it, for the land in the project. The design shows an example of a home that appears to be a single-family home for the purpose of being complementary to the aesthetics of the neighborhood. Each building has two side by side units in it. An entrance to each unit will be from the front while maintaining the look of a single home. Garages are in the rear of each buildingto keep the aesthetics focused on the front of the buildings. Each unit will have a garage entrance and back patio. Ownership of each unit. The project will be a condominium association. Because of the current interest rate environment, flexibility on timing of selling the homes is a part of the plan. One building will likely be owner occupied from the start. We believe the quality of the project will attract both those wishing to own as well as those looking for a quality rental home. Both options will be looked at and it is likely that there will be both owner occupied and rentals. The risk of having a pre -determined plan to sell all units (rather than rent some) is that with the combination of the current interest rates and the planned higher -end finishes of this condominium association, there is an economic risk if the plan only intended that all units were to be sold from the start. Rather,l K &K Group prefers the flexibility to focus initially on quality and aesthetics, and also having a nice place to live in a nice city, having strict, yet sensible condominium rules and regulations all residents must follow, including renters. If we were asked to predict the ownership transition, we would expect that in year 7 from the start of the project, 7 to 8 of the units, (if not all), would be owner occupied. Building Phasing Plan L In the first phase, the existing home would be safely removed and cleared for building. Two buildings (4 units) would be completed simultaneously. The plan is that by building a pair at the same time, it consolidates the building time and gets things moving. Scheduling and various cost estimates of the builder and certain logistical aspects of the existing home removal and well and septic retirement may dictate which pair of buildings are built first. An Unforeseen Economic Landscape Plan. The future economic environment is challenging to predict. For this reason, we have incorporated in our plans for Phase II that it may be possible if it is desired by an owner that a two -unit home simply be replaced by a single unit home that looks similar to the submitted design. It would have all the same finishes and may have a side patio to make up the additional space. Any smaller single-family home would be in the estimated range of 2,500 to 3,300 square feet. The project would still have no more than 5 buildings but may have less than 10 units in total. In other words, the project could be reduced to 7 units if economic circumstances dictated such, (four units in phase I and three single family homes in phase li. Such Page 182 of 204 reduction (from 10 units to 7 units) would be highly unlikely, but would be built into the plan nonetheless. Ancillary buildings and minimum recreation not shown on design submitted. The submitted design does not show such features as a potential outdoor shared use kitchen I soaking tub I barbecue area and two additional parking garages separated from the homes, No additional access points would be needed. We believe the 2.9 acres accommodates these features well and we will work with staff on these minor additions towards the final plan. 3,000 square footage is an estimate at this time for ancillary garages and storage sheds in this concept review. Any such ancillary sheds will be permanent and of the same quality and design as the designs submitted herein. The additional estimate for the outdoor shared use items mentioned above would be in the 2,500 square foot range but would be mixed in with the open space. We would invest in that design with our designer after concept approval and staff's input toward final plan design would be welcomed. Additional garage and storage space is required to reduce or eliminate the outdoor storage of boats trailers, recreational vehicles, outdoor toys not in use, etc. No motorhomes or trailers will be allowed to be stored outside for the most part. The focus of this project is as aesthetically clean and beautiful outdoor space as is practical. Building Phasing Plan II. With Phase I started and expected to be completed in no more than a year from initial groundbreaking of the buildings, we wilt ALSO begin marketing Phase II immediately for sale upon city project approval. Where J K & K Group is committing to building the first two buildings simultaneously once approved, Phase II will be built as sold based on market conditions. Traffic Management Plan. The previous 36 -unit traffic study for this site is being submitted for illustrative purposes only. With the current plan being 10 units vs 36 units, the funds for a traffic study only concluding the same level of compliance, could be spent elsewhere. We ask the staff approve this reasonable and sensible request. Why is this reasonable? This is reasonable because the current home has two access points, one on Oakgreen and one on 581h and the proposed project has one access point on each Oakgreen and 58t" as well. No additional access points are being requested. Signage Plan. The project's quality will speak for itself, and signage will not be overdone. J K & K Group will work with staff on signage as they guide us. Our desire is to have modest signage with appropriate home numbers, perhaps a bit more if desired. Project Economics. The combination of unit reduction from earlier plans of 36 units to the current plan of 10 units combined with relatively high-end finishes for a project of "townhome style" homes [eaves an important request of staff and that is, we request you guide us through an economical planning and approval process recognizing that escalated costs in utilities, tree studies, elevations and that sorts jeopardizes this project. With the carrying costs over the last twenty-four years including what we paid Presbyterian Homes for the 1.9 acre lot we have to control application costs on this project. J K & K Group Donated Trail Easement to City. In 2020 we donated the [and for the trail easement in front of the house to the city. The mayor signed off on this donation in 2020. 2 Page 183 of 204 We believe we are the best applicant for this project because we intend to live here. We feel strongly that this project is one that the city and the neighbors will like very much. Thank you, Jaime Junker, Partner 3 Page 184 of 204 W Page 185 of 204 7 Wf rill I ,w �rr�'" � uY !i.■aha `}��: 'h'��; i7 �i M l III = NIM rMllr' HAAs ✓'�. rrrrr.��ti IIr �r LS oil _� IA®e .p = tlf"C n. ■. �: rasa II'■ w■ .■ 1' ■ ■1 ■ R Z J -Nil 0 _ fid `i i its— • iv1 =�� g or A III 1��.-r ,;I � Jtr r �a �+ i�•.frii.l '��`�7ri 111• •11{11. Page 187 of 204 MmIn / 6�¥/ TOO § § 89 ¥2N g� foo b l 'r s� r* t. r� foo �k) ¥2N ,�l#p 90l 93 ¥2& � E411 Zook k # k � 94 ¥2a ALLIANT FINAL MEMORANDUM DATE: May 239d, 2024 TO: Jaime Junker, JK&K Group FROM: Nick Grage, PE, PTOE, RSPi Associate, Alliant Engineering SUBJECT: Oak Park Heights Condos Trip Generation Memorandum Update Introduction Alliant Engineering previously completed a trip generation memorandum (dated July 7a`, 2022) to document the trip generation potential for a proposed residential condominium development to be located in the southwest quadrant ofthe Oakgreen Avenue/58th Street intersection (5676 Oakgreen Avenue N) in Oak Park Heigbts, MN. At the time, up to 36 condominium dwelling units were considered with minimal impacts expected to the adjacent roadway network. The currently proposed development is expected to consist of up to 10 condominium dwelling units split evenly between five two -unit buildings. Access to the development site is proposed via two driveways, one located along Oakgreen Avenue (serving three condominium buildings or six units) and the second located along 58th Street (serving two condominium buildings or four units), thus splitting vehicle trips between the two driveways (see Figure 1: Proposed Site Plan). Trip Generation — Proposed Development Estimates were completed to determine the trip generation potential for the proposed development based on applicable trip generation rates in the Institute of Transportation Engineers 7WP Generation Manual, 11th Edition (ITE TGM). The ITE TGM is a compilation of peak hour and daily trip generation rates based on data collected from various land uses. As presented in Table 1, the proposed development would be expected to generate approximately 26 a.m, peak hour trips, 25 p.m. peak hour trips, and 140 daily weekday trips based on applicable trip generation rates from the ITE TOM. For perspective, the estimated peak hour trip generation equates to approximately one proposed development trip for every two minutes and 20 seconds. Given that the two site driveways would be expected to evenly distribute proposed development trips, each driveway could be anticipated to accommodate approximately 10 to 15 a.m. peak hour trips, 10 to 15 p.m peak hour trips, and 56 to 84 daily weekday trips. At each access the estimated peak hour trip generation equates to approximately one proposed development trip every five minutes. 733 Marquette Ave Ste 700 612.758.3080 m NN Minneapolis, MM 55402 612.758.3099 Fax www.ailiant-inc.com REM Vt020kAY 2 8 2024' Jaime Jttnkea, NAA Group May 23'x, 2024 Oak Park Heights Condos Trip Generation Memorandum Update Page 2 Source: Institute of Transportation Engineer$ Trip Generation Manual, 11th Edition (1) Peak hour of the adjacent roadway network Figure 1. Proposed Site Plan Roadway Network Considerations A review of annual average daily traffic (AADT) volume data available from the Minnesota Department of Transportation (MnDOT) via its online Traffic Mapping Application indicated that year 2023 draft daily traffic volumes along Oakgreen Avenue adjacent to the proposed development site was 2,976 vehicles. This data was unavailable in 2422 when the previous memorandum noted 5,300 vehicles along Oakgreen Avenue were estimated in 2018, a significant decrease in volumes post-COVID. AADT volume data for 58th Street adjacent to the proposed development site, unavailable when the previous memorandum was completed, was 5,026 vehicles. The Washington County 2040 Comprehensive Plan assigns a planning level AADT capacity of 10,000 to two-lane undivided urban roads like Oakgreen Avenue, and a planning level AADT capacity of 20,000 to four -lame undivided urban roads like 58th Street. Therefore, both Oakgreen Avenue and 58th Street have the remaining capacity to accommodate the approximately 140 daily trips expected to be generated by the proposed development. Page 196 of 204 Jaime Junker, JK&K Group May 23r, 2024 Oak Park Heighta Condos Trip Generation Memonmdunn Update Page 3 Access Considerations It should be noted that based on feedback from City staff the proposed site plan was revised to incorporate recommended modifications to the Oakgreen Avenue access. This included relocating the access further to the south rather than between the two condominium buildings along Oakgreen, Avenue. This revised spacing ensures adequate spacing between potential northbound queues at the 58th Street stop sign and the Oakgreen Avenue access. The proposed development would be expected to comprise approximately five percent of Oakgreen Avenue traffic under a future hypothetical build scenario in which all site trips utilize Oakgreen Avenue adjacent to the proposed development site. In reality, the proposed development trips would be expected to comprise an even smaller proportion of Oakgreen Avenue traffic given the two accesses being proposed. Conclusions With the proposed reduction its the number of condominium dwelling units from 36 to 10, the documented reduction in AADT volumes along Oakgreen Avenue, and the incorporation of City staff recommendations to shift the Oakgreen Avenue access to the southern limits of the property the development is expected to have a limited impact on the adjacent roadway network. Consequently, roadway improvements are not anticipated to be necessary to accommodate the proposed development. Page 197 of 204 RESOLUTION NO. 24-06-24 CITY COUNCIL CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RESOLUTION OF THE CITY COUNCIL THAT THE REQUEST FOR A COMPREHENSIVE PLAN AMENDMENT TO CHANGE THE LAND USE CLASSIFICATION FROM LOW DENSITY RESIDENTIAL TO MEDIUM DENSITY RESIDENTIAL FOR THE PROPERTY LOCATED AT 5676 OAKGREEN ANENUE NORTH BE APPROVED WHEREAS, the City of Oak Park Heights has received a request for a Comprehensive Plan Amendment to change the land use classification from low density residential to medium density residential for the property located at 5676 Oakgreen Ave. North, City of Oak Park Heights, and the Planning Commission of Oak Park Heights recommended that the application be denied based upon findings of fact. The City Council of the City of Oak Park Heights makes the following findings of fact and resolution: The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. In 2018, as the Planning Commission and City Council discussed the Proposed Comprehensive Plan Land Use Map, the subject property was considered and specifically called out on page 75 of the Comprehensive Plan 2018 as low density infill development; and 4. The Planning Commission recommended, and the City Council determined, that the area south of 58th Street and Oak Park Blvd, adjacent to Oakgreen Avenue should be developed as low density residential. As such the land use classification for the subject property changed from mid density residential in the 2008 plan to low density residential in the 2018 plan. The reasons this change was made included the following: Page 198 of 204 a. Land use consistency with the established single family neighborhoods to the south. 58th Street/Oak Park Blvd were seen as the transition point from low to higher density development; and b. Traffic concerns with more than a low density development at the corner of 58th Street and Oakgreen Avenue. The intersection sees high traffic volumes and some back-ups at the four-way stop during peak times. Issues with the driveway access and separation distances to the intersection were a concern. Lower density development was determined to be less of an issue for the intersection; and Desire to add additional low density/single family development to the City. There is almost no developable land available for additional low density development. The Comprehensive Plan encourages continued development and redevelopment in all density levels. There is more acreage available for mid and high density development in other parts of the community; and 4. The Applicant has proposed a medium density development with five buildings and a total of 10 dwelling units; and 5. The existing low density residential classification is not consistent with the proposed density, resulting in the Applicant applying for a Comprehensive Plan amendment to change the land use classification to medium density residential; and 6. The property is zoned O — Open Space Conservation District. The proposed project cannot be constructed under this zoning classification. If the Comprehensive Plan amendment is approved, the property would need to be rezoned to R-2 Residential District to allow for the development that the Applicant has proposed. 7. City staff prepared a planning report dated June 6, 2024, reviewing the request; and 8. Said report recommended approval of the comprehensive amendment subject to findings of fact; and 9. The Planning Commission held a public hearing at their June 13, 2024, meeting, took comments from the Applicant and public, closed the public hearing, and recommended that the application be denied based upon findings of fact. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE FOLLOWING: A. The application submitted for a Comprehensive Plan Amendment to change the land use classification from low density residential to medium density residential for the 2 Page 199 of 204 property located at 5676 Oakgreen Ave. North, City of Oak Park Heights, and affecting the real property as follows: SEE ATTACHMENT A Be the same as hereby approved by the City Council of the City of Oak Park Heights with the following findings of fact: The proposed medium density development is consistent with the established single family neighborhoods to the south. The medium density development with two family dwelling units could be seen as a reasonable transition from low to the higher density development north of 58th Street. The units, as proposed, will appear as large single family homes with entrances facing 58th Street and Oakgreen Avenue. 2. The intersection at the corner of 58th Street and Oakgreen Avenue sees high traffic volumes and some back-ups at the four-way stop during peak times. The project will need to be designed with access points at a reasonable distance from the intersection. Low to medium density development has been determined to be less of an issue for the intersection. 3. The Applicant's traffic engineer made a preliminary conclusion that 58th Street and Oakgreen Avenue would have the remaining capacity to accommodate the approximately 140 trips expected to be generated by a medium density development. The City's traffic engineer concluded that the trip information presented by the Applicant's traffic engineer is correct. 4. There is a need for additional low to medium density development in the City. There is almost no developable land available for additional single or two family development. The Comprehensive Plan encourages continued development and redevelopment at all density levels. 5. The use of the property as medium density development will preserve the small town, low to medium density character of this neighborhood. 6. A medium density development in this area would have a minimal impact to the neighborhood to the south. The 150 foot buffer area provides separation and reduces the noise and light issues of the development. And with the following conditions: 1. The land use amendment from Low Density Residential to Medium Density Residential is subject to approval of a rezoning to R-2 Residential District, Planned Unit Development, and site plan approval for the property. If the proposed development is not found to be acceptable, the Low Density Residential land use classification will remain for the subject property. Page 200 of 204 2. The Applicant shall provide a survey verifying the lot size to establish allowable density. 3. The land use amendment is subject to review and comment by the Metropolitan Council. ATTEST: Jacob Rife, City Administrator Mary McComber, Mayor 4 Page 201 of 204 RESOLUTION NO. 24-06-23 CITY COUNCIL CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RESOLUTION OF THE CITY COUNCIL THAT THE REQUEST FOR A COMPREHENSIVE PLAN AMENDMENT TO CHANGE THE LAND USE CLASSIFICATION FROM LOW DENSITY RESIDENTIAL TO MEDIUM DENSITY RESIDENTIAL FOR THE PROPERTY LOCATED AT 5676 OAKGREEN ANENUE NORTH BE DENIED WHEREAS, the City of Oak Park Heights has received a request for a Comprehensive Plan Amendment to change the land use classification from low density residential to medium density residential for the property located at 5676 Oakgreen Ave. North, City of Oak Park Heights, and the Planning Commission of Oak Park Heights recommended that the application be denied based upon findings of fact. The City Council of the City of Oak Park Heights makes the following findings of fact and resolution: The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. In 2018, as the Planning Commission and City Council discussed the Proposed Comprehensive Plan Land Use Map, the subject property was considered and specifically called out on page 75 of the Comprehensive Plan 2018 as low density infill development that could accommodate six family homes; and 4. The Planning Commission recommended, and the City Council determined, that the area south of 58th Street and Oak Park Blvd, adjacent to Oakgreen Avenue should be developed as low density residential. As such the land use classification for the subject property changed from mid density residential in the 2008 plan to low density residential in the 2018 plan. The reasons this change was made included the following: Page 202 of 204 a. Land use consistency with the established single family neighborhoods to the south. 58th Street/Oak Park Blvd were seen as the transition point from low to higher density development; and b. Traffic concerns with more than a low density development at the corner of 58th Street and Oakgreen Avenue. The intersection sees high traffic volumes and some back-ups at the four-way stop during peak times. Issues with the driveway access and separation distances to the intersection were a concern. Lower density development was determined to be less of an issue for the intersection; and Desire to add additional low density/single family development to the City. There is almost no developable land available for additional low density development. The Comprehensive Plan encourages continued development and redevelopment in all density levels. There is more acreage available for mid and high density development in other parts of the community; and 4. The Applicant has proposed a medium density development with five buildings and a total of 10 dwelling units; and 5. The existing low density residential classification is not consistent with the proposed density, resulting in the Applicant applying for a Comprehensive Plan amendment to change the land use classification to medium density residential; and 6. The property is zoned O — Open Space Conservation District. The proposed project cannot be constructed under this zoning classification. If the Comprehensive Plan amendment is approved, the property would need to be rezoned to R-2 Residential District to allow for the development that the Applicant has proposed. 7. City staff prepared a planning report dated June 6, 2024, reviewing the request; and 8. Said report recommended approval of the comprehensive amendment subject to findings of fact; and 9. The Planning Commission held a public hearing at their June 13, 2024, meeting, took comments from the Applicant and public, closed the public hearing, and recommended that the application be denied based upon findings of fact. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL DENIES THE FOLLOWING: A. The application submitted for a Comprehensive Plan Amendment to change the land use classification from low density residential to medium density residential for the 2 Page 203 of 204 property located at 5676 Oakgreen Ave. North, City of Oak Park Heights, and affecting the real property as follows: SEE ATTACHMENT A Be the same as hereby denied by the City Council of the City of Oak Park Heights with the following findings of fact: 1. The proposal for up to 10 units exceeds the allowable density at the low density category. 2. The subject area was designated as Low Density Residential in the Comprehensive Plan 2018 to maintain land use consistency with the established single family neighborhoods to the south. 58th Street was seen as the transition point from low to higher density development. There is a need for additional low density/single family development in the City. There is almost no developable land available for additional low density development. The Comprehensive Plan encourages continued development and redevelopment at all density levels. There is more acreage available for mid and high density development in other parts of the community. 4. The Comprehensive Plan 2018 designated the subject property as low density to preserve the small town, single family character of this neighborhood. 5. There are community concerns with more than a low density development at the corner of 58th Street and Oakgreen Avenue. The intersection sees high traffic volumes and some back-ups at the four-way stop during peak times. Issues with the driveway access and separation distances to the intersection are a concern. 6. The subject property was designated as low density residential to be consistent with the low density land use to the south and east. There are concerns with accessibility and traffic, especially near the intersection of 58th Street and Oakgreen Avenue. 7. A medium density development in this area would have an impact to the neighborhood to the south. While the 150 foot buffer area does provide separation, there would be greater impact to the neighborhood with a medium density development than a low density single family neighborhood. Mary McComber, Mayor ATTEST: Jacob Rife, City Administrator Page 204 of 204