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Home My WebLink About09-10-2024 Council Packet CITY OF OAK PARK HEIGHTS CITY COUNCIL MEETING AGENDA CITY HALL COUNCIL CHAMBERS TUESDAY, SEPTEMBER 10,2024 6:00 PM 6:00p.m.I.Call to Order/Pledge of Allegiance/Approval of Agenda Estimated times 6:00p.m.II.Council/StaffReports A.Mayor McComber B.Councilmember Dougherty C.CouncilmemberJohnson D.Councilmember Liljegren E.Councilmember Runk F.Staff City Administrator Chief of Police Assistant City Administrator/City Clerk(pg.2) 6:05p.m.III.Visitors/Public Comment This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda (Please limit comments to 3 minutes in length). 6:05p.m.IV.Consent Agenda(Roll Call Vote) A.ApproveBills & Investments B.Approve City Council Worksession August 27, 2024(pg.3) C.Approve City Council Minutes August 27, 2024(pg.4) D.Authorize Staff to Renew Safe Assure Safety Consultant Contract (pg.9) E.Adopt a Resolution to Approve the Fiscal Year 2025 Proposed Budget and General Fund Tax Levy(pg. 19) F.Set Public Hearing/Public Comment for Truth in Taxation to OccuronDecember 10, 2024(pg.73) G.Adopt Resolution Approving Abatement of Uncollectable Special Assessments (pg.75) 6:05p.m.V.Public Hearings 6:05p.m.VI.OldBusiness 6:05p.m.VII.NewBusiness 6:05p.m.VIII.Other Council Items or Announcements 6:05p.m.IX.Adjournment Page 1 of 78 City of Oak Park Heights 14168 Oak Park Blvd. N Oak Park Heights, MN 55082 Phone (651) 439-4439 Fax (651) 439-0574 , 2024 Oak Park Heights, MN 55082 Dear M: Tha recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of a fire extinguisher and/or smoke detector. Your residence was checked on , to determine if youhadyourrecycling bin out with your regular garbage. Your recycling was out and ready for collects. Please contact me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the Congratulations! Jennifer Pinski Assistant City Administrator TREE CITY U.S.A. Page 2 of 78 CITY OF OAK PARK HEIGHTS CITY COUNCILWORKSESSIONNOTES TUESDAY, AUGUST 27, 2024 ____________________________________________________________________________________ Present: Mayor McComber, CouncilmembersDougherty,Johnson,Liljegren, and Runk;City Administrator Rife,Finance Director Egger, Assistant City Administrator Pinski,Police Chief Hansen,Attorney Christina Benson,and City Attorney Sandstrom.Absent: None. 1.Call to Order: Mayor McComber called the meeting to order at 5:00 p.m. 2.Cannabis and Hemp Business Regulation Discussion:Attorney Christina Benson did a presentationproviding definitions, state laws, and the Citysauthority. She requested feedback from the City Council on whether they wanted a registration ordinanceand zoning regulations. She wouldprepare a draft OrdinanceforPlanning Commission recommendation and City Councilapproval. No action was taken. th 3.58Street Extension:Councilmember Runk reported he would be handing out a statement at the City Council meeting that evening for the presentation by Washington County on their project. No action was taken. 4.2025 Budget:Staff requestedfeedback from the City Council on use of Norell Avenue funds for the Emerald Ash Borer tree removals in the 2025 budget. Council suggested using $125,000 of the funds to offset the levy. No action was taken. 5.Embedded Social Worker Program:Police Chief Hansen reported that Washington County was working on hiring, and the City would work out an agreement with them. No action was taken. 6.Yard Waste Collection Day:Council would add to the City Council Agenda that evening to discuss. No action was taken. 7.Adjournment:The meeting was adjourned at 6:00p.m. Page 3 of 78 CITY OF OAK PARK HEIGHTS TUESDAY, AUGUST 27,2024 CITY COUNCIL MEETING MINUTES I.Call to Order/Pledge of Allegiance/Approval of Agenda:Mayor McComber called the meeting to order at 6:02p.m. Present: CouncilmembersDougherty, Johnson,Liljegren, and Runk.Staff present:City Administrator Rife,Police Chief Hansen, Assistant City Administrator/City Clerk Pinski,City Engineer Mann, City Planner Richards, andCity AttorneySandstrom.Absent: None. A and moved the presentation from Washington County to Old Business as Item B. CouncilmemberDougherty,seconded by Councilmember Johnson,moved to approve the Agendaas amended.Carried 5-0. II.Council/StaffReports: A.Mayor McComber:Shereportedshe had a Night to Unite event on August 6, she attended the Energy Transition Advisory Committee meeting on August 15, and she attended the League of Minnesota Cities Improving Local Economies policycommittee meeting. She reported she would be attending the third quarter Xcel Energy stakeholders meeting on September 10, the Metro Cities Transportation meeting, the Improving She also noted that John Murphy would be retiring from Valley Access Channels. B.Councilmember Dougherty:He reportedthat the Parks and Trails Commission meeting was cancelled, he attended a Night to Unite event, and he also attended the ribbon cutting for Cornerstone Auto. C.Councilmember Johnson:She reported sheheld a Night to Unite event, she attended the Middle St. Croix Watershed Management Organization meeting, and she chaired the second Improving Service Delivery policy committee meeting for the League of Minnesota Cities. D.Councilmember Liljegren:He reportedhe attended the Planning Commission, and there were two items on the Council Agenda from that meeting. E.Councilmember Runk:He reported he attended a Night to Unite event and F.Staff:City Administrator Rife thanked the Public Works staff for the storm clean-up and Mike Wilhelmi from Xcel Energy for the excellent communication on power outages. Page 4 of 78 City Council Meeting Minutes August 27, 2024 Page 2of5 Chief of Police Hansen reported that there were thirteen block parties registered for Night to Unite. He also reported that school was back in session, so traffic may be heavier around the High School during before and after school times. Assistant City Administrator/City Clerk Pinski reported that AJ Paron of 6395 Peacan Avenue North and Kevin and Amy Mattakat of 15087 Upper rd 63Street North were chosen as the recycling award winners for the month of August. III.Visitors/Public Comment:None. IV.Consent Agenda: A.Approve Bills & Investments B.Approve City Council Worksession July 23, 2024 C.Approve City Council Minutes July 23, 2024 D.Authorize Staff to Contract with Badger State Inspection, LLC for the Water Tower Cleaning and Inspections E.Authorize Staff to Enter into a Contract with Bituminous Roadways, Inc. th for Replacement of the 58Street Trail F.Approve Agreement with Xcel Energy to Allow for the Installation of Playground Equipment at Oak Park Crossing Park G.Approve Contract with Loffler for the Replacement of City Hall Building Security Cameras Councilmember Runk,seconded by Councilmember Liljegren,moved to approve the Consent Agenda. Roll call vote taken. Carried5-0. V.Public Hearings: A.Public Hearing on Request Regarding Noise Ordinance for Concert at St. Croix Yacht Clug on October 12, 2024:Mayor McComber opened the public hearing. No comments. Councilmember Runk, seconded by Councilmember Johnson, moved to close the Public Hearing. Carried 5-0. Councilmember Johnson, seconded by Councilmember Dougherty, moved to approve the request. Carried 5-0. VI.NewBusiness: A.Conditional Use Permit and Home Occupation Permit for Transient th Lodging/Short-Term Rental 13891 56Street North:City Planner Richards reviewed his report. Mayor McComber suggested setting up a worksession to discuss the Ordinance. Councilmember Johnson asked about a requirement for a security camera. McComber suggested adding that to the discussionat theworksession. Page 5 of 78 City Council Meeting Minutes August 27, 2024 Page 3of5 Councilmember Johnson, seconded by Councilmember Liljegren, moved to approve the Resolution. Roll call vote taken. Carried 5-0. Councilmember Liljegren, seconded by Councilmember Johnson, moved to approve the Home Occupation Permit. Carried 5-0. B.Alchemy Sound and Vision Conditional Use Permit for Office/Service Use and Design Guidelines/Site Plan Review North:City Planner Richards reviewed his report. Councilmember Liljegren, seconded by Councilmember Dougherty, moved to approve the Resolution. Roll call vote taken. Carried 5-0. VII.OldBusiness: A.Yard Waste Collection Day: Councilmember Johnson, seconded by Councilmember Runk, moved to direct staff to set up a fall clean-up event for yard waste only. Carried 5-0. th B.Washington County 58Street Extension Project Update Presentation: Ryan Hoefs, Washington County Public Works, provided a presentation. Mayor McComber asked if the County would be adding a double-turn lane at Osgood Avenue. Mr. Hoefs responded that it would be studied. Councilmember Johnson expressed concern about pedestrian issues at th Neal Avenue crossing58Street. She asked if the County would be monitoring crossing safety at Stillwater Boulevard. Councilmember Dougherty said that despite Mr. Hoefs saying the project would not th increase traffic at 58Street, it definitely would. Councilmember Liljegren asked why a slip lanewas not considered for that intersection since it was on the north side. He also asked how the project was being funded. Mr. Hoefs responded that MNDOT was opposed to the south slip lane, and the City could work with MNDOT to discuss that option. Councilmember Runk responded that he spoke with Adam Josephson from MNDOT who said they did not oppose it. City Engineer Mann said that a traffic study showed that there would be queuing at Highway 36 that would be undesirable and could be resolved with a double turn lane. Councilmember Runk said that it was his understanding that the grading and drainage on the western end of Stillwater was in cooperation with the developer. Hoefs said it would beasavings totaxpayersif the developer did the pond. Runk asked if there was an alternative plan if the developer did not come in. Hoefs said they were planning to be self-sufficient and that the project was in the budget. Page 6 of 78 City Council Meeting Minutes August 27, 2024 Page 4of5 Councilmember Runk requested that a written statement prepared by him be entered into the record. He said that the invitation the County sent for public engagement in September 2020 said that they were just starting the process, but he had letters that proved the plan was decided prior to that meeting, that no other options were considered, and the planning was done behind the scenes back in 2017. Mayor McComber opened up for questions from the audience. Sandra Howlett, 5685 Newberry Avenue North, said she did not understand why there needed to be a corridor from Manning Avenue to Stillwater Boulvared whenthere already was one: Highway 36. She said it was very th difficult to get out of the Autumn Ridge neighborhood onto 58Street. Karin Housley, resident in Autumn Ridge, said she observed that day when Highway 36 was backed up that people were diverting off of the th highway. She said that with 58Street having Boutwells, Oak Park Senior Living, and the high school, extra traffic would be dangerous. She asked where funding was coming from. Mr. Hoefs responded that they were using transportation funding as well as contributions from the City of Stillwater.Councilmember Runk noted that the contributions from the City of Stillwater were tax abatement funds once the buildings were built. Hoefs responded that he believed City of Stillwater was using state aid funding. th Deb Leroux, 13140 56Street North,said she had seen a lot of change over the years with each new development, thatthere was already a blind th intersection at Newberry Avenue onto 58Street, and it was getting bad at Newgate Avenue as well. Councilmember Johnson stated that she was aware of one Autumn Ridge resident selling their home, and the feedback they were getting was that th they were losing sales because getting to 58Street was difficult. Kirk Schultz, 5660 Newgate Circle North, said that it appeared the project was going to happen, so he inquired as to what the solution was going to be for Autumn Ridge. He asked if traffic from Norell to Neal Avenue had been studied. City Engineer Mann responded that the traffic study looked at the intersection and how it related to the rest of the roadway, but it needed further study. Schultz asked about traffic changes when the land was developed between Manning Avenue and Stillwater Boulevard. Beth Johnson, 5690 Newell Circle North, asked why it was a forgone conclusion and if there was anything that could be done to stop the project. Councilmember Dougherty suggested finding out where the County Board candidates stood on the project.No action was taken. Page 7 of 78 City Council Meeting Minutes August 27, 2024 Page 5of5 VIII.Other Council Items or Announcements:None IX.Adjourn Councilmember Johnson, seconded by Councilmember Liljegren, moved to adjourn at 7:06p.m.Carried 5-0. Respectfully submitted,Approved as to Content and Form, Jennifer PinskiMary McComber Assistant City Administrator/CityClerkMayor Page 8 of 78 Page 9 of 78 Page 10 of 78 Page 11 of 78 Page 12 of 78 Page 13 of 78 Page 14 of 78 Page 15 of 78 Page 16 of 78 Page 17 of 78 THIS PAGE INTENTIONALLY LEFT BLANK Page 18 of 78 101-41510-105. Motor Fuel o Decrease to reflect projected usage 101-41510-203. Travel, Conference, Schools o Increase in training for new Sergeants & Patrol Officers 101-41510-312. Uniforms o Increase in training for new Sergeants & Patrol Officers Page 19 of 78 Page 20 of 78 Page 21 of 78 Page 22 of 78 1 2 3 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 BUDGET I 08/27/2024 INITIAL WORKSESSION - TABLE OF CONTENTS CITY OF OAK PARK HEIGHTS PRELIMINARY 2025 Street Lighting Street Maintenance Emergency Management City AdministrationLegalGeneral Management & BuildingFinanceInsuranceAssessingPlanning & ZoningPoliceFire Department General Fund Revenue Summary BUDGET SCHEDULES GENERAL FUND General Fund Revenues General Fund Expenditure Summary Mayor& Council Elections Computer Audit Engineering Building Inspections Animal Control Public Works- Public Works - Snow Removal Public Works – Page 23 of 78 27 28 29 30 31 32 33 34 35 37 38 39 41 42 43 45 BUDGET II 08/27/2024 INITIAL WORKSESSION - TABLE OF CONTENTS CITY OF OAK PARK HEIGHTS Trimming ues PRELIMINARY CHEDULE OF INDEBTEDNESS S – Reven 2025 FUND Tree Removal & Fund Balance Requirements UTILITY Sewer Utility Fund NTERPRISE FUNDS Water Utility Fund Revenues Water Utility Fund Expenditures Sanitation & Solid WasteParksGeneral Arborist - Council Contingency Transfers To Other Funds E WATER SEWER UTILITY FUND Sewer Utility Fund Expenditures STORM SEWER UTILITY FUND Storm Sewer Utility Fund Revenues Storm Sewer Utility Fund Expenditures OTHER SCHEDULES DEBT SERVICE FUNDS Page 24 of 78 Page 25 of 78 Page 26 of 78 Page 27 of 78 Page 28 of 78 Page 29 of 78 Page 30 of 78 Page 31 of 78 ACTUAL & BUDGETED AMOUNTS Page 32 of 78 Page 33 of 78 Page 34 of 78 Page 35 of 78 Page 36 of 78 Page 37 of 78 Page 38 of 78 Page 39 of 78 Page 40 of 78 Page 41 of 78 Page 42 of 78 Page 43 of 78 Page 44 of 78 Page 45 of 78 Page 46 of 78 Page 47 of 78 Page 48 of 78 Page 49 of 78 Page 50 of 78 Page 51 of 78 Page 52 of 78 Page 53 of 78 Page 54 of 78 Page 55 of 78 Page 56 of 78 Page 57 of 78 Page 58 of 78 Page 59 of 78 Page 60 of 78 Page 61 of 78 Page 62 of 78 Page 63 of 78 Page 64 of 78 Page 65 of 78 Page 66 of 78 Page 67 of 78 Page 68 of 78 Page 69 of 78 Page 70 of 78 Page 71 of 78 THIS PAGE INTENTIONALLY LEFT BLANK Page 72 of 78 Page 73 of 78 THIS PAGE INTENTIONALLY LEFT BLANK Page 74 of 78 Adopt Resolution to Approving Abatement of Special Assessments to MNDOT 2015 Street Reconstruction Page 75 of 78 Page 76 of 78 Page 77 of 78 THIS PAGE INTENTIONALLY LEFT BLANK Page 78 of 78