HomeMy WebLinkAbout01-28-2025 Council PacketCITY OF OAK PARK HEIGHTS
CITY COUNCIL MEETING AGENDA
CITY HALL COUNCIL CHAMBERS
TUESDAY, JANUARY 28, 2025
6:00 PM, or immediately upon conclusion of preceding Worksession,
whichever is later
6:00 p.m. I.
Call to Order/Pledge of Allegiance/Approval of Agenda
Estimated
times
6:00 p.m. IL
Council/Staff Reports
A.
Mayor McComber
B.
Councilmember Dougherty
C.
Councilmember Johnson
D.
Councilmember Liljegren
E.
Councilmember Runk
F.
Staff
• City Administrator
• Chief of Police
• Assistant City Administrator/City Clerk (pg. 3)
6:10 p.m. III. Visitors/Public Comment
This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda (Please
limit comments to 3 minutes in length).
6:10 p.m. IV. Consent Agenda (Roll Call Vote)
A.
Approve Bills & Investments
B.
Approve City Council Minutes — January 14, 2025 (pg. 5)
C.
Approve Renewal of Consumption and Display Permit for St. Croix Yacht Club
(pg. 7)
D.
Approve Renewal of Consumption and Display Permit for LRS Enterprises dba
Sodie's Cigar & Pipe (pg. 9)
E.
Approve RFP for Managed IT Services (pg. 11)
F.
Approve Hire of Annie Berres as 2025 Summer Park Program Coordinator (pg.
13)
G.
Approve 2025 Vegetation Management for the Prairie Restoration Areas at
Swager and Valley View Parks (pg. 15)
H.
Approve Resolution Granting the Application of Oakdale Area Chamber of
Commerce to Conduct a One -Day Raffle at St. Croix Event Center on April 10,
2025 (pg. 21)
1.
Approve Transition of City Investments to Ehlers Investments (pg. 23)
J.
Approve Resolution Authorizing Receipt of a Donation to the Police Department
from Cornerstone Chevrolet Headway Marketing LLC (pg. 27)
K.
Approve Resolution Authorizing Receipt of a Donation to the Police Department
from Walmart (pg. 29)
6:10 p.m. V. Public Hearings
6:10 p.m. VI. Old Business
Page 1 of 30
6:10 p.m. VIL New Business
6:10 p.m. VIIL Other Council Items or Announcements
6:10 p.m. IX. Closed Session (closed pursuant to MN Stat. 13D.05)
A. City Administrator Performance Review
6:25 p.m. X. Adjournment
Page 2 of 30
City of
Oak Park Heights
14168 Oak Park Blvd. N • Oak Park Heights, MN 55082 • Phone (651) 439-4439 • Fax (651) 439-0574
January 21, 2025
Andy and Deirdre Jameson
14403 57th Street North
Oak Park Heights, MN 55082
Dear Mr. and Mrs. Jameson:
Thank you for participating in the City's recycling program.
As an incentive to recycle and to increase fire prevention awareness,
the City rewards two residents each month with their choice of an award
of a fire extinguisher and/or smoke detector.
Your residence was checked on Tuesday, January 21, to determine if you had
your recycling bin out with your regular garbage. Your recycling was out and
ready for collection; therefore, you are one of this month's winners. Please
contact me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to
let me know your choice of award.
On behalf of the Oak Park Heights City Council, thank you for participating in the
City's recycling program.
Congratulations!
Jennifer Pinski
Assistant City Administrator
TREE CITY U.S.A.
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CITY OF OAK PARK HEIGHTS
TUESDAY, JANUARY 14, 2025
CITY COUNCIL MEETING MINUTES
Mayor Mary McComber and Councilmembers Chuck Dougherty and Mike Runk
were sworn into office for the 2025-2028 term by the Honorable Gregory J. Galler
L Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 5:50 p.m. Present: Councilmembers Dougherty,
Johnson, Liljegren (arrived at 6:00 p.m. after Item I.), and Runk. Staff present:
City Administrator Rife, Police Chief Hansen, Assistant City Administrator/City
Clerk Pinski, and City Attorney Sandstrom. Absent: None.
Councilmember Dougherty, seconded by Councilmember Johnson, moved to
approve the Agenda. Carried 4-0.
H. Council/Staff Reports:
A. Mayor McComber: She reported she attended the Coalition of Utility
Cities meeting on January 8 where she was elected President until June.
She also reported she would be attending the Lake Elmo Airport
Commission Leadership meeting.
B. Councilmember Dou _gheM: He reported he also attended the Coalition of
Utility Cities meeting on January 8.
C. Councilmember Johnson: She reported she presented in a Leadership in
the Valley panel, and she attended the Washington Conservation District
meeting.
D. Councilmember Liljegren: No report.
E. Councilmember Runk: He reported he attended the Cable Commission
meeting on January 13 where they updated their Bylaws. He also attended
the Convention and Visitor's Bureau meeting, and the 2025 Visitor's
Guide was available. Runk also reported the DNR boat launch was now
open, and he asked if they were planning a ribbon cutting. City
Administrator Rife said he would reach out to the DNR.
F. Staff: City Administrator Rife requested a Worksession prior to the next
City Council meeting. Councilmember Johnson, seconded by
Councilmember Runk, moved to set a Worksession for January 28 at 5:00
p.m.
Police Chief Hansen reported that they were seeing activity at the boat
launch, there was one finalist for the embedded social worker program,
and the department would be participating in an outreach event for the
homeless and those in need at the First Presbyterian Church on January
23.
Page 5 of 30
City Council Meeting Minutes
January 14, 2025
Page 2 of 2
Assistant City Administrator Pinski reported that Colin Grundtner of
14250 Upper 541h Street North was chosen as the recycling award winner.
III. Visitors/Public Comment: None
IV. Consent Agenda:
A. Approve Bills & Investments
B. Approve City Council Minutes — December 10, 2024
C. Approve 2025-2027 Washington County Conservation District East Metro
Water Education Program Agreement
D. Approve Fat Tire Bike Rally on City Trails — January 26, 2025
E. Approve City Hall Generator Maintenance Contract
F. Approve 2025 Home Occupation Permit Renewal Requests
G. Approve Resolution Designating Stillwater Gazette as Official Newspaper
for Publications in 2025
H. Approve Resolution Appointing Professional Consultants for 2025
I. Approve Resolution Granting the Application of Ducks Unlimited St.
Croix Valley Chater to Conduct a One -Day Raffle at St. Croix Event
Center on May 1, 2025
J. Approve Resolution Authorizing the St. Paul Pioneer Press as the
Alternate Newspaper for Publications in 2025
K. Approve the Agreement Between the City of Oak Park Heights and
Washington County for Coordinated Mental Health Response
Councilmember Runk seconded by Councilmember Liljegren, moved to approve
the Consent Agenda. Roll call vote taken. Carried 5-0.
V. Public Hearings: None
VI. Old Business: None
VIL New Business: None
VIII. Other Council Items or Announcements: None
IX. Adjournment Councilmember Dougherty, seconded by Councilmember Johnson,
moved to adjourn at 5:58 p.m. Carried 5-0.
Respectfully submitted, Approved as to Content and Form,
Jennifer Pinski
City Clerk
Mary McComber
Mayor
Page 6 of 30
a� Oak Park,%._
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Date: January 28, 2025
Consent
TO: Mayor and City Council
FROM: Jennifer Pinski
AGENDA ITEM: Approve Renewal of Consumption and Display Permit for St. Croix Yacht
Club
BACKGROUND:
Consumption and Display Permits are issued by the State of Minnesota but require local approval
(Minnesota Statute 304A.414, Subd. 5). This permit allows a business to sell mixes, but not the
alcohol.
City Council approved the original permit for St. Croix Yacht Club on March 27, 2018 at their City
Council meeting and a renewal each year following.
FINANCIAL IMPACT:
• Does Action Require Expenditure of Funds? No
ACTION REQUESTED:
Staff has reviewed the renewal permit application and is recommending and requesting approval
by the City Council.
ATTACHMENTS:
None
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Page 8 of 30
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Date: January 28, 2025
Consent
TO: Mayor and City Council
FROM: Jennifer Pinski
AGENDA ITEM: Approve Renewal of Consumption and Display Permit for LRS Enterprises
dba Sodie's Cigar & Pipe
BACKGROUND:
Consumption and Display Permits are issued by the State of Minnesota but require local approval
(Minnesota Statute 304A.414, Subd. 5). This permit allows a business to sell mixes, but not the
alcohol.
City Council approved the original permit for LRS Enterprises at their March 23, 2021 City Council
meeting and a renewal each year following.
FINANCIAL IMPACT:
• Does Action Require Expenditure of Funds? No
ACTION REQUESTED:
Staff has reviewed the renewal permit application and is recommending and requesting approval
by the City Council.
ATTACHMENTS:
None
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Page 10 of 30
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Date: January 28, 2025
Consent
TO: Mayor and City Council
FROM: Jennifer Pinski, Assistant City Administrator/City Clerk
AGENDA ITEM: Approve RFP for Managed IT Services
BACKGROUND:
The City has a wide range of technology needs outside the scope of City staff, specifically in the
Police Department. Staff has prepared a Request for Proposal document and obtained a contact
list of vendors who provide managed information technology services to municipalities. The
document was presented to the City Council in a Worksession for review and comment on
January 28, 2025.
FINANCIAL IMPACT:
• DOES ACTION REQUIRE EXPENDITURE OF FUNDS? No
ACTION REQUESTED:
Approve Request for Proposal, subject to further edits, and authorize staff to release the request to
vendors.
ATTACHMENTS:
None
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Date: January 28, 2025
Consent
TO: Mayor and City Council
FROM: Jennifer Pinski, Assistant City Administrator
AGENDA ITEM: Approve Hire of Annie Berres as 2025 Summer Park Program Coordinator
BACKGROUND:
Annie Berres has worked as the City's Summer Park Program Coordinator for the previous three
years and has done an outstanding job with the program. Ms. Berres has expressed interest in
working again in 2025. Staff recommends the City approve the hire.
FINANCIAL IMPACT:
• DOES ACTION REQUIRE EXPENDITURE OF FUNDS? Yes
• IF YES, TOTAL COST: $8,500
• BUDGET LINE ITEM: 101-44010-108
BUDGET AMOUNT: $9,000
• WITHIN BUDGET? Yes
ACTION REQUESTED:
Approve Hire of Annie Berres as 2025 Summer Park Program Coordinator
ATTACHMENTS:
None
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Page 14 of 30
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Date: January 28, 2025
Consent
TO: Mayor and City Council
FROM: Lisa Danielson, City Arborist
AGENDA ITEM: 2025 Vegetation Management for the Prairie Restoration Areas at Swager and
Valley View Parks
BACKGROUND: The City of Oak Park Heights has been maintaining two (2) prairie restoration
areas located at Swager Park (since 2009) and Valley View Park (since 1998). The City has been
contracting with Minnesota Native Landscapes since 2012 on the maintenance. Maintenance on
the prairies has been done according to the Minnesota DNR recommended standards. Prescribed
burns should take place every 3-5 years to maintain plant and animal diversity. When a prescribed
burn is not due to take place a spring mow is conducted. The weed control visits are timed on
growing conditions throughout the year which is key for proper maintenance as well.
To continue following the DNR's recommended standards, for 2025 a spring mow is due at each
site in 2025 as well as three (3) weed control visits at each site.
FINANCIAL IMPACT:
• DOES ACTION REQUIRE EXPENDITURE OF FUNDS? Yes
• IF YES, TOTAL COST: $3,105
• BUDGET LINE ITEM: Parks Contractual Services
BUDGETAMOUNT: $57,000
• WITHIN BUDGET? Yes
ACTION REQUESTED: Approve quotes from Minnesota Native Landscapes for vegetation
management at the Swager Park and Valley View Park Prairie Restoration Areas for 2025.
ATTACHMENTS:
Quote from Minnesota Native Landscapes for the 2025 vegetation management at the Swager
Park Prairie Restoration Area
Quote from Minnesota Native Landscapes for the 2025 vegetation management at the Valley
View Park Prairie Restoration Area
MNL
Heal the Earth!
To: Lisa Danielson — City of Oak Park Heights
Date: 1/15/2025
Quote for 2025 Vegetation Management at
Swager Park
Oak Park Heights, MN
Recommended Procedures:
Spring Cutting: The spring cutting consists of knocking down and mulching up dormant stocks and vegetation with a tractor
mounted flail or rotary mower and weed whips. This cutting will help the overall appeal of the site, knock back early season weeds,
and provide an advantage for new growth. In addition to the cutting, any litter or debris in the planting area will be picked up and
removed from the site.
Weed Control Visits: During the growing season comprehensive weed control visits will occur to control weedy and undesirable
vegetation. MNL estimates that up to three weed control visits will be sufficient for controlling weedy species. A variety of
management techniques will be used, including but not limited to; spot weed whipping, full site cutting, hand weeding, and
herbicide applications.
Costs for Services:
Item Units Qty Unit Price Total Price
Spring Cutting Each 1 $400.00 $400.00
_Weed Control Visits Each 3 $210.00 $630.00
Total Estimated Cost: $1,030.00
Notes:
1. Any items placed or planted within treatment area(s) that are under 3' tall must be clearly marked or described to the management crew to avoid damage
to said items or equipment. MNL cannot be liable for unseen, unmarked items within management area(s).
2. MNL does not warranty against acts of vandalism, severe drought, flooding or damages caused by wildlife.
3. Quote assumes access and parking for the crew and equipment.
4. Quote assume project area is as marked on the attached map.
5. As conditions continually change, we cannot determine the burn date with much advanced warning. However, we will make every attempt to give 48
hours' notice of the burn.
6. All areas to be burned will be done so during the best practical conditions as determined by the burn crew. Any areas without adequate cured fuel to
properly carry a fire may be avoided at the discretion of the burn boss. As fuel types vary greatly throughout a site, burned areas can appear equally
inconsistent. This is a true, natural effect of prescribed burning.
7. Please return a signed copy of this quote for acceptance to Nikki.Brown@MNLcorp.com; Minnesota Native Landscapes, 8740 77th St NE, Otsego, MN
55362; or fax to 763 295-0025.
8. This quote is good for a period of 45 days. All work will be billed following completion, with payment being due within 30 days of receipt of invoice. Invoice
will include any applicable taxes.
To Accept This Quote Sign Here:
Sign Date
8740 — 77th Street NE, Otsego, MN 55362 763-295-0010 info@MNLcorp.com MNLcorp.com
Page 16 of 30
Heal the Earth!
Project Area:
8740-77th Street NE, Otsego, MN 55362 763-295-0010 info@MNLcorp.com MNLcorp.com
Page 17 of 30
MNL
Heal the Earth!
To: Lisa Danielson — City of Oak Park Heights
Date: 1/15/2025
Quote for 2025 Vegetation Management at
Valley View Park
Oak Park Heights, MN
Recommended Procedures:
Spring Cutting: The spring cutting consists of knocking down and mulching up dormant stocks and vegetation with a tractor
mounted flail or rotary mower and weed whips. This cutting will help the overall appeal of the site, knock back early season weeds,
and provide an advantage for new growth. In addition to the cutting, small litter or debris in the planting area will be picked up and
removed from the site.
Weed Control Visits: During the growing season comprehensive weed control visits will occur to control weedy and undesirable
vegetation. MNL estimates that three weed control visits will be sufficient for controlling weedy species. A variety of management
techniques will be used, including but not limited to; spot weed whipping, full site cutting, hand weeding, and herbicide applications.
Costs for Services:
Item
Spring Cutting
Weed Control Visits
Units
Each
Each
Unit Price
$950.00
$375.00
Total Estimated Cost:
Total Price
$950.00
$1,125.00
$2,075.00
Notes:
1. Any items placed or planted within treatment area(s) that are under 3' tall must be clearly marked or described to the management crew to avoid damage
to said items or equipment. MNL cannot be liable for unseen, unmarked items within management area(s).
2. MNL does not warranty against acts of vandalism, severe drought, flooding or damages caused by wildlife.
3. Quote assumes access and parking for the crew and equipment.
4. Quote assume project area is as marked on the attached map.
5. As conditions continually change, we cannot determine the burn date with much advanced warning. However, we will make every attempt to give 48
hours' notice of the burn.
6. All areas to be burned will be done so during the best practical conditions as determined by the burn crew. Any areas without adequate cured fuel to
properly carry a fire may be avoided at the discretion of the burn boss. As fuel types vary greatly throughout a site, burned areas can appear equally
inconsistent. This is a true, natural effect of prescribed burning.
7, Please return a signed copy of this quote for acceptance to Nikki. Brown@ M N Lcorp.com; Minnesota Native Landscapes, 8740 77th St NE, Otsego, MN
55362; or fax to 763 295-0025.
8, This quote is good for a period of 45 days. All work will be billed following completion, with payment being due within 30 days of receipt of invoice. Invoice
will include applicable taxes.
To Accept This Quote Sign Here:
Sign Date
Project Area
8740 — 77th Street NE, Otsego, MN 55362 763-295-0010 info@MNLcorp.com MNLcorp.com
Page 18 of 30
MNL
Heal the Earth!
8740-77th Street NE, Otsego, MN 55362 763-295-0010 info@MNLcorp.com MNLcorp.com
Page 19 of 30
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Page 20 of 30
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Date: January 28, 2025
Consent
TO: Mayor and City Council
FROM: Jennifer Pinski, Assistant City Administrator
AGENDA ITEM: Approve Resolution Granting the Application of Oakdale Area Chamber of
Commerce to Conduct a One -Day Raffle at St. Croix Event Center on April 10, 2025
BACKGROUND:
Paul Balfanz, on behalf of Oakdale Area Chamber of Commmerce, has made an application with
the State of Minnesota to conduct a raffle. The application requires approval by the City of Oak
Park Heights.
FINANCIAL IMPACT:
• DOES ACTION REQUIRE EXPENDITURE OF FUNDS? No
ACTION REQUESTED:
Approve Resolution 25-01-05
ATTACHMENTS:
Resolution 25-01-05
Page 21 of 30
RESOLUTION 25-01-05
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
RESOLUTION GRANTING THE APPLICATION OF
OAKDALE AREA CHAMBER OF COMMERCE
TO CONDUCT A ONE -DAY RAFFLE AT
ST. CROIX EVENT CENTER ON APRIL 10, 2025
WHEREAS, Paul Balfanz, on behalf of Oakdale Area Chamber of Commerce
has submitted a request to conduct a one -day raffle on May 1, 2025 at the site of the St.
Croix Event Center, 5880 Omaha Avenue North; and
WHEREAS, the City of Oak Park Heights has reviewed the request and finds
that its purposes meet the necessary community standards; and
WHEREAS, the City of Oak Park Heights has solicited the input of the public
and there have been no objections to the granting of the application for the raffle permit
as applied for by Oakdale Area Chamber of Commerce with the State of
Minnesota Gambling Control Board.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR
THE CITY OF OAK PARK HEIGHTS AS FOLLOWS:
That the application of Oakdale Area Chamber of Commerce with the State of
Minnesota Gambling Control Board to conduct a one -day raffle on April 10, 2025 at the
site of St. Croix Event Center, 5880 Omaha Avenue North, within the City of Oak
Park Heights is hereby approved with no waiting period.
Passed by the City Council of Oak Park Heights this 28th day of January, 2025.
ATTEST:
Jacob Rife, City Administrator
Mary McComber, Mayor
Page 22 of 30
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Date: January 28, 2025
Worksession and
Consent
TO: Mayor and City Council
FROM: Alison Egger, Finance Director
AGENDA ITEM: Approve Transition of City Investments to Ehlers
Investments
BACKGROUND:
As part of the City's ongoing efforts to optimize investment management practices and ensure the highest
level of financial stewardship, we recommend transitioning the City's investment portfolio to Ehlers
Investments. Ehlers is a respected firm with proven expertise in managing municipal investments and
already works with the City in a Municipal Advisor capacity.
Ehlers Investments brings several key advantages to the City's investment portfolio:
1. Experience with Municipal Investments: Ehlers has a long history of working with municipalities and
understands the unique needs and regulatory requirements of public -sector investment strategies.
2. Customized Investment Strategy: Ehlers offers tailored investment solutions based on the City's
specific objectives, risk tolerance, and cash flow needs, ensuring alignment with our long-term
financial goals.
3. Proven Track Record: Ehlers has demonstrated success in managing similar -sized municipal portfolios,
delivering strong, risk -adjusted returns overtime.
4. Comprehensive Reporting and Transparency: Ehlers provides clear, detailed, and timely reports,
allowing the City Council and Finance Department to maintain full oversight and ensure transparency
of investment decisions.
5. Cost -Effectiveness: Ehlers' fee structure is competitive and designed to maximize returns while
minimizing costs, ensuring efficient use of public funds.
RECOMMENDATION:
It is recommended that the City Council approve the transition of all current and future investments to
Ehlers Investments. This includes transferring the management of all existing investment assets to Ehlers
and executing the necessary agreements to formalize the partnership.
Next Steps:
If approved by the City Council, the Finance Department will coordinate with Ehlers Investments to
initiate the transition process. This will involve:
• Finalizing and signing the agreement with Ehlers Investments.
• Transferring existing investments to Ehlers' management.
CONCLUSION:
Transitioning the City's investments to Ehlers Investments represents a prudent step forward in enhancing
the management and performance of the City's financial assets. With Ehlers' expertise, we can achieve
stronger, more stable investment returns, while adhering to our commitment to transparency and
accountability.
ACTION REQUESTED:
We respectfully request the City Council's approval of this recommendation.
ATTACHMENTS:
Proposal from Ehlers Investments
Page 23 of 30
INVESTMENTS & TREASURY MANAGEMENT
September 12, 2024
Jacob Rife, City Administrator
City of Oak Park Heights
14168 Oak Park Blvd. N.
Oak Park Heights, MN 55082
RE: Ehlers' Summary Proposal for Independent Investment Advisory Services
Mr. Rife,
We are pleased to present this proposal to provide independent investment advisory services to
the City of Oak Park Heights ("City"). We believe our experience, exclusive focus on public sector
investors and dedication to outstanding client service provide a compelling relationship option for
the City to consider.
For more than 60 years, Ehlers has partnered with public sector clients to build strong and
vibrant communities through financial planning, debt issuance and management, economic
development consulting, arbitrage, and investment advisory services.
We believe the following factors set us apart from other firms:
Public Sector Focus. Our only clients are governmental entities, agencies, school districts
and special authorities. Ehlers' exclusive focus on the public sector uniquely positions us to
provide a level of service that is unsurpassed in the markets we serve. We have an
extensive understanding of our clients' operations, which allows us to speak to best
practices and specifically tailor our advice to meet their needs and surpass their
expectations.
Fiercely Independent. Ehlers' fiduciary responsibility is to you and you alone. We will
always place your interests first, delivering investment advisory solutions that fulfill your
needs as cost-effectively as possible and provide maximum benefit to your learning
community. We adhere strictly to the prioritized principles of safety, liquidity and yield. We
have no investment banking affiliation, no brokerage activities and do not maintain a
securities inventory from which we would engage in principal trading activities. Our
interests are always aligned with yours.
Fully integrated. Using a collaborative approach in advising our clients, Ehlers offers a fully
integrated suite of services designed to help clients navigate every facet of public finance,
including investments, treasury management consulting, arbitrage, financial management
planning, debt issuance and management, paying agent services and continuing disclosure.
We believe this approach delivers the greatest insight, highest value and the most
reasonable cost to our clients.
BUILDING COMMUNITIES. ITS WHAT WE Do.
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INVESTMENTS & TREASURY MANAGEMENT
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Fee Only. Ehlers' investment advisory fees are based solely on assets under management.
We receive no additional compensation or commission on securities or other transactions.
Further, we do not offer any proprietary pooled investment vehicle or other form of
liquidity product from which an administrative or other fee is derived. All client portfolios
are managed as separate accounts.
Scope of Services
The Ehlers Investment Advisory service offering shall remain in place as noted in the Investment
Advisory Agreement as a month -to -month engagement. Ehlers proposes the following scope of work
in our role as the City's investment advisor:
• Establish the City's investment policy and provide any recommendations foramendment.
• Establish any investment or cash management accounts, as requested and necessary.
• Review the City's existing portfolio and set investment objectives with City staff, including
(but not limited to) near- and long-term objectives that incorporate cash flow requirements,
diversification parameters, policy limitations, risk tolerance and portfolio duration and
average maturity measures. Provide recommendations, accordingly.
• Input all client securities/investment holdings in Ehlers'systems.
• Coordinate notification to any of the City's third -party service providers of our engagement
as the City's advisor of record.
• Prepare a comprehensive cash forecast.
• Provide for all trade execution on the City's behalf, including managing settlement
procedures for all investment transactions. Maintain records for all cash and investment
transactions and provide reporting to the City for its own records.
• Investment Management of Governmental, Proprietary, ARP and Bond Proceed Funds
• Act as the City's agent to qualify trading counterparties, using industry -standard due
diligence.
• Act as the City's agent with respect to its custodian and custodial account(s). Provide
reconciliations with the custodian's balances for all accounts we manage.
• Provide GASB-compliant investment and other (performance, holdings, etc.) reporting to
the City no less frequently than monthly, as well as any required attestations to the City's
auditor for which we are qualified to do so.
• Participate in meetings with City personnel, as requested, including in -person meetings.
• Participate in Committee and Council meetings to present information related to the City's
investment portfolio.
• Perform any compliance duties on behalf of the City, as needed.
• Other duties, as requested, and customary under our investment advisory agreement.
FREERS BUILDING COMMUNITIES. ITS WHAT WE DO.
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INVESTMENTS & TREASURY MANAGEMENT
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Fees For Services
Ehlers proposes an assets under management fee for our scope of work as investment advisor.
Investment advisory fees shall be incurred for all assets under the management of Advisor.
Investment advisory fees shall be charged based on average daily assets under management
calculated on market value of said assets, payable and deducted monthly from interest earnings.
ASSETS UNDER MANAGEMENT ANNUALIZED RATE
Less than $5 million
0.250%
Over $5 million, but less than $10 million
0.225%
Over $10 million, but less than $15 million
0.200%
Over $15 million, but less than $20 million
0.175%
Over $20 million, but less than $25 million
0.150%
More than $25 million
0.125%
Fees are all inclusive of other services provided by Advisor to the Client under an investment
advisory engagement. This fee shall be all-inclusive for all services rendered, including any
materials, time and travel.
Please refer to our Investment Advisory Agreement for specific disclosures regarding conflicts,
including those associated with our fees and affiliations.
The primary contact for this engagement shall be Matt Tourville, Investment Advisor. Ehlers'
personnel authorized to provide instructions on behalf of the City shall be assigned at the time of
engagement with notice provided to the City of those individuals.
We sincerely appreciate the opportunity to build on our relationship and look forward to further
discussing how we can best serve the City as your investment advisor. It would be our pleasure to
deliver immediate value to your community with the highest level of integrity.
Sincerely,
Ryan Miles, CPFIM
Managing Director - Investments
g'%"EHLERS
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Matt Tourville, CPFIM
Senior Investment Advisor
BUILDING COMMUNITIES. ITS WHAT WE DO.
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Date: January 28, 2025
Consent
TO: Mayor and City Council
FROM: Steve Hansen, Chief of Police
AGENDA ITEM: Approve Resolution Authorizing Receipt of a Donation to the Police
Department from Cornerstone Chevrolet Headway Marketing LLC
BACKGROUND:
Cornerstone Chevrolet Headway Marketing LLC has generously donated $500.00 to the City of
Oak Park Heights' Police Department. The department plans to use the funds for EMS training
and equipment.
FINANCIAL IMPACT:
• DOES ACTION REQUIRE EXPENDITURE OF FUNDS? No
ACTION REQUESTED:
Approve Resolution 25-01-06
ATTACHMENTS:
Resolution 25-01-06
Page 27 of 30
RESOLUTION 25-01-06
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION AUTHORIZING RECEIPT OF A DONATION TO THE
POLICE DEPARTMENT
WHEREAS, the following donation was made to the City of Oak Park Heights
for the Police Department Donation Fund:
Cornerstone Chevrolet Headway Marketing LLC $500.00 check
WHEREAS, the City of Oak Park Heights is grateful for the donation.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Oak Park Heights shall accept the donation and that the City is authorized to use the
donation for the Police Department Donation fund for EMS training equipment.
Passed by the City Council of Oak Park Heights this 28th day of January, 2025.
ATTEST:
Jacob Rife
City Administrator
Mary McComber
Mayor
Page 28 of 30
a� Oak Park,%._
G
Date: January 28, 2025
Consent
TO: Mayor and City Council
FROM: Steve Hansen, Chief of Police
AGENDA ITEM: Approve Resolution Authorizing Receipt of a Donation to the Police
Department from Walmart
BACKGROUND:
Cornerstone Chevrolet Headway Marketing LLC has generously donated a Black Stone 36 inch
griddle to the City of Oak Park Heights' Police Department. The griddle will be available at City
Hall for staff use.
FINANCIAL IMPACT:
• DOES ACTION REQUIRE EXPENDITURE OF FUNDS? No
ACTION REQUESTED:
Approve Resolution 25-01-07
ATTACHMENTS:
Resolution 25-01-07
Page 29 of 30
RESOLUTION 25-01-07
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION AUTHORIZING RECEIPT OF A DONATION TO THE
POLICE DEPARTMENT
WHEREAS, the following donation was made to the City of Oak Park Heights
Police Department for Law Enforcement Appreciation Day:
Wal*Mart Black Stone 36in Griddle and $100 gift card to Brines Meat
WHEREAS, the City of Oak Park Heights is grateful for the donation.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Oak Park Heights shall accept the donation and that the City is authorized to use the
donation for the Police Department and City Staff.
Passed by the City Council of Oak Park Heights this 28th day of January 2025.
ATTEST:
Jacob Rife
City Administrator
Mary McComber
Mayor
Page 30 of 30