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HomeMy WebLinkAbout02-11-2025 Council PacketCITY OF OAK PARK HEIGHTS CITY COUNCIL MEETING AGENDA CITY HALL COUNCIL CHAMBERS TUESDAY, FEBRUARY 11, 2025 AT 6:00 P.M. 6:00 p.m. L Call to Order/Pledge of Allegiance/Approval of Agenda Estimated times 6:00 p.m. IL Summary of January 28, 2025 City Council Closed Session 6:05 p.m. III. Council/Staff Reports A. Mayor McComber B. Councilmember Dougherty C. Councilmember Johnson D. Councilmember Liljegren E. Councilmember Runk F. Staff • City Administrator • Chief of Police • Assistant City Administrator/City Clerk (pg. 3) 6:10 p.m. IV. Visitors/Public Comment This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda (Please limit comments to 3 minutes in length). 6:10 p.m. V. Consent Agenda (Roll Call Vote) A. Approve Bills & Investments B. Approve City Council Worksession Notes — January 28, 2025 (pg. 5) C. Approve City Council Minutes — January 28, 2025 (pg.7) D. Approve Resolution Granting the Application of Whitetails Unlimited Metro Area to Conduct a One -Day Raffle at St. Croix Event Center on April 10, 2025 (pg. 11) E. Approve Resolution Granting the Application of Stillwater Area Fastpitch Association to Conduct a One -Day Raffle at Stillwater Area High School on May 10, 2025 (pg. 13) F. Award the Winter 2025 Ash Tree Removals & Stump Grinding Project to Willow River Company (pg. 15) G. Approve 2025 Joint Powers Agreement Fuel Contract with Washington County Sheriff's Office (pg. 17) H. Approve Replacement of Check Valves at Sunnyside Lift Station (pg. 23) I. Approve Trade-in of 2012 Ford F550 and Purchase of 2025 Ford F550 (pg. 29) J. Approve TruGreen Lawn Care Proposal for Weed Prevention at City Parks (pg. 45) 6:10 p.m. VI. Public Hearings 6:10 p.m. VIL Old Business A. Approve a Construction Services Agreement with Stantec Consulting Services, Inc. for Construction Services Associated with the Well 93 and Pumphouse Project in an Amount Not to Exceed $160,000 (pg.49) Page 1 of 52 6:15 p.m. VIIL New Business 6:15 p.m. IX. Other Council Items or Announcements 6:15 p.m. X. Adjournment Page 2 of 52 City of Oak Park Heights 14168 Oak Park Blvd. N • Oak Park Heights, MN 55082 • Phone (651) 439-4439 • Fax (651) 439-0574 February 5, 2025 Doug Monson 15015 651h Street North Oak Park Heights, MN 55082 Dear Mr. Monson: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of a fire extinguisher and/or smoke detector. Your residence was checked on Tuesday, February 4, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulations! Jennifer Pinski Assistant City Administrator TREE CITY U.S.A. Page 3 of 52 THIS PAGE INTENTIONALLY LEFT BLANK Page 4 of 52 0 CITY OF OAK PARK HEIGHTS CITY COUNCIL WORKSESSION NOTES TUESDAY, JANUARY 28, 2025 Present: Mayor McComber, Councilmembers Johnson, Liljegren, and Runk; City Administrator Rife, Assistant City Administrator Pinski, Police Chief Hansen, and City Engineer Mann. Also present for portions of the meeting: Ed Terharr from Stantec via Microsoft Teams, Shane Zahrt and Representative Josiah Hill. Absent: Councilmember Dougherty. 1. Call to Order: Mayor McComber called the meeting to order at 5:00 p.m. 2. Coalition of Utility Cities Update: Shane Zahrt from Flaherty & Hood provided a presentation for the Coalition of Utility Cities. No action was taken. 3. 5811 Street and Newberry Avenue: City Engineer Mann reviewed his memo that was provided to the City Council. Resident Tim Freeman was present at the meeting and said it was his opinion it would be unsafe to have only one entrance and exit to the neighborhood. Councilmember Johnson asked if a stoplight could be placed at the intersection. Mann said they could do a study. Freeman asked about modifying the 58th Street from four lanes to a three -lane road with a middle turn lane. Mann said they could do a study. The City Council requested Stantec provide a quote proposal for a study for a three -lane roadway on 58th Street. No action was taken. 4. City Investment Advisor: City Administrator Rife requested the City Council authorize transitioning investments to Ehlers Investments at the Council meeting that evening. No action was taken. 5. Council Teambuilding Session: City Administrator Rife provided a quote proposal for a teambuilding session that the City received. The City Council discussed and determined there was not a need to schedule a session. No action was taken. 6. 571b Street and Oren Avenue: City Engineer Mann reported that there had been complaints from the neighborhood that drivers were speeding and drifting into the middle of the road on 57th Street as they rounded the corner from Oren Avenue. He said options considered were an advisory sign or striping. The City Council decided neither would be effective and opposed the options. No action was taken. Page 5 of 52 City Council Worksession Notes January 28, 2025 Page 2 7. Managed IT Request for Proposals: Assistant City Administrator Pinski requested the City Council authorize staff to release a request for proposal for managed IT services at the Council meeting that evening. No action was taken. 8. Adjournment: The meeting was adjourned at 6:10 p.m. Page 6 of 52 CITY OF OAK PARK HEIGHTS TUESDAY, JANUARY 28, 2025 CITY COUNCIL MEETING MINUTES L Call to Order/Pledte of Allegiance/Approval of Agenda: Mayor McComber called the meeting to order at 6:12 p.m. Present: Councilmembers Johnson, Liljegren, and Runk. Staff present: City Administrator Rife, Police Chief Hansen, Assistant City Administrator/City Clerk Pinski, City Engineer Mann, and City Attorney Sandstrom. Absent: Councilmember Dougherty. Councilmember Johnson, seconded by Councilmember Liljegren, moved to approve the Agenda. Carried 4-0. II. Council/Staff Reports: A. Mayor McComber: She reported she attended the Women in Municipal Government meeting on January 27, the Lake Elmo Airport Leadership meeting on January 29, and a meeting with Congresswoman McCollum; and she would be attending the retirement gathering for Mary Johnson, Mayor of Independence, the Minnesota Association of Small Cities Board Meeting, coffee meetings with the county commissioners, the National League of Cities Small Cities Committee meeting, and the Minnesota Governor's Association meeting. B. Councilmember DougheM: Absent. C. Councilmember Johnson: She reported she attended the Parks and Trails Commission meeting on January 27. D. Councilmember Liljegren: No report. E. Councilmember Runk: No report. F. Staff: City Administrator Rife reported that he corresponded with the Department of Natural Resources regarding a ribbon cutting for the boat launch. He said they had no plans for a ribbon cutting yet, and he would circle back with them in March. Police Chief Hansen reported that there had been incidences of graffiti at the new boat launch, and there were reports of a truck going through the ice on the river, but that was not in Oak Park Heights. Assistant City Administrator Pinski reported that Andy and Deirdre Jameson of 14403 57th Street North were chosen as the recycling award winners. Page 7 of 52 City Council Meeting Minutes January 28, 2025 Page 2 of 3 III. Visitors/Public Comment: Representative Josiah Hill was present and said he was honored to have the partnership of the Oak Park Heights City Council. Mayor McComber thanked him for his assistance. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — January 14, 2025 C. Approve Renewal of Consumption and Display Permit for St. Croix Yacht Club D. Approve Renewal of Consumption and Display Permit for LRS Enterprises dba Sodie's Cigar and Pipe E. Approve RFP for Managed IT Services F. Approve Hire of Annie Berres for 2025 Summary Park Program Coordinator G. Approve 2025 Vegetation Management for the Prairie Restoration Areas at Swager and Valley View Parks H. Approve Resolution Granting the Application of Oakdale Area Chamber of Commerce to Conduct a One -Day Raffle at St. Croix Event Center on April 10, 2025 I. Approve Transition of City Investments to Ehlers Investments J. Approve Resolution Authorizing Receipt of a Donation to the Police Department from Cornterstone Chevrolet Headway Marketing LLC K. Approve Resolution Authorizing Receipt of a Donation to the Police Department from Walmart Councilmember Runk seconded by Councilmember Liljegren, moved to approve the Consent Agenda. Roll call vote taken. Carried 4-0. V. Public Hearings: None VI. Old Business: None VIL New Business: None VIII. Other Council Items or Announcements: None IX. Closed Session: (closed pursuant to MN Stat. 13D.05) A. City Administrator Performance Review: City Attorney Sandstrom reported the City Council would go into a Closed Session, the meeting would be recorded, and a summary would be provided at the next meeting. Councilmember Runk, seconded by Councilmember Johnson, moved to close the meeting at 6:23 p.m. Carried 4-0. X. Adjournment Page 8 of 52 City Council Meeting Minutes Respectfully submitted, Jennifer Pinski City Clerk January 28, 2025 Page 3 of 3 Approved as to Content and Form, Mary McComber Mayor Page 9 of 52 THIS PAGE INTENTIONALLY LEFT BLANK Page 10 of 52 a� Oak Park,%._ G Date: February 11, 2025 Consent TO: Mayor and City Council FROM: Jennifer Pinski, Assistant City Administrator/City Clerk AGENDA ITEM: Approve Resolution Granting the Application of White Tails Unlimited Metro Area to Conduct a One -Day Raffle at St. Croix Event Center on April 5, 2025 BACKGROUND: Lindell Blanchette, on behalf of White Tails Unlimited Metro Area, has made an application with the State of Minnesota to conduct a raffle at St. Croix Event Center in the City of Oak Park Heights. The applications requires approval by the City of Oak Park Heights. This is an annual fundraising raffle held by White Tails Unlimited Metro Area. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? No ACTION REQUESTED: Adopt Resolution 25-02-08 ATTACHMENTS: Resolution 25-02-08 Page 11 of 52 RESOLUTION 25-02-08 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA RESOLUTION GRANTING THE APPLICATION OF WHITE TAILS UNLIMITED METRO AREA TO CONDUCT A ONE -DAY RAFFLE AT ST. CROIX EVENT CENTER ON APRIL 5, 2025 WHEREAS, Lindell Blanchette, on behalf of White Tails Unlimited Metro Area, has submitted a request to conduct a one -day raffle on April 5, 2025 at the site of the St. Croix Event Center, 5880 Omaha Avenue North; and WHEREAS, the City of Oak Park Heights has reviewed the request and finds that its purposes meet the necessary community standards; and WHEREAS, the City of Oak Park Heights has solicited the input of the public and there have been no objections to the granting of the application for the raffle permit as applied for by White Tails Unlimited Metro Area with the State of Minnesota Gambling Control Board. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS AS FOLLOWS: That the application of White Tails Unlimited Metro Area with the State of Minnesota Gambling Control Board to conduct a one -day raffle on April 5, 2025 at the site of St. Croix Event Center, 5880 Omaha Avenue North, within the City of Oak Park Heights is hereby approved with no waiting period. Passed by the City Council of Oak Park Heights this 111h day of February, 2025. ATTEST: Jake Rife, City Administrator Mary McComber, Mayor Page 12 of 52 a� Oak Park,%._ G Date: February 11, 2025 Consent TO: Mayor and City Council FROM: Jennifer Pinski, Assistant City Administrator/City Clerk AGENDA ITEM: Approve Resolution Granting the Application of Stillwater Area Fastpitch Association to Conduct a One -Day Raffle at Stillwater Area High School on May 10, 2025 BACKGROUND: Damen Lobinski, on behalf of Stillwater Area Fastpitch Association, has made an application with the State of Minnesota to conduct a raffle at Stillwater Area High School in the City of Oak Park Heights. The applications requires approval by the City of Oak Park Heights. This is an annual fundraising raffle held by Stillwater Area Fastpitch Association. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? No ACTION REQUESTED: Adopt Resolution 25-02-09 ATTACHMENTS: Resolution 25-02-09 Page 13 of 52 RESOLUTION 25-02-09 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA RESOLUTION GRANTING THE APPLICATION OF STILLWATER AREA FASTPITCH ASSOCIATION TO CONDUCT A ONE -DAY RAFFLE AT STILLWATER AREA HIGH SCHOOL ON MAY 10, 2025 WHEREAS, Damen Lobinski, on behalf of Stillwater Area Fastpitch Association, has submitted a request to conduct a one -day raffle on May 10, 2025 at the site of the Stillwater Area High School softball field, 5701 Stillwater Boulevard North; and WHEREAS, Damen Lobinsky has reported that the State of Minnesota Gambling Control Board has confirmed that the Stillwater Area Fastpitch Association is a 501(c)3 organization and is authorized to conduct a raffle without a permit as an excluded organization under Minnesota Statute; and WHEREAS, the City of Oak Park Heights has reviewed the request and finds that its purposes meet the necessary community standards; and WHEREAS, the City of Oak Park Heights has solicited the input of the public and there have been no objections to the granting of the request for the raffle as applied for by Stillwater Area Fastpitch Association. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS AS FOLLOWS: That the request by Stillwater Area Fastpitch Association to conduct a one -day raffle on May 10, 2025 at the site of Stillwater Area High School softball field, 5701 Stillwater Boulevard North, within the City of Oak Park Heights is hereby approved. Passed by the City Council of Oak Park Heights this 1 Ith day of February, 2025. ATTEST: Jacob Rife, City Administrator Mary McComber, Mayor Page 14 of 52 a� Oak Park,%._ G Date: February 11, 2025 Consent TO: Mayor and City Council FROM: Lisa Danielson, City Arborist AGENDA ITEM: Award the Winter 2025 Ash Tree Removals & Stump Grinding Project to Willow River Company BACKGROUND: The City received a grant award from the MN DNR 2023-2027 Shade Tree Program Bonding grant. Part of the grant project includes removing (53) EAB infested ash trees. Quote requests were sent out to (3) three tree services for the Winter 2025 Ash Tree Removals and Stump Grinding List work. Willow River Company and SavATree were the only tree services that provided a quote. However, Willow River Company was the only tree service that submitted a quote by the deadline. • Willow River Company $63,826 • SavATree $63,739.10 Trees included on the list to be removed are located along City boulevard rights -of -way. Trees to be removed will be marked with a green piece of flag tape tied around the trunk. Residents having a boulevard tree removed along the City boulevard right-of-way of their address will be sent a notification letter with details indicating when work will take place. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? Yes • IF YES, TOTAL COST: $63,826 • BUDGET LINE ITEM: Budgeted Projects Emerald Ash Borer Eradication Fund & 2023-2027 MN DNR Shade Tree Program Bonding Grant Award Funds BUDGET AMOUNT: $94,228.25 • WITHIN BUDGET? Yes ACTION REQUESTED: Approve quote from Willow River Company for the Winter 2025 Ash Tree Removals and Stump Grinding List ATTACHMENTS: None Page 15 of 52 THIS PAGE INTENTIONALLY LEFT BLANK Page 16 of 52 a� Oak Park,%._ G Date: February 11, 2025 Consent TO: Mayor and City Council FROM: Steve Hansen, Chief of Police AGENDA ITEM: Approve 2025 Joint Powers Agreement Fuel Contract with Washington County Sheriff's Office BACKGROUND: Attached is the Joint Powers Agreement with Washington County for the Police Department to continue to purchase fuel under the MN contract prices and utilizing the Washington County Sheriff's Office pumps. This year's bid price will be $2.46 per gallon. With the contract we lock in the price for the entire year. We do not have the option of adjusting the contract price when it is lower than the pump price. The commitment is an averaged expected yearlong price speculated on the ups and downs seen at the pump. We commit to 750 gallons per month usage in which we use this as a minimum averaged out over the last several years participating in the state fuel contract. Approval of the contract in the past has provided savings in the years since we started participation in the program. It would be reasonably expected to again save money given the average ups and downs during a normal year to again save the city money over commercial yearly pay at the pump prices. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? Yes • IF YES, TOTAL COST: up to $25,000 • BUDGET LINE ITEM: 101-41510-307 BUDGET AMOUNT: $25,000 • WITHIN BUDGET? Yes ACTION REQUESTED: Approve the 2025 JPA fuel contract with the Washington County Sheriff's Office ATTACHMENTS: 2025 JPA fuel contract between OPH and WCSO Page 17 of 52 JOINT POWERS AGREEMENT BETWEEN THE WASHINGTON COUNTY SHERIFF'S OFFICE AND THE OAK PARK HEIGHTS POLICE DEPARTMENT THIS AGREEMENT is made by and between political subdivisions organized and existing under the Constitution and laws of the State of Minnesota. Washington County, a political subdivision, by and through its Sheriff's Office (hereinafter referred to as the "Provider") and the City of Oak Park Heights, a municipal corporation, by and through its Police Department (hereinafter referred to as the "City") are the parties to this Agreement. WHEREAS, Minnesota Statutes Section 471.59 provides that two or more governmental units may by agreement jointly exercise any power common to the contracting parties. WHEREAS, the Provider has entered into a State of Minnesota Contract for Fuel Program: Fixed and Spot Price for Metro Area Participants Only, with Mansfield Oil Company of Gainesville, Inc., whereby the Provider has agreed to purchase, through a cooperative purchasing agreement, a total of 200,100 gallons of 87 octane gasoline from February 1, 2025, through January 31, 2026. WHEREAS, the Provider provides law enforcement services including but not limited to the patrol and rescue operations that utilizes squad cars, SUVs, boats, hovercrafts, snowmobiles, ATVs and assorted gasoline run equipment pursuant to the police powers and law enforcement authority granted under the laws of the State of Minnesota as a law enforcement agency. WHEREAS, the City is in need of procuring 750 gallons of gasoline each month to operate its squad cars and SUVs to provide law enforcement services pursuant to the police powers and law enforcement authority granted under the laws of the State of Minnesota as a law enforcement agency. WHEREAS, at the request of the City, the Provider is willing to provide gasoline to the extent as identified in this Agreement to the City to assist the City with law enforcement services. NOW THEREFORE, pursuant to the authority contained in Minnesota Statutes Section 471.59, commonly known as the Joint Powers Act which authorizes two or more governmental units to jointly exercise any power common to them, and/or Minnesota Statutes Section 626.76, and in consideration of the mutual covenant herein contained and the benefits that each party hereto shall derive hereby, the Provider and City agree to the following terms and conditions: CITY'S RESPONSIBILITIES 1. When needed for the City's daily operation of squad cars and SUVs, the City may have access to the Provider's gasoline pumps located at the Law Enforcement Center, 15015 62"d Street North, Stillwater, Minnesota. 2. The City's access to Provider's gasoline pumps shall be through electronic access issued to each squad and officer that is employed by the City. Page 18 of 52 3. Any City law enforcement officer acting under this Agreement is considered to be acting in the ordinary course of his or her employment with the City. 4. Any City law enforcement officer acting under this Agreement shall continue to be covered by his or her employment agency for the purpose of worker's compensation, unemployment insurance, disability and any other employee benefits and for civil liability purposes. 5. No City law enforcement officer acting under this Agreement maybe considered for liability purposes as an employee of Provider or agent of Provider, for his or her actions regardless of the supervision or control over the officer's actions. PROVIDER'S RESPONSIBILITIES 1. The Provider will purchase a total of up to 200,100 gallons (more specifically, 16,675 gallons per month) of 87 octane gasoline from February 1, 2025, through January 31, 2026. 2. Provider agrees that it will make available the amount of gasoline deemed necessary by the City for the City's law enforcement usage at its pumps located at the Law Enforcement Center, 15015 62nd Street North, Stillwater, Minnesota. 3. The Provider will notify the City if there is any interruption in availability of gasoline at the Law Enforcement Center pumps as reasonably soon as the Provider becomes aware and for what duration of time. During any time of interruption, the City is responsible to find and pay for its own gasoline until such time that the availability of gasoline is restored at the pumps located at the Law Enforcement Center. 4. The cost of gasoline to the City will be at the Provider's rate of $2.46 per gallon, which includes all applicable taxes and fees, unless the total monthly gasoline usage is more than the Provider's purchased monthly amount of gasoline as stated in paragraph 1 of this section. 5. If the total monthly usage of gasoline is greater than the Provider's purchased monthly amount and the Provider obtains additional gasoline at a rate higher than $2.46 per gallon, the City will be responsible for reimbursing the Provider at the higher rate charged to the Provider per gallon up to the amount of gasoline used by the City. TERM OF AGREEMENT The term of this Agreement shall be from February 1, 2025, through January 31, 2026, the date of the signature of the parties notwithstanding, unless earlier terminated as provided herein. PAYMENT The City shall pay the Provider within 30 days of being invoiced for the City's gasoline usage. 2 Page 19 of 52 INDEPENDENT CONTRACTOR It will be agreed that nothing within the contract is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties or as constituting the City as the agent, representative, or employee of the Provider for any purpose or in any manner whatsoever. ASSIGNMENT The City shall not assign any services contemplated under this Agreement. INDEMNIFICATION The City agrees it will defend, indemnify and hold harmless the Provider, its officers and employees against any and all liability, loss, costs, damages, and expenses which the Provider, its officers, or employees may hereafter sustain, incur, or be required to pay arising out of the negligent or willful acts or omissions of the City in the performance of this Agreement. INSURANCE REQUIREMENTS The City agrees that in order to protect itself, as well as the Provider, under the indemnity provisions set forth above, it will at all times during the term of this Agreement, keep in force the following insurance protection in the limits specified: Maintain membership and participation in the League of Minnesota Cities Insurance Trust or Commercial General Liability Insurance with contractual liability coverage in the amount of the City's and Provider's tort liability limits set forth in Minnesota Statutes Section 466.04 and as amended from time to time. 2. Automobile coverage in the amount of the City's and Provider's tort liability limits set forth in Minnesota Statutes Section 466.04 and as amended from time to time. 3. Worker's Compensation in statutory amount. Prior to the effective date of this Agreement, the City will furnish the Provider with certificates of insurance as proof of insurance. This provision shall be set as a condition subsequent; failure to abide by this provision shall be deemed a substantial breach of contract. Any policy obtained and maintained under this clause shall provide that it shall not be cancelled, materially changed, or not renewed without thirty days' notice thereof to the Provider. DATA PRACTICES All data collected, created, received, maintained, or disseminated for any purposes by the activities of the contractor, because of this Agreement, is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as amended, the Minnesota Rules implementing such Act now in force or as adopted, as well as federal regulations on data privacy. For purposes of the Data Practices Act, each party shall remain the sole and exclusive responsible authority as defined by law for all data collected, created, received, maintained or disseminated by that party. 9 Page 20 of 52 TERMINATION Provider or City may cancel this Agreement with or without cause at any time upon giving a 30-day written notice to the Washington County Sheriff or designee or the Oak Park Heights City Police Chief, City Administrator or designee. WASHINGTON COUNTY By: County Board Chair By: County Administrator By: Sheriff Approved as to form: Assistant County Attorney Date: CITY OF OAK PARK HEIGHTS By: Date: Date: By: Date: Date: Date: rd Page 21 of 52 THIS PAGE INTENTIONALLY LEFT BLANK Page 22 of 52 ° 'oakPark,%j - G Date: February 11, 2025 Consent TO: Mayor and City Council FROM: Andy Kegley, Public Works Director AGENDA ITEM: Approve Replacement of Check Valves at Sunnyside Lift Station BACKGROUND: The Sunnyside Lift Station check valves need replacement. The current valves do not have replacement parts, which causes an issue when maintenance is required on the valve. The ductile iron gland along the stainless -steel lever arm is prone to rust and buildup. When gray water leaks, the gland and gland housing expand from rust and corrosion, which restricts the stainless -steel arm's movement, thus restricting flow and causes sewage backups in the wet well. Though we can disassemble and clean the check valve, it is not without inadvertently damaging the brass filler ring due to the corroded gland housing. This brass ring is crucial —it seals Teflon packing to prevent leaks. With the brass filler ring being damaged, the valves now leak gray water, leading to more corrosion and rust. Our goal is to replace the check valves with better designed valves (same valves installed at the 9`h addition station)- which has replaceable parts and is designed to allow flow without items getting caught or tangled in the valve checks, thus requiring less frequent valve disassembly. General Repair Service provided the lowest quote to perform the work, therefore it is prudent to award the work to them. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? YES • IF YES, TOTAL COST: S5,341.26 • BUDGET LINE ITEM: 706-48200-208 Maint and Repair of Equipment -Sewer BUDGET AMOUNT: $15,000 • WITHIN BUDGET? YES ACTION REQUESTED: Approve quote from general repair to replace Sunnyside Lift Station Check Valves ATTACHMENTS: Quotes and valve Page 23 of 52 GE/VERAL ,REPAIR SER VICE PUMP SALES & 24 HOUR SERVICE 3535 INTERNATIONAL DR. VADNAIS HEIGHTS, MN 551 10 • OFFICE PHONE 651.766-0874 FAx 651-766-0875 DATE 2/5/2025 WWW.GENERALREPAIR.COM CUST. PO# COMPi£T'E'LINEOFPUMPSAND BLOWERSFOR: QUOTED BY. CHAUNCEY N INDUSTRIAL — WASPE WATER — LIFT5TATroNS— MET£RING-SANITARY EMAIL: CHAUNCEYN@GENERALREPAIR.COM NAME JARYD MARKS PHONE: (651) 766-0874 COMPANY CITY OF OAK PARK HEIGHTS PHONE (651) 775-6179 EMAIL Irnarks@c'ctyofoakparkheights ADDRESS 6351 ST. CROIXTRAIL- QTY I PART NUMBER DESCRIPTION PRICE EACH TOTAL SERVICE DESCRIPTION 2 0400-851 FL-1-FS-C 4" FLG SWING FLEX CHECK VALVE $ 1,345.63 $2,691 .26 8 LAB201 ON SITE LABOR $ 150.00 $1 ,200.00 8 LA841 ON SITE LABOR $ 150.00 $1 ,200,00 1 GRSE4 ENVIRO FEE $ 75.00 $76,00 1 GRS15 GASKETS/BOLTS $ 100.00 $100.00 30 GRS9 MILEAGE $ 2.50 $75.00 FOTAL ESTIMATE $J,:341 .2b TAX, INBOUND AND OUTBOUND FREIGHT WILL BE ADDED 3% PROCESSING FEE ON ALL CREDIT CARD TRANSACTIONS THIS IS AN ESTIMATE ONLY AND MAY INCUR CHANGES AT ANY TIME / QUOTES GOOD FOR 30 DAYS THANK YOU FOR YOUR BUSJNF.SS Page 24 of 52 7 MINNESOTA PUMP WORKS u FT c_.. Minnesota Pump Works 1 Cannon St W Dundas, MN 55019 Bill To Oak Park Heights MN, City of 14168 Oak Park Blvd Oak Park Heights MN 55082 United States Phone: Ship To Oak Park Heights MN, City of 14168 Oak Park Blvd Oak Park Heights MN 55082 United States Quote #QTE007341 08/23/2024 Details Quote for the Sale and Installation of Check Valves at the Sunnyside Lift Station. Note: Freight is NOT included. Prepared By Phone Email Dillon Braith 877-645-8004 0nfoPrnJnnesotaoumpworks.corn Sales Rep Expires John Roth 02/28/7025 Item Comment 22429 LOT OF EQUIPMENT TO INCLUDE: (2) 4" RUBBER MISC PARTS FLAPPER SYLE CHECK VALVES, PIPING ADAPTERS, GASKETS, HARDWARE, AND MISC PARTS INSTALL SERVICES INSTALLATION OF CHECK VALVES Signature: Date: Terms Net 30 QTY Rate Amount 1 $3,040,00 $3,040.00 1 $2,828.98 Subtotal $5,868.98 Total $5,868.98 Pricing is valid for 10 days and does not include freight charges or applicable taxes. Items quoted for repair and leftover 30 days, without a decision to repair, will be discarded. Thank you for your business. Toll Free: 877-645-8004 Email: infoC�minnesatapum wn orks.cQm Website: http:llww.w..minnesatapLimpworks.com it IIIIIIIIIIIIIIII IIIIIIIIIIII ' of Page 25 of 52 OTE007341 ITEM DESCRIPTION NO. ----- ._ CITY BODY I 1 p,27 A2 COVER 1 DETAIL C A3 COVER GASKET 1 AS BODY SEAT RING 1 AZ6 A6 SEAT O-RING 1 A8 IKEY 1 ` A9 DISC ARM 1 AID DISC 1 All LIMITSCREW 1 A13 SHAFT 1 h23 14" 12 16.. A14 BODY SEAT SCREW 16 A21 18"-24" 20 30" A15 DISC SEAT 1 A16 SEAT RETAINING RING 1 Al 3"-0" 6 6"-10" 8 A17 DISCSEATSCREW 12"-14" 12 16"-24" 16 30" - A18 JMC STEM' 1 A19 DISC NUT 1 A20 DISC WASHER 1 A67 A21 FILLER RING 2 A8 A23 V-TYPE PACKING SET 2 A25 GLAND 2 A26 GLAND NUT 4 A27 GLAND STUD 4 3" 4 A5fi A28 COVER NUT A"-8" 8 10"-14" 12 A29 COVER NUT WASHER 16"-18" 16 �d(.v]11 2W-24" 20 A30 COVER STUD 30" 28 A42 PLUG 1 A64 COVER EYE BOLT 2 A66 DATA PLATE 1 A67 DRIVE SCREWS 2 A28 A29 A30 NOTE: A13 SECTION B-B 1. ON SIZES 2 -12" THE DISC STEM IS PART OF THE DISC. ON SIZES 14 - 30" IT IS A SEPARATE PART. 2. ONLY ON SIZES 14-24" 3. REPLACEABLE WEAR PARTS ARE ITEMS NUMBER A3, A6, A15, AND A23. A42 A2 A64 ED ISOMETRIC VIEW 0 0 A3 A11 0 q A9 q 0 O 0 O O " O © 0 0 O O A17 A20 A19 A16 A18 A5 a1s AS DETAIL D A14 A10 SECTION A -A �M(kDeZURIK- EDV SWINGCHECK VALVE ASSY DWG NILTON �,,, ge 26 014570150 g Sunnyside Check Valve Replacement Page 27 of 52 THIS PAGE INTENTIONALLY LEFT BLANK Page 28 of 52 Oak Park,% G Date: February 11, 2025 Consent TO: Mayor and City Council FROM: Andy Kegley, Public Works Director AGENDA ITEM: Approve Trade-in of 2012 Ford F550 and Purchase of 2025 Ford F550 BACKGROUND: The Public Works Department's 2012 Ford F550 is due for replacement. While PW typically replaces vehicles on an eight -year cycle, we retain vehicles in good condition when financially prudent. This was the case with the 2012 Ford F550. However, the vehicle now requires expensive maintenance and replacement parts, making replacement necessary. We propose replacing it with a 2025 model, which includes a stainless steel box to prevent rust holes in the truck bed and a cover for hauling materials between pickup and dump sites. Since Midway Ford was awarded the MN State purchasing contract through a competitive bidding process, $68,237.55 is the best available cost estimate and is under the $90,000 allocated for this vehicle purchase. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? YES • IF YES, TOTAL COST: $68,237.55 • BUDGET LINE ITEM: Budgeted Projects- PW Vehicle Purchase BUDGET AMOUNT: $90,000 allocated from a budget of approximately $400,000 • WITHIN BUDGET? YES ACTION REQUESTED: Authorize trading in the City's 2012 Ford F550 and purchasing a 2025 F550. ATTACHMENTS: Quote and spec detail packet. Page 29 of 52 Midway Ford Commercial Fleet and Government Sales 2777 N. Snelling Ave. Roseville MN 55113 2025 F-550 4x4 Regular Cab- 60" CA DRW XL F5H Travis Swanson 651-343-5212 tswansona-rosevillemidwayford.com Fax # 651-604-2936 Automatic Transmission 40/20140 Vinyl Front Seat Front Tow Hooks Dual Front Air Bags 4-Wheel ABS Brakes Rubber Floor Covering AM/FM Radio Air Conditioning Black Bumper Tilt Wheel 225/70r19.5 All Season Tires 7.31- V8 Upfitter Switches Power Locks & Windows Cruise Options Cade Price Select 4.88 Limited Slip X8L $360 x Exterior Colors Code Select 19,000 GVWR 68U $741 x Antimatter Blue Metallic HX Traction Tires TGK $195 x Race Red PQ Stainless wheel covers 945 $455 x Agate Black UM Cloth Seats is $91 x Carbonized Gray Metallic M7 XL Chrome Package 96V $205 x Avalanche DR Snow Plow Prep 473 $228 x Oxford White Z1 x Low Defiection Package 86S $100 x Dual Batteries 86M $191 x 410 Amp Alternators 67B $104 x Running Boards 18B $291 x Extended Service Contracts Cost Select Brake Controller 52B $273 x 7 year/75,000 mile PremiumCare Warranty (Bumper to Bumper) $3,400 � 9' Stainless Tipper with Light Bar $30,710 x See attached for details WeatherTechs $125 x Option Total $34,069 You must have a active FIN code to participate in this purchase contract: FIN code # Purchase Order required prior to order placement PO* Base Price Totals Options Price Totals Trade In Transit Impr Excise Tax Tax Exempt Lic 6.875% Sales Tax Document fee Sub total per vehicle Number of Vehicles $54,459.00 $34,069.00 ($25,000.00) $20.00 $47.00 $4,367.55 $275.00 $68,237,55 1 Name of Organization Address Grand Total for all units $66,237.55 City, State, Zip Acceptance Signature Contact Person/ Phone # Print Name and Title Date Contact's e-mail address and fax # Page 30 of 52 1130 7311 Avenue NE Highway 60 East 1%OVOTERO Fridley, MN 55432 Lake Crystal, MN 56055 L01/7 10 (763) 571-1902 (507) 726-6041 TRUCK EQUIPMENT 1-800-795-1280 1-800-722-0588 Yvctt c�umsr7,* c.ccC�onlrC. Fax # (763) 571-5091 Fax # (507) 726-2984 l; www.crysteeltruck.corn AN 6, LZ 4' - 0PP49TRTL{NIT)- Fiv1PL4.7)-C7R 1 /9/2025 Travis Swanson Midway Ford Company 2777 North Snelling Ave Roseville, MN 55113 Dear Travis.- Crysteel Truck Equipment is pleased to submit this quote for your approval. Crysteel 9' S-Tipper Body - Mirror Finish — 2609664 + 9' Long x 96" wide body • Aerodynamic front and rear corner pillars • 40" Front bulkhead with tapered window and'/ cab shield 10 gauge stainless steel material • 14" Fold down sides constructed of 12 gauge stainless steel material • Side doors have positive locking side latches • 20" Quick drop tailgate constructed of 10 gauge stainless steel material • 3116 AR450 Hard steel floor western u nde rstructure (cross -m em ber-less) • Crysteel Model LBS516 sub -frame hoist • Double acting electric over hydraulic operation • In -Cab push button controls • Installed complete with flaps at rear and back-up alarm • Body and hoist have five-year warranty Total Package Price of $22,870.00 Optional Equipment Whelen Mini Freedom F4MAAAAP installed on cab shield and wired to cab switch Amber — Alley — Blue $3,350.00 • 1) Aluminum tread plate 18 x 18 x 48 under body tool box installed $995.00 • Install factory camera in rear hinge area $350.00 • Heavy duty 518" Inch pull plate, "D" Rings, 7 pole RV plug 2 5/16 Pintie ball combo and ICC bumper Installed complete and painted black $1,395.00 • Spring loaded pull tarp $1,495.00 Package price all options $30,455.00 Sincerely, Dave Berndt Inside Sales Crysteel Truck Equipment Fridley • All prices are subject to applicable taxes - Quotes are good for 30 days Page 31 of 52 ol,+� Customer Appraisal Summary (Draft) Midway Ford ""''"" 2072Ford F093 5505DXLDRw-iFOUF5HY8CE&132n7SNELLINGAVE N Saint Paul, Minnesota 55113 You may drive and appraise my vehicleI, Customer signature Manager signature Customer Information Name: Address: City: State/Region: Email: Phone (Home): Phone (Work): Phone (Mobile): Postal Codc: Vehicle Information V rN: 1 FD U F5HYSC EB43093 Odometer: 32,854 Year: 2012 Interior Color. Make: Ford Exterior Color: Model: F-550SD Transmission: Automatic Series: XL DRW Condition: Additional Information Comments: Extended Warranty: Good Until: Factory Certification: Time: Vehicle Salvaged: Flood Damage: Factory Buyback: Odometer Replaced: Improvements: Tag or Plate: Lien Holder: Lien Account 4: Lien Address: Lien Payoff: DM V Fee: Title in Name of: Title in State/Region of. - Salesperson: Tag State/Region: Good Until: Odometer. Exp: Phone: Per Diem: Appraisal Date: 1130/2025 Est. Recond./Certif.: - / - Appraiser: Trevor Hain _ _ Good Until: 2/6/2025 Appraisal Amount: $25,000.00 tgmuuc Page 32 of 52 GRAPI ' SHOPPE Estimate ,^-.DDF ESS 51­11' TC SHIP'.It'. Oak Park Heights Public Works Oak Park Heights Public Works Attn: Lisa Danielson Oak Park Heights Public Works 14168 Blvd N. Lisa Danielson Oak Park Heights, MN 55082 14168 Oak Park Blvd. N. Oak Park Heights, MN 55082 �0iECI Nl''kJGE= 20170743SRDOOI DESCRIPTION Oak Paris Heights PW Set of Non -Reflective Oak Park Heights City Lagos & Lettering for a White 2024 Ford F550 Regular Cab Pickup Truck Front Doors SET CONSISTS OF: 2 Each 8" Tall x 38" Long Overall Size Logo & Lettering 8" Tall Logo with 2 1/2" Tall Blue Letters Oak Park Heights Public Works in 2 Lines Install TBD SUBTOTAL UIX (7.8751y_? TOTAL Grafix Shoppe 3225 Neil Armstrong Blvd Ste 600 Eagan, MN 55121 (651) 683-9665 grafizshoppe.wm INSTALL ESTIfAil' 143173 LV.TE 01/08/2025 CITY PRICE EACH TOTAL 1 250.00 250.00 475.00 0.00 $476.00 Page 33 of 52 Page 34 of 52 GRAPI C' SHOPPE Hannah Enright Office: 651.683.9665 1 Fax:651-683-9740 Toll Free: 888.683.9665 www.grafixshoppe.com Page 35 of 52 2025 Ford F550 Tarp and Tool Box Photos Page 36 of 52 2025 Ford F550 Tarp and Tool Box Photos Page 37 of 52 Tool Box Size: 18" x 18" X 48" WW2oft , ; w t !��,t j �� 0 - - .� � � ,k ,per✓t / � t _ `. yr c fir. r ✓ \ \�\ �`.�✓`f\.k.jLh-"' 0.. Page 38 of 52 Q3d C R'� Rmgl:j:j:3;m9L STANLESS STEEL DUMP BODY The Stainless Steel S Tipper from Crysteel is designed for contractors and municipalities looking for added corrosion protection, high -strength and impact resistance and a long, functional working life. With the Stainless Steel S-Tipper's extended life cycle, in many cases this material option is the least expense and best value! The Stainless Steel S-Tipper brings a modern, clean look, and hard working, long lasting profile to any fleet. Seamless one-piece front design (up to 371) • 12 ga. 201 stainless steel single wall sides • Pockets for 6" side boards increase load capacity Vertical tailgate allows easy attachment of spreaders during winter. Standard 2-3 Inside Length r 8.1. Body Specifications 9' 10, 11' Body Capacity, yards 2.2-3.2 2.3-3.5 2.0-3.2 1 2A-3.8 Inside/Outside width, inches 78187 87/96 78187 87196 Side Height, inches 14 12 10 10 Tailgate Height, inches 20 18 16 16 Body Weighl, Ibs.' 1300 i 1470 1425 1635 StandardSpecifications Inside Length 8'1` 9' 10' 11' Bod Ca acit , yards 3.2-4.3 3.2-4.4 3.1.4.5 3.0.4.4 Inside/Outside width, inches 87/96 87196 87196 87196 Side Height. inches 18 16 14 12 Tailgate Hei ht, inches 24 22 20 18 .Body Weight, Ibs.' 1500 1565 1635 1700 Standard Inside Length 4-5 YARD Body 811- 9' Specif:cations 10, 11' 12' Body Capacity, yards 3.9.5.0 4.0-5.2 4.0-5,4 3.9.5.4 3.8-5.4 Inside/Outside width, inches 87/96 07196 87/96 87l96 87196 Side HeIl1hI, inches 22 20 18 16 14 Tailgate Height, inches 26 26 24 22 20 Body Weight, lbs.' 1555 1 1625 1 1700 1770 1 1870 Lo-Boy Hoists Time -tested and field --proven Lo-Boy hoists include a full-length subframe for added strength. Each rnadeG it designed to tit between the bt longbeams for lower mountinc heights and a lower center of gravity. Recommended Hoists Lo-Boyy 400 Lo-Boy 500 Lo-Boy 510 .4CRYSTEEL I� CRYSTEEL. MANUFACTURING, INC. Lake Crystal, MN ■ 1-800-533-0494 • FAX 507-726-2559 "OTC�I company www.crysteel.com - E-mail sales@crysteel.com Sold by: Every body and hoist Is bathed by Crysteal's industry -leading 5-year Customer Satisfactlon Pledge. For more information on Crysteel's 5 Year Warranty, please ask your Crysteel Distributor or visit us at www.crysteal.com. 'J � Page 40 of 52 in W f 0 Home P All Products s Lighting P Mini Lightbars P Mini Freedomry IV Mini Freedom® ITS MGM 5canLock+ F4MRRRRP, Permanent Mount 0 • w • 9 A compact version of the high performance Freedom'O IV, the Mini FreedomO IV features multiple mounting options and a durable extruded aluminum platform. Find Oistributnr FEATURES • Linear Super-LED41 technology • Hard -coated lenses Clear outer domes with Clear dividers Extruded aluminum platform Standard permanent mount models provide low power and individual control of front corner, rear corner, and optional front/rear inboard modules Color fitters available for full customization Page 41 of 52 9inVf0 F4M-" P Permar�e t +Mount. Amber. Blue. Red andlor White F4M""M Magrtetic Mount, Amber. Blue, Red and/or Whole P4B""P 23.29" Long, with Center Section, Permanent Mount, Amber, Blue, Red andlor White F4M'0'oF Two Front Corner Pacing Linear-LED's, Permanent Mount, Amber, Blue, Red andlor White DOCUMENTS I;� WARNING: These products may contain chemicals known to the State of California to cause cancer and birth defects or other reproductive harm. (J„�\ For more information, visit whelen.csim reg lu story.. DIMENSIONS 21-112" (546mm) L or 23-114" (591mm) L with center section x 3-314" (94mm) H x 12-1/2" (318mm) D SPECIFICATIONS Voltage 12 VDC Amps 9 amps (average) Electronics 100% solid-state Flash Patterns 58 Scan -Lock" flash patterns Certifications SAE Class 1 Warranty Five year warranty ' Available for permanent mount models ACCESSORIES Color Amber Blue Red White Page 42 of 52 QinVfa Add-ons Mounting IWO. Outfitter Use Privacy Policy Transparency in Coverage CQR�PARTR -+4 � 2024 Whelen. All rights reserved. Smoked Color Ailey' Take -down' Two front & two rear inboard modules Magnetic Permanent About our slag Regulatory Contact Us Careers All Products Whelen Aerospace Technologies Sourcewell NASPO Canoe GSA !a Website designed by Lounge Girard Page 43 of 52 THIS PAGE INTENTIONALLY LEFT BLANK Page 44 of 52 G Date: February 11, 2025 Consent TO: Mayor and City Council FROM: Andy Kegley, Public Works Director AGENDA ITEM: Approve TruGreen Lawn Care Proposal for Weed prevention at City Parks BACKGROUND: For the past seven (7) years, TruGreen has provided the lowest -cost weed preventative maintenance for our City Parks —an action requested eight (8) years prior by council members and park commissioners. This year, Tru-Green proposes applying fertilizer and weed control to all City Parks for $2,977.56, representing a 17% increase over 2024 prices. If the Council wishes to continue this maintenance, I recommend approving the attached proposal to ensure OPH is added to the customer list, as work is carried out on a first -come, first -served basis. This timing ensures weed pre -emergent is applied during its most effective period in spring. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? YES • IF YES, TOTAL COST: $2,977.56 • BUDGET LINE ITEM: 101-44010-212 Other Contractual Services -Parks BUDGET AMOUNT: $57,000 • WITHIN BUDGET? YES ACTION REQUESTED: Approve TruGreen Lawn care proposal for 2025 weed control in Parks ATTACHMENTS: Quote from TruGreen Page 45 of 52 4F TRUGREEN. COMMERCIAL Customer Information BILL T0, CITY OF OAK PARK HEIGHTS 14168 OAK PARK BLVD STILLWATER, MN 55082 Phone: (651) 439-4439 Detail of Charges Austin George 4240 Centerville road Vadnais Heights, MN 55127 Phone: AUTUMN HILLS PARK Lawn Service 1 Early Spring - Fertilizer, $766,18 5697 NORWICH broadleaf weed, PARKWAY crabgrass and pre - OAK PARK HEIGHTS, emergent weed control MN 55082 (As NeededlWeather Dependent) BREKKE PARK Lawn Service 1 Early Spring - Fertilizer, $861.95 5500 OMAR AVE N broadleaf weed, OAK PARK HEIGHTS, crabgrass and pre - MN 55082 emergent weed control (As Needed/Weather Dependent) CITY OF OAK PARK Lawn Service 1 Early Spring - Fertilizer, $350.22 HEIGHTS broadleaf weed, 14168 OAK PARK crabgrass and pre- BLVD emergent weed control OAK PARK HEIGHTS, (As NeededlWeather MN 55082 Dependent) COVER PARK Lawn Service 1 Early Spring - Fertilizer, $127.68 15366 58TH ST N broadleaf weed, OAK PARK HEIGHTS, crabgrass and pre - MN 55082 emergent weed control (As Needed/Weather Dependent) SWAGER PARK Lawn Service 1 Early Spring - Fertilizer, $319.23 14290 58TH ST N broadleaf weed, OAK PARK HEIGHTS, crabgrass and pre - MN 55082 emergent weed control (As Needed leather Dependent) VALLEY VIEW PARK Lawn Service 1 Early Spring - Fertilizer, $446.93 5575 OZARK AVE N broadleaf weed, OAK PARK HEIGHTS, crabgrass and pre - MN 55082 emergent weed control (As Needed/Weather Dependent) WATER TOWER Lawn Service 1 Early Spring - Fertilizer, $105.37 5810 NORELL AVE N broadleaf weed, c0202S TruGreen L.P. All Rights Reserved 2025-R-5635-CITY OF OAK PARK HEIGHTS - 2024-10-02 21:02:28 Page 46 of 52 OAK PARK HEIGHTS, crabgrass and pre - MN 55082 emergent weed control (As Needed/Weather Dependent) Description: 7004357126 Standard Terms and Conditions Subtotal: $2,977.56 Total Sales Tax Amount: $0.00 Grand Total: $2,977.56 (4�' f • � �'GNtiL� I.Term. The term of this Agreement shall one (1) year from the date signed by you, the Customer. 2. Price increases. Prices of services provided in this agreement maybe increased should you add property under this agreement, or in the event of increases in the cost of fuel, material, or labor, or costs Incurred by TruGreen due to government regulation and other causes. In addition, TruGmen may elect to increase the price of services under this agreement after the first year, or after any subsequent anniversary date of the agreement by a percentage amount not to exceed five percent (5%) of the then current price, or consistent with any increase in the current consumer price Index, whichever is greater. TruGreen shall not increase its prices on an elective basis more frequently than ounce during any agreement year. 3. Payment Terms. Payment is due to TruGreen within 30 days after the invoice date. In the event you fail to make payment when due, TruGmen reserves the right to terminate this Agreement. A late service fee equal to the lesser of 15% per month (18% a.p.r.) or the maximum interest rate allowed by law will be charged on any balance unpaid over thirty (30) days. A service charge of $25.00 will be charged for any returned check. Should it become necessary to bring an action to collect amounts due under this agreement, you agree to pay all costs of such collection including, but not limded to, any reasonable atlomey's fees or other professional fees and court costs. 4. Check processing policy ACH. When you provide a check as payment, you authorize TruGreen either to use Information from your check to make a one-time electronic fund transfer from your account: or to process the payment as a check transaction. If TmGroen uses Information from your check to make an electronic fund transfer, funds may be withdrawn from your account as soon as the same day we receive your payment, and you will not receive your check back From your frtardial institution. Returns: do the event that your payment Is returned unpaid, you authorize us the option be collect a fee as allowed by law through an electronic find transfer born your account 5. Termination. to the case of your non-payment or default. TmGmen has the right to terminate this Agreement immediately upon notice to you. TruGmen may terminate this Agreement for convenience upon thirty (30) days prior written notice to you. You may cancel this Agreement for material breach by TruGmen, provided that you give TruGmen written notice of the details of the breach, and thereafter TruGmen fans to cure the breach within thirty (30) days after said notice. (a). Additional termination provisions for landscape companies. property management compenies. agents and other similar enti8ex To the extent you represent one or more property owners and/or properties covered under this agreement, and In the event such owner terminates your contract with regard to are or more properties, then upon notice to TruGreen, you may terminate this Agreement only as it relates to such property for which owner terminated Its contract with you. To the extent that this Agreement applies to other properties, not terminated by the owner, this Agreement shag continue in full ford and effect with regard to such other properties. S. ;ale of Property. You agree to notify TruGreen in writing immediately in the event that you sell any property which is the subject of this Agreement TruGmerh shag make the appropriate adjustment in price to accommodate the reduction of square footage treated in the event that property Is sold. In the event all property which is the subjed of the Agreement is sold, this Agreement shall be terminated upon receipt by TruGmen of your written notice that you have sold the property. Should you fail to notify TruGmen as required in this provision, you agree to Indemnify TruGmen for any damages teamed as a result of your failure to notify. 7. tL ABILITY. TRUGREEN IS RESPONSIBLE FOR DIRECT DAMAGES RESULTING FROM ITS NEGLIGENCE OR BREACH OF THIS AGREEMENT. BUT IS NOT RESPONSIBLE FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, PUNITIVE, OR SPECIAL DAMAGES ARISING OR RESULTING FROM THE PERFORMANCE OR NONPERFORMANCE OF ANY OBLIGATIONS UNDER THE AGREEMENT INCLUDING, BUT NOT LIMITED TO, LOSS OF PROFITS OR INCOME, REGARDLESS OF THE BASIS FOR THE CLAIM. 8. Duty to Inspect You have a duty to Inspect the property within fifteen (15) days after service has been performed by TruGmen. If you believe TruGmen provided deficient work, you agree to notify TruGmen Immediately in writing. If written notice Is not received by TruGmen within fifteen (15) days after the date of service, you agree that any, and all claims alleging damage of any nature or to recover past payments and/or rights to withhold future payments due under this Agreement are waived. 9. Notice to tenants. employees. invtees. To the extent necessary, you have a duty to notify all tenants, employees, visitors and any other invites on the premises of a scheduled swAoe prior to the performance of any scheduled service by TruGmen. 10. No Warrenttes. Except as expressly set forth to tls Agreement TruGreerr makes no warranty or representation of any kind, expressed or implied, concerning either products used or services performed, including no implied warranty of merchantability or fitness of the product far any particular purpose, and no such warra ly shag be implied by law, usage of bade, course of performance. course of dealing, or on any other basis. 11. Force maleure. Except for the payment of TnuGmen's invoices owed by you, if either TruGmen or you shall be prevented or delayed In the performance of any or all of the provisions of this Agreement by reason of any labor dispute. industry disturbance, delay in transportation, governmental regulatory or legal action. ad of God or any cause beyond such part's control, the obligations hereunder of such party shag be extended for as tong as such cause shad be in affect and any delay or Was suffered by the other party shag not be chargeable in arty way to such party: provided, however, the other party suffering such cause shag immediately notify the other party of such inability and shall use reasonable efforts to remedy same with all reasonable dispatch. if any event of force majeure should prevent a party from performing its obligations under this Agreement for a period of ninety consecutive (90) days, the other parry shall have the tight to cancel this Agreement upon notice to the party unable to perform its obligations. 12. No asslaturt L You shag not have the right to assign this Agreement or agree to the transfer of this Agreement by operation of law or otherwise without the prior written consent of TruGmen. This Agreement shag be binding upon, and shag inure to the benefit of, the parties hereto and to any permitted successors and assigns. 13. Watering. Cultural Practices. The success of this program depends on proper watering, mowing and cultural practices. Some products used by TruGmen may Include label directions requiring the watering of the material after application. If any of these products are used on the property, TruGmen will provide you with watering instructions following the application and you agree to assume such watering rosponsibitty. Climate conditions, sob conditions. plant diseases, plant material, and miscellareoua external factors will impact response to treatment Remits for difficult-to-coMml diseases wig vary depending on environment culture and agronomic programs used or treatment applied. Treatment for diseases may include addtional cost Consult your TruGmen specialist for details. 14. Modification of protrem. This program consists of lawn care andlor tree and shrub care as indicated above. Specific products, rates of application and method of application will vary with the season, weather conditions, and the needs of your taws as determined by your TruGmen specialist. Your regularly scheduled programs may be modified depending on the weather and the condition of your landscape. The application methods and procedures used to perform service under this Agreement will be determined solely by TruGreen. Your TruGreen specialist will keep you Informed on any modifications to this schedule. 15. insects and Borers. Total insect elimination is not desirable with any program because beneficial insects will be lost along with the targeted pests. Plants invaded by borers have a high probability of death or decline. Sound cultural practices and control applications may extend the fife of some plant species. Treatment for boring insects may include additional cost. Consult your TruGreen specialist with details 16, Authorization to provide Service. TruGreen agrees to furnish labor and materials for purposes of this Agreement and Is authorized by you to treat the property at the address shown above. You represent and warrant to TruGmen that you are the owner of said property, or in the event tat you are not the owner of the property to which this Agreement applies, you represent and warrant that you have the legal autrorty to execute and bird the owner of the property to the terms and conditions of this Agreement 17. MANDATORY ARBITRATION. Any dakrr, dispute orcontroversy, regarding any contract, tort, statute, or otherwise ('Claim'). arising out of or retailing to this agreement or the relationships among the parties hereto shall be resolved by one arbitrator through binding arbitration administered by the American Arbitration Association (AAA), under the AAA Commercial or Consumer, as applicable. Rules in effect at the time the Claim is filed (AAA Rutes'). Copies of the AAA Wiles and forms can be located at www.adr.org, or by calling 1- 800-778-7879. The arbitrators decision shall be final, binding, and non -appealable. Judgment upon the award may be entered and enforced in arty court having jurisdiction. This clause is made pursuant to a transaction involving interstate commerce and shall be governed by the Federal Arbitration Ad. Neither party shall sue the other party other than as provided herein or for enforcement of this clause or of the arbitrator's award; any such suit may be brought only in Federal District Court for the District or, if any such court lacks jurisdiction, In any state court that has jurist ction. The arbitrator, and not any federal, state, or local court. shall have exclusive authority to resolve any dispute retating to the interpretation, applicability, unconsdonability, arbiiability. enforceability or for ation of this Agreement including ding any claim that all or any part of the Agreement is void or voidable. However, the preceding sentence shag not apply to the dause entitled 'Class Action Waiver! 18. CLASS ACTION WAIVER. Any Claim must be brought In the parities' Individual capacity, and not as a plaintiff or lass member in any purported dass, collective, representative. multiple plaintiffs. or similar proceeding (Class Action*). The parties expressly waive any ability to maintain any Class Action In any forum. The arbitrator shall not have authority to G@2025 TruGreen L.P. All Rights Reserved 2025-R-5635-CITY OF OAK PARK HEIGHTS - 2024-10-02 21:02:28 Page 47 of 52 combine or aggregate similar claims or conduct any Class Action nor make an award to any person or entity not a party to the arbitration. Any claim that all or part of this Class Action Waiver is unenforceable, unconscionable, void, or voidable may be determined only by a court of competent turisdiction and not by an arbitrator. THE PARTIES UNDERSTAND THAT THEY WOULD HAVE HAD A RIGHT TO LITIGATE THROUGH A COURT, TO HAVE A JUDGE OR JURY DECIDE THEIR CASE AND TO BE PARTY TO A CLASS OR REPRESENTATIVE ACTION. HOWEVER. THEY UNDERSTAND AND CHOOSE TO HAVE ANY CLAIMS DECIDED INDIVIDUALLY, THROUGH ARBITRATION. 19,. Unless expressly noted otherwise heroin, this Agreement and any invoice issued by TruGreen pursuant to the terms hereof, set forth the entire understanding of the parties. and supersede any and all proposals, negotiations, represemalions and prior agreements relating to fhe subject matter of this Agreement, written or otherwise, including, without limitai any sales agreement previously executed by the parties. To the extent that any terms see forth in an invoice should conflict with the terms set forth in this Agreement. this Agreement shall control. No terms, conditions, or warranties other than thcso stated herein or in any invoice issued by TruGreen, and no agreements or understanding, oral or written, in any way purporting to modify these conditions shall be binding on the parties hereto unless hereafter made in rvrilirg and signed by authorized representatives of both parties. 21 This customer service Agreement is only valid if accepted by you within 36 days of the date submitted to customer. By: REPRESENTATIVE/GENERAL MANAGER Print Name: AUTHORIZED AGENT/CUSTOMER Customer Signature: AUTHORIZED AGENT/CUSTOMER Signature:`' Email: AustinGeorge@trugreenmaiLcom Signature: Email: akegley@cityofoakparkheights.com Signature: Email: kellycarlson@trugreenmaiLcom Date: Date: Date: 02025 TruGreen L.P. All Rights Reserved 2025-R-5635-CITY OF OAK PARK HEIGHTS - 2024-10-02 21.02:28 Page 48 of 52 a� Oak Park,%._ G Date: February 11, 2025 Old Business TO: Mayor and City Council FROM: Jacob Rife, City Administrator AGENDA ITEM: Approve a Construction Services Agreement with Stantec Consulting Services, Inc. for Construction Services Associated with the Well #3 and Pumphouse Project in an Amount Not to Exceed $160,000 BACKGROUND: The City is preparing to drill a new well (Well 93) along with constructing an associated pump facility 93. The new well will be located just north of the intersection of Memorial and 581` Street. Well #3 will allow the City to achieve firm capacity and ensure we continue to meet the water demands of our community. On November 26, 2024, the City approved the well bid and the pump facility bid. The next step in the process is for well drilling to commence. The City has been notified by our well contractor that we are on their tentative schedule to begin well drilling in late May or early June. Given the specialized nature of the well drilling and pumphouse project, the City needs outside assistance to oversee the project. Attached is a construction services agreement with Stantec to assist us with overseeing all aspects of the construction process. Given Stantec's involvement and knowledge of the project, it is recommended that they represent the City in overseeing the construction. The project is planned to start in May/June 2025 and completion is expected during the summer of 2026. FINANCIAL IMPACT: • Does action require expenditure of funds? Yes • If yes, total cost: Not to exceed $160,000 • Budget line item: Well #3 Project • Budget amount: $3,500,000 • Within budget? Yes ACTION REQUESTED: Approve Agreement with Stantec EXHIBITS • Stantec Agreement Page 49 of 52 February 5, 2025 Project/File: 173420138 Mr. Jacob Rife, City Administrator City of Oak Park Heights 14168 Oak Park Blvd N Oak Park Heights, MN 55082 Reference: Well 3 and Pumphouse Project Construction Services Proposal Dear Jake, This letter outlines the Scope of Services for Professional Services between the City of Oak Park Heights and Stantec Consulting Services Inc. for providing construction engineering services for the Well 3 and Pumphouse Project. The total estimated hourly not -to -exceed (without prior authorization) fee for these services is $160,000, including expenses, and is based on the scope outlined below. Any changes in scope or additional services will be submitted to the City for approval before they are completed. SCOPE OF WORK Task 1: Construction Inspection, Surveys, and Administration. Well 3 activities are planned for 2025, Pump Facility activities are planned for 2025 and 2026. Stantec will be responsible for coordinating all construction inspections, surveys, and administration tasks including the following: • Perform project surveys and staking, temporary and permanent controls. • Perform observation and inspection for conformance with plans and specifications and keep daily records of the construction activities of the contractor and utility companies. Construction observation will be limited to periods when significant construction work occurs. It is anticipated that Mark Janovec will be on site for well drilling and development activities, and another Stantec inspector will be on site during pumphouse construction. • Review up to 50 shop drawings. • Prepare and file copies of reports on the construction activities as required by State, City, and/or Federal guidelines. • Keep a record of the quantities of each pay item used for the work. • Review contractor invoices and prepare pay request forms. • Conduct labor rate compliance checks per PFA and EDA requirements. File contractors pay roll reports as submitted. • Confirm/Verify that the Build America/Buy America (BABA) requirements are met for the project. Page 50 of 52 • Periodically review the contractor's progress, document issues and problems and resultant solutions. • Prepare change orders and other written directives, if required. • Upon substantial completion, prepare punch list of uncompleted items requiring subsequent action by the contractor to complete the project successfully. • Coordinate and review testing of materials, well capacity pumping, treatment systems and distribution lines. • Conduct a final review and prepare a final acceptance letter. • Conduct warranty inspections. • Stantec will coordinate seismic monitoring and testing around and in adjacent buildings and properties during any blasting operations. • Coordinate and assist in water testing, as necessary. Task 2: Final Documents. Stantec will prepare record drawings for the project. The record drawings, both electronic and hard copy will conform to the City standards and requirements. The final files submitted to the City will include all record information pertinent to the project and all record drawings, documents, and correspondence. As -built plans and records will be submitted to the City within three months of final project acceptance in both paper and electronic PDF and AutoCAD formats. SCHEDULE Construction Schedule Project Milestone Date Construction Commences Well 3 May -June 2025 Well 3 completed September 2025 Pump Facility Construction Begins October 2025 Well Pum house No. 3 Operational June 1, 2026 Site Restoration, Paving and Seeding June 30, 2026 Page 51 of 52 February 5, 2025 Mr. Jacob Rife, City Administrator Page 3 of 3 Reference: Well 3 and Pumphouse Project Construction Services Proposal This letter and Scope of Services described above represent the understanding between the City and Stantec in respect to the Project and may only be modified in writing signed by both of us and is subject to the current Master Services Agreement between the City and Stantec. If this letter satisfactorily sets forth the conditions of our Agreement, please sign in the space below and return one copy to our office. CITY OF OAK PARK HEIGHTS M Print Name and Title Date If you have any questions, need additional information, or wish to discuss this matter in greater detail, please contact us. Thank you for the opportunity to provide these services. Sincerely, Stantec Consulting Services Inc. Lee M. Mann PE Principal Phone: (612) 712-2085 lee.mann@stantec.com Page 52 of 52