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Home My WebLink About03-25-2025 Council PacketCITY OF OAK PARK HEIGHTS CITY COUNCIL MEETING AGENDA CITY HALL COUNCIL CHAMBERS TUESDAY, MARCH 25, 2025 AT 6:00 P.M. 6:00 p.m. I. Call to Order/Pledge of Allegiance/Approval of Agenda Estimated times 6:05 p.m. IL Council/Staff Reports A. Mayor McComber B. Councilmember Dougherty C. Councilmember Johnson D. Councilmember Liljegren E. Councilmember Runk F. Staff • City Administrator • Chief of Police • Assistant City Administrator/City Clerk (pg. 2) 6:10 p.m. III. Visitors/Public Comment This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda (Please limit comments to 3 minutes in length). 6:15 p.m. IV. Consent Agenda (Roll Call Vote) A. Approve Bills & Investments B. Approve City Council Minutes — March 11, 2025 (pg. 3) C. Approve Replacement of Brekke Park Hockey Boards (pg. 7) D. Authorize the 2025 Street Sweeping Contract with St. Croix Sweeping (pg. 9) E. Authorize Purchase of Lawn Mower from Century Power (pg. 13) F. Approve Replacement of City Hall Parking Lot Light Heads (pg. 17) G. Authorize the 2025 Street Chip Seal Maintenance Contracts with Allied Blacktop and Fahner (pg. 19) 6:15 p.m. V. Public Hearings 6:15 p.m. VI. Old Business 6:15 p.m. VIL New Business A. Oak Park Heights — Stagecoach Trail Condo Building — Conditional Use Permit for Parking — 5845 Stagecoach Trail North (pg. 25) B. Approve Purchase of 2025 Ford Interceptor Explorer Police Vehicle along with Upfitting Equipment and authorize the sale of 2022 Salvaged Ford Interceptor Explorer Police Vehicle (pg. 71) C. Clean up Cover Park Hill Along Peller Ave N (pg. 79) 6:15 p.m. VIII. Other Council Items or Announcements 6:30 p.m. IX. Adjournment Page 1 of 92 City of Oak Park Heights 14168 Oak Park Blvd. N • Oak Park Heights, MN 55082 • Phone (651) 439-4439 • Fax (651) 439-0574 March 18, 2025 Patrick Donahue 14335 55th Street N Oak Park Heights, MN 55082 Dear Mr. Donahue: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of a fire extinguisher and/or smoke detector. Your residence was checked on Tuesday, March 18, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulations! Jennifer Pinski Assistant City Administrator TREE CITY U.S.A. Page 2 of 92 CITY OF OAK PARK HEIGHTS TUESDAY, MARCH 11, 2025 CITY COUNCIL MEETING MINUTES L Call to Order/Pledge of Allegiance/Approval of Agenda: Deputy Mayor Dougherty called the meeting to order at 6:00 p.m. Present: Councilmembers Johnson, Lilj egren, and Runk. Staff present: City Administrator Rife, Police Chief Hansen, Assistant City Administrator/City Clerk Pinski, Public Works Director Kegley, City Engineer Mann, and Attorney Christina Benson. Absent: Mayor McComber. Councilmember Johnson, seconded by Councilmember Liljegren, moved to approve the Agenda. Carried 4-0. IL Council/Staff Reports: A. Mayor McComber: Absent. B. Councilmember Dougherty: No report. C. Councilmember Johnson: She reported she attended the Middle St. Croix Watershed Management Organization meeting on February 13 where she was appointed Treasurer. D. Councilmember Liljegren: He reported he testified before the House Capital Investment Committee on House File 214. E. Councilmember Runk: He reported he attended the training at Washington County for Emergency Services, and he would be attending the Convention and Visitor's Bureau meeting on March 12. F. Staff: City Administrator Rife reported that staff was working on items for a tentative worksession for April 8. Police Chief Hansen reported that there would be extra patrol on for St. Patrick's Day weekend; the department escorted the Stillwater Ponies Hockey Team for the State Tournament; and there was an officer -involved vehicle crash with no injuries, but the vehicle was likely a total loss. Assistant City Administrator Pinski reported that Emily Schmidt of 14872 Upper 55th Street North was chosen as the recycling award winner. III. Visitors/Public Comment: A. Presentation of the New Oak Park Heights Coordinated Response Team with Washington County Clinical Services Supervisor Traci Thompson, Embedded Social Worker Kibbie Claflin, and Sergeant Brian Zwach B. FY2026 Community Project Funding Presentation by Charlie Hammond from the Office of Congresswoman Betty McCollum Page 3 of 92 City Council Meeting Minutes March 11, 2025 Page 2 of 3 Resident Jim Kremer congratulated the Stillwater Ponies Hockey Team and suggested the City Council send a formal congratulatory letter to the team. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Worksession Notes — February 11, 2025 C. Approve City Council Minutes — February 11, 2025 D. Award the Spring 2025 Boulevard Tree Planting Project to Hoffman & McNamara Nursery and Landscape E. Approve Proclamation for 2025 City of Oak Park Heights Arbor Day and Arbor Month F. Approve License for Sale/Storage of Consumer Fireworks at Menards 93129 G. Authorize the Brain Tumor 5k Race on May 18, 2025 H. Authorize Permit for the Stillwater Sunrise Rotary 2025 Bridge the Valley -Bike Rally I. Approve May 17, 2025 as City Clean Up Day J. Set Party in the Park for June 5, 2025 at Brekke Park from 4:30 — 6:30 p.m. K. Approve Resolution Authorizing the Submittal of a Community Energy Transition Grant Application L. Approve Purchase and Replacement of Police Officers Badges Councilmember Runk seconded by Councilmember Liljegren, moved to approve the Consent Agenda. Roll call vote taken. Carried 4-0. V. Public Hearings: None VI. Old Business: None VIL New Business: A. Valley View Park Mountain Bike Trails — Request to Add Features: Presentation by Matt Lehmann of Stillwater Area Scholastic Cycling Association. Councilmember Johnson, seconded by Councilmember Runk, moved to authorize the request for trail features. Carried 4-0. B. Approve an Agreement with Stantec Consulting Services, Inc. for the Completion of a Multi -Year Water and Sewer Utility Rate Study. Councilmember Runk, seconded by Councilmember Liljegren, moved to approve the agreement. Carried 4-0. C. Trail Reclaim Maintenance Project Award: Councilmember Lilj egren, seconded by Councilmember Johnson, moved to approve awarding the project to Minnesota Paving and Materials. Carried 4-0. Page 4 of 92 City Council Meeting Minutes March 11, 2025 Page 3 of 3 D. Replace Easement Trail Fence Between 57th Street N and Swager Park: Councilmember Runk, seconded by Councilmember Johnson, moved to authorize staff to enter into a contract with Mauer Fence to remove and replace the easement trail fence for an amount not to exceed $16,500. VIII. Other Council Items or Announcements: Councilmember Runk reported that Washington County authorized the grading work for the 58m Street Extension Project at their February 18 board meeting. Assistant City Administrator/City Clerk Pinski reported that clean up day was set for May 17 from 8 a.m. — 12:00 p.m. at Andersen Corporation parking lot, and Party in the Park was set for June 5 from 4:30 — 6:30 p.m. at Brekke Park. City Administrator Rife reported that the first fire advisory meeting in some time was held the previous week. He said they were working on correspondence for an agenda for the next meeting. Deputy Mayor Dougherty wished Mayor McComber a speedy recovery. IX. Adjournment: Councilmember Liljegren, seconded by Councilmember Johnson, moved to adjourn at 6:33 p.m. Carried 4-0. Respectfully submitted, Jennifer Pinski City Clerk Approved as to Content and Form, Mary McComber Mayor Page 5 of 92 THIS PAGE INTENTIONALLY LEFT BLANK Page 6 of 92 a� Oak Park,%._ G Date: March 25, 2025 Consent TO: Mayor and City Council FROM: Andy Kegley, Public Works Director AGENDA ITEM: Approve Replacement of Brekke Park Hockey Boards BACKGROUND: Hockey board replacement at Brekke Park is a project that has been included in both our Capital Improvement Plan and budgeted projects for several years. Replacement of these boards has been delayed due to resource constraints and recent cost increases that exceeded our initial budget of $85,000. Our Public Works team has taken a creative approach by seeking quotes from fencing contractors in addition to the one traditional rink contractor in the Minnesota metro area. The City received four quotes to complete this project: • Fence Me In: $43,970 (Lowest Quote) • Cyclone Fence: $59,450 • Mauer Fence Company: $83,000 • Becker Arena Systems: $124,454 Staff recommends proceeding with Fence Me In's proposal for the following reasons: Their bid of $43,970 is significantly under our budgeted amount of $85,000 Their quote includes removal and disposal of existing boards, installation, and chain link fence at rink ends. The pricing is favorable given current and anticipated market conditions due to tariffs on lumber. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? YES • IF YES, TOTAL COST: $43,970 • BUDGET LINE ITEM: Budgeted Projects BUDGET AMOUNT: $85,000 • WITHIN BUDGET? YES. ACTION REQUESTED: Authorize staff to contract with Fence Me In to replace the Brekke Hockey Boards including removing and disposing of existing boards, adding a gate, and chain link fence at rink ends. ATTACHMENTS: None Page 7 of 92 THIS PAGE INTENTIONALLY LEFT BLANK Page 8 of 92 a� Oak Park,%._ G Date: March 25, 2025 Consent TO: Mayor and City Council FROM: Andy Kegley, Public Works Director AGENDA ITEM: Authorize the 2025 Street Sweeping Contract with St. Croix Sweeping BACKGROUND: St. Croix Sweeping and Miller Excavating submitted quotes for City street sweeping services in 2025. St. Croix Sweeping provided the lower -cost proposal. As the City's sweeping contractor for many years, Craig and his team are experienced and familiar with the City's expectations. Their 2025 proposal represents approximately a 3% increase over 2024 rates. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? YES • IF YES, TOTAL COST: $68,000 • BUDGET LINE ITEM: Streets and Storm Contractual Services BUDGET AMOUNT: $68,000 • WITHIN BUDGET? YES. ACTION REQUESTED: Authorize staff to contract with St. Croix Sweeping for 2025 street sweeping services. ATTACHMENTS: Quote from St. Croix Sweeping Quote from Miller Excavating Page 9 of 92 Anchorlandcare/St Croix Sweeping sCBWL'U OF PRICES 2025 ,jU und=igacd agrees, to fbnw�& one of the pieces d equipw� described on the agmeement At the rags preceding pastes M acr,x anw with The umis of pmp()gd and cuTm.d bolow at such time as %cy may 1w. rcq=tcd by the City. Comftwwr may pMasc one or mmo of each �pc of cquipncndisposal costs and sites and $Pdrl" the jocafion ct wW mWormy balding ift for stmot 6vvmpinp. A quOtaliOrk may bcTqcc1cA if auy alteration or erasure is made in entering The rates. Quotation rats must be entered lute Hour J kilairL -SWOME a 112.25 2. Single Axle TT=k 58.50 Tandem, Axle Truck 113.30 4. Skid Loader 97.85 mposal cost g.Sweepirig Disposal Cost: 3 per yard or 9 30.00 yer ton p-arb;Spring — HAULING TO BE DETERMINED By TIME AND MATERIAL Fall Sweeping Disposal Cost S5-00 r yard or S -r ton Page 10 of 92 EXPERIENCE. EXPERPISf, EXCELLENCE 3741 Stagecoach Trail North Stillwater, MN 55082 651-439-1637 office@millerexc.com Date: February 28, 2025 City of Oak Park Heights 14168 Oak Park Blvd N Oak Park Heights, MN 55082 Attention: Andrew Kegley Job Name: 2025 Sweeping We propose to furnish labor and equipment to sweep parking lots and/or roads as requested. Truck Sweeper Elgin Sweeper Bobcat w/ Sweeper Truck (Quad) Labor Minimum Charge Sweepings Disposal Acceptance: 2025 Rate $149.30/hr $141.00/hr $136.50/hr $115.50/hr $ 95.40/hr $ 95.40 $ 12.60/ton or as testing regulates Date Please sign and return to retain this service. An appropriate time will be scheduled for your needs. Thank you Page 11 of 92 THIS PAGE INTENTIONALLY LEFT BLANK Page 12 of 92 a� Oak Park,%._ G Date: March 25, 2025 Consent TO: Mayor and City Council FROM: Andy Kegley, Public Works Director AGENDA ITEM: Authorize Purchase of Lawn Mower from Century Power BACKGROUND: The Public Works department requires a new commercial -grade lawn mower to maintain specific areas throughout Oak Park Heights. Our previous 1984 Toro mower stopped working in Fall 2024 and was subsequently auctioned through MNDOT's equipment bidding site. While the City contracts landscaping services for most city property, Public Works continues to maintain areas behind guard rails and easements that require specialized access for utility infrastructure maintenance. After researching various models, we have determined the eXmark Radius X series commercial - grade mower will meet our departmental needs. We obtained quotes from two vendors: Tri-State Bobcat Equipment (State Contract Holder): $9,800 Century Power (Local Dealer): $10,728 (includes deflection chute) FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? YES • IF YES, TOTAL COST: $10,728 • BUDGET LINE ITEM: Public Works Equipment BUDGET AMOUNT: $311,000 • WITHIN BUDGET? YES. ACTION REQUESTED: Staff recommends purchasing the eXmark Radius X series from Century Power for $10,728. While this price is slightly higher, Century Power is an Oak Park Heights tax -paying business and will be providing ongoing service for the equipment regardless of purchase location. ATTACHMENTS: Quotes Page 13 of 92 Prepared For CITY OF OAK PARK HEIGHTS 14168 OAI\ PARK BLVD OAK PARK HEIGHTS, MN 55082 Image 416 Notes G�L cl l0 TURF EQUIPMENT - Prepared By Drew Keller Century Power Equipment (9401224) 5920 Memorial Ave N Stillwater, MN 55082 6514392035 drew@centurypower.com Equipment 2025 Radius X-Series 31 HP' Kaw FX921 w/ 60" Ultracut Series 4 Deck, Suspension Seat (RZX921GKA604A3) Quote # 1051180 Quote Type Bid Created On 3/19/2025 Quote CSP Price Quantity $12,899.00 $10,319.00 1 Extended Price $10,319.00 Equipment Totat $10,319.00 60" GRASS FLAP INSTALLED $409.00 Saies Tax (0.000%) $0.00 Tota 1 $10,728.00 DUE TO THE VOLATILE COMMODITY MARKET, PRICING i5 :V&;E:I' 1p 'HANGE d .. FIRId uMlfL PF0J)lC.7 fk• 0, .0 i... "._AL£P PRICES SHONN ARV IN V50, Page 14 of 92 Try=S�49%r aca Sales • Service • Rentals • Parts www.tristate,bobcat.com Ship To: SAME AS BELOW Invoice To: CITY OF OAK PARK HEIGHTS 14168 OAK PARK BLVD OAK PARK HEIGHTS MN 55082-6476 BURNSVILLE LITTLE CANA©A HUDSON ST. CROIX FALLS 1200 Highway 13 E 71 Minnesota Avenue 588 outpost Circle 2016 US Highway 6 6umsville, MN 55337 Little Canada, MN 55117 Hudson, WI 54016 St. Croix, Fails WI 54024 (952)894-0894 (651)402-3727 (715)531-0801 (715) 557-6010 Fax(952) B94-5759 Fax (551) 683-2476 Fax (715) 531-0805 Fax (715) 433-7095 Branch Date 1 2 Time Page Account No, 25471 Phone No. 6517756179 Invoice 61- �010176 Ship Via Purchase Order Salesperson AMID EQUIPMENT QUOTE • NOT AN INVOICE Description ** Q U 0 T E ** EXPIRY DATE: 05/31/2025 Amount MN State Contract price $10,138.24 * * Stock #: L084892 Serial ##: 416562576 New TORO 74054 Z MASTER 4000 HD GO" ****INCLUDING THE FOLLOWING OPTIONS**** 60" Turbo Force Deck Kawasaki Engine Suspension Seat 5 Year Warranty/3 year engine Authorization: Subtotal: Quote Total: 9800.00 -------- 9800.00 9800.00 Page 15 of 92 THIS PAGE INTENTIONALLY LEFT BLANK Page 16 of 92 °Oak ParkI%e . G' 1k Date: March 25, 2025 Consent TO: Mayor and City Council FROM: Andy Kegley, Public Works Director AGENDA ITEM: Approve Replacement of City Hall Parking Lot Light Heads BACKGROUND: Fourteen (14) of the nineteen (19) LED light heads within the City Hall parking lot have failed or are failing, and the existing head style installed in 2009 is no longer available nor manufactured. Rather than having mismatched lighting at our City Hall campus, we are seeking to replace all nineteen (19) light post heads with the same LED fixture. Both electrical contractors that provided quotes indicated that the City did get the expected useful out of the heads, and as time passes and technology improves, LED light fixtures are becoming more reliable and last longer. Two electrical companies that we used often provided quotes to complete the work: Company Total O'Neill Electric $12,872.56 B&B Electric $13,070.00 FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? YES • IF YES, TOTAL COST: $12,872.56 • BUDGET LINE ITEM: City Hall Building Maintenance Fund • BUDGET AMOUNT: $ — 185,000 • WITHIN BUDGET? YES. ACTION REQUESTED: Award work to replace the LED heads on the City Hall parking lot light posts to O'Neill Electric for $13,070.00 ATTACHMENTS: None Page 17 of 92 THIS PAGE INTENTIONALLY LEFT BLANK Page 18 of 92 a� Oak Park,%._ G Date: March 25, 2025 Consent TO: Mayor and City Council FROM: Andy Kegley, Public Works Director AGENDA ITEM: Authorize the 2025 Street Chip Seal Maintenance Contracts with Allied Blacktop and Fahner BACKGROUND: The Public Works Department received and evaluated quotes for the 2025 street chip seal maintenance project. Three contractors submitted bids for chip sealing and four contractors provided quotes for street line painting. Based on the submitted quotes, we recommend proceeding with: Chip Seal: Allied Blacktop ($74,627.92) Line Painting: Fahrner Oil -based paint ($14,712.00) Total Project Cost: $89,339.92 Note: Fahrner has indicated that while the oil -based paint is a superior product, it will be applied using smaller equipment rather than a large truck. This approach is more cost-effective for Fahrner while maintaining quality standards. FINANCIAL IMPACT: DOES ACTION REQUIRE EXPENDITURE OF FUNDS? YES IF YES, TOTAL COST: $ 89,339.92 BUDGET LINE ITEM: Budgeted Projects -Street Maintenance BUDGET AMOUNT: — $665,000 WITHIN BUDGET? YES. ACTION REQUESTED: Award the 2025 Street maintenance to Allied Blacktop for chip sealing and Fahrner for street line painting. ATTACHMENTS: Quotes 2025 Chip Seal Map Page 19 of 92 ow 10503 - 89th Avenue North Maple Grove, MN 55369 www.aUiedblacktopmn.com Company Name: City of Oak Park Heights Billing Address: 14168 Oak Park Blvd N Oak Park Heights, MN 55082 Contact Person: Jaryd Marks Phone' 651-775-6179 Lmall: jmarks@citvofoakoarkheiehts.com Proposal Date: Project Name: 2025 Seal Coat Project Address: Matt Dolecki Phone: 763-425-0575 Cell: 612-834-0168 Email: rrl.doleckivollied blacMopmn.mm March 6, 2025 Project Contact Person: Jaryd Marks Ph one: 651-775-6179 Email: Imarks(@citvofoa kparkheights.com We hereby submit saeciflcations and Quotatlons for the following: Description of Work to be Performed Unit _ Qty. Unit Price Price INT Chip Seal: CRS-2 & 118" Trap Rock Sweep asphalt. Apply liglud naphalt at a rate p1 -4 gal;ons per square vald Apply sever aggregate at 13 lbs. per squme yard, Rd; Inver, agggr, pale Pick up sweep escesa aggregala t to 3 weer, after rn'p so-nl application, Add $0.151S,Y, to substitute Poiymedzed OAS2 for quicker pickup sweeps (I to 3maks). NOTE: Irngabon must be off 24 H. and obstructions moawd priorw eonstnletlon. Additional MOB charges may apply, NOTE: Chip saaiinp behind parking bumpers, under steps, ar any areas not --trite by chip anal rolisrare excluded from the project. NOTE: Quote Assumes 1 mnNdi:ation NOTE: Second ,wasp avaiWbW at S0ANSY, Minimum 5880.00 NOTE; Conski-is cape seal or tog final to reduce aggregate loss and tacking. Striping NOT Included S.Y. 45784 $1.63 $74,627.92 ExChnlMtt: Benda, pa riffs, ten, nerveyk,g, anCMewIN. r AhgL ras read imaxon t ipncLl tmanca slis specific tnadng f employed, tsrldsedpino, Imgiarn,--wing er and, sdl conectim% de vatewrV. traft caarei. tiny of sw : eil Waaea e, shoong, underpkniro, burled debrb, rock excavascn eleu v base m3bdala, deaN de, loon+o xuesson or, ,aMr pr0.rVxl. separation prIvas,vaporbanlen,eralnpe n1'a'kuaro Ixeus n+irerti+u, remce oval of npniaweetl sees, s road mrnthutan oaresromtr ncd, sae rasxonepry gas, mwn uacat or decidW o-xcivaoon, sea forclry, txcaltrp pursue vsWd. prNiue utility repatrn, writer or cold ees,er coruabprsi, night or weekend wotk venter conditlons N.2tet See Allied Blacktop Warranty Terms, Qualifications and Construction Specifications - No Contracted yn22ULe su iect to re - pricing ff the 10 oil ricin exceeds 125/Barrel at time of delivery We propose to rumish material said labor, eampkke in accordance with the above tpcefrkrdians, for the total lump sum of: TOTAL ALL: See Above ADD 1%Bonding if Necessary Payment larms are net 30 days payment terms for nip seal applications we 90-A due net 30 days. balance due upon compin.!luu o1 n —Tartu_ Nola', This piopoaii may be withdrawn if net nceeptetl within 15 days. Any mamfien or deviation from the above 1 velvinu extra rusts till be executed only upon written sedan, and will become an extra charge over and above the estimate. All agreements are contingent upon strikes, „era+,her fix other delays beyond our oonhol. Allied Inc. to carry proper insurance Including Workers compensation. Authorized Signature: j11ni-i D6" Matt Dolecki Acceptance of Proposal: The above prices, apecifiwabuna, conditions. and attached van any qusifflcalions are Wsfaclory and are hereby actepied. You we suewrised to do the wort as spec.Med. Payment W l t o made as wdth,d above Dale of Acceplance: Signature: Page 20 of 92 PROPOISAL 1 CONTRACT Jab. No. PLOVER,WI 64467 WAUNAKEE, WI 53697 2600 Mecca Drive 316 Raemi=_ch Road Ph.: 715.341.2060 Ph_:608.849.5466 Fax. 715. 341. 1054 Fax. 608. 849. 647E KAUKAUNA, WI 54130 EAU CLAIRE, VJI 54703 660 Eastline Road 6616 U.S. Hwy 12 W Ph.:520.759.1008 Ph.. 715.874.6070 Fax 920.759.1019 Fax: 715.874.6717 FABItNER asphalt sealers►e Date: March fly. 2025 FREDERIC, WI 54637 SAGINAW, MI 40601 3466 115th Street 2224 Veterans Mernooial N &y Ph.:715.653.2535 Ph.'.989.752.9200 Fax .715 553,2553 Fax:j69.752.9205 DUBUQUE, IA 52002 OAKDALE, MN 5512E 1660 Cmm,lerce Park 7500 Hudson Blvd , Ste. 305 ��Cf t'['11I1'tlt Maintenance Contractors S.,chon C Ph 651 340 6212 EEO/A.4. EmF Toyer Ph.: 563 556 6231 Fax: 551.340.6221 F.x: 563.588.1240 CORPORATE OFFICE: 1,800,332.3360 Contact Name: Jaryd Mark Contract Price T.B.D. PURCHASER: City of Oak Park Heights TELEPHONE: ADDRESS: PO BOX 2007 DESCRIPTION OF PROPERTY: 14,168 Oak Park Blvd N 2025 Striping Oak Park Heights, MN 55082 Multiple Locations Oak Park Heights, MN 55082 1. FAHRNER Asphalt Sealers, L.L.C. (CONTRACTOR) and PURCHASER agree that, CONTRACTOR shall furnish the labor and materials to complete certain construction in accordance with the following specifications: The area included with this bid is shown on the map provided by Jaryd hark. Pricing: Option #1 - Latex Striping with beads and Long Line Truck = $16,989 Option #2 - Oil Based Striping with LineLazer with Beads = $14,712 Quantities Included DescriptionUnitQuantity Re -strip 4" white turn lane markingsLF3,585 Re stripe 4" white centerline skipsLF1,765 Re -stripe 4" double yellow lane dividerLF2,080 Re -stripe yellow fog line LF1,690 Re -stripe 4" white fog line LF8,620 Re -stripe dbl 4" yellow prot. turn lnLF8,500 Re -stripe 8" yellow gore markingsLF180 Re -stripe 24" wide white stopping barsLF32 Re -stripe 3'x6' white x-walk markingsEA'77 Re -stripe white DOT turn arrows EA49 This proposal does NOT include any removals, This proposal may be withdrawn if not accepted and received by CONTRACTOR within 30 days of the date above and/ or at any time before performance of the work hereunder upon CONTRACTOR'S determination that the PURCHASER is not creditworthy, 2. If proposal is accepted please sign, retain one copy and forward a copy to our office. 3. The undersigned ("PURCHASER") agrees to pay CONTRACTOR the total price of T.B.D.and/or the unit prices specified above for the labor and materials specified above which payment shall be due upon completion of each stage of work. PURCHASER acknowledges that the specifications, conditions and price quotes specified above are satisfactory and hereby accepted, Acceptance of this Proposal includes acceptance of all the terms and conditions on back. CONTRACTOR: PURCHASER: Fahrner Asphalt Sealers, LLC:763-482-9640 I have read and understand the terms and conditions on both sides lucas.chapman@fahmerasphalt.com of this contract. Lucas Chapman (PRINT OR TYPE NAME) By (CONTRACTOR REPRESENTATIVE) Date: March 05. 2025 (PRINT OR TYPE NAME) By: (PURCHASER AUTHORIZED REPRESENTATIVE) Date of acceptance: Page 21 of 92 TERMS AND CONDITIONS NOTICE OF LIEN RIGHTS PERSONS OR COMPANIES FURNISHING LABOR OR MATERIALS FOR THE IMPROVEMENT OF REAL PROPERTY MAY ENFORCE A LIEN UPON THE IMPROVED LAND IF THEY ARE NOT PAID FOR THEIR CONTRIBUTIONS, EVEN IF THE PARTIES HAVE NO DIRECT CONTRACTUAL- RELATIONSHIP WITH THE OWNER. MINNESOTA LAW PERMITS THE OWNER TO WITHHOLD FROM THE OWNER'S CONTRACTOR AS MUCH OF THE CONTRACT PRICE AS MAY BE NECESSARY TO MEET THE DEMANDS OF ALL OTHER LIEN CLAIMANTS, PAY DIRECTLY THE LIENS AND DEDUCT THE COST OF THEM FROM THE CONTRACT PRICE, OR WITHHOLD AMOUNTS FROM THE OWNER'S CONTRACTOR UNTIL THE EXPIRATION OF ONE HUNDRED TWENTY (120) DAYS FROM THE COMPLETION OF THE IMPROVEMENT UNLESS THE CONTRACTOR FURNISHES TO THE OWNER WAIVERS OF CLAIMS FOR MECHANICS' LIENS SIGNED BY PERSONS WHO FURNISHED ANY LABOR OR MATERIAL FOR THE IMPROVEMENT AND WHO PROVIDED THE OWNER WITH TIMELY NOTICE, ACCEPTANCE OF WORK All labor and material is conclusively accepted as satisfactory unless excepted to in writing within seven (7) days of performance. EXTRA WORK All alterations or deviations from any of the terms of this contract shall be In writing and executed by the parties hereto. Any extra cost Involved therein will become an extra charge to be paid by PURCHASER over and above the contract price. PURCHASER'S RESPONSIBILITIES PURCHASER acknowledges and understands that it shall be responsible for obtaining any and all permits which may be required in connection with the performance of this Proposal/Contract. Where applicable, PURCHASER shall also be responsible for backfiiling areas that border along the newly paved surface to eliminate potential cracking. PURCHASER assumes all liability for any damages done to underground utilities and/or structures unless CONTRACTOR has been notified, upon acceptance of this Proposal, as to the specific location and depth of any such buried utif tieststructures. Unless exempt, in accepting this Proposal/Contract, PURCHASER acknowledges that it shall comply with the requirements of all applicable federal, state, and local employment laws, executive orders, codes and regulations (the -Requirements-) effective where the work and/or services are being performed including, but not limited to, 41 CFR §§ 60-1.4(aXl)-(8), 60-1,4(b), 60-1.4(c) or their successors effective where this Proposef/Contract is performed. To the extent required by law, all provisions of the Requirements are hereby Incorporated into and made a part of this Agreement and any applicable agreements of CONTRACTOR. To the extent applicable, the Requirements include, but are not limited to, (1) prohibition of discrimination because of protected veteran status, disability, race, color, religion, sex, sexual orientation, gender identity, national origin and because of inquiry or discussion about or disclosure of compensation, (2) affirmative action to employ and advance in employment individuals without regard to race, sex, disability, or protected veteran status, (3) compliance with the Employee Notice clause contained in 29 C.F.R. part 471, Appendix A to Subpart A, or its successors, (4) Compliance with the EEO-1 and VETS4212 reports filing requirements in 41 C.F.R. §§ 60-1.7 and 41 C.F.R. §61-300.10, or their successors, (5) compliance with paycheck transparency obligations of 48 G.F.R. § 22.2005, including the contract clause found at 48 C.F.R. § 52.222.60, which is incorporated by reference as if fully set forth herein, (6) other affirmative action In employment, (7) required/certified payrolls, (8) social security acts, (9) unemployment compensation acts, (10) worker's compensation acts, (11) equal employment opportunity acts and (12) the required contract provisions for Federal -Aid Construction Contracts, Form FHWA-1273, If applicable. When applicable, PURCHASER and CONTRACTOR shall abide by the requirements of 41 CFR 60.300.5(a). This regulation prohibits discrimination against qualffted protected veterans, and requires affirmative action by covered prime contractors and subcontractors to employ and advance In employment qualified protected veterans. When applicable, PURCHASER and CONTRACTOR shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against quall ied individuals on the basis of disability, and requires affirmative action covered by prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities. INCLEMENT WEATHER Inclement weather may alter the completion of the wok to be furnished hereunder. Furthermore, special consideration should be given if work is to be performed before May 1 or after October 15 in light of less than desirable weather conditions which could potentially impair the quality of the work performed hereunder. WARRANTY All material is guaranteed to be as specified and all work is to be completed in a workmanlike manner according to standard practices. All labor and materials will be guaranteed against defect for one (1) year from date of installation. Due to Minnesota winters and expansion and contraction of the ground, some cracking of the pavement may be experienced. There are no express or Implied warranties of merchantability, quality, quantity or of fitness for any particular purpose, which extend beyond those specifically set out In this document. All warranties are voidIf Payment is not made as stipulated. DELINQUENCY CHARGE Payment is due and payable upon completion of each stage of the work. If PURCHASER defaults on the payment required, PURCHASER will be liable for all costs of collection, including reasonable attorney's fees, and a delinquency charge on the balance at the maximum rates allowed by law. The Delinquency Charge rate shall be 1.5% per month (18% APR) plus all costs of collection, Including reasonable attorneys fees. CONTRACTOR retains title to all merchandise covered by this Agreement until full payment is received according to the above terms of sale. PURCHASER consents In any action or legal proceeding relating to this Contract commenced by the CONTRACTOR to the personal jurisdiction of any court that is either a court of record in the State of Minnesota or a court of the United States located in the State of Minnesota. INDIVIDUAL LIABILITY The undersigned PURCHASER agrees to be individually liable for all terms of the Agreement, regardless of whether he or she signs individually or as an agent for the owner of the property upon which the work is being performed or for any other individual, partnership or corporation. PRODUCT INFORMATION AND MAINTENANCE Since the asphalt In blacktop needs time to harden and cure, usually 6-12 months, your asphalt pavement will remain soft and pliable during warm weather. During this time, don't park In the same spot every time and do not turn your steering wheel back and forth when your car is not moving. It is not unusual to experience some cracking over the winter due to the contracticn and expansion of the ground, especially over culverts, pipes, electric wires, ate. Avoid gasoline and petroleum product spills as they will destroy your pavement. If spills do occur, Immediately flush with lots of soapy water. If you decide to seal coat your pavement, wait until the summer following installation. We recommend a good quality coal tar emulsion sealer as they are impervious to gasoline and petroleum product spills. BINDING EFFECT This Agreement shall be binding upon the parties hereto, their heirs, personal representatives, successors and assigns. ENTIRE AGREEMENT This written Proposal/Contract consisting of two (2) sides contains the entire Agreement and understanding between the parties, and no provision, terms, warranties, representations or promises, either expressed or Implied, other than those set forth herein are binding on either party. Page 2 of 2 Page 22 of 92 nM ran �/ / QL U V / N 0 N co ML 40 Z4;Tz l i4 t— R� } w e a leR+hR � r 1� �F r��, "�'1 41 r K na. =Q Page 23 of 92 =Q Page 23 of 92 THIS PAGE INTENTIONALLY LEFT BLANK Page 24 of 92 a� Oak Park,%._ G TO: Mayor and City Council Date: March 25, 2025 New Business FROM: Scott Richards, City Planner AGENDA ITEM: Oak Park Heights — Stagecoach Trail Condo Building — Conditional Use Permit for Parking — 5845 Stagecoach Trail North BACKGROUND: CJ Randazzo of JACC Capital Holdings, LLC has made an application for a Conditional Use Permit to allow for additional parking from what is required by ordinance. The development would be a six unit, three story condominium building at 5845 Stagecoach Trail North. In October 2024, Mr. Randazzo applied for a Comprehensive Plan Amendment to change the land use classification of Industrial use to Residential/Business Transitional use; Conditional Use Permits for building height, parking, and density bonus; and Design Guidelines/Site Plan review for the project. At their December 10, 2024, meeting the City Council denied the requests for the Conditional Use Permits but approved the Comprehensive Plan Amendment. Mr. Randazzo has redesigned the building to comply with the building height, density, and the Design Guidelines review. The Conditional Use Permit for parking is still required in that the parking provided in the plans exceeds what is required by ordinance. The Zoning Ordinance requires at least one parking space per unit for multifamily structures or a total of six stalls for this development. The plans indicate 13 covered parking stalls, one of which is disability accessible. The proposed parking is over the amount of required parking and requires Conditional Use Permit review. The project could be built with six stalls and would not require a City Council review. The Planning Commission, at its March 13, 2025, meeting recommended that the Conditional Use Permit for parking be denied on a 3/2 vote. The Planning Commission noted the impact on the neighborhood as being an issue with the project. Resolutions of approval and denial of the requested Conditional Use Permit are attached. If the City Council determines that the parking Conditional Use Permit should be denied, findings of fact to support the denial should be added to the draft resolution. ACTION REQUESTED: The City Council should consider the attached resolution for 5845 Stagecoach Trail at their March 25, 2025, meeting. If the City Council is favorable to the Conditional Use Permit it should consider approval with the following conditions: 1. The Fire Chief and Police Chief shall approve the final plans to determine the accessibility of emergency vehicles throughout the development. 2. The landscape plan shall be subject to review and approval of the City Arborist. Page 25 of 92 3. The grading and drainage plans shall be subject to City Engineer and the Middle St. Croix Watershed Management Organization Approval. 4. All utility plans shall be subject to review and approval by the City Engineer. 5. The Planning Commission and City Council shall comment on the proposed number of parking stalls that exceed the City requirement. 6. All lighting fixtures are required to be installed in compliance with the lighting standards of the Zoning Ordinance or as approved by the City Council. 7. All the trash storage and recycling shall be internal to the building. 8. Any mechanical equipment that is ground mounted or visible from adjacent streets shall be screened as required by the Zoning Ordinance. 9. Any proposed signage for the site shall be compliant with the Zoning Ordinance and require a sign permit. ATTACHMENTS: 1. Planning Report with Exhibits — March 6, 2025 2. Resolution Approving the Conditional Use Permit for 5845 Stagecoach Trail 3. Resolution Denying the Conditional Use Permit for 5845 Stagecoach Trail Page 26 of 92 TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone; 763.231.5840 Facsimile: 763.427.0520 TPC(_& Plan ningCo.com PLANNING REPORT TO FROM DATE: RE- TPC FILE - BACKGROUND Jacob Rife Scott Richards , ;,1 Febrt'a'ry 6, 2025 Enc .4 �-) Oak Park Heights — Stagecoach Trail Condo Building — Conditional Use Permit for Parking — 5845 Stagecoach Trail North 236.02 — 24.05 CJ Randazzo of JACC Capital Holdings, LLC has made an application for a Conditional Use Permit to allow for additional parking from what is required by ordinance. The development would be a six unit, three story condominium building at 5845 Stagecoach Trail North. In October 2024, Mr. Randazzo applied for a Comprehensive Plan Amendment to change the land use classification of Industrial use to Residential/Business Transitional use; Conditional Use Permits for building height, parking, and density bonus; and Design Guidelines/Site Plan review for the project. At their December 10, 2024, meeting the City Council denied the requests for the Conditional Use Permits but approved the Comprehensive Plan Amendment. Mr. Randazzo has redesigned the building to comply with the building height, density, and the Design Guidelines review. The Conditional Use Permit for parking is still required in that the parking provided in the plans exceeds what is required by ordinance. The review is based upon the following submittals: Exhibit 1: Project Narrative Exhibit 2: Project Location Exhibit 3: Existing Site Conditions Exhibit 4: Site Plan (C200) Exhibit 5: Landscape Plan (1-100) Exhibit 6: General Information — Perspectives (A00.01) Exhibit 7: General Information — Perspectives (A00.02) Exhibit 8: Architectural Site Lighting Plan (A20.01) Exhibit 9: Photometric Plan Exhibit 10: Plan — Parking (A30.00) Exhibit 11. Plan — First Floor (A30.01) Page 27 of 92 Exhibit 12: Plan — Second Floor (A30.02) Exhibit 13'. Plan — Roof (A30.03) Exhibit 14: Exterior Elevations (A40.00) Exhibit 15 Exterior Elevations (A40.01) Exhibit 16. General Information — Perspectives — Materials (A00.03) Exhibit 17: Light Fixtures — Wall and Bollard PROJECT DESCRIPTION The project narrative is as follows and as found as Exhibit 1. Project Overview: JACC Capitals is proud to present the development of a 6-unit apartment building near the scenic and historic town of Stillwater, Minnesota. Located along the picturesque St. Croix River, this project offers future residents a modern, elegant living experience while embracing the natural beauty and charm of the surrounding area. The development seeks to balance sophisticated architectural design with the tranquility of riverside living, making it a premium residential choice in Stillwater. Please see the supporting document for light fixtures, construction, etc. Unit Composition: 6-unit building will offer a variety and sizes of 2 bedroom and 3 bedroom units each designed to maximize natural light and river view for the back units of the apartment. ISSUES ANALYSIS Adjacent Uses. Uses adjacent to the subject site include open area to the north, Highway 95 to the east, the Xcel Energy Substation to the south, and a single family neighborhood to the west. Comprehensive Plan. The Comprehensive Plan 2018 Proposed Land Use Map designated this area as Industrial. This reflects the previous use that was a commercial business and the use to the south which is the Xcel Energy Substation. The City Council approved a land use classification of Residential/Business Transitional Use for the subject property at their December 10, 2024, meeting. The land use classification change has been submitted and approved by the Metropolitan Council. Zoning. The property is currently zoned R/B - Residential Business Transitional District. Multiple family structures are a permitted use in the District. Building Height. Section 401.15.C.2 allows for a building height of 35 feet in the R/B District. The proposed building will be three stories and 33 feet, 4 3/ inches to the top of the flat roof of the building. The height of the parapet is 2 feet, 3 inches above the roof and the elevator is 4 feet above the roof. The measurements are taken from the median grade. A Conditional Use Permit is no longer required for the proposed height of the structure. 2 Page 28 of 92 Density. Section 401.15.C.3 specifies that 2,500 square feet of lot area is required per unit (500 square feet is to be added for each bedroom over two bedrooms per unit). The unit count for the project is as follows: 1 Bedroom Units: 0 2 Bedroom Units: 6 3 Bedroom Units: 0 Total: 6 The lot area is 15,246 square feet. The six units would require a lot size of 15,000 square feet. A Conditional Use Permit is not required to allow a density bonus. Parking. The Zoning Ordinance requires at least one parking space per unit for multifamily structures or a total of six stalls for this development. The plans indicate 13 covered parking stalls, one of which is disability accessible. The proposed parking is over the amount of required parking and requires Conditional Use Permit review. The Planning Commission should comment on the additional parking. If the condo project only provided six stalls, the additional resident and guest parking would impact the surrounding streets. Setbacks. The R-B District specifies setback requirements as follows: 30 feet front yard, 30 feet rear yard, and 10 feet side yard. The proposed building will have a 30 foot front yard setback, 10 feet side yard setbacks and a 30 foot rear yard setback. The access drive and the front parking area are compliant with 10 foot setbacks. Minimum Floor Area. The Zoning Ordinance requires that multi -family housing has the following minimum floor areas per unit: Efficiency and One Bedroom Units Two Bedroom Units: More than Two Bedroom Units 600 square feet 720 square feet An additional 100 square feet for each Additional bedroom. The proposed units will be compliant with the requirements. Proposed Street Access. The site will be accessed from Stagecoach Trail North. The driveway is at the south side of the lot and should not create issues with 58th Street North to the west. Trails/Sidewalks. There are no sidewalks or trails along Stagecoach Trail North. There is access to trails just north of the site and crossing Stagecoach Trail North to 58th Street will provide access to trails and parks. Tree Preservation/Landscaping. There are no significant trees on site and the Applicant has provided a landscape plan. The landscaping is focused on the front of the site along Stagecoach Trail North. The plan shall be subject to the final approval of the City Arborist. 3 Page 29 of 92 Grading and Drainage. Detailed grading and drainage plans have been provided as part of the development submittals. The City Engineer and the Middle St Croix Water Management Organization shall review and approve the grading and drainage plans. Utilities. A utility plan has been submitted. The final utility plan is subject to review and approval from the City Engineer. Lighting. A lighting plan has been provided that includes architectural light fixtures to be provided as accents on the building. Bollard light fixtures are proposed in the boulevard area in front of the parking area. Other decorative light fixtures are proposed for the building. A photometric plan has been provided that is compliant with the ordinance. Section 401.15.13.7. of the Zoning Ordinance allows for the use of non -full cut off fixtures with the approval of the City Council. Signage. The Applicant has proposed no signage other than the identification of the street address. Any signage proposed shall be compliant with the Zoning Ordinance and require a sign permit. Mechanical Equipment. The mechanical equipment shall be located within the building. If any mechanical equipment is ground mounted or visible from adjacent streets shall be screened as required by the Zoning Ordinance. Trash/Recycling. All the trash storage and recycling will be internal to the building. Architectural Design Guidelines/Site Plan. The application materials indicate elevations and perspective diagrams for the proposed building. The building will be a combination of exterior installation and finish system, masonry block, and aluminum batten and pergola systems. Multiple family buildings are not reviewed under the commercial Design Guideline requirements but under the building and architectural appearance requirements of Section 401.15.C.8. of the Zoning Ordinance. A review of the building requirements is as follows: f. Multiple Family Containing Six (6) Units or More For New Construction: 1) Mass and Scale a) Each multiple family building containing six (6) or more dwelling units shall feature a variety of massing proportions, wall plane proportions, roof proportions and other characteristics similar in scale to those of single family detached dwelling units, so that such larger buildings can be aesthetically integrated into a lower density neighborhood. The following specific standards shall also apply to such multiple family dwellings: 4 Page 30 of 92 Comment: The mass of the building is adequately broken into segments by the angles of the front building facade and the use of different building materials at the base and on the walls. (1) Roofs. Each multiple family building will feature a combination of primary and secondary roofs. Primary roofs will be articulated by at least one (1) of the following elements: (a) Changes in plane and elevation. (b) Dormers, gables or clerestories. (c) Transitions to secondary roofs over entrances, garages, porches, bay windows. Comment: The roofline is broken by the variations of the roof and facades. (2) Facades and Walls. Each multiple family dwelling shall be articulated with projections, recesses, covered doorways, balconies, covered box or bay windows or other similar features, dividing large facades and walls into human scaled proportions similar to the adjacent single family dwellings, and shall not have repetitive, monotonous, undifferentiated wall planes. Comment: The facades of the building are broken by the angles as well as the building material types. b) Each multiple family building shall feature walls that are articulated by at least two (2) of the following elements within every thirty (30) foot length of the facade: (1) Recesses, projections or significant offsets in the wall plane of at least four (4) feet. (2) Distinct individualized entrances with functional porches or patios. (3) Chimneys made of masonry, or other contrasting material that projects from the wall plan. (4) Balconies. (5) Covered bay or box windows. 5 Page 31 of 92 Comment: The building walls are adequately varied. b) Variation Among Repeated Buildings. For any development containing at least twenty-four (24) and not more than forty- eight (48) dwelling units, there will be at least two (2) distinctly different building designs. For any such development containing more than forty-eight (48) dwelling units, there will be at least three (3) distinctly different building designs. For all developments, there will be no more than two (2) similar buildings placed next to each other along a street or major walkway spine. Comment: One building is proposed. c) Distinctly different building designs shall provide significant variation in footprint size and shape, architectural elevations and entrance features, within a coordinated overall theme of roof forms, massing proportions and other characteristics. To meet this standard, such variation shall not consist solely of different combinations of the same building features. Comment: One building is proposed. The design of the building is compliant with the building and architectural appearance requirements of Section 401.15.C.8. of the Zoning Ordinance. Conditional Use Permit Criteria. The conditional use permit criteria, found in Section 401.03.A.7 of the Zoning Ordinance, are found as follows: 1. Relationship to the specific policies and provisions of the municipal comprehensive plan. 2. The conformity with present and future land uses in the area. 3. The environmental issues and geographic area involved. 4. Whether the use will tend to or actually depreciate the area in which it is proposed. 5. The impact on character of the surrounding area. 6. The demonstrated need for such use. 7. Traffic generation by the use in relation to capabilities of streets serving the property. 8. The impact upon existing public services and facilities including parks, schools, streets, and utilities, and the City's service capacity. 9. The proposed use's conformity with all performance standards contained herein (i.e., parking, loading, noise, etc.). Comment: The Planning Commission should review the above criteria regarding the request for the parking conditional use permit. City Staff sees no issues with the request as proposed. Ce Page 32 of 92 CONCLUSION / RECOMMENDATION Subject to the preceding review, City staff recommends the Planning Commission consider the following request for a six unit, three story condominium building at 5845 Stagecoach Trail North, subject to the conditions that follow: ® Conditional Use Permit for Parking 1. The Fire Chief and Police Chief shall approve the final plans to determine the accessibility of emergency vehicles throughout the development. 2. The landscape plan shall be subject to review and approval of the City Arborist. 3. The grading and drainage plans shall be subject to City Engineer and the Middle St Croix Water Management Organization approval. 4. All utility plans shall be subject to review and approval by the City Engineer. 5. The Planning Commission and City Council shall comment on the proposed number of parking stalls that exceed the City requirement. 6. All lighting fixtures are required to be installed in compliance with the lighting standards of the Zoning Ordinance or as approved by the City Council. 7. All the trash storage and recycling shall be internal to the building. 8. Any mechanical equipment that is ground mounted or visible from adjacent streets shall be screened as required by the Zoning Ordinance. 9. Any proposed signage for the site shall be compliant with the Zoning Ordinance and require a sign permit. C: Julie Hultman 7 Page 33 of 92 Julie Hultman From: CJ Randazzo Sent: Tuesday, February 11, 2025 9:15 PM To: Julie Hultman Subject: Project Narrative Follow Up Flag: FollowUp Flag Status: Flagged JACC Capitals 6-Unit Apartment Building Project Overview: JACC Capitals is proud to present the development of a 6-unit apartment building near the scenic and historic town of Stillwater, Minnesota. Located along the picturesque St. Croix River, this project offers future residents a modern, elegant living experience while embracing the natural beauty and charm of the surrounding area. The development seeks to balance sophisticated architectural design with the tranquility of riverside living, making it a premium residential choice in Stillwater. Please see supporting documents for light fixtures, construction etc. Unit Composition: 6 — unit building will offer a variety and sizes of 2bd and 3bd units with each designed to maximize natural light and river views for the back units of the apartment. C.J. Randazzo Page 34 of 92 29 -'0 2110 3020 24 0 ry Page 35 of 92 i N U) 0 U N X W c+� x w cn N Z 00 O oO LO L Uya�i= U W � U H ,a COLO `m d N N A V Y v f6 C70L0 Z N X W o X o U U U U � 0 V O O O U C, O O � ry N 00 Ct o ct ro ice. O. 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Order example for standard fixture: 3-747-15 (x- Voltage - xxx-Sequence # - xx-Finish) 3: 120V to 277V oxygen LIGHT FIXTURE D H0 �_ W ---- }.1 DIMENSIONS W: 6.25" H: 6.25" Ext: 2.75" M.C: 3.125" From top of fixture r � ; WET IMW c \�I us Intertek 201 Railhead Road, Fort Worth, TX 76106 - Tel. (877) 607-0202 - www.oxygenlighting.com Page 52 of 92 LIGHT COLUMNS LTP434-FT 5905 `s}472 1-1 i i i "t • For detailed specifications, product codes and latest performance data, refer to www.we-ef.com 2700 K 3000 K 4000 K • Shown above are rated lumens for 3000 K at Tq = 25°C • For accessories, refer to www.wo-ef.com Page 53 of 92 LTP434 LED -FT Light Columns Configurations Light distribution Part ID Light source Rated Rated input lumens power CRI Weight (lb) three sided light output 116-0210 LED-FF37W (3000K) 2546.5 42 W 80 37.50 116-0211 LED-FF37W (4000K) 2656.2 42 W 80 37.50 f WE-EF LIGHTING USA, LLC 410-D Keystone Drive, 15086 Warrendale, PA 15086 - Phone: +1 724 742 0030 customersupport.usa@we-ef.com - https:Hwe-ef.com/us Subject to technical changes and errors. - Generated on 10/10/2024 we-ef 258 LTP400 Luminaire housing: Marine -grade, all -aluminum construction Corrosion protection: 5CE, including PCS hardware Driver: Integral EC electronic converter Main lens: Prismatic polycarbonate, LIV-stabilized 3 x 120° offset Gasketing: Silicone rubber gaskets Optics: CAD -optimized for superior illumination and glare control OLC`' One LED Concept Mains connection: Service door with fused cable connecting box Control: 0-10V Dimmable VN% i — 7:F Gt_A5s I IP�;q u[t0 Eli and Edythe Broad Art Museum Available distribution: Standard colors: Michigan State University, East Lansing (US) Diffused N Architect: Zaha Hadid Architects RAL 9004 9007 8019 9016 Lighting design: ARUP it Peter Basso Members of the Oak Park Heights Planning Commission, RECEIVED MAR 12 2025 Once again, I'm writing to strongly oppose the revised six -unit condo proposal and conditional use parking allowance at 5845 Stagecoach Trail N., across from my home. My neighbors will address ongoing concerns, especially overflow parking and increased traffic on a dangerous curve (see findings of fact, parts C and D from the denial of the first round of permits). Rather than reiterating those points, I'd like to highlight other flaws in the updated plans that still conflict with Conditional Use Permit criteria found in Section 401.03.A.7 of the Zoning Ordinance and the reasons the Planning Commission and City Council denied the first proposal and corresponding permits, respectively on Nov. 25 and Dec. 10, 2024. First, the appearance remains a jarring, modern structure resembling shipping containers —still clashing with the historic single family residential neighborhood across from it. (Do not get me started on how badly the proposed exterior light features have misunderstood the assignment of "fitting in with the neighborhood.") The findings of fact, part A from the Dec. 10 denial still apply in that these revised plans for the condo building "...would not be in conformity with the present and future land uses in the area because the... appearance of the structure is at odds with the historic single family residential neighborhood directly to the west of the subject site." The revised plans also promise nothing to reduce occupant density, a concern noted in findings of fact, part B: "The proposed condominium building would have an impact on the character of the surrounding area in that the density of the development would be higher than the single family residential neighborhood to the west." While all units now have two bedrooms (instead of four 2-bedroom and two 4-bedroom units), the two extra bedrooms from the 4-bedroom units remain on the floor plans —simply left empty. Nothing prevents future residents from using them as bedrooms, effectively increasing occupancy again. Furthermore, the revised plans still fail to address the neighborhood's privacy concerns —western balconies and windows remain unchanged, and no tree replacement has been added at the front of the lot. With the current western balcony placement, residents have a choice of only two views: into our homes or of Stagecoach traffic —I'll let you decide which they would find more interesting. I'm curious as to why JACC Capital Holdings, LLC hasn't tried right -sizing the proposed building to the third -of -an -acre lot. I offer the following as an example of changes that would improve the second proposal's conformity: • Instead of six units, if the plans were redone for four 2-bedroom units laid out like the larger, previously 4-bedroom units, Page 56 of 92 • But with the square footage of the two empty rooms removed from all four units to yield an overall smaller building footprint, • In addition to garage parking, surface parking spots could then fit on the lot and may suffice overflow parking needs. Further design changes could improve privacy for all and reduce light and noise pollution: • Relocating all balconies to the east side (since the larger units span the building) ensures no unit loses a balcony and everyone gets a "riverfront" view. • This prevents the direct light and noise pollution of condo residents on balconies from disrupting the peace of the neighborhood to the west. (No homes directly face the back of the proposed building, so this change wouldn't inconvenience existing neighbors.) • Removing west -side balconies eliminates the need for double -wide sliding glass doors, allowing for smaller windows to enhance privacy for both condo residents and neighbors. • Replanting more mature evergreens (like the two currently at the front of the lot) between the condo building and the street would create a partial privacy screen between the building and our existing homes across the street. I am sensitive to the fact that Mr. Randazzo owns a piece of property he has not been able to profit from. Yet, I'm also keenly aware that the quiet life I anticipated when I purchased my home —with neighbors on only two sides —and have enjoyed for four years now hangs in the balance, facing up to six new households overlooking my daily life. There must be a middle ground between drastic population growth with corresponding car congestion and the status quo, and I remain open to finding a solution that works for both Mr. Randazzo and our beloved, historic neighborhood. Once again, I thank you for your service and support of our community. Sincerely, Carissa Stimpfel 5856 Stagecoach Trail N. Page 57 of 92 RECEIVED M-A'; 12 2025 To Whom it May Concern: I have a suggestion, gathering community input would go a long way in this community backing this. What if we kept the tree line and had a house, a duplex or a tri-plex? Then also make sure we ensure privacy for those across Stagecoach. A smaller dwelling would also be safer to traffic, could keep the tree line and add to the neighborhood. For the updated proposal: JACC Capital Holdings LLC may feel entitled to put this condo in our neighborhood because they invested some money. Everyone in this neighborhood made one of the biggest, if not the biggest investment of their lives and since it's where we live, it's personal. Based on the fact that very little was changed in their proposal, and after hearing us detail at length all of the personal and financial impacts to us, it tells us JACC Capital Holdings LLC doesn't care about this neighborhood. The neighborhood's core is its people and our homes, and we deeply care about this neighborhood, its character and to support each other. Your investment is not even a drop in the bucket compared to the investment each one of us made and continues to make personally and financially. JACC Capital Holdings LLC made a choice to buy that property and what they're choosing to do with that investment is to attempt to make everyone in this neighborhood live with those choices despite the fact that we emphatically and unanimously don't want this proposal as stated. To detail again (and there's many more): • The traffic dangers with the multiple cyclists that frequent the narrow Stagecoach Trail. • The very dangerous corner where cars speed around a blind corner nearby. • Then there's the narrow neighborhood streets that are not made for a lot of parking. o The disruption to our too narrow streets when a resident at the condo has a parry or family gathering. • The impact of the removal of the tree line for our neighborhood when we live here to be semi -rural and love our natural setting and love our natural habitats. • Then of course the colossal difference in architecture that makes this proposed structure stick out like a sore thumb. • Neighbor's privacy • Property value • Where does the construction equipment go? The construction worker's vehicles (refer above to my point about our narrow streets or take a stroll through the neighborhood)? The construction noise. Page 58 of 92 You've heard all of this in November. We still don't want it. To those who decide this, we care about our neighborhood, our neighbors and our homes. If there are suggestions you would like from us, please let us know. As an aside. As far as revenue for the city goes, with the King Coal plant shutting down, with the current administration (whether you like them or not), there could be interest in bringing a factory here. I heard they were using or trying to use existing empty factories instead of building new, so that could potentially save some money. I'd like to see this community thrive and it could potentially create a few new jobs, so thought I'd throw that out there. Sincerely, Brenda Paulson 5718 Stagecoach Trl N. Oak Park Heights, MN 55082 Page 59 of 92 mqTV iA ju, 71� U - R 4V os A Z., V5 I I -h t RE V MAR 13 2025 .4 qpP92 Page 61 of 92 of, fr*v"ih0.uir� 51OLSS Windows and baltonys facI*rr2 my praferiq, T4 t"e sftu&%4r4 was sm&lwr it Could suppoo It►e porrirlg yW.ecIS 0.S Will aS IarA OMS en jW &on* IMt Would w.trow privacy forp +vie condo owner's as wit as the PrOPtr+Y ouxkrs avoss ttv str4o.. Z 0l0 Siill be wive *twx+ ttw. do yr way i s goi ns +1D be v�n4 unsa6t cairn tY�e SPA i(m i+ and Sy,a.P fir.. r a,n unsure hew +p arwess ftho corievem with his yid fID d<velop on laud- he puirdi" jwhcLVJL you For your ConsidefoLliarl anA V10106U11Y your S"PP&F* ft VW.f no on OrJt&& dpff;"a1W Page 63 of 92 RESOLUTION NO. 25-03-11 CITY COUNCIL CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RESOLUTION OF THE CITY COUNCIL THAT THE REQUEST BY JACC CAPITAL HOLDINGS, LLC FOR A CONDITIONAL USE PERMIT TO EXCEED THE PARKING REQUIREMENT FOR A RESIDENTIAL CONDOMINIUM BUILDING AT 5845 STAGECOACH TRAIL NORTH, BE APPROVED WITH CONDITIONS WHEREAS, the City of Oak Park Heights has received an application from CJ Randazzo of JACC Capital Holdings, LLC for a Conditional Use Permit to exceed parking requirements for a six unit residential condominium building at 5845 Stagecoach Trail North; and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights recommended denial of the application. The City Council of the City of Oak Park Heights makes the following findings of fact and resolution: The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: and SEE ATTACHMENT B 3. The site is zoned RB — Residential Business Transitional District in which multiple family structures are a permitted use; and 4. The Zoning Ordinance requires at least one parking space per unit for multifamily structures or a total of six stalls for this development. The plans indicate 13 covered parking stalls, one of which is disability accessible. The proposed parking is over the amount of required parking and requires Conditional Use Permit review; and 5. Construction of six parking spaces instead of the 13 proposed could create issues with street parking, especially for the neighborhood streets directly west of the proposed project; and Page 64 of 92 6. Multiple family buildings are not reviewed under the commercial Design Guideline requirements but under the Architectural Design Guidelines and Site Plan requirements of Section 401.15.C.8. of the Zoning Ordinance; and 7. Other than parking, all other zoning requirements and the Architectural Design Guidelines and Site Plan requirements are met with this project; and 8. City staff prepared a planning report dated February 6, 2025, reviewing the application for the parking Conditional Use Permit; and 9. The Planning Commission held a public hearing at their March 13, 2025, meeting, took comments from the applicants and public, closed the public hearing, and recommended the application be denied. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE FOLLOWING: A. The application submitted by CJ Randazzo of JACC Capital Holdings, LLC for a Conditional Use Permit to exceed the parking requirement for a six unit residential condominium building at 5845 Stagecoach Trail North, and affecting the real property as follows: SEE ATTACHMENT A Be and the same as hereby approved by the City Council of the City of Oak Park Heights the following requests with the conditions as follows: 1. The Fire Chief and Police Chief shall approve the final plans to determine the accessibility of emergency vehicles throughout the development. 2. The landscape plan shall be subject to review and approval of the City Arborist. 3. The grading and drainage plans shall be subject to City Engineer and the Middle St Croix Water Management Organization approval. 4. All utility plans shall be subject to review and approval by the City Engineer. 5. The City Council was favorable to the proposed number of parking stalls that exceed the City requirement. 6. All lighting fixtures are required to be installed in compliance with the lighting standards of the Zoning Ordinance or as approved by the City Council. 2 Page 65 of 92 7. All the trash storage and recycling shall be internal to the building. Any mechanical equipment that is ground mounted or visible from adjacent streets shall be screened as required by the Zoning Ordinance. 9. Any proposed signage for the site shall be compliant with the Zoning Ordinance and require a sign permit. Approved by the City Council of the City of Oak Park Heights this 25m day of March 2025. Mary McComber, Mayor ATTEST: Jacob Rife, City Administrator Page 66 of 92 RESOLUTION NO. 25-03-11 CITY COUNCIL CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RESOLUTION OF THE CITY COUNCIL THAT THE REQUEST BY JACC CAPITAL HOLDINGS, LLC FOR A CONDITIONAL USE PERMIT TO EXCEED THE PARKING REQUIREMENT FOR A RESIDENTIAL CONDOMINIUM BUILDING AT 5845 STAGECOACH TRAIL NORTH, BE DENIED WHEREAS, the City of Oak Park Heights has received an application from CJ Randazzo of JACC Capital Holdings, LLC for a Conditional Use Permit to exceed parking requirements for a six unit residential condominium building at 5845 Stagecoach Trail North; and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights recommended denial of the application. The City Council of the City of Oak Park Heights makes the following findings of fact and resolution: The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: and SEE ATTACHMENT B 3. The site is zoned RB — Residential Business Transitional District in which multiple family structures are a permitted use; and 4. The Zoning Ordinance requires at least one parking space per unit for multifamily structures or a total of six stalls for this development. The plans indicate 13 covered parking stalls, one of which is disability accessible. The proposed parking is over the amount of required parking and requires Conditional Use Permit review; and 5. Multiple family buildings are not reviewed under the commercial Design Guideline requirements but under the Architectural Design Guidelines and Site Plan requirements of Section 401.15.C.8. of the Zoning Ordinance; and Page 67 of 92 6. Other than parking, all other zoning requirements and the Architectural Design Guidelines and Site Plan requirements are met with this project; and 7. City staff prepared a planning report dated February 6, 2025, reviewing the application for the parking Conditional Use Permit; and 8. The Planning Commission held a public hearing at their March 13, 2025, meeting, took comments from the applicants and public, closed the public hearing, and recommended the application be denied. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL DENIES THE FOLLOWING: A. The application submitted by CJ Randazzo of JACC Capital Holdings, LLC for a Conditional Use Permit to exceed the parking requirement for a six unit residential condominium building at 5845 Stagecoach Trail North, and affecting the real property as follows: SEE ATTACHMENT A Be and the same as hereby denied by the City Council of the City of Oak Park Heights based upon the following findings: 1. Application denied by the City Council of the City of Oak Park Heights this 25m day of March 2025. ATTEST: Jacob Rife, City Administrator Mary McComber, Mayor 2 Page 68 of 92 ATTACHMENT A Conditional Use Permit To Exceed The Parking Requirement For A Residential Condominium Building At 5845 Stagecoach Trail. N. Washington County Property PIN: 03.029.20.12.0013 Page 69 of 92 ATTACHMENT B Conditional Use Permit To Exceed The Parking Requirement For A Residential Condominium Building At 5845 Stagecoach Trail. N. Application Materials • Application Form • Fees • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal • Mailing List from Washington County (350'/150' from subject property) • Proof of Ownership or Authorization to Proceed • Property Tax Statement(s)/Legal Description(s) Planning Commission Public Hearing & Recommendation: March 13, 2025 Required Approvals: CUP Amendment City Council 4/5 Conditional Use Permit - Lapse of Approval: Unless the City Council specifically approves a different time when action is officially taken on the request, the conditional use permit shall become null and void twelve (12) months after the date of approval, unless the property owner or applicant has substantially started the construction of any building, structure, addition or alteration, or use requested as part of the conditional use. An application to extend the approval of a conditional use permit shall be submitted to the Zoning Administrator not less than thirty (30) days before the expiration of said approval. (401.03.C.4.a and b) Page 70 of 92 a� Oak Park,%._ G Date: March 25, 2025 New Business TO: Mayor and City Council FROM: Steve Hansen, Chief of Police AGENDA ITEM: Approve Purchase of 2025 Ford Interceptor Explorer Police Vehicle along with Upfitting Equipment and authorize the sale of 2022 Salvaged Ford Interceptor Explorer Police Vehicle BACKGROUND: I am requesting approval to purchase a new patrol vehicle to replace a 2022 ford explorer squad car that was heavily damaged in a recent crash. LMC insurance adjuster advised the squad car is a total loss. Insurance will cover most of the replacement cost, but inflation has outpaced the coverage, thus we are estimating that $10,000-15,000 of additional expenses not covered will be needed. This squad was also due to be replaced in 2026. The cost for the new vehicle includes complete upfitting of some new equipment, graphics and transfer of equipment from the crashed 2022 squad. Additionally, the 2022 squad will be stripped down and sold at public auction as a salvaged title vehicle. Estimated revenue from this sale is approximately $2,00045,000. The new vehicle and equipment are all under state bid contract pricing too. Since the pandemic, sourcing materials or vehicles is competitive and has been sporadic for delivery time frames. We are hoping to move forward on this quickly as I was able to put a hold on an extra inbound police interceptor vehicle at the ford dealership listed below. This will ensure a delivery in late April or early May of this year, causing minimal disruption for our patrol fleet operations. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? Yes • IF YES, TOTAL COST: $60,000 ($45,000 reimbursed by insurance). • BUDGET LINE ITEM: 401-Budgeted Project Fund BUDGET AMOUNT: $310,800 • WITHIN BUDGET? Yes ACTION REQUESTED: Approve Purchase of 2025 Ford Interceptor Explorer Police Vehicle along with Upfitting Equipment and authorize the sale of 2022 Salvaged Ford Interceptor Explorer Police Vehicle ATTACHMENTS: 1- Tenvoorde Ford quote 2- EATI upfitting quotes 3- Grafix Shoppe quote Page 71 of 92 Assn. Ctr # 10174 TENVOORDE FORD, INC P O BOX 1045 ST CLOUD, MN 56302 QUOTE Customer lCity of Oak Park Heights Misc Name Steve Hansen Date 3/18/2025 Address 14168 Oak Park Blvd. N Order No. City Oak Park MN_ ZIP 55082 Contract No. 244262 Phone 651-439-4723 Qty _ Description Unit Price TOTAL 1 !2025 Police Interceptor AWD K8A S $ 42,784.94 $ 42,784.94 1 99B - AWD 3.31- V6 $ - Added Factory Options $ 1 YZ - Oxford White $ $ - 1 9W - Interior Charcoal Black $ - $ 1 66B - Tail Lamp Lighting Solution $ 405.00 $ 405.00 1 66C - Rear Lighting Solution $ 432.00 $ 432.00 1 �41H - Engine Block Heater $ 179.00 $ 179.00 1 153 - License Plate Bracket $ - $ 1 942 - Daytime Running Lamps $ 47.00 $ 47.00 1 43A - Rear Aux Liftgate Lights $ 376.00 $ 376.00 1 51 T - Spot Lamp $ 394.00 $ 394.00 1 1 92G - Solar Tint $ 112.00 $ 112.00 1 87M - Rear Backup Camera $ - $ - 1 52P - Hidden Door Lock Plunger $ 150.00 $ 150.00 1 1813 - Global Lock / Unlock Feature $ - $ - 1 59E - Keyed Alike -1435x $ 47.00 $ 47.00 1 90E - Ballistic Door Panels $ 2,979.00 $ 2,979.00 1 16D - Badge Delete 1 63V - Car_ o Storage Vault $ 253.00 $ 253.00 $ _ SubTotal $ 48,158.94 Delivery Address if Different From Billing NET 30 TOTAL $ 48,158.94 Vehicle Pickup Location Tenvoorde Ford PO Box 1045 St Cloud MN 56302, Monday -Friday 8:00am-5:00pm Please Call Jade Aanenson 612-703-7789 Cell or Bob Aanenson 320-224-2808 Cell With Any Questions Tenvoorde Ford The World's Oldest Ford Dealership Page 72 of 92 EAT I EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC Am® Name / Address OAK PARK HEIGHTS PD 14168 OAK PARK BLVD N OAK PARK HEIGHTS, MN 55082 2755 Geneva Avenue North Oakdale, MN 55128 651-765-2657 orders@eatimn.com Ship To Quote Date Quote # 3/10/2025 DL031025-13 EATI FOR OAK PARK HEIGHTS PD 2755 GENEVA AVE N OAKDALE, MN 55128 P.O. No. Account # Terms Rep Quote Valid Until FOB Net 30 DLL 1/3/2025 ORIGIN Qty Item Description Price Total 1 POLICY PARTS AND LABOR WILL BE INVOICED SEPARATELY. 0.00 0.00 YOUR PARTS WILL BE INVOICED COMPLETE ONCE THEY ARE RECEIVED. YOUR PARTS WILL BE MARKED WITH YOUR NAME AND ORDER NUMBER, AND WILL BE HELD IN OUR WAREHOUSE. YOU MAY, AT YOUR DISCRETION, REQUEST THAT THE PARTS BE DELIVERED TO YOU OR YOU MAY PICK THEM UP. (DELIVERY CHARGES MAY APPLY). LABOR, STRIP, SHOP SUPPLIES, ETC., WILL BE INVOICED FOLLOWING THE COMPLETION OF THE VEHICLE. 1 EATI WARRANTY VEHICLE BUILD INCLUDES EATI LIFETIME WARRANTY 0.00 0.00 WHICH COVERS OUR INSTALLATION AND WORKSMANSHIP FOR THE LIFETIME OF THE VEHICLE UNDER NORMAL USE - ALL NEW PRODUCTS CARRY THEIR RESPECTIVE MANUFACTURERS' WARRANTIES 1 CONTACT CHIEF STEVE HANSEN 0.00 0.00 HHANSEN@CITYOFOAKPARKHEIGHTS.COM 651-439-4723 1 VEHICLE 2025 FORD PIU**NEW UNIT 4707** 0.00 0.00 **REPLACEMENT FOR 2022 WRECK 4707** 1 STRIP-OAKDALE STRIP EQUIPMENT FROM VEHICLE, RESTORE 1,500.00 1,500.00 HEADLIGHT AND HORN FUNCTIONS, PLUG HOLES, ETC. **STRIP UNIT IS A WRECK/TOTALED UNIT. DAMAGE TO THE PASSENGER SIDE DOORS. AIR BAGS DEPLOYED**ACCESS THROUGH THE PASSENGER SIDE MAY BE HINDERED** **RE -USE IN REPLACEMENT VEHICLE** LIGHTBAR GUNLOCK ON PARTITION All EATI production sales orders will have parts and labor invoiced seperately. You will receive an invoice for your parts once they are received and ready for the build. If you would like to turn this quote into an order, please notify your sales rep ASAP. Page 1 Page 73 of 92 EAT I EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC Am® Name / Address OAK PARK HEIGHTS PD 14168 OAK PARK BLVD N OAK PARK HEIGHTS, MN 55082 2755 Geneva Avenue North Oakdale, MN 55128 651-765-2657 orders@eatimn.com Ship To Quote Date Quote # 3/10/2025 DL031025-13 EATI FOR OAK PARK HEIGHTS PD 2755 GENEVA AVE N OAKDALE, MN 55128 P.O. No. Account # Terms Rep Quote Valid Until FOB Net 30 DLL 1/3/2025 ORIGIN Qty Item Description Price Total PRINTER RADAR RADIO GPS RECEIVER/INTERFACE CABLE CONSOLE DOCKING STATION/POWER SUPPLY/CG-X MOTION ATTACHMENT/TILT SWIVEL REAR SEATTARTITION WINDOW BARS GUNLOCK IN REAR CARGO AREA CORE SYSTEM SIREN SPEAKER PUSHBUMPER PUSHBUMPER LIGHTS - ALL SIX OPTICOM POWER SUPPLY, STROBE ALREADY IN LIGHTBAR REAR CARGO WINDOW LIGHTS INTERIOR REAR HATCH LIGHTS EXTERIOR REAR HATCH LIGHTS CAMERA SYSTEM AFS PLATE UNDER HOOD-MB-FPI001 PRISONER LIGHT MAG MIC CLIPS REAR ELECTRONICS BOARD W/EQUIPMENT COMPARTMENT ENDS 1 GRAPHICS REMOVAL REMOVE VEHICLE GRAPHICS 250.00 250.00 All EATI production sales orders will have parts and labor invoiced seperately. You will receive an invoice for your parts once they are received and ready for the build. If you would like to turn this quote into an order, please notify your sales rep ASAP. Page 2 Page 74 of 92 EAT I EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC Am® Name / Address OAK PARK HEIGHTS PD 14168 OAK PARK BLVD N OAK PARK HEIGHTS, MN 55082 2755 Geneva Avenue North Oakdale, MN 55128 651-765-2657 orders@eatimn.com Ship To Quote Date Quote # 3/10/2025 DL031025-13 EATI FOR OAK PARK HEIGHTS PD 2755 GENEVA AVE N OAKDALE, MN 55128 P.O. No. Account # Terms Rep Quote Valid Until FOB Net 30 DLL 1/3/2025 ORIGIN Qty Item Description Price Total 1 5344TKB REAL TRUCK GO RHINO PUBLIC SAFETY TRANSFER KIT, 114.232 114.23 FOR 5344 PUSH BUMPER. **2025 FORD PIU** 1 PT2185ITU20TM SETINA RECESSED PANEL PARTITION TRANSFER KIT, 336.75 336.75 TALL MAN, INCLUDES 2PC LOWER EXT. AND RECESSED PANEL - FOR 2020+ FORD INTERCEPTOR UTILITY 1 PT0653ITU252ND SETINA REAR PARTITION TRANSFER KIT - 2025+ FORD 194.25 194.25 PIU 1 QT0565ITU20 SETINA REPLACEMENT SEAT TRANSFER KIT - FOR 2020+ 509.25 509.25 FORD PIU 1 C399SP WHELEN SCANPORT INSTALLATION KIT FOR C399, SEE 109.62 109.62 WHELEN'S VEHICLE OUTFITTER FOR AVAILABLE COMPATIBILITY 1 IONV313 WHELEN IONV3 LIGHTHEAD - V-SHAPED WARNING 193.14 193.14 LIGHT WITH 3 SUPER -LED ALLEY LIGHTS AND LED PUDDLE LIGHTING - INCLUDES BASIC PEDESTAL BRACKET - BLACK HOUSING - BLUE **UNDER PASSENGER MIRROR** 1 IONV3R WHELEN IONV3 LIGHTHEAD - V-SHAPED WARNING 193.14 193.14 LIGHT WITH 3 SUPER -LED ALLEY LIGHTS AND LED PUDDLE LIGHTING - INCLUDES BASIC PEDESTAL BRACKET - BLACK HOUSING - RED **UNDER DRIVER MIRROR** All EATI production sales orders will have parts and labor invoiced seperately. You will receive an invoice for your parts once they are received and ready for the build. If you would like to turn this quote into an order, please notify your sales rep ASAP. Page 3 Page 75 of 92 EAT I EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC Am® Name / Address OAK PARK HEIGHTS PD 14168 OAK PARK BLVD N OAK PARK HEIGHTS, MN 55082 2755 Geneva Avenue North Oakdale, MN 55128 651-765-2657 orders@eatimn.com Ship To Quote Date Quote # 3/10/2025 DL031025-13 EATI FOR OAK PARK HEIGHTS PD 2755 GENEVA AVE N OAKDALE, MN 55128 P.O. No. Account # Terms Rep Quote Valid Until FOB Net 30 DLL 1/3/2025 ORIGIN Qty Item Description Price Total 1 ETFBSSN-P SOUNDOFF SOLID STATE TAIL LIGHT FLASHER - 12 52.02 52.02 WIRE - ISOLATED POSITIVE OUTPUTS 1 EX-MISC SUPPLY STANDARD SHOP SUPPLIES FEE FOR GENERAL 350.00 350.00 INSTALLATION AND WIRING MATERIALS 1 LABOR GOVMNT FLEET GOVERNMENT FLEET LABOR RATE FOR SERVICES 4,250.00 4,250.00 1 SHIPPING AND HANDLING SHIPPING AND HANDLING CHARGES FOR ABOVE TO BE 0.00 0.00 ADDED AT TIME OF SHIPPING, FOB ORIGIN All EATI production sales orders will have parts and labor invoiced seperately. You Total $8,052.40 will receive an invoice for your parts once they are received and ready for the build. If you would like to turn this quote into an order, please notify your sales rep ASAP. Page 4 Page 76 of 92 GRArl,X' SHOPPE Estimate ADDRESS SHIP TO SHIP VIA Oak Park Heights Police Depart Oak Park Heights Police Depart Police Dept. Chief Steve Hansen Accounts Payable 14168 Oak Park Blvd N. 14168 Oak Park Blvd N. Oak Park Heights, MN 55082 Oak Park Heights, Oak Park Heights, MN 55082 PC` �'ii InImmr..a PROJECT NUMBER 2025 White Ford Explorer 20160920SRD001 DESCRIPTION ULT-2149 Non -Reflective Kit for a 2025 White Ford Explorer Unit Number 4707 Stripe & OAK PARK HEIGHTS for Sides Black POLICE & Unit Number on Tailgate Oak Park Heights Bridge Inside Stripe on QTP Large Format Print All onto 3M 180 Non -White Reflective with 8548 Gloss Clear Ovedam Install at Oak Park Heights Police Date TBD Accepted By Accepted Date SUBTOTAL TAX (7.875%) ------------------ TOTAL Grafix Shoppe 3225 Neil Armstrong Blvd Ste 600 Eagan, MN 55121 +16516839665 grafixshoppe.com INSTALL QTY 1 1 ESTIMATE 149934 DATE 03/19/2025 Shawn Donovan shawn@grafixshoppe.com PRICE EACH 750.00 450.00 TOTAL 750.00 450.00 1,200.00 0.00 $11200.00 Page 1 of 1 Page 77 of 92 THIS PAGE INTENTIONALLY LEFT BLANK Page 78 of 92 a� Oak Park,%._ G Date: March 25, 2025 New Business TO: Mayor and City Council FROM: Andy Kegley, Public Works Director AGENDA ITEM: Clean up Cover Park Hill Along Peller Ave N BACKGROUND: Since 2021, the City has identified the need to convert the overgrown Cover Park garden into manageable turf area. While initial plans were drafted in 2022, the project has generally remained unfunded and incomplete. The original intention was to complete this work using in-house Public Works labor. However, I am requesting approval to contract with our current lawn maintenance provider, Valdes to assist with the landscaping and damaged fence removal portion of the work. This approach will allow us to efficiently complete this long-standing project while maintaining our current workforce's focus on other critical maintenance tasks. Two landscaping Contractors responded to our request for quotes: Contractor Cost Valdes $6,569.11 McDowell Landscapes $12,885.00 Notwithstanding, the Public Works team will replace the fence at the hilltop with a 6-foot black chain link fence and perform some general grounds maintenance. The fence materials will cost approximately $4,226 which will be funded by utilizing $3,244.64 in Menards rebates. The remaining costs can be covered by the parks operational budget. FINANCIAL IMPACT: • DOES ACTION REQUIRE EXPENDITURE OF FUNDS? YES • IF YES, TOTAL COST: $6,569.11 • BUDGET LINE ITEM: Budgeted Projects: Park Improvement Fund BUDGET AMOUNT: $ — 200,000 WITHIN BUDGET? YES. ACTION REQUESTED: Award the project of removing old and overgrown landscaping and replacing it with turf grass seed to Valdes for $6,569.11. ATTACHMENTS: 1. Quotes 2. Fence and material cost estimate 3. Map of work site Page 79 of 92 � l4r 'i a' OAK PARK HEIGHTS MN Est ID: EST4579044 Date: Apr-30-2024 Cleanup the Hill next to the park Sales: Joe Valdes (651) 755-6151 OPH - Cover Park Garden Removal 202S 5697 Norwich Parkway Oak Park Heights, Minnesota 55082 $5,060.18 This pricing includes removal of all over grown weeds, and trees. Removal of rock, installation of dirt for grading, seed and erosion cover. Final product will be a nicely graded slope with seed, fertilizer and erosion cover to promote grass growth. 2 Cu Yd Disposal - Old Rock 6 cu.yd. Disposal - Sod/Soil/Plants/Brush 1 day Equipment Charge 0.5 Day Skid Loader W/ Operator 0.5 Days Excavator 308 2 round trip Transport - Mini -Ex / Skid Loader 3 hr Dump Truck - Quad Axle 12 cu.yd. Top Soil 7 roll Erosion Cover 100 Pound Grass Seed - Athletic Mix (LB) 100 pound Fertilizer Quick Grow 1 Case 4" Sod/Fabric Staples 14 hr Softscape Labor Remove Chain Link Fence Valdes Lawn Care PO Box #447 Lake Elmo, MN 55042-9429 P.(651) 714-7113 $1,365.00 www.vaideslawn.com info@valdeslawn.com page 1 of 3 Page 80 of 92 Pricing includes removal of the chain link fence and posts. 390 LF Remove Chain Link Fence & Posts Contract Payment Summary Po # Contract # Subtotal $6,425.18 Taxes $143.93 Estimate Total $6,569.11 TERMS AND CONDITIONS ***The following terms and conditions pertain to the work outlined on this proposal. Acceptance of this proposal is acceptance of all terms and conditions unless otherwise noted. • The price(s) listed within this estimate are valid for 90 days. This estimate does not include taxes. Any and all applicable taxes will be added to the final invoice. • Final payment for work completed is due upon completion of the work performed (including any change orders). Any balances not paid in full within 15 days of work being completed will be charged a 5% interest fee per month until the amount is paid in full. A 3% increase as a convenience fee will reflect on the final invoice when payments are made with a credit card. • Per MN Statute Section 514.011 NOTICE, Valdes Lawn Care & Snow Removal has the right to file a lien against the serviced property if the company is not paid for its services within the terms. If Valdes is required to engage the services of an attorney to enforce payment under this Agreement, Valdes shall be entitled to reasonable attorneys' and collection fees. Valdes Lawn will do its best to minimize any damage to existing turf or landscape beds and features. If the machine access granted requires damage to those features, any repairs will be an additional charge unless factored and priced into the proposal. • Valdes Lawn is not responsible for damage to existing irrigation systems or components other than heads that have been previously marked. If the use of heavy equipment is required. Customer accepts that there is a potential for some damage to occur to existing pavement surfaces. Minor scrapes/scratches/scuffs are possible and Valdes lawn will not be held responsible. Valdes Lawn Care PO Box #447 Lake Elmo, MN 55042-9429 P.(651) 714-7113 www.valdeslawn.com info@valdeslawn.com page 2of3 Page 81 of 92 Contractor: Client: Joe Valdes (651) 755-6151 Signature Date: 03/13/2025 Signature Date: Email: joe@vaideslawn.com Valdes Lawn Care P.(651) 714-7113 PO Box *447 Lake Elmo, MN 55042-9429 www.vaideslawn.com info@vaidesiawn.com page 3 of 3 Page 82 of 92 F=CTIl4a n-rr McDowell Landscapes 5265 Neal Ave N Stillwater, MN 55082 (651) 428-6192 6�DOWELL LANDSCAPES 11warer, MN 651-428-6ig? To: Estimate # 2776 City of Oak Park Heights Estimate Date 02/25/2025 15366 58th street n Total Amount $12,885.00 Oak park heights, MN 55082 Item Quantity Price Taxl Tax2 Line Total Brush mowing 1.0 $1,200.00 $1,200.00 Vegetation removal/disposal 8.0 $375.00 $3,000.00 Pulverized topsoil 4.0 $490.00 $1,960.00 Minor grading 1.0 $2,400.00 $2,400.00 Hydroseeding 50/50 sun shade mix 1.0 $2,800.00 $2,800.00 City permit 1.0 $0.00 $0.00 Dandy curb sack 18"x36" 4.0 $145.00 $580.00 Silt sock 380' 1.0 $945.00 $945.00 Notes Subtotal: $12,885.00 Tax: $0.00 Past Due Amount: $0.00 Total Amount: $12,885.00 View Online: https://www.yardbook.$999wi5yg5el85227 Cover park clean up brush mowing to clear hillside and prep for vegetation removal Removal of 8 truckloads of roots, brush and soil to clean the site Install of 4 truckloads of pulverized topsoil and soil conditioning to prep for Hydroseeding Hydroseeding 8000sgft wood fiber mulch with sun shade mix Includes install of 380' of silt sock along city street to prevent runoff into the street/ storm drain Includes install of 4 dandy sacks before the property start to prevent sediment from reaching the city storm drain Dandy sacks and silt socks will be removed after the grass has been established *does not include any city grading permit for project that will be added on if required by the city *silt socks/dandy sacks can be removed from the project at the cities discretion *does not include watering the seed *water will be needed daily to get the seed to fully germinate and hold the hillside to prevent erosion *city street will be swept and cleaned during the project *does not include removing brush/debris entangled in the chain link fence *payment in full due 30days after the completion of the project View Online: https://www.yardbook.c%PUa4W85227 Cover Park Garden Rehab Project -Cost Estimates for 6FT Fence Action Rental Dingo wv/Auger & Trailer Rental Time Cost Dingo TX427 Daily $236.00 Post Auger Head for Dingo Daily $84�00 Post Hole Bit 12 Inch Daily $27.00 Trailer for Dingo (5x10 open) Daily $47.00 $394.00 Total Concrete Trailer & Concrete Rental Time Cost Mixing Trailer 4 Hours $134.00 Concrete 1 yard 6 Bag Load $500.00 ($250.00/load) Need 2 Loads $634.00 Total Tiller Rental Time Cost Front Tine (Walk -Behind) Daily $132.00 $132.00 Total tens Seed/Starter Fertilizer/Seed Holder Cost Northern Sun & Shade Grass Seed 50# $289.35 ($97.45 per Bag) Need 3 Bags Starter Fertilizer 50# $98.00 ($24.50 per Bag) Need 4 Bags Seed Holder Pellets 50# $527.40 ($43.95 per Bag) Need 12 Bags $914.75 Total its Sanitation Metal Recycling Dumpster Cost (10-yard, 20-yard or 30-yard) $290.00 $290.00 Total Landscaping/Plant Debris Dumpster Cost 20-yard $532 30-ya rd $663 $ Total Depends on Selection lards Cost Eft Black Vinyl Chain -link Fencing From 4/18/2024 Estimate $4,226.74 Total Page 85 of 92 h tD m m lzT Dd m LD O tD h m O n ++ rn LD O 00 a) rri m r-i 00 en ai 0)a) r-- a) m rn N 00 r-t rl iJ N (N m m N cD ri m 0 N to tl} th v E N t1t r r t4 .-i Vl to eT o trr tr>- ar) rn a1 a) h a) m rn rn M rn a, c of N a1 r-i a) cr) a) 0) Lr'i C) a) O � L�/1 O M dl N ri O"Y of N m Ql al C71 0 O m th -i to -i r-i m t!} --i M M M N U to ih to th to vl� a� t j Q u ce c � ' a N -i i H N N M �' a N m r{ h Ja a c7 0 a� 0 L a s rn s ^i oc � Y L [O � U L � �O LL CL ,=+ 0 r, (3) L. O � L m ^ -4 m m U 7 O co O Ln ri m C)m M _ h � (, ri Lr) h r-I �i N Y L m Ln ri h L r) r- 111 Lrl h J O N J Y Ln 4-13 Y V% L n .- U .L Ln + C Lna-+ Ln (A 4-1Lm ++ ) N � r-4 V'1 CL OA f4 • m iA Y v --I m O O m ]z e-i C Y �G C_ GA Oj Ln L Nu ro Ln Q (L U L O d 'us ` O Z3 �4^^ U) CL m C ♦- ��A7 C r-i o U Ll! as LL 0 ~ ar c v h U C c Y C r i LL LL � ac C J c N �; c LL. U C Y Y U1 LL LL C LL J LL O C aJ LL .Y C Vl 1 O C Y Y, 16 U C Y C J L Z3 C C .0 C u C J C N J l'6 m J J C Y LL J C 'ro. ro U C U ci Y C U re � Y ru V Y — CO m V Y ru C7 s ry O] U ru U -C = G U nr R7 V m 1 Y m Y .� Y b0 m U Y u in pq d sj ' -C m @ oo v `m x m m m m u x m x LL. CO X O DO Oo Go Oo 00 m Do Y oO Lr ) Ln m m m cfl m m Ln � m T r-i N N \ r-i r' _ m ri to e^i _ m N M _x Lo Page 86 of 92 f a _fJD0 Date: 4/18/2024 - 12:18 PM Design 1D: 312952597113 Estimated Price: $4,226.74 • radoy's r rim d prise; fiaw pricing No), ga up or dawn. rt:r, labor, and delrva7• not ix..lerdeJ. lh), to l,vcnil and lulrchase c'uclr design at home: Resign & Buy- FENCE 1. on Mcnards.cam, enter "Design &Buy" in the search bar 2. Select the Designer F 3. Recall your design by entering Design ID 312952597113 4. Follow the on -screen purchasing instructions _I. Design Flocs to purchase your dcsi„n A lire %tore: 1. Enter Design ID 312952537'13 at the Design -it Center Kiosk in ?he building 1`021.rais Department 2. Follow the on -screen purchasing instructions ss•o^ Illustration intended to show general fence size and shape. Some options may not be shown for picture clarity. Layout dimension sheets are intended as a construction ald. Not all options selected are shown. Final design should be performed by a registered professional engineer to ensure all applicable building codes and regulations are met. This is an estimate. It Is only for general price information.Thfs Is not an offer and there can be no legally binding contract between the parties based on this estimate.The prices stated herein are subject to change depending upon the market conditions The prices stated on this estimate are not firm for any time period unless specifically written otherwise on ihis form.The availability of materials is Subject to inventory condibons.MENARDS IS NOT RESPONSIBLE FOR ANY LOSS INCURRED BY THE GUEST WHO RELIES ON PRICES SET FORTH HEREIN OR ON THE AVAILABILITY OF ANY MATERIALS STATED HEREIN.AII information on Il..s form. other than price, has been provided by the guest.Menards is not responsible for any errors it thc- information on this estimate, including but not limited to quantity, dimension and quality -Please examine this estimate carefully, MENARDS MAKES NO REPRESENTATIONS, ORAL, WRITTEN OR OTHERvvlSe THATTHE MATERIALS LISTED ARE SUITABLE FOR ANY PURPOSE BEING CONSIDERED BY THE GUEST.BECAUSE OF THE WIDE VARIATIONS IN CODES, THERE ARE NO REPRESENTATIONS THAT THE MATERIALS LISTED HEREIN MEET YOUR CODE REQUIREMENTS. 1/3 Fence Image Page 87 of 92 For other design systems search "Design & Buy" on Menards.com Date: 4/18/2024 - 12:18 PM Design ID: 312952597113 Estimated Price: $4.226.74 • Todav'a-iimaicd p,ire, I,,tun' prinnp ma), go up or down T . W—. and d ,f &y nor incIkded Materials Length 304'0" Design&Buy- FENCE 2/3 Page 88 of 92 For other design systems search "Design & But" on Nlenards.cum Date: 4/18/2024 - 12:18 PM 3r r:�• Design ID: 312952597113 Estimated Price: $4,226.74 Design & BuV- ' 7'aday's rrflmrT.led prlcr, lutwx•rrirrng mm• ga rip or down. Tar, fuhor: �veJ drfArr7nor urcludrd FENCE Type: Chain Link Chain Link Type: Vinyl Coated Fence Height & Gauge: 6' x 50' Black Vinyl Coated 9-Gauge Terminal Post Footing: No Post Footing (Not Recommended) Line Post Footing: No Post Footing (Not Recommended) Fence Stretcher: 3 Hook Fence Stretcher Tension Wire: Tension Wire Privacy Option: None Privacy Color: None Tension Bar: 6' Black Chain Link Fence Tension Bar Top Rail: 1-3/8" x 10' 6" Black Chain Link Fence Top Rail Corner Post Kit: 2-3/8" Black Chain Link Fence Corner Post Kit Line Post Kit: 1-5/8" Black Chain Link Fence Line Post Kit Terminal Post: 2-3/8" x 8' Black Chain Link Fence Terminal Post End/Cate Post Kit: 2-3/8" Black Chain Link Fence End Post Kit Line Post: 1-5/8" x 5' E11ack 16-Gauge Chain Link Fence Line Post Carriage Bolts: 1/4" x 314" lil ick Chain -Link Fence Carriage Bolts Brace Band: 2-3/8" Chain Link Fence Brace Band BLK Tension Fastener: Black Chain Link ponce Hog Rings 3/3 Page 89 of 92 J'ur wber design sysvems search "Design & Buy" on Meoards.com R My Store: STILLWATER, MN Dedltated to 5ervi[e Fr Quality 5800 KRUEGER LN N Printed:4/18/2024 OAK PARK HEIGHTS, MN 55082 Thursday: 6:00 AM to 10:00 PM Product How to Get It Qty Total Price Fence Design Pick Up At Store { 1 $4,226.74 Design ID: 31295?597113 Local Delivery from Store �.1,226.74/each Material List 2-3/8" Black Brace Band $13.16 40 Black SKU 171545' Model 9 6L3401 1-5/8" x 8' Black 16-Gauge Chain Link $898.71 Fence Line Post SKU 1715318 Model x 1'1531 � er 2-3/8" Black Chain -Link Fence End $28.34 Post Kit SKL1 1715513 Model 4. 1715503 2-3/8" x 8' Black Chain Link Fence $119.97 Terminal Past 7h.1.� 1715.a3 � IJ1p{1t•f �`� 17i 53.31 6' Black Chain Link Fence Tension. Bar $39.96 SR , 171ca'73 Model 1 `I �473 k 3 Hook Fence Stretcher $39,99 Modal ": 171 5"VO 1-5/8" Black Chain -Link Fence Line $129.90 iris ((f Post Kit KU 1715.577 Model 11 1-15507 1-3/8" x 10' 6" Black Chain Link Fence $1,239.69 Top Rail SKU:1715333 Model 9: 17 15301 P. 0 Black 9 Gauge Chain -Link Fence $67.06 Tension Wire lilac SKU1712631 Made[ 663463 Page 90 of 92 Black Chain -Link Fence Hog Rings $23.98 Bler-b: r-/ind;gE a- 6G3.470 w 2-3/8" Black Chain -Link Fence Corner $19.99 Post Kit Mod,,l r 171 1,S05 1 /4" x 314" Black Chain -Link Fence $2.99 Carriage Bolts SKU- 1 715-81 Mi-,&[ �''. 1715481 ' 6' x 50' Black Vinyl Coated 9-Gauge $1,603.00 Chain Link Fence Fabric Ski,, 1 J'i 52d5' lAoclei ;r 1 7 i 5-41 Save SIG With your Menards$ Order Summary nowBIG Card Earn a 2% rebate* on all Menards® purchases or take advantage of Merchandise SuL'totcl, $4,226.74 financing offers when you use your Big Card, Pretax Subtotal $4,226.74 " Online price may differ from your local Menards®. 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