HomeMy WebLinkAbout2025-08-14 Planning Commission Meeting Packet
PLANNING COMMISSION MEETING AGENDA
Thursday, August 14, 2025
COMMISSIONER INTERVIEWS -5:30 P.M. TO 6:00 P.M.
REGULAR MEETING - 6:00 P.M.
I. Call to Order / Pledge of Allegiance
II. Approval of Agenda
III. Approve July 10, 2025 Planning Commission Meeting Minutes (1)
IV. Department / Commission Liaison / Other Reports
V. Visitors/Public Comment
This is an opportunity for the public to address the Commission with questions or comments on issues that are or
are not part of the regular Agenda. Please limit comments to three minutes in length.
VI. Public Hearings
A. Robert Benson CUP – 14899 Upper 55th St. N.: Review and consider an application from
Robert Benson for a Conditional Use Permit to allow a setback less than what is required,
for a second accessory structure and for construction in a side yard for an accessory
building. at 14899 Upper 58th St. N. (2)
VII. New Business
A. Bylaws: Review Bylaws (3)
VIII. Old Business
IX. Informational
X. Adjourn.
Enclosure 1
PLANNING COMMISSION MEETING MINUTES
Thursday, July 10, 2025
I. Call to Order/Pledge of Allegiance:
Commissioner Kremer, filling in for Chair Van Denburgh called the meeting to order @ 6:00 p.m.
Present: Commissioners Nelson and Van Dyke; City Administrator Rife, City Planner Richards, and
City Councilmember Liaison Representative Liljegren. Absent: Commissioners Van Denburgh and
Husby.
II. Approval of Agenda:
Commissioner Van Dyke, seconded by Commissioner Nelson, moved to approve the Agenda as
presented. Carried 3-0.
III. Approval of May 8, 2025 Meeting Minutes:
Commissioner Van Dyke, seconded by Commissioner Nelson, moved to approve the Minutes with
the correction to the roll call vote for Commissioner Nelson on page 4. Carried 3-0.
IV. Department / Commission Liaison / Other Reports:
City Administrator Rife updated the Commission as to the City Council appointment of
Councilmember Chuck Dougherty to Mayor, noting that the City Council would be reviewing
applications for the open seat and discussing how to proceed at their upcoming work session.
V. Visitor / Public Comment: None.
VI. Public Hearings:
A. Cryptic Stock Movement, LLC CUP – 14729 60th St. N.: Review and consider an application from
Kyle Wang on behalf of Cryptic Stock Movement, LLC for a Conditional Use Permit to allow a
cannabis retail dispensary at 14729 60th St. N.
City Planner Richards reviewed the July 1, 2025 Planning Report, noting City staff
recommendation for approval. It was noted that the request is for retail purchase and not
use upon site.
Planning Commission Minutes
July 10, 2025
Page 2 of 3
Acting Chair Kremer opened the public hearing at 6:08 p.m. and invited public comment.
The applicant acknowledged their presence and made themselves available to answer any
questions.
There being no public comment, Acting Chair Kremer closed the public hearing at 6:11 p.m.
Commissioner Van Dyke, seconded by Commissioner Nelson to recommend City Council
approval of the request, subject to the conditions within the planning report, specifically
that:
1. The business operations shall be limited to retail cannabis product sale with no
growing or manufacturing operations on site.
2. The business shall not create noise carrying beyond the lot upon which the business
is located as specified in 401.18.B of the Zoning Ordinance.
3. The business shall be ventilated so that odors cannot be detected by a person with a
normal sense of smell at the exterior of the facility or at any adjoining use or
property; the business shall not produce noxious or dangerous gases or odors or
otherwise create a danger to any person or entity in or near the facilities as specified
in 401.18.C of the Zoning Ordinance.
4. The business hours or operation shall be limited to between 10:00 a.m. and 9:00
p.m., seven days a week as specified in 401.18.D of the Zoning Ordinance.
5. All signage shall comply with all sign requirements of 401.15.G and 401.18.E of the
Zoning Ordinance and a sign permit shall be required.
6. All lighting shall be shielded and angled in such a way as to prevent light from spilling
outside of the boundaries of the parcel(s) or premises or directly focusing on any
surrounding uses as specified in 401.15.B.7 and 401.18.F of the Zoning Ordinance.
7. The Fire Chief and Police Chief shall review and approve the security plans
addressing public safety, and the business shall comply with all provisions of Section
401.18.G of the Zoning Ordinance and the approved security plans.
8. All uses and activity shall be conducted indoors, with no exterior storage or activity
allowed as specified in 401.18.H of the Zoning Ordinance.
9. If traffic, parking, or delivery issues develop in the immediate area that are
attributable to the proposed use, the Applicant may be required by the City to
implement traffic, parking or delivery control measures as determined by the City.
Planning Commission Minutes
July 10, 2025
Page 3 of 3
10. Any mechanical equipment that is ground mounted or visible from adjacent streets
shall be screened as required by the Zoning Ordinance.
11. All trash and recycling shall be disposed of in the containers provided on site.
Motion carried by quorum vote. 3-0.
VII. New Business: None.
VIII. Old Business:
A. Planning Commission Interviews: City Administrator Rife noted that two applications for
Planning Commission had been received. Acknowledging the challenges in setting the
interviews up, he stated that he will be sending a poll to the Commission to pin down a date
and time for the interviews.
IX. Informational:
X. Adjourn. Commissioner Nelson, seconded by Commissioner Van Dyke, moved to adjourn at
6:14 p.m. Carried 3-0.
Respectfully submitted,
Julie Hultman
Building Official
Enclosure 2
MEMORANDUM
TO: Jacob Rife
FROM: Scott Richards
DATE: August 6, 2025
RE: Oak Park Heights – Setback Conditional Use Permit for Accessory
Building – 14899 Upper 55th Street North
TPC FILE: 236.05 – 25.02
BACKGROUND
Robert and Lisa Benson (Applicants) have submitted an application for Conditional Use
Permits (CUP) to allow for construction of a accessory building. The application is for
three Conditional Use Permits, to allow a reduced setback from what is required, for a
second accessory structure, and for construction in a side yard for an accessory
building at 14899 Upper 55th Street North. The proposed accessory building is 160
square feet.
The property is zoned R-1 Single Family Residential District.
EXHIBITS
The review is based upon the following submittals:
Exhibit 1: Project Narrative and Information Sheet
Exhibit 2: Location Map
Exhibit 3: Site Plan
Exhibit 4: Building Plans
Exhibit 5: Site Photos
PROJECT DESCRIPTION
The project description and justification for the application is as follows and found as
Exhibit 1.
We would like to build a shed next to our deck, not by our back property line as there is
no room.
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We would like to use this new shed to store our lawn mower and other yard equipment
because of the fumes they produce, and we use our garage for family gatherings.
Due to the landscape already in place, there is no room for a shed. Please see the
pictures included with the development application. As you can see, there is only one
small area for us to gain access to our backyard.
The area for the shed is already in place from where we took down the bunny
shed/hutch.
Accessory building will not exceed 20 feet in height. Accessory building will be closer
than 5 feet from the side lot line and closer than 6 feet from other buildings. The
structure will meet fire code on the inside to be closer than the 6 feet. Accessory
building will not be located within a utility and/or drainage easement.
Current detached garage is 916 square feet. Accessory building is 160 square feet with
a total of 1076 square feet, which is under the 1200 square feet allowed.
ISSUES ANALYSIS
Comprehensive Plan
The property is designated as low density residential in the Comprehensive Plan
Proposed Land Use Map. The request for the new accessory building is consistent with
the Comprehensive policies related to low density land use.
Zoning
The property is zoned R-1 Single Family Residential District. The accessory building
requirements in Section 401.15.D of the Zoning Ordinance require that the structures be
in a rear yard, be five or more feet from side lot lines, eight feet from the rear lot line and
six feet from any other structure on the same lot, unless requirements of the Building
Code are addressed.
Accessory buildings are required to be in the rear yard. In this case, the shed will be
placed in the side yard adjacent to the house. The Applicants have indicated that the
trees and existing landscaping would not allow placement in the rear yard. The
proposed shed would replace a bunny hutch that has been removed. A Conditional Use
Permit would be required for the proposed structure in the side yard.
The Applicants have provided a site plan that indicates the placement of the structure
two feet from the side yard and two feet from the house. The Zoning Ordinance requires
a five-foot setback and six-foot setback to the house unless Building Code requirements
are met. There is a fence that surrounds the proposed shed location and provides
screening from the street and from the side yard. The Applicant has indicated that the
shed will be constructed in accordance with the Building Code to allow a two-foot
separation distance. A Conditional Use Permit will be required for the proposed setback.
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The size limit for attached and detached accessory building size on a lot is 1,200 square
feet and the accessory buildings cannot exceed 25 percent of the total area of the rear
yard. The combined size of the two structures will be 1076 square feet in compliance
with the ordinance. The existing detached structure is in the rear yard and occupies
17.7 percent of that area.
The Zoning Ordinance indicates that construction of more than one private garage or
storage structure for each single-family property requires a Conditional Use Permit. The
proposed shed, at 160 square feet in size in addition to the existing garage, would
require a Conditional Use Permit.
Drainage
The City Engineer will review the drainage for the site. Measures may need to be taken
to mitigate any drainage from the shed roof onto the adjacent property, subject to review
and approval of the City Engineer.
Criteria for Reduced Setback
Section 401.15.C.1.e.5) of the Zoning Ordinance specifies criteria for the reduction of a
setback by Conditional Use Permit:
5) A required yard on a lot may be reduced by a conditional use permit if the
following conditions are met:
a) The reduction of setback requirements is based upon a specific
need or circumstance which is unique to the property in question
and which, if approved, will not set a precedent which is contrary to
the intent of this Ordinance.
Comment: There is limited area in the rear yard to add a shed with the
existing garage, trees, and landscaping.
b) Property line drainage and utility easements as required by the
City’s Subdivision Ordinance are provided and no building will
occur upon this reserved space.
Comment: The City Engineer will review the drainage.
c) The reduction will work toward the preservation of trees or unique
physical features of the lot or area.
Comment: The placement of the shed in the side yard would not
interfere with existing trees and landscaping.
d) If affecting a north lot line, the reduction will not restrict sun access
from the abutting lots.
Comment: The proposed structure should not create any sun access
issues.
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e) The reduction will not obstruct traffic visibility, cause a public safety
problem and complies with Section 401.15.B.6 of this Ordinance.
Comment: The proposed structure should not create any visibility or
safety issues.
f) The conditions of Section 401.03.A.8 of this Ordinance are
considered and satisfactorily met.
Comment: The conditions are reviewed in this report.
Accessory Building Requirements
Section 401.15.D provides a list of requirements for construction of an accessory
building on a property. Please find a review of those criteria:
1. Connection with Principal Building. An accessory building shall be considered
an integral part of the principal building if it is connected to the principal building
by a covered passageway.
Comment: The house and shed will not be attached.
2. Location. No accessory buildings shall be erected or located within any required
yard other than the rear yard except by approval of a conditional use permit
according to the provisions of Section 401.03 and Section 401.15.D.13 of this
Ordinance.
Comment: A Conditional Use Permit has been requested to allow the shed
structure in the side yard setback area.
3. Height/Setbacks. Accessory buildings shall not exceed twenty (20) feet in height
or exceed the height of the principal structure on the lot. Accessory buildings
shall be five (5) feet or more from side lot lines, eight (8) feet from the rear lot line
and shall be six (6) feet or more from any other building or structures providing
the requirements of the Building Code are met. Accessory buildings shall not be
located within a utility and/or drainage easement unless written approval is
obtained from the easement holder. The setback and height requirements under
this provision may be varied by approval of a conditional use permit as provided
for in Section 401.03 and Section 401.15.D.13 of this Ordinance.
Comment: A Conditional Use Permit has been requested for a setback of two
feet from the side property line where five feet is required. The proposed setback
from the house is two feet that will be addressed to comply with Building Code.
All other setback and height requirements will be met.
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4. Lot Coverage. No accessory building or detached garage or combination thereof
within a residential district shall occupy more than twenty-five (25) percent of the
area of the rear yard except by approval of a conditional use permit according to
the provisions of Section 401.03 and Section 401.15.D.13 of this Ordinance.
Comment: The garage occupies 17 percent of the rear yard area. The proposed
shed will be in the side yard.
5. Number of Structures. No building permit shall be issued for the construction of
more than one (1) private garage or storage structure for each detached single-
family dwelling, commercial, industrial, public or institutional building except by
approval of a conditional use permit according to the provisions of Section
401.03 and 401.15.D.13 of this Ordinance. Every detached single-family
dwelling unit erected after the effective date of this Ordinance shall be so located
on the lot so that at least a two (2) car garage, either attached or detached, can
be located on said lot.
Comment: There is an existing garage on the lot. A Conditional Use Permit is
required to have a second accessory structure on the lot.
6. Size. No accessory building for single family dwellings or combination of
attached and detached accessory buildings shall exceed one thousand, two
hundred (1,200) square feet of floor area, except by conditional use permit as
provided for in Section 401.03 and Section 401.15.D.13 of this Ordinance.
Comment: The total area of the two detached structures will be 1,076 square
feet.
7. Administrative Approvals. Storage buildings one hundred twenty (120) square
feet or less and in conformance with the provisions of this Ordinance may be
approved by the Building Official without a building permit and may be in excess
of the number of structures allowable in Section 401.15.D.5. above.
Comment: Not applicable.
8. Building Permit. No building permit shall be issued for the construction of an
accessory building in a residential district when an existing detached garage or
other accessory building is located on the same lot, except by conditional use
permit as provided for in Section 401.03 and Section 401.15.D.13 of this
Ordinance.
Comment: A Conditional Use Permit is required.
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9. Accessory Uses. No accessory uses or equipment such as air conditioning
cooling structures or condensers, swimming pools, and the like which generates
noise may be located in a side yard except for side yards abutting streets where
equipment is fully screened from view.
Comment: Any exterior mechanical equipment associated with the shed will
need to be screened.
10. Compatibility. The same or similar quality exterior material shall be used in the
accessory building and in the principal building. All accessory buildings shall also
be compatible with the principal building on the lot. “Compatible” means that the
exterior appearance of the accessory building including roof pitch and style is not
at variance with the principal building from an aesthetic and architectural
standpoint.
Comment: The exterior of the shed will need to be designed to complement
the current principal building exterior.
Conditional Use Permits
The conditional use permit criteria, found in Section 401.03.A.7 of the Zoning
Ordinance, are found as follows:
1. Relationship to the specific policies and provisions of the municipal comprehensive plan.
2. The conformity with present and future land uses in the area.
3. The environmental issues and geographic area involved.
4. Whether the use will tend to or actually depreciate the area in which it is proposed.
5. The impact on character of the surrounding area.
6. The demonstrated need for such use.
7. Traffic generation by the use in relation to capabilities of streets serving the property.
8. The impact upon existing public services and facilities including parks, schools, streets,
and utilities, and the City’s service capacity.
9. The proposed use’s conformity with all performance standards contained herein (i.e.,
parking, loading, noise, etc.).
Comment: The Planning Commission should comment if any of these criteria will
be at odds with the Conditional Use Permits proposed for the site. There is
limited area in the rear yard to construct a shed. The shed should not have an
impact on the adjoining property because of an existing fence, and there is no
impact on public services or traffic.
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CONCLUSION/RECOMMENDATION
The Planning Commission should consider the application for Conditional Use Permits
(CUP) to allow for construction of an accessory building at 14899 Upper 55th Street
North. If the Planning Commission is favorable to the request, it should consider the
following conditions:
1. The final grading for the proposed structure shall be subject to approval of
the City Engineer. If the proposed structure creates any adverse water
runoff impact to the adjacent property, the Applicant/Owner shall take
measures to mitigate the issues subject to review and approval of the City
Engineer.
2. Any exterior mechanical equipment associated with the shed shall be
screened.
3. The exterior of the proposed shed shall be finished with siding and in a
color to match the current principal building exterior.
4. No kitchens or bathrooms shall be allowed in the proposed shed.
5. The Applicant shall apply for and receive a building permit for the
structure. All applicable Building Code requirements shall be met.
6.
PC: Julie Hultman
Exhibit 1
Project Narrative and Information Sheet
We would like to build a shed next to our deck, not by our back property line as there is no
room.
We would use this new shed to store our lawn mower and other yard equipment because
of the fumes they produce and we use our garage for family gatherings.
Due to the landscape already in place, there is no room for a shed…Please see the pictures
included with development application. As you can see, there is only one small area for us
to gain access to our back yard.
The area for the shed is already in place from where we took down the bunny shed/hutch.
Thank you for your consideration on this project.
Robert & Lisa Benson
14899 Upper 55th Street North
Oak Park Heights, MN 55082
Location Map Exhibit 2
Site Plan Exhibit 3
Exhibit 4
Exhibit 5
Enclosure 3
CITY OF OAK PARK HEIGHTS
PLANNING COMMISSION BYLAWS
ARTICLE 1 - ORIGIN AND POWERS
A. Authorization. The City is authorized and empowered to establish a Planning
Commission by the provisions of Minnesota State Statutes 462.354.
B. Establishment. The Planning Commission was created in an advisory capacity
by action of the Oak Park Heights City Council on April 14, 1998 by the adoption
of Ordinance 210 and the amendment of Section 401, the Oak Park Heights
Zoning Ordinance.
ARTICLE 2 – DUTIES AND OBJECTIVES
A. Advisory Capacity. The Planning Commission is designed to serve in an
advisory capacity to the Oak Park Heights City Council.
B. Objectives. The objectives of the Planning Commission are to make
recommendations to the City Council which will guide the development of land,
services and facilities within the City, so as to promote the public health, safety
and general welfare.
C. Public Hearings. The Planning Commission shall hold public hearings for
variances, conditional use permits, subdivisions, PUD permits, and other
applications to the City in accordance with the City Zoning Ordinance and shall
make recommendations on said applications to the City Council.
D. Special Public Hearings. The Planning Commission may hold such public
information hearings as the City Council deems necessary and may make
recommendations on applications for building permits or site plan review when
requested by the City Council.
ARTICLE 3 – MEMBERSHIP
A. Voting Members. The Planning Commission shall consist of five citizen
members who are eligible voters residing within the Oak Park Heights City limits
and who are appointed by the City Council.
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B. Ex-Officio Members. There shall be a City Council person designated by the
Mayor, with the consent of the City Council, to be a liaison to the Planning
Commission. Such City Council person shall serve without voting power and in a
capacity as ex-officio to the Planning Commission. The Mayor, with the consent
of the City Council may also appoint non-voting, ex-officio members to represent
other groups or organizations from the community.
C. Terms. The five members of the Planning Commission shall be appointed by the
City Council. All such appointments shall initiate and be established by
resolution of the City Council. The term of each member shall be for three years
with initial terms being staggered by the City Council resolution of appointment.
Unless extended by special order of the City Council for a period of one year; no
member shall serve more than two consecutive terms on the Planning
Commission.
D. Absenteeism. If any voting member fails to attend three consecutive meetings
or a total of four meetings (or 25 percent) during the calendar year, the City
Council shall be notified with a recommendation by the Planning Commission.
Planning Commissioners shall notify the Chairperson or City staff when an
absence is anticipated.
E. Removal. Any member of the Planning Commission may be removed at any
time by a four-fifths (4/5) vote of the City Council with or without cause.
F. Compensation. Compensation of Planning Commission members as selected
by the City Council shall serve without compensation except as otherwise
established by resolution of the City Council.
G. Training. The Chairperson and the City staff shall meet with each new
Planning Commissioner to explain Planning Commission procedures. Within the
first year of appointment, each new Planning Commissioner shall attend a
Government Training Service, Planning Commission training session at City
expense.
H. Resignation. A member who wishes to resign shall submit a written
resignation to the Chairperson, who shall in turn forward the same to the City
Council.
I. Vacancies. Vacancies occurring within the Planning Commission shall be filled
for the balance of the appointment by the City Council.
Commented [JR1]: This training service is no longer
available. We are planning to have the City Attorney attend a
future Planning Commission meeting this year to lead a
training session.
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ARTICLE 4 – OFFICERS, DUTIES AND ELECTION OF OFFICERS
A. Officers. The officers of the Planning Commission shall be Chairperson and
Vice-Chairperson.
B. Duties of the Chairperson. The Chairperson shall preside at all meetings,
appoint Planning Commission members to committees, appoint Planning
Commission representatives, rule on procedural questions (subject to reversal by
a two-thirds (2/3) vote of those members in attendance), meet with all newly
appointed members, exercise the same voting rights as other Planning
Commissioners and carry out such other duties as are assigned by the Planning
Commission or by the City Council.
C. Duties of the Vice-Chairperson. The Vice-Chairperson shall act in the
absence or inability to act of the Chairperson, and in such instances, shall have
the powers and functions of the Chairperson.
D. Terms. The Planning Commission officers shall be elected from among its
appointed members for the term of two years. No member shall serve as
Chairperson or Vice-Chairperson for more than two consecutive terms. The
election shall occur at the Planning Commission’s annual meeting.
E. Vote. Candidates for office receiving a majority vote of the entire membership
(three-fifths (3/5)), shall be declared duly elected.
F. Date of Office. Newly elected officers shall take office at the annual meeting in
March.
G. Vacancies. Vacancies occurring in the offices of the Planning Commission
shall be filled immediately by the above election procedure.
ARTICLE 5 – MEETINGS
A. Annual Meeting. An annual organizational meeting shall be held the second 1
Thursday in March of each year. Election of officers shall be conducted at that
time.
B. Regular Meetings. Regular meetings of the Planning Commission shall be
held at 6:00 PM on the second Thursday of each month in the City Hall Council
Chambers. The regular meeting date of the Planning Commission may be
changed by resolution of the City Council.
C. Special Meetings. Special meetings may be called at the discretion of the
Chairperson, after consultation with City staff.
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D. Notice of Meetings. Notice in writing of all regular and special Planning
Commission meetings, setting forth the time, place and agenda of such
meetings, shall be mailed by the City staff to all Planning Commission members
at least five days in advance of each meeting.
E. Site Investigation. Prior to each meeting, all Planning Commission members
shall endeavor to visit any properties to be discussed at the meeting.
F. Planning Commission Representative at City Council Meetings. Each
Planning Commission member shall in turnmay represent the Planning
Commission at regular City Council meetings.
ARTICLE 6 – PRE-MEETING PROCEDURES
A. Agenda. The agenda for each meeting of the Planning Commission shall be
developed in writing by the City staff and shall be available at the City Hall prior
to each meeting.
B. Withdrawal. If a petitioner or applicant desires to withdraw a matter from an
agenda, such request must be submitted to the City staff in writing, and if any
public notice has been given, all persons appearing at the noticed hearing on
said petition or application shall be entitled to be heard.
ARTICLE 7 – PUBLIC HEARING PROCEDURE
A. Time. The time of each public hearing shall be stated on the agenda, and no
hearing may begin before this time. Each hearing shall begin as soon as
possible after this time.
B. Presentation. If a public hearing is required for a request by a petitioner, the
petitioner or an appointed representative shall state the request, explain the
proposal and answer questions of the Planning Commissioners. If no petitioner
is involved, the Chairperson or the City staff member shall explain the purpose of
the hearing. The Chairperson may impose reasonable restraint upon the number
of times one individual may speak.
C. Termination of Hearing. The Chairperson may close a public hearing after
hearing those present who care to speak, or any member may move to continue
the public hearing until a specified date. If a hearing on the petitioner’s request is
closed, the Planning Commission shall make a recommendation to the City
Council within 30 days following the close of the hearing. If a hearing is
continued, mailed notices of the continuation may be requested by any voting
member.
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ARTICLE 8 – MEETING PROCEDURES
A. Rules of Order. Unless otherwise specifically designated, Roberts Rules of
Order, as most recently revised, shall govern the meeting procedure.
B. Quorum. A majority of the voting membership (three-fifths (3/5)) shall
constitute a quorum for meeting purposes.
C. Conflict of Interest. Whenever a Planning Commission member shall have a
direct or indirect personal or financial interest in an application or petition before
the Planning Commission, that member shall declare such interest and excuse
himself/herself from the discussion and vote.
D. Agenda. The order of business at regular meetings generally shall be as
follows:
1. Call to order.
2. Roll call of members.
3. Approval of the minutes of the previous meeting.
4. Public hearings.
5. Informational hearings.
6. Old business.
7. New business.
8. Adjournment.
E. Appearance of Petitioner. No application or petition shall be given a final
approval recommendation unless the applicant or petitioner appears personally
or by representative at the hearing called thereon, or unless he/she makes
satisfactory explanation or presentation in lieu thereof.
F. Tabling. A tabling motion, if passed, has the effect of laying a matter over until
the next regular meeting, unless otherwise specified.
G. Reports. Any matter may be tabled for a technical report or study which the
Planning Commission may make or request of the petitioner, the City staff, the
City Attorney, the City Engineer or other sources. Such report shall be presented
to the City staff for forwarding to the Planning Commission at least five days prior
to the meeting at which said matter will be heard again.
H. Non-Agenda Matters. No binding or final action may be taken on any matter
not on the written agenda except by unanimous vote of the members in
attendance or four-fifths (4/5) vote of the entire membership.
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ARTICLE 9 – COMMITTEES
A.Planning Commission Committees. The Planning Commission may establish
committees of its own membership for a specific purpose and duration.
B.Ad Hoc Committees. The Planning Commission may request that the City
Council appoint other members of the community to Ad Hoc Commission
committees, which may be created by the Planning Commission for a specific
purpose and duration. At least one voting member of the Planning Commission
also shall be appointed to each such committee.
ARTICLE 10 – RECORDS
A.Minutes. The City shall supply a secretary at all regular and special meetings of
the Planning Commission who shall be responsible for taking full and complete
minutes and record all such meetings. The City staff shall be responsible for
keeping a record of all Planning Commission resolutions, transcriptions, minutes
and findings.
B.Open Meetings. All meetings shall be a matter of public record.
Updated: October 12, 2017August 14, 2025