HomeMy WebLinkAbout06-10-2025 Council PacketCITY OF OAK PARK HEIGHTS
CITY COUNCIL MEETING AGENDA
TUESDAY, JUNE 109 2025 AT CITY HALL
6:00 P.M., or upon the conclusion of the preceding Worksession,
whichever is earlier
6:00 p.m. L Call to Order/Pledge of Allegiance/Approval of Agenda
Estimated
times
6:05 p.m. II. Council/Staff Reports
A. Councilmember Dougherty
B. Councilmember Johnson
C. Councilmember Liljegren
D. Councilmember Runk
E. Staff
• City Administrator
• Chief of Police
• Assistant City Administrator/City Clerk (pg. 2)
6:10 p.m. III. Visitors/Public Comment
This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular
agenda (Please limit comments to 3 minutes in length).
6:10 p.m. IV. Consent Agenda (Roll Call Vote)
A. Approve Bills & Investments
B. Approve City Council Worksession Notes — May 27, 2025 (pg. 3)
C. Approve City Council Minutes — May 27, 2025 (pg. 5)
D. Approve Resolution Authorizing Receipt of Donations to the City and Directing
the Donations be Used for Parry in the Park (pg. 9)
E. Approve to Not Waive Statutory Tort Limits for City Liability Insurance for
2025-2026 (pg. 11)
6:10 p.m. V. Public Hearings
6:10 p.m. VL Old Business
6:10 p.m. VIL New Business
A. Resolution Filling Mayor Seat and Declaring Vacancy
B. Resolution Updating City Appointments for 2025
6:15 p.m. VIIL Other Council Items or Announcements
6:15 p.m. IX. Adjournment
Page 1 of 12
City of
Oak Park Heights
14168 Oak Park Blvd. N • Oak Park Heights, MN 55082 • Phone (651) 439-4439 • Fax (651) 439-0574
June 3, 2025
Mary Beecher
14372 Upper 561h Street North
Oak Park Heights, MN 55082
Dear Ms. Beecher:
Thank you for participating in the City's recycling program. As an incentive to
recycle and to increase fire prevention awareness, the City rewards two residents
each month with their choice of an award of a fire extinguisher and/or smoke
detector.
Your residence was checked on Tuesday, June 3, to determine if you had
your recycling bin out with your regular garbage. Your recycling was out and
ready for collection; therefore, you are one of this month's winners. Please
contact me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com
to let me know your choice of award.
On behalf of the Oak Park Heights City Council, thank you for participating in the
City's recycling program.
Congratulations!
Jennifer Pinski
Assistant City Administrator
TREE CITY U.S.A.
0
CITY OF OAK PARK HEIGHTS
CITY COUNCIL WORKSESSION NOTES
TUESDAY, May 27, 2025
Present: Deputy Mayor Dougherty, Councilmembers Johnson, Liljegren and Runk; City
Administrator Rife, Assistant City Administrator Pinski, Police Chief Hansen, Public Works
Director Kegley, and City Attorney Sandstrom (arrived at 5:50 p.m.). Absent: None.
1. Call to Order: Deputy Mayor Dougherty called the meeting to order at 5:30 p.m.
2. Stillwater High School Ballfield Fence: City Administrator Rife provided background
on the request by Mike Polehna to waive the fence permit fees. The City Council
discussed that the permit holder was the school district and that the fee should not be
waived. No action was taken.
3. 58" Street Arborvitae Trees: City Administrator Rife reported that some trees were
damaged by exhaust during the trail resurfacing project. He said it was believed the trees
would not die and would return to health. He said staff would meet with the resident
affected. No action was taken.
4. Cryptocurrency Kiosks: The City Council would like to further discuss the registration
fee. They requested the item be pulled from the Agenda and brought back at a future
meeting. No action was taken.
5. Automated License Plate Readers: Police Chief Hansen provided a background on the
use and cost of license plate reader cameras. City Attorney Sandstrom said data practices
policies would be required if they were installed in the City. Councilmember Johnson
was concerned about privacy issues. The City Council would need more information. No
action was taken.
6. Adjournment: Councilmember Johnson suggested the City Council consider scheduling
a meeting for June 10 to discuss the vacant mayor seat. The meeting was adjourned at
6:00 p.m.
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CITY OF OAK PARK HEIGHTS
TUESDAY, MAY 279 2025
CITY COUNCIL MEETING MINUTES
L Call to Order/Pledte of Allegiance/Approval of Agenda: Deputy Mayor Dougherty
called the meeting to order at 6:03 p.m. Present: Councilmembers Johnson, Liljegren and
Runk. Staff present: City Administrator Rife, Police Chief Hansen, Assistant City
Administrator/City Clerk Pinski, Public Works Director Kegley, City Engineer Mann,
City Planner Richards, and City Attorney Sandstrom. Absent: None.
Deputy Mayor Dougherty reported Mayor Mary McComber passed away on May 26,
2025. He provided a statement on behalf of the City Council expressing condolences and
gratitude for her advocacy and dedication to the City of Oak Park Heights. He announced
Mayor Mary McComber's visitation was set for Thursday, June 5 from 4:00 to 8:00 p.m.
at Bradshaw in Stillwater and the funeral was set for Friday, June 6 at 10:00 a.m. at
Bradshaw.
Consent Agenda Item G was removed from the Agenda and Consent Agenda H was
added: "Schedule June 10, 2025 Worksession at 5:00 p.m. and a Council Meeting if
Necessary."
Councilmember Johnson, seconded by Councilmember Liljegren, moved to approve the
Agenda as amended. Carried 4-0.
II. Council/Staff Reports:
A. Councilmember Dou _gheM: He reported he attended the Parks and Trails
Commission meeting on May 19.
B. Councilmember Johnson: Nothing to report.
C. Councilmember Liljegren: He reported that the next Fire Department Advisory
meeting had not been scheduled yet but it was being discussed.
D. Councilmember Runk: Nothing to report.
E. Staff: City Administrator Rife reported that staff would be beginning the budget
process.
Police Chief Hansen reported that grant -funded increased traffic enforcement
would be commencing. He also reported that the totaled police vehicle was sold at
auction, and the last day of school would be June 3.
Assistant City Administrator Pinski reported that Daniel and Sara Lantz of 13767
55th Street North were chosen as the recycling award winners. She also reported
that Clean-up Day was held May 17, and Party in the Park was set for June 5 from
4:30 pm to 6:30 pm.
City Council Meeting Minutes
May 27, 2025
Page 2 of 3
III. Visitors/Public Comment: None
IV. Consent Agenda:
A. Approve Bills & Investments
B. Approve City Council Minutes — May 13, 2025
C. Approve the Fiscal Year 2026 Budget Calendar
D. Approve 2025 Park Attendant Hires
E. Approve Grant Contract Agreement with the State of Minnesota's Department of
Employment and Economic Development
F. Approve Agreement for the St. Croix Crossing Half Marathon on July 26, 2025
G. Adopt Ofdira*ee Regttla4ifig" C,, eney Kio REMOVED FROM THE
AGENDA
H. Schedule June 10, 2025 Worksession at 5:00 p.m. and a Council Meeting if
Necessary
Councilmember Runk, seconded by Councilmember Liljegren, moved to approve the
Consent Agenda. Roll call vote taken. Carried 4-0.
V. Public Hearings: None
VI. Old Business: None
VIL New Business:
A. Conditional Use Permit for Short Term Rental/Transient Lodging — 5702 Penrose
Avenue North: City Planner Richards reviewed his report. Councilmember Runk,
seconded by Councilmember Johnson, moved to approve the Resolution. Carried
4-0.
B. Conditional Use Permit for Construction of a Garaize in the Front Yard and for
Setback at 15117 651h Street North: City Planner Richards reviewed his report. He
said he provided two Resolutions to discuss and consider. The first was a
Resolution reflecting the Planning Commission's recommendation, and the
second was to approve as requested by the applicant.
Councilmember Liljegren, seconded by Councilmember Johnson, moved to
approve the Resolution granting the applicant's request. Carried 4-0.
C. Approve and Agreement with Stantec Consulting Services, Inc. for PFAS Design
Work: Councilmember Johnson, seconded by Councilmember Liljegren, moved
to approve the Agreement. Carried 4-0.
VIII. Other Council Items or Announcements: None
City Council Meeting Minutes
May 27, 2025
Page 3 of 3
IX. Adiournment: Councilmember Johnson, seconded by Councilmember Runk, moved to
adjourn at 6:21 p.m. Carried 4-0.
Respectfully submitted, Approved as to Content and Form,
Jennifer Pinski Chuck Dougherty
City Clerk Deputy Mayor
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a� Oak Park,%._
G
Date: June 10, 2025
Consent
TO: Mayor and City Council
FROM: Jennifer Pinski, Assistant City Administrator/City Clerk
AGENDA ITEM: Approve Resolution Authorizing Receipt of Donations to the City and
Directing the Donations be Used for Party in the Park
BACKGROUND:
The City of Oak Park Heights received several donations of either sponsorship funds or raffle
items. The City would like the City Council to accept the donations and direct they be used for
Party in the Park to offset costs or to be raffled off to event attendees.
FINANCIAL IMPACT:
• DOES ACTION REQUIRE EXPENDITURE OF FUNDS? No
ACTION REQUESTED:
Approve the Resolution
ATTACHMENTS:
Resolution
RESOLUTION 25-06-16
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION AUTHORIZING RECEIPT OF DONATIONS TO THE CITY
AND DIRECTING THE DONATIONS BE USED FOR PARTY IN THE PARK
WHEREAS, the following donations were made to the City of Oak Park Heights
for the Party in the Park:
• Tire Pros & Wheel Experts/St. Croix Car Wash gift baskets (2)
• Pizza Man $25 gift certificates (5) and $150 sponsorship donation
• Joseph's Restaurant gift certificates (4) and pies (4)
• Arby's Free Sandwich Cards (20)
• Ultimate Martial Arts "Ultimate" karate gift baskets (2)
• Stillwater Modern Dentistry gift basket
• Walleye Willy's fishing rod and reel
• Kowalski's Market gift basket
• Liquor Time bagged ice
• Waxing the City gift basket
• Mathnasium Squishmallow toy
• Farrell's Extreme Bodyshaping gift basket
• Stantec: $700 sponsorship donation
• Andersen Corporation: $500 sponsorship donation
• Xcel Energy: $500 sponsorship donation
• Cover Park Manor: $200 sponsorship donation
• Simonet Furniture Co: $100 sponsorship donation
• Phil's Tara Hideaway: $100 sponsorship donation
WHEREAS, the City of Oak Park Heights is grateful for the donations.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Oak Park Heights shall accept the donations and that the City is authorized to use the
donations for the Party in the Park.
Passed by the City Council of Oak Park Heights this loth day of June, 2025.
ATTEST:
Jacob Rife
City Administrator
Chuck Dougherty
Deputy Mayor
., 0 Osk P a l
G
Date: June 10, 2025
Consent
TO: Mayor and City Council
FROM: Jennifer Pinski, Assistant City Administrator
AGENDA ITEM: Approve to Not Waive Statutory Tort Limits for City Liability Insurance for
2025-2026
BACKGROUND:
The City's statutory tort limits for liability are $500,000 per individual, $1,500,000 per
occurrence/aggregate. If the City chooses to waive the tort limits to the extent of the insurance
coverage purchased, the limits would then become $2,000,000 per individual and $2,000,000
per occurrence/aggregate. In effect, the City would be purchasing increased insurance coverage.
The City has typically made the choice of not waiving the limits.
Staff recommends not waiving the limits.
FINANCIAL IMPACT:
• DOES ACTION REQUIRE EXPENDITURE OF FUNDS? No
ACTION REQUESTED:
Non Waiver of Statutory Tort Limits for City Liability Insurance for 2025-2026
ATTACHMENTS:
Liability Coverage Waiver Form
0
LMCMEINNESOTA
CITIES
LIABILITY COVERAGE WAIVER FORM
Members who obtain liability coverage through the League of Minnesota Cities Insurance Trust
(LMCIT) must complete and return this form to LMCIT before their effective date of coverage.
Email completed form to your city's underwriter, to pstech(amc.org, or fax to 651.281.1298.
The decision to waive or not waive the statutory tort limits must be made annually by the
member's governing body, in consultation with its attorney if necessary.
Members who obtain liability coverage from LMCIT must decide whether to waive the statutory
tort liability limits to the extent of the coverage purchased. The decision has the following effects:
• If the member does not waive the statutory tort limits, an individual claimant could recover no more
than $500,000 on any claim to which the statutory tort limits apply. The total all claimants could
recover for a single occurrence to which the statutory tort limits apply would be limited to
$1,500,000. These statutory tort limits would apply regardless of whether the member purchases the
optional LMCIT excess liability coverage.
If the member waives the statutory tort limits and does not purchase excess liability coverage, a
single claimant could recover up to $2,000,000 for a single occurrence (under the waive option, the
tort cap liability limits are only waived to the extent of the member's liability coverage limits, and
the LMCIT per occurrence limit is $2,000,000). The total all claimants could recover for a single
occurrence to which the statutory tort limits apply would also be limited to $2,000,000, regardless
of the number of claimants.
• If the member waives the statutory tort limits and purchases excess liability coverage, a single
claimant could potentially recover an amount up to the limit of the coverage purchased. The total all
claimants could recover for a single occurrence to which the statutory tort limits apply would also
be limited to the amount of coverage purchased, regardless of the number of claimants.
Claims to which the statutory municipal tort limits do not apply are not affected by this decision.
LMCIT Member Name: City of Oak Park Heights
Check one:
✓❑The member DOES NOT WAIVE the monetary limits on municipal tort liability established by
Minn. Stat. § 466.04.
❑The member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. §
466.04, to the extent of the limits of the liability coverage obtained from LMCIT.
Date of member's governing body meeting:
Signature: Position:
League of Minnesota Cities 3/2/2023
Liability Coverage Waiver Form Page 1