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HomeMy WebLinkAbout04-08-2004 MinutesCITY OF OAK PARK HEIGHTS PLANNING COMMISSION MEETING MINUTES Thursday, April 8, 2004 Call To Order Chair Dwyer called the meeting to order at 7:00 p.m. Present: Vice Chair Runk, Corninissioners Liliegren, Oswald and Powell. City Administrator Johnson, City Planner Richards and Commission Liaison McComber. Approval of Agenda: Vice Chair Runk, seconded by Commissioner Liljegren, moved to approve the Agenda as amended, adding Coma issioner Terms to New Business. Carried 5 -0. Approve Minutes: Vice Chair Runk, seconded by Commissioner Oswald, moved to approve the Minutes of March 11, 2004 as amended. Carried 5 -0. Department /Commission Liaison Reports /Other Re ports: A. Commission Liaison Commission Liaison McComber reported that the Hwy. 36 subcommittee was done meeting and there is a St. Croix river crossing stakeholders meeting scheduled from 9:00 a.m. to 4:30 p.m. on May 4, 2004 at Stillwater City Hall. B. Other: None. Visitors /Public Comment There were no visitors to the meeting other than those present for items upon the published Agenda. Public Hearings A. Continued: East Oaks P.U.D. 2ndAddition To consider requests for subdivision and planned unit development: concept plan to allow construction of two office buildings and one residential condoinuniums building, located south of 60 11, St. and East of Osgood Ave. N. (2) City Planner Richards reviewed the April 1, 2004 planning report, reviewing the revisions made to the plan, discussed the process for approvals from concept to general plan and the requirements for each and provided an issue analysis and recommended conditions for approval, should the Commission wish to recoimnend approval of the request. Chair Dwyer opened the hearing for comment and invited the applicant to speak. Jeff Hause -River Valley Rentals introduced himself and addressed issues per the planning report. Mr. Hause stated that he intends to use mature sized trees for buffering the area. Ken Neumann — 5852 Oxboro Ave. N. inquired as to the width of the property in the southwest corner of East Oaks. Brief discussion was had iii response to the inquiry, wherein it was estimated at approximately 25 -feet. Chair Dwyer, seconded by Commissioner Oswald, moved to close the public hearing. Carried 5 -0. Planning Commission Minutes April 8, 2004 Page 2 of 7 Commission discussion ensued as to retaining wall heights, setbacks and other issues and the conditions as noted within the planning report. Vice Chair Runk, seconded by Commissioner Oswald, moved to recommend City Council approval, subject to the April 1, 2004 Planning Report conditions as amended: 1. The City's Land Use Plan be amended to accommodate the proposed residential use component of the project. 2. The applicant demonstrate eligibility for the residential density bonus. 3. The Planning Cominission recommends the concept site plan with a minimum 25 foot front yard setback and eight foot west side setback to the property lines. 4. As part of the PUD development stage plan submissions, a detailed tree inventory and landscape plan be submitted. As part of the landscape plan submission, particular attention should be given to the screening of the swimming pool area from the adjacent private roadway and residences. 5. Issues related to grading, drainage and utilities be subject to comment and recommendation by the City Engineer. 6. The labeling of the condominium building elevations on the site plans be corrected. 7. The applicant shall address the usability of the row end parking stalls within the condominium building's underground parking garage as part of general plan of development submission. 8. As part of the PUD general plan of development submission, the applicant provide details of the trash enclosure. The enclosure materials shall be consistent with the materials used on the condominium building. 9. With the general plan of development, the applicant submit information related to lighting and signage. 10. The stormwater plan and any changes to the existing pond shall be subject to review and approval of the Minnesota Pollution Control Agency. 11. A MnDOT access permit shall be required. A copy of the permit shall be submitted to the City prior to issuance of building permits. Carried 5 -0. Planning Commission Minutes April 8, 2004 Page 3 of 7 B. Shoppes of Oak Park Heights — Phase II : To consider requests for planned unit development: concept & general plan, conditional use permit and variance for Phase II development of Shoppes of Oak Park Heights for commercial, retail & restaurant use at Krueger Lane and 60t St. N. (3) City Planner Richards reviewed the April 1, 2004 planning report, noting that the concept plan was approved in July 2003 and that the plan has had some changes, thus the applicant is seeking concept plan approval in conjunction with the general plan approval at the same time. Richards provided an issue analysis and recommended conditions for approval, should the Commission wish to recommend approval of the request. Chair Dwyer opened the hearing for comment and invited the applicant to speak. Steve Johnson — North American Properties introduced himself as the applicant and advised the Commission that Kohl's was on schedule and was expected to open mid to late August of this year. Mr. Johnson discussed the issues as per the planning report asking for Commission consideration to in the Ruby "Tuesday signage as it has been found to be a very large part of their business generation. Mr. Johnson displayed a materials board and discussed how the materials are to be used in the development. He discussed the changes made to the original approved concept plan and made himself available for questions. Commission discussion ensued as to roof ladder design and placement, lighting, signage and awnings as well as to tenant composition and respective signage. Mr. Johnson indicated that full tenant leases are expected to be in place for the site by October 1, 2004 and signage would be worked through by respective tenants. Discount Tire was discussed, wherein Mr. Johnson noted that they were not opposed to partial glass seivice doors and that the nature of the business is strictly tires. He added that they tend to leave doors open during the daytime hours versus opening and closing them all day. City Planner Richards pointed out the issue of noise and city desire to having the doors closed. Mr. Johnson stated that he has queried the other tenants in place at the area for objection to the tine sales business and their doors being open and has received no objection yet. Johnson asked if the City would be willing to hear from the applicant directly to this issue. Chair Dwyer stated that applicants and business owners are always happy to be heard from . Linda Peterson — McCormack Furniture 13435 60th St. N. stated that she was excited about the site and about having new business neighbors. She inquired about the signage and noted that if the signage as proposed is approved she would be back to receive approval for signage to the rear of her business. She discussed the possibility of access shifts as a result of potential changes with Hwy. 36 and the frontage roadway. Brief discussion ensued as to the Hwy. 36 /frontage roadway and plans having been submitted for changes. Steve Johnson clarified that the project has been designed as well as possible for the least amount of umpact for the potential change(s) along the roadway. Vice Chair Runk, seconded by Commissioner Liljegren, moved to close the public hearing. Carried 5 -0. Planning Commission Minutes AprO 8, 2004 Page 4 of 7 Commission discussion ensued as to the conditions within the planning report, and the exterior design of the buildings to dress up the rear of the complex to comply with city request that it be aesthetic appealing as that side is visible from the Hwy. Commissioner Oswald, seconded by Commissioner Liljegren, moved to recommend City Council approval, subject to the April 1, 2004 Planning Report conditions as amended: The final plat and all required easements shall be subject to review and approval of the City Engineer, City Attorney and MnDOT. 2. The site plan shall be revised, subject to review and approval of the City Engineer, to incorporate two exiting lanes from the main access at 60t" Street. The grading, drainage and erosion control plans are subject to review and approval by the City Engineer and Browns Creek Watershed District. 4. The utility plans are subject to review and approval of the City Engineer. Removal and restoration of asphalt and other improvements at the lift station shall be at the applicant's expense and subject to review and approval of the City Engineer and Public Works Director. The Planning Commission recommends the proposed building architecture, materials selection and colors for conformance to the City's Design Guidelines. 7. The solid overhead service doors on the east facade of the Discount Tire building should be replaced with partial glass doors, subject to review and approval of City staff. The landscape plan shall be subject to review and approval of the City Arborist. 9. The applicant shall submit a trash enclosure plan for the Ruby Tuesday's building subject to review and approval of City staff. 10. All lighting fixtures shall comply with Section 401.15.8.7 of the Zoning Ordinance related to type of fixture and allowable foot candles. 11. The City Council should comment on the use of decorative architectural lighting for the Ruby Tuesday building. 12. The Planning Cornmission recommends that a variance be granted for signage to allow only the following wall signs at Discount Tire and Ruby Tuesday's: Discount Tire One 98 square foot lighted sign on the north elevation One 98 square foot lighted sign on the east elevation One 98 square foot unlighted sign on the west elevation Planning Commission Minutes April 8, 2004 Page 5 of 7 Ruby Tuesday's One 20 square foot lighted sign on the north elevation One 78 square foot lighted Ruby 'T'uesday's sign and one 10 square foot awning sign on the west facade One 20 square foot lighted sign on the east elevation 13. All automobile repair activities shall be limited to within the principal structure and the doors to the service bays shall be Dept closed except when vehicles are being moved in or out of service areas. 14. There shall be no exterior storage of automobile parts, parked cars, or related items on the site. All storage shall be internal to the building. Any cars to be stored outside of the building shall be in full working order. 15. All noise created from operations on the site shall be in conformance with Section 401.15.13.11 of the Zoning Ordinance. 16. The applicant shall receive and retain, if required, a Hazardous Generators License from Washington County for the Discount Tire operation. 17. No LED strip lighting shall be permitted at the roof cap. Carried 5 -0. New Business A. Commissioner Terms Mark Powell's Conul-lission term is scheduled to expire at the end of May 2004. Commissioner Powell stated that he has enjoyed his time with the Coinrnission but that he was not seeking reappointment. Vice Chair Runk, seconded by Commissioner Oswald, moved to notify City Council that Commissioner Powell would not be seeping reappointment and ask that they direct staff to advertise to fill the position. Carried 5 -0. Old Business A. Ordinance Violation Enforcement Options City Administrator Johnson apprised the Commission of his conversations with the City Attorney as to options. At the request of the Chair Dwyer, Johnson updated the Cornimssion as to the status of the Denny Hecker (Routson Motors Site). Johnson reported that staff is working with the City Attorney to move forward as necessary. He noted that the used car sale flags have been replaced with U.S. flags. Planning Commission Minutes April 8, 2004 Page 6 of 7 Informational A. Next Meetin -9 : May 13, 2004 — 7:00 p.m. — Regular Meeting B. Council Representative April — Commissioner Oswald May — Chair Dwyer Adjournment Commissioner Powell, seconded by Commissioner Oswald, moved to adjourn at 8:56 p.m. Carried 5 -0. Respectfully submitted, it.„I Julie A. Hultman Community Development Approved by the Planning Commission: A -fay 13, 2004. 5 -0.