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HomeMy WebLinkAbout05-13-2004 MinutesCITY OF OAK PARK HEIGHTS PLANNING COMMISSION MEETING MINUTES Thursday, May 13, 2004 Call To Order Chair Dwyer called the meeting to order at 7:00 p.m. Present: Vice Chair Runk, Commissioners Liljegren, Oswald and Powell. City Administrator Johnson, City Planner Richards and Commission Liaison McComber. Approval of Agenda: Chair Dwyer, seconded by Commissioner Oswald, moved to approve the Agenda as presented. Carried 5 -0. Approve Minutes: Commissioner Powell, seconded by Commissioner Liljegren, moved to approve the Minutes of April 8, 2004 as presented. Carried 5 -0. Department /Commission Liaison Reports /Other Reports A. Commission Liaison B. St. Croix Crossing Update Commission Liaison McComber reported that there is a St. Croix Crossing stakeholders meeting scheduled from 9:00 a.m. to 4:30 p.m. on June 22, 2004 at Stillwater City Hall. There will also be two public informational meetings on the St. Croix River Crossing Design Alternatives — Wisconsin: June 15, 2004 at 5 p.m. at the Hudson Sr. High School and Minnesota: June 21, 2004 at 5 p.m. at the Stillwater Junior High School. C. Other: Visitors /Public Comment There were no visitors to the meeting other than those present for items upon the published Agenda. Public Hearings A. DDD, LLC C.U.P. Amendment — Bldg. #2 : To consider a request for conditional use permit amendment allowing auto use within the B -3, Highway /Business Warehouse District for Stillwater Auto Clinic at 12430 55 St. N. City Planner Richards reviewed the May 6, 2004 planning report regarding the request, noting that the business has been in operation since the Fall of 2003. lichards provided an issue analysis and recommended conditions for approval, should the Coirunission wish to recommend approval of the request. Chao- Dwyer opened the hearing for comment. John Fern — 5469 Stillwater Blvd. N. expressed that he had no opposition to the request at hand but prefers to not see a large amount of retail at the area. Mr. Kern would also like to see more trees and shrubbery at the area in general. Steve Continenza- Stillwater Auto Clinic introduced himself and at the request of Chair Dwyer explained that it was largely do to miscommunication during the original approval process that the business use arose. Mr. Continenza stated that he would look into the requirements of Washington County relative the Hazardous Generator license and will acquire one if it is deemed necessary. He addressed several questions as to the buildings floor drains and the nature of his automotive diagnostic business. Planning Commission Minutes May 13, 2004 Page 2 of 4 Chair Dwyer, seconded by Commissioner Oswald, moved to close the public hearing. Carried 5 -0. Chair Dwyer, seconded by Commissioner Powell, moved to recommend City Council approval subject to the May 6, 2004 Planning Report conditions as amended: All automotive repair activities shall be limited to within the principal structure and the doors to the service bays shall be kept closed except when vehicles are being moved in or out of service areas. 2. There shall be no exterior storage of automobile parts, parked cars, or related items on the site. All storage shall be internal to die building. Any cars to be stored outside of the building shall be in full working order. All noise created from operations on the site shall be in conformance with Section 401.15.13.11 of the Zoning Ordinance. 4. The applicant shall receive and retain, if required, a Hazardous Generators License from Washington County for the Stillwater Auto Clinic operation. All proposed signage shall be in compliance with Section 401.15.G of the Zoning Ordinance. Carried 5 -0. B. Xcel Energy -A.S. King Plant C.U.P. To consider requests for conditional use permit for temporary building placement at A.S. King Plant to be used as administrative offices during plant rehabilitation project and amending the I District to allow temporary office and administrative structures. City Planner Richards reviewed the May 7, 2004 planning report as to the request as it relates to the ongoing rehabilitation project at the A.S. King Plant. Richards provided an issue analysis and recommended conditions for approval, should the Cornrnission wish to recommend approval of the request. Chair Dwyer opened the hearing for comment. Darrell Knutson, Project Manager — Xcel Energy: A.S. King Plant mi troduced himself and stated for the record that they are in agreement with all of the items within the planning report and that they will add the two requested parking spaces. He stated that trash hauling for the interim offices would be managed with the rest of the plants trash hauling. Mr. Knutson made himself available for questions. At Chair Dwyers request, Mr. Knutson provided a summary of the alterations to the plan that will rehabilitate it for metro emissions reduction, extend the plants life and bring it into new compliance with environmental standards. He discussed time elements involved with the ground work and noted that actual transfer to the new equipment would occur during 2006/2007 at which tine the A.S. King plant will be shut down for an approximate period of six months. Planning Commission Minutes May 13, 2004 Page 3 of 4 Commissioner Oswald, seconded by Commissioner Liljegren, moved to close the public hearing. Carried 5 -0. Brief discussion ensued between the Commission and Xcel Energy representatives as to land elevation, filling of the pond as well as the need for a fill permit, time framing of approvals and comment periods. It was noted that the contract for filling the pond includes a requirement for obtaining the fill permit and that Xcel was scheduled to meet with Molly Shodeen with the Department of Natural Resources on Monday, May 17, 2004. Mr. I"'-Siutson stated that they would be happy to furnish the City with any comments received from that meeting. Chair Dwyer, seconded by Commissioner Powell, moved to recommend City Council approval, subject to the May 7, 2004 Planning Report conditions as amended: The Zoning Ordinance be amended to allow temporary office and administrative structures as an interim use in Section 401.32.C. The administrative office trailer complex shall be removed from the A.S. Ding plant property on or before July 1, 2009. The site shall be returned to a usable condition, subject to review and approval of the Building Official once the trailers have been removed. 3. The site plan shall be revised to include at least 32 parking spaces, subject to review and approval of City staff. Parking shall be allowed on a gravel surface. 4. The freestanding lighting shall be designed so as to be no more than a total of 25 feet in height. All building wall packs shall be full cut off fixtures. The applicant shall provide plans for trash handling. All grading and drainage plans and utility connections shall be subject to review and approval of the City Engineer. No Design Guidelines review shall be required for this structure. The plans and hydrant locations shall be subject to review and approval of the City Building Official and Fire Marshal. 9. The plans shall be subject to review and approval of the Department of Natural Resources and any other applicable regulatory agency. 10. All City permits required for fill shall be obtained as per City ordinances prior to building per nit issuance. Carried 5 -0. Planning Commission Minutes May 13, 2004 Page 4of4 New Business A. Schedule Date and Time for Planning Commissioner Interviews Two applications have been received. Commissioner Powell will not be on board in June. Chair Dwyer stated that he felt the vacancy should be filled as soon as possible. Brief discussion ensued as to the matter. Vice Chair Runk, seconded by Chair Dwyer, moved that applications for the vacancy be accepted through June 3, 2004 with interviews scheduled at 6:00 p.m., or earlier if the number of applicants necessitate more time, prior to the regular June 10, 2004 Planning Commission meeting. Carried 5 -0. B. Re- establish Council Representation Schedule Vice Chair Runk has opted to switch from August to July as Commission Representative to the City Council. The schedule will be revisited at the June 10, 2004 Planning Commission meeting. Old Business Chair Dwyer addressed the departure of outgoing Commissioner Powell and thanked him for his work and stated that it has been great having him on the Cominission and telling him that he will be missed. Informational A. Government Training Services — Educational Opportunities Commission Liaison McComber noted the offerings of GTS, informing the Commission that she has found those she has attended to be very beneficial and encouraged them to consider attending. B. Next Meetin -9 : June 10, 2004: 6:00 p.m. Commissioner Interviews 7:00 p.m. — Regular Meeting C. Council Representative May — Chair Dwyer June — Commissioner Liljegren Adjournment Commissioner Powell, seconded by Corntnissioner Liljegren, moved to adjourn at 7:37 p.m. Carried 5 -0. Respectfully submitted, Ju`he A. Hultman Community Development Approved by the Planning Commission: June 10, 2004.