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HomeMy WebLinkAbout05-11-2006 MinutesCITY OF OAK PARK HEIGHTS PLANNING COMMISSION MEETING MINUTES Thursday, May 11, 2006 Call to Order / Approval of Agenda / Recess to Work Session Interviews: Chair Runk called the meeting to order at 6:00 p.m. Present: Commissioners Liljegren and Wasescha; City Planner Richards, City Administrator Johnson and Commission Liaison Doerr. Absent: Commissioners Caspers and Dwyer. Commissioner Wasescha, seconded by Commissioner Liljegren, moved to approve the Agenda, as presented and recess to work session for the purpose of interviewing applicants to the Planning Commission. Carried 3 -0 Reconvene Regular Meeting: Chair Runk reconvened the regular meeting at 7:00 p.m. Present: Commissioners Caspers, Dwyer, Liljegren and Wasescha; City Planner Richards, City Administrator Johnson and Commission Liaison Doerr. Chair Runk noted that purpose of the preceding work session was to interview four very qualified applicants for two openings on the Planning Commission. He thanked applicants Melissa Charley, Charles LeRoux, Jim Kremer and Mark Powell for applying and making themselves available for interviews. Runic asked the Commission for comment and or recommendations for Commission appointment. Commissioner Caspers, seconded by Commissioner Wasescha moved to recommend that the City Council appoint Charles LeRoux to the Planning Commission. Carried 5 -0 Commissioner Dwyer, seconded by Chair Runk, moved to recommend that the City Council appoint Mark Powell to the Planning Commission. Carried 5 -0 Prior to each appointment recommendation brief discussion ensued as to the strength of the recommended applicants' qualifications. Commissioner Caspers stated that she feels it is important to have female representation on the Commission and asked that the Council keep in mind that the applicants do include a qualified female. Approve Minutes of April 13, 20060 Commissioner Liljegren, seconded by Commissioner Caspers, moved to approve the Minutes as presented. Carried 5 -0 Planning Commission Minutes May 11, 2006 Page 2 of 6 Department /Commission Liaison Reports /Other Reports: A. Commission Liaison B. St. Croix CrossingUpdate Commission Liaison Doerr reported: ® That the final Stakeholders meeting is scheduled for July 17, 2006, from 9:00 a.m. to 4:00 p.m. at the Stillwater City Hall and that the meeting is open to the public. ® That the Final Environmental Impact Study is expected to be released by the end of the month. That the City Council will be having a work session with MnDOT regarding the current layout and revised bridge plan. C. Other Doerr discussed a League of MN Cities Bulletin article on flag etiquette relative to flags and banners in Sign Ordinance discussion, noting that a copy of the article will be included with their June packet for discussion. Visitors /Public Comment: None. Public Hearings: A. Anchobaypro, Inc. (Tim Nolde) P.U.D. - General Plan & C.U.P. for Oakgreen Village located north of 58"' St. and West of Oakgreen Ave. City Planner Richards reviewed his planning report of the applicants request for Plamled Unit Development: General Plan Preliminary /Final Plat and Conditional Use Permit for a townhouse development — Phase I consisting of 67 units. Richards noted that Phase II would include 46 additional units and is proposed within the next five years. Chair Runk opened the hearing for public comment. The applicant was present for questions. There being no other visitors to the public hearing, Commissioner Dwyer, seconded by Commissioner Liljegren, moved to close the public hearing. Carried 5 -0 Discussion ensued as to mailbox placement relative to development aesthetics, materials and color schemes for the units, berm height and design, landscaping, cross -walk and pedestrian travel areas, light fixtures and marketability. Commissioner Dwyer, seconded by Commissioner Caspers, moved to recommend City Council approval, subject to the following conditions: The preliminary /final plat is subject to review and approval by the City Engineer and City Attorney. 2. The Park Commission recommends a cash park dedication for Oakgreen Village. Park dedication must be paid at the time of recording of the final plat. The specific terms of the dedication will be addressed in the development agreement. Planning Commission Minutes May 11, 2006 Page 3 of 6 All easements, as required by the City Engineer and City Attorney, shall be dedicated to the City as part of the subdivision approvals. 4. The applicant shall dedicate the right -of -way area for Nova Scotia Court, N. and Oakgreen Avenue as part of the final plat. The Planning Commission is favorable to the berming and screening provided for Nova Scotia Avenue, N. as part of the grading and landscape plans. 6. Sidewalks /trails and timing for construction are subject to review and approval by the Parks Commission, City Council and City Engineer. 7. The applicant's traffic study for the Oakgreen Village development shall be subject to review and approval of the City Engineer. 8. The tree preservation and landscape plans are subject to review and approval of the City Arborist. Additional trees and landscaping shall be provided on the north edge of the development. The landscape plan shall be updated and approved by the City Arborist. The applicant shall remove the dead trees within the stormwater /wetland ponding area identified as Outlot D. 9. The plans for the private park shall be provided and reviewed as part of the Phase 2 concept and general plan of development review process. 10. Grading, drainage, erosion control and utility plans are subject to review and approval by the City Engineer. Stormwater issues are also subject to review and approval by the applicable watershed authority. 11. The applicant must comply with Xcel Energy's requirements for construction of a pond within the Xcel Energy easement. The applicant shall resubmit the development plans to Xcel Energy to assure compliance with all utility requirements. Written approval from Xcel Energy shall be provided to the City. 12. Prior to the issuance of any grading permit, all existing wells and septic systems must b identified and abandoned in conformance with Minnesota Rules. 13. The site plan does not include light fixtures on buildings. If lights are proposed on the buildings, they must be illustrated on the building plans, details submitted and the photometric plan must be revised to include them subject to City staff review and approval. 14. Two monument signs shall be allowed for the development, subject to final review and approval of locations, and compliance with the City's Sign Ordinance. 15. The Planning Commission is favorable to the final design and materials for the townhome structures. Planning Commission Minutes May 11, 2006 Page 4 of 6 16. The proposed vinyl lap siding must be changed to steel or Hardi -board siding subject to final review and approval of City staff. 17. The Fire Marshall and Police Chief should review the plans and determine the accessibility of emergency vehicles throughout the development. 18. The applicant shall supply the homeowner's association documents as required by the City Attorney for review and approval. 19. The applicant shall provide all association duties and maintenance until the completion of Phase 2. The homeowner's association shall be organized with a funded reserve provided by the Developer. The details of the reserve amount shall be outlined in the development agreement. Only one homeowner's association for both Phase 1 and 2 will be allowed. 20. The applicant shall be required to disclose the entire development plans to include Phase 1 and 2 for all Phase 1 buyers. Disclosure is also required for modification to all buyers within the development that the roadway and wetlands are to be private and will not be accepted as public in the future by the City. 21. The applicant shall dedicate the wetland area north of 58` St. (Outlot D) to the City. 22. The applicant is required enter into a development agreement with the City in a form acceptable to the City, and subject to review and approval of the City Attorney. 23. A plan for postal box design and locations on site shall be submitted to and approved by City staff and the Postmaster. 24. The City Engineer shall review and submit for approval to the Parks Commission and City Council a plan for crosswalks at 58` St. and Nova Scotia Ave. N. 25. The applicant shall provide a snow removal plan subject to the review and approval of City staff. Carried 5 -0 B. Oak Park Heights Marketplace Positive Companies) C.U.P. for drive- through window at new retail site to be constructed at Neal Ave. just east of Pony Express Auto Wash and west of Stillwater Ford. City Planner Richards reviewed his planning report relative proposed construction of a new 12,000 sq. ft. retail office building and the request for conditional use permit allowing one drive - through window if desired by a tenant. Planning Commission Minutes May 11, 2006 Page 5 of 6 Chair Runk opened the hearing for public comment. Jay Feider and Jeff Houge, applicants to the request were available for questions. There being no other visitors to the public hearing, Commissioner Liljegren, seconded by Commissioner Wasescha moved to close the public hearing. Carried 5 -0 Discussion ensued as to entrance and drive- through exiting, parking and maneuverability, drive - through construction use and proposed construction timeline, sidewalk placement around the building perimeter, tenant deliveries and typical tenant turnover. Commissioner Wasescha, seconded by Commissioner Caspers, moved to recommend City Council approval of the request, subject to the following conditions: The grading, drainage and utility plans are subject to the review and approval of the city Engineer. 2. The proposed signage for the site shall be consistent with Section 401.15.G. of the Zoning Ordinance and the sign design guidelines submitted by the applicant. A. sign permit shall be obtained prior to the erection of any signs on the subject site. Landscaping plans shall be subject to the review and approval of the City Arborist. 4. The applicant shall obtain a driveway access permit from the Minnesota Department of Transportation for the additional access to accommodate the drive - through window. 5. The applicant must submit additional lighting plans detailing the proposed exterior building lighting, subject to the review and approval of City staff. Mounted pole height for the proposed parking area lights shall not exceed 25 -feet. 6. As access to the site and drive- through area may become problematic, the City shall maintain a right to review the conditional use permit and shall have the right to require the developer to make modifications to the site access and traffic circulation patterns should traffic use of, or to the site, create a public safety problem. 7. Sound levels from ordering and announcement equipment shall be in compliance with Section 401.15.B.11 of the Zoning Ordinance. Carried 5 -0 New Business: None. Old Business: A. Sign Ordinance Flag & Banner Provisions — Continued Discussion City Planner Richards recapped earlier discussion and discussed some processes to be considered for temporary and permanent signage. He noted that the mega billboard matter is being worked on and that the City Council has placed a 6 -month moratorium on them. Further discussion will be had at the June meeting. Planning Commission Minutes May 11, 2006 Page 6 of 6 Informational: Chair Runk noted that June's meeting would welcome two new Commissioners and extended his personal thanks to outgoing Commissioners Dwyer and Caspers for their service to the Commission, the City and their community. A. Next Meeting June 8, 2006 7:00 p.m. — Regular Meeting B. Council Representative May — Commissioner Liljegren June — Commissioner Wasescha Adjournment: Commissioner Caspers, seconded by Commissioner Liljegren, moved to adjourn at 8:19 p.m. Carried 5 -0. Respectfully submitted, f E Juli 1 A. Hultman Planning & Code Enforcement Officer Approved by the Planning Commission: - s° - 1'