HomeMy WebLinkAbout07-12-2001 MinutesCITY OF P;;
OAK
PLANNING
COMMISSION
Thursday, July 12, 2001
Call To Order Chair Vogt called the meeting to order at 7:05 p.m. Present:
Commissioners Dwyer, Hedlund and Runk; Community Development Director
Danielson; City Planner Richards; and Council Liaison McComber.
Approval of Agenda Commissioner Runk, seconded by Commissioner Hedlund moved
to approve the Agenda with the addition of Procedural Issues and Budget
Recommendation added under New Business as items B and C. Carried 4 -0.
Approval of June 14, 2001 Minutes Commissioner Dwyer, seconded by
Commissioner Runk, moved to approve the minutes with minor language and
typographical changes. Carried 4 -0.
Approval of June 19, 2001 Minutes Commissioner Dwyer, seconded by
Commissioner Runk, moved to approve the minutes as presented. Carried 4 -0.
Visitors: None.
Public Hearings
A. Continued: Walgreen's Pharmacy Conditional Use Permit Variance and Site
Plan Review To consider a conditional use permit request, variance, and site
plan review for construction of a Walgreen's Pharmacy at 6061 Osgood Ave.
Community Development Director Danielson informed the Commission that the
applicant requested the hearing be continued to August.
Chair Vogt opened the public hearing at 7:11 p.m. and invited comment from the
public. There being no comment from the public, Commissioner Runk, seconded by
Commissioner Hedlund, moved to continue the public hearing to August 9, 2001.
Carried 4 -0.
Danielson informed the Commission that public correspondence regarding changes to
Hwy. 36 had been received and that while the correspondence was not specific to the
proposed project, it did mention it. She further informed them that because it was not
specific to the hearing it was not enclosed with their packet information.
B. Continued: Sprint Conditional Use Permit and Height Variance To consider a
conditional use permit request for construction of a 160' telecommunications
monopole and height variance request at 5920 Memorial Ave. N.
Community Development Director Danielson relayed Sprint's request for a voluntary
extension of the public hearing.
Planning Commission Minutes
July 12, 2001
Page 2 of 4
Chair Vogt opened the public hearing at 7:13 p.m. and invited comment from the
public. There being no comment from the public, Commissioner Runk, seconded by
Commissioner Hedlund, moved to continue the public hearing to August 9, 2001.
Carried 4 -0.
C. Comprehensive Plan and Zoning Amendment changing the zoning of the eastern
portion of the Village Area from R -2, Low and Medium Density Residential to R-
1, Single Family Residential.
Chair Vogt and City Planner Richardes provided an overview of the issue and reasoning
for request to amend the Comprehensive Plan and a zoning amendment.
Chair Vogt opened the hearing for public comment at 7:16 p.m. and invited comment
from the public. There being no comment from the public, Commissioner Hedlund,
seconded by Commissioner Dwyer, moved to close the public hearing. Carried 4 -0.
Brief discussion ensued as to the text of the proposed resolution.
Commissioner Hedlund, seconded by Commissioner Dwyer, moved to recommend
approval of the request with the addition of the work Plan to be included in the first
sentence of section 1, on page 2 of the resolution. Carried 4 -0.
D. Ordinance 401.15.G - Signs Consideration of an amendment to ordinance.
City Planner Richards gave a brief summary of his report, noting that the City Council
has elected to have this matter scheduled for the 2002 budgetary year. He explained
that it is very important to receive sufficient comment from local businesses and other
community members in order to effectively draft a working ordinance and suggested
that the Commission may wish to consider formation of a committee to address issues
involved with such an amendment.
Chair Vogt opened the hearing for public comment at 7:22 p.m. and invited comment
from the public. There being no comment from the public, Commissioner Dwyer,
seconded by Commissioner Runk, moved to close the public hearing. Carried 4 -0.
Commission discussion ensued as to the possibility of addressing some of the issues
prior to January 2002. The discussed the possibility of having a listening session to
hear from those affected by the ordinance and the need for significant comment to
prepare a working ordinance. Other items of discussion, included various aspects of
the ordinance felt to be in need of review, the possibility of staff conducting initial
research and sharing with the commission on an on -going basis, other ordinances for
possible review and other methods used to determine allowable signage area.
Planning Commission Minutes
July 12, 2001
Page 3 of 4
Commissioner Hedlund, seconded by Runk, moved to recommend that the City
Council direct staff to compile information on the issue and share with the Commission
on an on -going basis, with workshop to be scheduled at a later date, if needed. Carried
4 -0.
New Business
A. Planning Comissioner Appointment Make recommendation appointing new
commissioner.
Chair Vogt announced that three applicants for the seat were received and interviews
conducted. It was noted that the Commission was pleased to receive the applications
from thee very qualified individuals and expressed that they hoped that those not
appointed this time would consider pursuing a future opportunity.
Commissioner Runk, seconded by Commissioner Hedlund, moved that the City Council
appoint Mark Powell to a 3 -year term on the Planning Commission. Carried 4 -0.
B. Procedural Issues
Ordinance 210: Establishing A Planning Commission - Amendment
Consideration
Chair Vogt addressed the matter of current ordinance language, noting
several areas of inaccuracy in section 210.020 and the need to amend the
ordinance to clarify the language and information contained within. Brief
discussion ensued.
Chair Vogt, seconded by Commissioner Hedlund, moved that the City
Council approve amendment of Ordinance 210, section 210.020 to clarify
the language and accurately describe the composition of the Planning
Commission. Carried 4 -0.
2. Planning Commission Agenda Preparation Chair Vogt asked whether or
not it would be possible for him to receive the draft Agenda, prior to its
being finalized and published. Brief discussion commenced as to the
request and issues of timeliness. Community Development Director
Danielson stated that she would have the draft forwarded to him for his
review and feedback.
Brief discussion was held as to methods for keeping the Commission updated as
timely as possible for forecasted issues. Danielson discussed the general
procedure of development requests and how they can deviate from general
processed at the applicant's request. She stated that she would work to keep
the Commission advised to the best of her ability and expressed that she was
open to suggestion for improvement.
Planning Commission Minutes
July 12, 2001
Page 4 of 4
C. Budget Recommendations
Community Development Director Danielson informed the Commission of the
budgeting process underway and noted some of the items that have been
suggested for inclusion in the 2002 budget, including the suggestion of updating
the comprehensive plan.
Discussion ensued as issues in relation to updating the comprehensive plan,
including costs, new data available, Metropolitan Council requirements, legal
requirements, as well as the need to provided detailed information on issues
that are covered in detail by other organizations.
Chair Vogt, seconded by Commissioner Hedlund, moved to recommend that the
City Council, in the process of planning the 2002 budget, budget an additional
$ 15,000 beyond the Planning Commissions ongoing needs, to cover the costs of
such things as comprehensive plan updating, sign ordinance revision and other
unanticipated items of this nature. Carried 4 -0.
Old Business: None.
InformationWLI pdate
A. Open Meeting Law City Council Liaison McComber noted correspondence
received from City Attorney Vierling, clarifying the application of the open
meeting law to various volunteer ad hoc committees. The Planning
Commissioners have received copies of this correspondence for their reference.
B. Correspondence Community Development Director Danielson informed the
Commission that the following communications had been received and were
provided at the meeting for their reference:
1. Jeanne Anderson memo and attachments regarding MnDOT Hwy 36
Proposal;
2. Rainbow Foods letter regarding issues as to their fueling center; and
3. Goldridge Group letter regarding their intention to apply for an amended
conditional use permit for Stillwater Ford in relation to their lighting. She
noted that no application has been received to date.
Adiournment Commissioner Runk, seconded by Dwyer, moved to adjourn at 8:02 p.m.
Carried 4 -0.
Respectfully submitted
Ju e Hultman
Community Development
Approved by the Planning Commission: August 9, 2001