HomeMy WebLinkAbout03-04-2002 MinutesCITY Pr#-
OF OAK PARK COMMISSION MEETING MINUTES
Call To Order Vice Chair Dwyer called the meeting to order at 7:00 p.m. Present:
Commissioners Liljegren, Powell, and Runk; Community Development Director
Danielson, City Attorney Olson, City Planner Richards, and Council Liaison McComber.
Absent: Chair Vogt.
Approval of Agenda Commissioner Runk, seconded by Commissioner Liljegren, moved
to approve the Agenda as presented. Carried 4 -0.
Department /Commission Liaison Reports None.
Public Hearings None.
New Business None.
Old Business
1. Stillwater Area High School - Stadium Improvements To consider a request for
conditional use permit amendment and variance for accessory building/ structures for
stadium improvements at Stillwater Area High School at 5701 Stillwater Blvd. N.
City Planner Richards provided a review of the applicant's requests and a summary of
the February 21, 2002 Planning Commission meeting. Additionally, Richards provided
an overview of the February 27, 2002 Planner's report regarding the same, noting
conditions recommended for approval.
Council Liaison McComber asked for clarification regarding the original conditional use
permit and parking requirements underneath the ordinance. City Planner Richards
summarized the requirements of the City's zoning ordinance as applicable.
Council Liaison McComber asked for clarification as to whether or not tying down the
trash receptacles would be required. Jeff Carpenter, representing ISD #834, indicated
that the school district had no plans to tie down the receptacles at the time.
Commissioners' Dwyer, Liljegren and Runk expressed that they were not concerned
with the receptacles not being tied down. McComber asked that review of this
requirement be addressed at the annual review of the conditional use permit.
Mr. Carpenter stated that a parking and traffic management plan and an emergency
evacuation plan had been prepared for the Stillwater Area High School parking and
stadium areas. Mr. Carpenter noted that Police Chief, Lindy Swanson and SANS
Principal, Lyle Koski were able to meet to discuss the proposed plans.
Mr. Carpenter walked through each of the plans with the commission and participated
in discussion, clarifying language and working on language revisions within the plans.
Items of discussion included, specific parking issues, neighborhood impact, traffic
routes, desire to not have Oakgreen Ave. as a bus /shuttle route due to width of the
roadway and the neighborhood, facilitation of large events such as Drum Beauty,
security, accountability, parking restrictions and the need for continual enforcement of
them, and dual events being held in relation to attendees and parking needs.
Planning Commission Minutes
March 4, 2002
Page 2 of 2
Continued discussion ensued as to the process to be followed for the request and
conditions as contained within the City Planner's February 27, 2002 report. Color
samples for the bleachers and the press box were provided for the Commissioners to
view. The applicant is looking at going with red, black or silver for the bleachers and
something neutral such as a gray or off white for the press box. Commissioner Powell
stated that he did not favor red or black for the bleachers.
Commissioner Runk, seconded by Commissioner Liljegren, moved to recommend that
the City Council approve CUP amendment to expand high school use, as conditional
within O, Open Space District, subject to amended conditions within February 27,
2002 Planner's report. Carried 3 -1, Powell opposed.
Commissioner Runk, seconded by Commissioner Dwyer, moved to recommend that the
City Council approve CUP to allow construction of light poles to a height of 90 feet and
for fixtures without a 90- degree cutoff. Failed 2 -2, Liljegren and Powell opposed.
Commissioner Powell, seconded by Commissioner Dwyer, moved to recommend that
the City Council approve variance, allowing construction of bleachers to a height
greater than 16 feet. Carried 4 -0.
Chair Dwyer expressed his desire to send the lighting issue to the City Council with a
recommendation from the Commission. Commission discussion commenced as to
lighting height, amount of light needed to adequately serve needs, design, and heights
of poles at similar facilities.
Commissioner Dwyer, seconded by Commissioner Liljegren, moved to recommend that
the City Council approve CUP to allow construction of light poles to an adequate height
for fixture and intended use, not exceeding 90 -feet and for fixtures without a 90- degree
cutoff. Carried 3 -1, Powell opposed.
Informational / Update :
Community Development Director Danielson noted that the next regular meeting of the
Planning Commission is Thursday, March 14, 2002 at 7:00 p.m. Danielson provided an
update as to what public hearings are expected.
Adjournment Commissioner Runk, seconded by Dwyer, moved to adjourn at 9:33 p.m.
Carried 4 -0.
sect ully submitted,
u tman
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Co rnunity Development
Approved by the Planning Commission: Approved April 11, 2002. 4 -0