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HomeMy WebLinkAbout01-16-2003 Minutes' CITY OF OAK PARK HEIGHTS PLANNING COMMISSION iviEE T ire G MINUTES U T ES Thursday, January 16, 2003 Call To Order /Approval of Agenda: Chair Vogt called the meeting to order at 7:00 p.m. Present: Commissioners Dwyer, Liljegren, Powell and Runk; Acting City Administrator Holst, City Planner Richards and Council Liaison McComber. Commissioner Dwyer, seconded by Commissioner Liljegren, moved to approve the Agenda as presented. Carried 5 -0. Approve Minutes: Commissioner Runk, seconded by Commissioner Liljegren, moved to approve the Minutes of November 14, 2002 as amended. Carried 5 -0. Department /Commission Liaison Reports /Other Reports A. Hwy. 36 Partnership Study Mary McComber reported that a joint meeting is to be held with the Oak Park Heights and Stillwater City Councils and community at 6:30 p.m., February26, 2003 at Stillwater City Hall. B. Commission Liaison Nothing to report. C. Other: Nothing to report. Visitors /Public Comment There were no visitors to the meeting or public comment other than to items on the Agenda. Public Hearings A. Nolan Ave. N. Vacation(s) To consider requests of Valley Senior Services Alliance Housing and Community Services, LLC for vacation of a portion of Nolan Ave. N. at Lot 1, Block 4, Boutwells Landing and vacation of drainage and utility easements over Lot 1, Block 5, Boutwells Landing. City Planner Richards provided an overview of the project and reviewed the planning report for the same. Chair Vogt opened the hearing for public comment. There being no visitors to the public hearing, Commissioner Runk, seconded by Commissioner Dwyer, moved to close the public hearing. Carried 5 -0. Discussion ensued as to clarification of what was needed in way of recommendation from Commission, and easement area locations. Commissioner Runk, seconded by Chair Vogt, moved to recommend City Council approval, subject to review and approval of the City Attorney and City Engineer. Carried 5 -0. Planning Commission Minutes January 16, 2003 Page 2 of 3 B. Oakgreen Village To consider requests of Valley Senior Services Alliance Housing and Community Services, LLC for site plan review, conditional use permit, subdivision, planned unit development: concept plan for office condos, commercial and retail use known as Oakgreen Village to be located at 58` St. N. and Novak Ave. N. City Planner Richards provided an overview of the project and reviewed the planning report regarding the same. He noted that the project has been developed to coordinate with Kohl's concept plan and that overall staff has been receptive to plans for the area and that it appears to fit within the overall design plans. Richards further noted that staff has asked that the Commission consider holding recommendation on request, due to the need for a variety of information, but that they provide comment on the overall plan and discuss potential roadway locations within the proposed development. Chair Vogt opened the hearing for public comment. Kirk Velett, VSSA Architect - provided an overview of the site plan and its proposed amenities. He discussed roadway issues and address questions of the Commission, including that as to working partnerships with surrounding property owners /developers for blend of sites, traffic flow, potential square footage of units, rental rates, potential uses of commercial dwellings and phasing plan from build start through 2006. Alan Black, VSSA — discussed some of the specific guidelines they have had to work with in preparing the concept and indicated that they have focused on the townhomes in their planning at this point. He expressed that it was critical for them to work through route and comprehensive plan issues that can be lived with, long term, in their relationship to Kohl's planning. It is VSSA's intent to receive a concept plan approval and move forward with their design planning. The idea is to be able to view the project as part of the larger project with Kohl's and the area as a whole. Discussion ensued as to roadways, power lines, townhomes and other related issues to the project and its concept plan proposal. Commissioner Runk, seconded by Commissioner Dwyer, moved to continue the public hearing to February meeting of the Planning Commission. Carried 5 -0. City Planner Richards asked the Commission if there was anything specific the Commission wished from the applicant, to which they responded that they would like further discussion as to 59` St. and how expenses to that area are being covered. Planning Commission Minutes January 16, 2003 Page 3 of 3 New Business A. Council Meeting Representation Schedule Chair Vogt discussed the general process of one commissioner attending a City Council meeting each month and asked for a recommendation on the schedule as prepared by Community Development Secretary Hultman and provided to them. Commissioner Dwyer, seconded by Chair Vogt, moved to adopt the schedule as provided. Carried 5 -0. Old Business: There was no old business for discussion. Informational /Update: A. 2002 Letter of Representation Chair Vogt explained what the document was about and stated that the Commission should submit their letter back to Acting City Administrator Judy Holst as quickly as possible. Holst provided duplicate copies to Commissioners needing them. B. Andersen Corporation Udpate City Planner Richards provided an update as to activity by SC Mall, LLC for the former St. Croix Mall Area. They will be holding neighborhood meetings to discuss changes to the area and will be contacting the neighbors directly. City staff continues to work with them on trail connections. Richards suggested that SC Mall LLC might be addressing the Planning Commission in March for additional improvements to their building. C. Renton Homes Update Nothing for discussion. D. Next Meeting Date February 13, 2003 @ 7:00 p.m. Adjournment Commissioner Runk, seconded by Commissioner Dwyer, moved to adjourn at 7:46 p.m. Carried 5 -0. Respectfully submitted, Julie A. Hultman Community Development Approved by the Planning Commission: February 13, 2003. 3 -0