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HomeMy WebLinkAbout02-13-2003 MinutesCITY OF OAK PARK HEIGHTS PLANNING COMMISSION MEETING MINUTES Thursday, February 13, 2003 Call To Order /Approval of Agenda: Vice Chair Dwyer called the meeting to order at 7:00 p.m. Present: Commissioners Powell and Runk, Acting City Administrator Holst, City Planner Richards and Alternate Council Liaison Doerr. Commissioner L.iljegren arrived at 7:48 p.m. Absent: Chair Vogt. Commissioner Dwyer, seconded by Commissioner Runk, moved to approve the Agenda with Informational Item A amended to ready March 13th. Carried 3 -0. Approve Minutes: Commissioner Powell, seconded by Commissioner Runk, moved to approve the Minutes of January 16, 2003 as presented. Carried 3 -0. Department /Commission Liaison Reports /Other Reports A. Hwy. 36 Partnership Study Acting City Administrator Holst reported that a joint meeting is being held with the Oak Park Heights and Stillwater City Councils at 6:30 p.m., February 26, 2003 at Stillwater City Hall. B. Commission Liaison None. C. Other: None. Visitors /Public Comment There were no visitors to the meeting or public comment other than to items on the Agenda. Public Hearings A. Continued: Oakgreen Village To consider requests of Valley Senior Services Alliance Housing and Community Services, LLC for site plan review, conditional use permit, subdivision, planned unit development: concept plan for office condos, commercial and retail use known as Oakgreen Village to be located at 58` St. N. and Novak Ave. N. City Planner Richards provided an overview of the project and reviewed the planning report regarding the same. He noted that the revised plans reflect some of the suggestions made by staff in the January 9, 2003 planning report. Richards provided an issue analysis and discussed specifics of each. Vice Chair Dwyer inquired what impact to the project would be if Kohl's development were not tied into it. Ken Hooge — VSSA addressed the question and stated that Kohl's was the original reason for their initial interest in proposing a full comprehensive plan and to work on something that was complimentary to both projects. He stated that they feel the plan for Oakgreen Village can stand on its own and indicated that they would like to move forward. Planning Commission Minutes February 13, 2003 Page 2 of 5 Mr. Hooge addressed the conditions noted within the planning report, noting that most had already been met or were not of concern in being met. He discussed several of the conditions in detail and provided the applicant's perspective to each and stated that they are working with an appraiser to determine land values and that they hope to have a report with those figures available prior to the City Council's February meeting. Brief discussion ensued as to building proximity to existing residential dwellings, neighbors, phasing plans and Novak Ave. N. extension. Vice Chair Dwyer opened the hearing for public comment. There was none. Commissioner Runk, seconded by Vice Chair Dwyer, moved to continue the public hearing to March. Carried 3 -0 City Planner Richards commenced continued discussion on various issues related to land elevation, parking, roadway impact, and application status. B. McKean Square To consider requests of Valley Senior Services Alliance Housing and Community Services LLC for zoning district amendment and planned unit development: general plan approval for Phase II, Boutwells Landing, known as McKean Square and located south of Norwich Parkway N. and east of Nolan Ave. N. City Planner Richards provided an overview of the project and reviewed the planning report regarding the same. Richards provided an issue analysis and discussed specifics of each and noted the process required for voting on a recommendation for the matter. Vice Chair Dwyer called a five - minute recess after which the meeting reconvened with Commissioner Liljegren's arrival and continued with City Planner Richard's report and issue analysis regarding the application request. Vice Chair Dwyer opened the hearing for public comment. Ken Hooge - VSSA addressed the conditions of the planners report and discussed in some detail the issues of the historic school house and church, request for second access, street lighting, sidewalks, trail connections and address questions from the Commission regarding timing of school and church and parking lot lighting to being on all night. Kirk Velett, VSSA Architect provided information as to building elements and colors that they anticipate to use in the project. He explained that planning for a varied, patterned scheme of color for the project is being developed and that it will be in place prior to construction commencement. He indicated that the stone coloring will be similar to Boutwells Landing but a bit darker and proceeded to discuss several schemes possible with trim, stone and vinyl. Planning Commission Minutes Febmary 13, 2003 Page 3 of 5 Commissioner Runk, seconded by Vice Chair Dwyer moved to close the public hearing. Carried 4 -0. Discussion ensued as to the planning report conditions. Commissioner Runk, seconded by Vice Chair Dwyer moved to recommend City Council approval, subject to the following conditions: The applicants shall revise the McKean Square plat to label areas as blocks and lots. The McKean Square plat shall be subject to review and approval of the City Engineer and City Attorney. All street, utility, and drainage easements dedicated for the project shall be subject to review and approval of the City Engineer. 2. The general plan approvals do not include consideration of the area identified for a historic church and school. The plat and site plans reflect that area to be excluded from general plan approval. The Planning Commission recommends that the one access point that is already provided by the McKean West plat shall provide adequate access to the Stillwater High School Environmental Learning Center. 4. The landscape island within Nolan Parkway shall be removed and the curb lines shall be reconfigured subject to review and approval of the City Engineer. 5. VSSA shall accept maintenance responsibilities for all trail systems in the development and the sidewalks within the Nolan Parkway and Nolan Lane right -of- way. The City shall work with VSSA to revise the existing development agreement to require maintenance of all sidewalks and trails in the entire Boutwells Landing development. A sidewalk /trail connection shall be provided on the east side of the development to Norwich Parkway. The Parks Commission and City Council should comment and recommend the specific trail and sidewalk locations within the development. Grading and drainage plans shall be subject to review and approval of the City Engineer and review of the applicable watershed authority. Utility plans shall be subject to review and approval of the City Engineer. 10. The Planning Commission has reviewed proposed building material samples and recommends approval of the materials presented. Planning Commission Minutes Febmary 13, 2003 Page 4 of 5 11. The applicants shall provide lighting details including pole /fixture heights and examples of fixture style. Plans for all lighting attached to the buildings shall be submitted to the City. All final lighting plans shall be consistent with Zoning Ordinance lighting standards and subject to review and approval of City staff. 12. VSSA shall accept maintenance and operational responsibilities for all lighting fixtures in the development. The City shall work with VSSA to revise the existing development agreement to require VSSA to accept operation and maintenance expense for all lighting fixtures in the Boutwells Landing development. 13. The applicant shall provide material samples for the signs and plans if /how they will be lit subject to review and approval of City staff. 14. The final landscape plans, tree inventory, and tree preservation plans are subject to review and approval of the City Arborist. 15. The applicant shall enter into a development agreement with the City specifying conditions of approval subject to review and approval of the City Attorney and City Council. 16. Any other conditions of City staff, Planning Commission, Parks Commission, and City Council. Carried 4 -0. C. DDD, LLC: To consider request of DDD, LLC for planned unit development amendment allowing site plan changes at 5525 Memorial Ave. N. City Planner Richards provided an overview of the project and reviewed the planning report regarding the same. Richards provided an issue analysis and discussed specifics of each. Vice Chair Dwyer opened the hearing for public comment. Steve Continenza — introduced himself as the applicant and addressed the conditions within the planning report. Brief discussion ensued as to parking, building occupancy, lighting and related. Commissioner Liljegren, seconded by Commissioner Runk moved to close the public hearing. Carried 4 -0. Planning Commission Minutes February 13, 2003 Page 5 of 5 Commissioner Runk, seconded by Vice Chair Dwyer, moved to recommend City Council approved, subject to the following conditions: 1. The applicant should explore incorporating additional vertical features in the facade of Building 2. 2. The grading, drainage, and utility plans are subject to review and approval of the City Engineer. 3. The landscape plan is subject to review and approval of the City Arborist. 4. The site plan that includes parking up to the east property line and is labeled Exhibit 7 in the planning report is rejected. Carried 4 -0. New Business None. Old Business: None. Informational: A. Next Meeting Date March 13, 2003 @ 7:00 p.m. B. Hwy. 36 Partnership Study Alternate Commission Liaison Doerr informed the Commission that study documents had been received by the City and they were available at the Administration office for review. He encouraged them to stop by and review the material. Adjournment Commissioner Powell, seconded by Commissioner Liljegren, moved to adjourn at 8:35 p.m. Carried 4 -0. Respectfully submitted, 71 1 Juh'e` A. Hultman Community Development Approved by the Planning Commission: March 13, 2003. 3 -0.