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Home My WebLink About12-16-1999 MinutesOT PLANNING COMMISSION MINUTES Thursday, December 16, 1999 — 7:00 PM Call To Order Chair Hedlund called the meeting to order at 7:00 p.m. Present: Commissioners Dahlquist, Dwyer, Vogt and Wasescha. Staff Present: Community Development Director Danielson, City Planner Richards and Community Development Secretary Hultman. Approval of A egnda Commissioner Wasescha, seconded by Commissioner Dwyer moved to approve the Agenda as presented. Carried 5 -0. Approval of Minutes Commissioner Dahlquist, seconded by Commissioner Vogt, moved to approve the Minutes of November 18, 1999 with the following amendments: 1. Approval of Minutes "Carried 4 -0, Wasescha abstained." 2. Old Business: Burger Kinv Conditional Use Permit Last line of paragraph one to read as follows: " She further noted that if this information is not received prior to November 23, 1999 revocation of their CUP is being recommended." Carried 5 -0. Visitors None. PUBLIC HEARINGS: A. Human Service Inc. - Circle of Friends Conditional Use Pe rmit Request - 5620 Memorial Ave. N.: City Planner Richards provided a brief overview of the applicant's request and outlined his report. Chair Hedlund opened the public hearing for comment at 7:10 p.m. As there were no visitors to the public hearing, Commissioner Vogt, seconded by Commissioner Dahlquist, moved to close the public hearing at 7:11 p.m. Carried 5 -0. Robert McDonough of Human Services, Inc. was present and addressed questions from the Commission. Commission discussion ensued. Items of discussion included: (a) intent of some of the conditions outlined in the City Planner's report; (b) issues related to the request being for temporary residence until such time relocation to Boutwell's Landing occurs, including potential time extension of temporary residency; (c) hours of operation; (d) and use of existing space in building resulting from granting of request. Commissioner Vogt, seconded by Commissioner Wasescha, moved to recommend that the City Council grant the applicant's request for Conditional Use Permit to allow the Circle of Friends group day care program within a multiple occupancy building subject to the following conditions: 1. Utilization of the subject space is limited to the Circle of Friends program. 2. The conditional use permit shall terminate upon the earlier of the expiration of the initial lease of the subject space or relocation of the Circle of Friends from the premises. 3. Occupancy under the conditional use permit shall be permitted only when a fire suppression system has been installed and is operational, subject to review and approval of the Building Official. 4. Occupancy under the conditional use permit shall be permitted only if connected to City water and sanitary sewer service. 5. Maximum enrollment for the Circle of Friends program shall be limited to licensure requirements of the Minnesota Department of Human Services based upon 2,600 square feet of space. 6. Parking stalls shall be clearly striped to provide a total of 76 parking stalls as illustrated on the submitted site plan. 7. The parking stall adjacent to the northeast building entrance is designated for 20- minute short -term parking and one additional disability accessible stall is provided at the northwest corner of the building. 8. Hours of operation shall be limited to 6:00 AM to 11:00 P.M. 9. The applicant provides documentation to the City of compliance with applicable State regulations. 10. Occupancy shall be permitted contingent upon compliance with applicable building and fire codes, subject to review and approval of the Building Official. Carried 5 -0. B. Robert L. Brackev Minor Subdivision Request for division of the south half of Outlot A Bracket' Addition into two lots Community Development Director Danielson informed the Commission that the applicant had withdrawn his application and no discussion was required. She noted that the item remained on the agenda as it had been published for public hearing and accordingly the hearing should be conducted if for any visitors who wish to be heard on the matter. Chair Hedlund opened the public hearing for comment at 7:23 p.m. As there were no visitors to the public hearing, Commissioner Vogt, seconded by Commissioner Dwyer moved to close the public hearing at 7:23 p.m. Carried 5 -0. Old Business None New Business: A. Burger ing Site Review City Planner Richards provided a brief overview of the applicant's request and outlined his report relative to plans submitted to add height to a portion of the parapet of the building to address violation of city ordinance prohibiting wall mounted signs from extending above the height of the building. Bill Dorn was present for Dolphin Real Estate to address questions from the Commission. Brief discussion ensued as to the request, structure design and material, time frame for project completion, and the conditions cited within the City Planner's report. 2 Commissioner Vogt, seconded by Commissioner Dahlquist moved to recommend that the City Council approve the building addition, subject to the following conditions: 1. The existing color wrap capping of the parapet in question is removed as part of the addition and a new color wrap capping at the top is permitted. 2. Any change to on -site signage will require application for a sign permit subject to Section 401.15.G of the Zoning Ordinance. 3. Additional dirt coverage is provided for the tree root balls planted as part of the Landscape Plan, subject to review and approval of the City Arborist. 4. The applicant provide a performance bond or escrow deposit for 125% of the estimated cost to add the parapet addition and complete the landscape plan. 5. Work shall be completed in a timely fashion, and in any event no later than April 30, 2000. Carried 5 -0. B. Adoption of Land Use Concepts Calthorpe Study - Lower Oak Park Heisihts: Community Development Director Danielson provided an overview of the study and its premise and reviewed her memo regarding the same. Commission discussion ensues as to means of public communication and feedback, concern of possible interpretations being formed as a result of approving a concept plan, relationship to definition within the City's Comprehensive Plan, and alternative uses for the land in lieu of neighborhood housing. Commissioners Vogt and Dahlquist expressed their concern of being premature in approving a concept plan without formal feedback from the affected neighborhood. Danielson noted that Metropolitan Council had a series of community sessions regarding the study that allowed for public participation. Danielson noted that timing was an issue of importance to facilitate working with the Minnesota Department of Transportation to move the project forward. She noted that it is the City's intent to regain as much land as possible for the neighborhood and to seek public feedback as the project progresses. Commissioner Wasescha, seconded by Commissioner Dwyer, moved to recommend that the City Council approve the following land use concepts for lower Oak Park Heights: 1. Preservation of the "Simonet House." 2. A landscaped buffer to provide visual and acoustic protection for the neighborhood from Hwy. 36. 3. Pedestrian focused development with sidewalks and trail systems. 4. Incorporation of the street grid system from the south. 5. A variety of housing styles and types. 6. Provide connections to the planned Northern States Power par area and Perro Creek. Recommendation of these concepts includes reaffirmation of the City's intent to regain as much land as possible for the neighborhood and to seek public feedback as the project progresses. Carried 3 -1 -1, Hedlund opposed and Dahlquist abstained. The Commission adjourned to a joint meeting of the City Council and the Planning Commission at 8:00 p.m. Chair Hedlund reconvened the regular meeting at 9:28 p.m. Informational /Update A. City Council /Commission Meeting Follow Up Agenda(s) Receipt acknowledged by the Commission. B. Weekly Notes Receipt acknowledged by the Commission. Danielson noted that these would be forwarded to the Commission with their weekly mailing rather than being included with their regular meeting packets. Commissioner Wasescha asked that e -mail be utilized to the highest extent possible. Commissioner Wasescha, seconded by Commissioner Vogt, moved to recommend to the City Council that the Planning Commission By -Laws be amended to change the regular meeting from the 3' Thursday of each month to the 2" d Thursday of each month. Carried 5 -0. Adiournment Commissioner Wasescha, seconded by Commissioner Vogt, moved to adjourn at 9:35 p.m. Carried 5 -0. Respectfully submitted, x Julie A. Hultman Community Development Secretary 2