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HomeMy WebLinkAboutLaserfiche Keyboard Shortcuts - White PaperKeyboard Shortcuts in Laserfiche 8 White Paper September 2008 The information contained in this document represents the current view of Compulink Management Center, Inc on the issues discussed as of the date of publication. Because Compulink must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Compulink, and Compulink cannot guarantee the accuracy of any information presented after the date of publication. This chapter is for informational purposes only. COMPULINK MAKES NO WARRANTIES, EXPRESS OR IMPLIED, AS TO THE INFORMATION IN THIS DOCUMENT. Table of Contents About Keyboard Shortcuts in Laserfiche ..................................................................3 Folder Browser Shortcuts ........................................................................................4 Edit Commands .....................................................................................................5 Document Viewer Shortcuts .....................................................................................b General DocumentViewerShortcuts ...................................................................b Edit Commands .....................................................................................................7 Shortcuts for Navigating Within a Document .......................................................8 General NavigationShortcuts ...........................................................................8 Navigation Shortcuts After Using the Find Dialog Box .....................................8 Navigation Shortcuts When the Document Was Opened as the Result of a Full-Text Search ................................................................................................9 Shortcuts forViewing an Image ............................................................................9 Shortcuts for Zooming .......................................................................................9 Shortcuts for Scrolli ng ......................................................................................9 Shortcuts for Working With Image and Text Panes .............................................9 Shortcuts for Displaying Panes ..........................................................................10 When the Focus is on the Metadata Pane .......................................................11 Creating Custom Keyboard Shortcuts ....................................................................11 2 About Keyboard Shortcuts in Laserfiche Using keyboard shortcuts to perform tasks is often significantly faster and more efficient than hunting around the screen with the mouse for the correct menu or button, especially for familiar, often-repeated actions. Keyboard shortcuts may behave differently in the Folder Browser and Document Viewer, so this paper discusses them separately. Because the Laserfiche interface is designed for users accustomed to TlVindows, many UVindows standard shortcuts also work within Laserfiche, though their functions maybe modified to suit particular tasks. Perhaps the most well- known UUindows shortcuts are the edit shortcuts, such as CTRL+C for copy. In addition to Vljindows standards, Laserfiche offers a number of other keyboard shortcuts for most common tasks. You can also create custom keyboard shortcuts to help you save time on the actions you perform most frequently. 3 Folder Browser Shortcuts .__a ~ladhar. ~s~4;^~+i~At,;~!A.,:65t~f.t•r..itxrrr~JG~r~rrks',9[-s'!:e-,trpArkKkP~la4thwrs _.. ~.a... _...._. _... _ _... ___ u.__.. _e._ ~rG4 5e#~= Fn1da F }~ forme lack M1POd~td pape5 E~wy 1¢ 4pk~ne Teir~dCe Algrr~p Tp - is#rr~~~P;~trr-n ,, ,~~tke~rframdrdSrrikFnr~nim bj3~1j2~$3:]i:,SL'~1 2 ~~+ 4fFfiU.i ~x~ner;Al dac~mart ~~amrne+t~l ~ra~~a~ 9,~j~d2:11:~4PM a 4#5 p€F6J,~i wed Rvprira~k ~ ~Fi-0~2~Dep~Cm~,k . ~EnaentpalitrtiPhxlemelim 6j30~~i783:1i_5?PM 1 435 GEFr'1LLi ~rrral Qdernttrr! ,~H&5& i[t'k LbLYICh # i~men~esa~{es ~3:1a~51 F!1 1 43d OEFAUT General k~€ranki~ JTh7liCtl~'fblgFdcfas5 ErrgrKerr,q ~~=6i:5zPd~'I 1 i,~$ GEF9Ud3 G~~ k"aac+mank ti•5eedikawrg5 wake Gstr~ Pbr~ ~ Fnlh'rCIJA[[06Y~tlf-7 Frrdf~5ervitbi - ~~er~etalC~.vrrettts J 3 4as~fith~rFrodutk ~o~Ferd; J tlesdrfdt7ePrc~xtMews ~ ~ ~~sxrfehrP~rss Q¢pirr~ I 3 J ~ lrrtereauq P~G:1e9 ~ NeGor~eiAre}YCKs T'~4R luxe; DrrSrote le#kers ~~ualla~rcrrs, Ceps ~Ad f{.nr:• ~ ~_h~x_n•5'~*-FS~L~..tN~''''~~..M1.^1~~ti^~...R..~~:rn4e^-.i.J;°.M1M~.. n~~.. yA hn~JC:fi.~~t~}h-.Ar~ rk.. A.~~1 ~.L+}MA?+~....t'SM'.rl'zF~l.~!-.~5; `.k~.5 ~.{-^{~... 'n-And .~:i dutifrn~5^.F~'1{4~.1 ,y~ These shortcuts apply within the Laserfiche Folder Browser. Some of these key combinations may also work in the Document Viewer, but they will generally have slightly different behavior there. See the Document Viewer Shortcuts section below for more information. F1 Opens the Help files for the pane the cursor is in F2 The Windows standard for "Rename" works in Laserfiche. In the Folder Browser, select an object in the folder tree and press F2. The name of the item will appear in an edit box for modification or renaming. F3 In the Laserfiche Folder Browser, this Windows standard for "Find" or "Find Next" will open or close the Search Pane. F4 This Windows standard will show all the navigation options in a drop-down list-for example, if it is pressed while the cursor is in the Location bar. F5 This is Windows standard for "Refresh." In the Laserfiche Folder Browser, this command gets the most recent list of documents and folders from the server. F6 This command moves among panes in Windows Explorer and many other Windows programs. In Laserfiche, this sets focus on the next pane. ALT+F6 This switches between multiple windows in the same program. In Laserfiche, it is useful for moving back and forth from the Document Viewer to the Folder Browser. TAB This is Windows standard for "Next Item." It moves focus to the next item in a dialog box or other interface window. 4 SHIFT+TAB This moves among items as TAB does, but in reverse order. ALT+ENTER This is Windows standard for "Properties." It works similarly in Laserfiche, although it will not open multiple dialog boxes if multiple items are selected. CTRL+A This is Windows standard for "Select All." In the Folder Browser, it works in the folder list. CTRL+F In the Folder Browser, both CTRL+F and the F3 key will toggle (i.e., show or hide) the Search Pane. CTRL+B This command will toggle the Folders Pane. CTRL+SHIFT+ B New Folder Browser Window. CTRL+N New Folder. CTRL+D New Document. Creates a blank document. CTRL+P Opens the Print dialog box. Edit Commands These are Windows standard cut, copy, and paste commands. They do slightly different things in the Document Viewer and in the Folder Browser, so they are listed in both sections of this paper. CTRL+X: Cut. Prepares the selected item or items (folders, documents, or shortcuts) to be removed from the current location and pasted elsewhere. CTRL+C: Copy. Creates a copy of selected image, text, or items, which can then be pasted into another location. CTRL+V: Paste. Pastes cut or copied data into the currently open folder. 5 Fla Eft Mbw T Anlwatatlons ~~ "~ ~ - r ~ _° #. fill, IF'419'Itil ~G~3ua k*q~~~ ~~~.i~ri~ti ~~~ 9~Rrp571~R~1 I~er~hl ~ ~i Sm~ ~5~~~~~ ~l b4YhlI.79111tl111~9~1~A 4~N1116 ~~~1~4~~.~ij17iWF I~ Rill ~ ~ ~~ f~sV{!49 s.~++lNr~C+.mv4~ I I k~+d+ ~4¢wa of ~ 1 S ~~~ ~~~° ~ 1t1WEpf 141rlin.Yi I ti19RAtif3{ jif}fnkn.~ypl! ~k~t~n ru5{u~ IRI!i i 1 1 ~:M;In4 I I T6~t fHl` TEM~E'T ]~AMAII'~ ~~R'~C~JAE ~~~~~~ ~{In~ ~th~~~~#3~ ~~BA11~N his bather ~R(}p~R~J ti~~ right ~uk~ of f~1d~r~ 4NT~JNIO his br~~er. the u~ul~aing Duke ~f Milan. ERLINA,~1 ~~n ko th9 Bing ~vf Naples. at~NZAL~1 en hones[ ~Itl counsellor gpRlAh! _4r~S =R~4N~IC~ .~ALI~~,N a swage and deformed Slave. «'~IVLJ~Q ~ JesCet STFPHAhl~1 a rinirrkpn Ptirtlvr Mbtadaka ax 1'~dc i~:e Temp~~t Lb~ae1' ~ffi ~+kb~sur Sha~e~p~at~ ~'~ Th~lY~ti~i; ~.s ~- ~. ~` .. _ . __. - ~[~ -. -- __ " ~- `~r~ - w ~-- _ ~, General Document Viewer Shortcuts 4] ~ F1 Opens the Help files for the pane the cursor is in. F2 In the Document Viewer, pressing F2 will cause a Rename dialog box to appear, in which you can rename the document. F3 This UUindows standard for "Find" performs "Search" or "Find" functions in the Document viewer. Vljhen the document was opened as a search result of afull-text search, it will jump to the next occurrence of the search result in the document. If you are looking for a word using the Find dialog box and the document was not opened as the result of afull-text search, F3 will jump to the next occurrence of a particular word on the current page. SHIFT+F3 jumps to the previous rather than the next occurrence. 6 Document Viewer Shortcuts F4 This Windows standard will show all the options in a drop- down list, such as a menu in a dialog box. F5 In the Document Viewer, this Windows standard for "Refresh" gets the latest version of the document from the server. F6 This command moves among panes in Windows Explorer and many other Windows programs. In Laserfiche, this sets focus on the next pane. ALT+F6 This switches between multiple windows in the same program. In Laserfiche, it is useful for moving back and forth from the Document Viewer to the Folder Browser. TAB This is Windows standard for "Next Item." It moves focus to the next item in a dialog box or other interface window. SHIFT+TAB This moves among items as TAB does, but in reverse order. ALT+ENTER This is Windows standard for "Properties." It works similarly in Laserfiche, although it will not open multiple dialog boxes if multiple items are selected. CTRL+A This is Windows standard for "Select All." In Laserfiche, it works in the folder list, the Thumbnail Pane, and the Text Pane. CTRL+S Saves changes to the current document. CTRL+P Opens the Print dialog box. CTRL+D Used in the Thumbnail Pane, this command creates a new document from selected pages. Edit Commands These commands perform similar functions, such as "Copy" and "Cut," in the Folder Browser. In the Document Viewer, they can be used to copy or move text anywhere text can be edited, such as the Text Pane or fields in the Metadata Pane. The Copy command can even be used to copy information into other applications. These commands can also be used to copy pages into and out of the Thumbnail Pane in the Document Viewer. Pages can be copied and pasted from the Thumbnail Pane of one document to another. CTRL+X: Cut. Cuts text or prepares pages to be cut and moved to another location. CTRL+C: Copy. Copies text, a page or pages, or portions of an image. Copied text or images can be pasted into other applications. Using this command in the Image Pane will copy both the portion of the image and the associated text, if any. If you are pasting into a program that can support either text or 7 images, the application will determine whether an image or text will be inserted. By default, Microsoft U1~ord pastes the text associated with an image, but the Paste Special command will allow you to paste the image. CTRL+v: Paste. Pastes text, images, or pages. CTRL+Z: Undo. UUhen editing in the Text Pane, you can undo multiple changes, one at a time, by pressing this repeatedly. In other places, it may work only once or not at all. CTRL+Y: Redo. This command will undo an undo, putting things back as they were before the most recent Undo command. This works multiple times within the Text Pane, but only once or not at all in other places. Note: This command will not undo some operations, such as moving or copying documents or pages. Shortcuts for Navigating Within a Document The following keyboard shortcuts help you navigate within a document, such as by going to a specific page. Some work only in certain panes or under certain circumstances, as noted below. General Navigation Shortcuts CTRL+PAGE UP: View the previous page in the document. will not work if the focus is on the Fields tab of the Metadata Pane or if you are already viewing the first page in the document. CTRL+PAGE DOWN: View the next page in the document. UUill not work if the focus is on the Fields tab of the Metadata Pane or if you are already viewing the last page in the document. CTRL+SHIFT+PAGE UP: View the previous page in the document and add the thumbnail for that page to the current selection. Vllill only work when the Thumbnail Pane has the focus and you are not already viewing the first page in the document. CTRL+SHIFT+PAGE DOwN: View the next page in the document and add the thumbnail for that page to the current selection. UVill only work when the Thumbnail Pane has the focus and you are not already viewing the last page in the document. CTRL+G: Display the Go To Page dialog box, to jump to a specific page. Navigation Shortcuts After Using the Find Dialog Box These shortcuts are only available after looking for a word using the Find dialog box and if the document was not opened as a search result of a full-text search. 8 SHIFT+F3: Jump to the previous occurrence of a particular word on the current page. F3: Jump to the next occurrence of a particular word on the current page. Navigation Shortcuts When the Document Was Opened as the Result of a Full-Text Search The following shortcuts are only available when the document was opened from the search results of a full-text search. P or SHIFT+F3: Jump to the previous occurrence of a search result in the current document. N or F3: Jump to the next occurrence of a search result in the current document. Shortcuts for Viewing an Image The following shortcuts help you view an image. Shortcuts forZooming CTRL + + (Plus): Magnify the display of an image to twice the current magnification factor. CTRL +- (Minus): Reduce the display of an image to half the current magnification factor. Shortcuts for Scrolling Keyboard shortcuts for scrolling the image can only be used when the Image Pane has the focus and the image extends beyond the edges of the Image Pane. UP ARROW: Scroll the image up. DOWN ARROW: Scroll the image down. LEFT ARROW: Scroll the image left. RIGHT ARROW: Scroll the image right. PAGE UP: Scroll the image up by one window length. PAGE DOWN: Scroll the image down by one window length. HOME: Scroll to the top of the image. END: Scroll to the bottom of the image. Shortcuts for Working With Image and Text Panes These shortcuts allow you to quickly add annotations and switch cursor modes. If an image or text is not being displayed, these keyboard shortcuts will be ignored. Some of these work in only the Image Pane or the Text Pane, 9 and some work in both. These shortcuts will activate tools (also represented by toolbar buttons) that allow you to perform certain actions. CTRL+SHIFT+L: Selection. (Text and Image) ~' CTRL+SHIFT+P: Pan. (Image) CTRL+SHIFT+Z: Zoom. (Image) CTRL+SHIFT+H: Highlight. (Text and Image) CTRL+SHIFT+R: Redact. (Text and Image) . CTRL+SHIFT+S: Stamp. (Image) Shows the Stamp Manager dialog box, where you can select a stamp. CTRL+SHIFT+C: (Image). Displays the Recent Stamps menu, where you can select from recently applied stamps. CTRL+SHIFT+N: Sticky Note. (Image) CTRL+SHIFT+T: Edit Text. (Text) CTRL+SHIFT+E: Rectangle. (Image) CTRL+SHIFT+X: Text Box. (Image) CTRL+SHIFT+O: Callout Text. (Image) CTRL+SHIFT+F: Freehand drawing. (Image) CTRL+SHIFT+M: Image. (Image) Allows you to attach an image. CTRL+SHIFT+A: Attachment. (Image) Allows you to add an attachment. Shortcuts for Displaying Panes The following shortcuts help you quickly show or hide panes in the Document Viewer. CTRL+T: Toggle Title Bars. This shortcut shows or hides the title bars of the panes. The title bars display the names of the panes and also allow you to unlock, dock, or close individual panes. CTRL+1: Show or hide the Image Pane. ~ CTRL+2: Show or hide the Text Pane. CTRL+3: Show or hide the Metadata Pane. CTRL+4: Show or hide the Thumbnails Pane. n CTRL+7: Show the Fields tab of the Metadata Pane or hide the entire pane. CTRL+8: Show the Tags tab of the Metadata Pane or hide the entire pane. CTRL+9: Show the Links tab of the Metadata Pane or hide the entire pane. CTRL+o: Show the Versions tab of the Metadata Pane or hide the entire pane. 10 When the Focus is on the Metadata Pane The following key combinations work only when the focus is on the Metadata Pane. CTRL+TAB: Move to the next tab in the Metadata Pane. CTRL+SHIFT+TAB: Move to the previous tab in the Metadata Pane. Creating Custom Keyboard Shortcuts You can create custom keyboard shortcuts for the Folder Browser or Document Viewer, whichever you have open when you follow this process. From the Tools menu, select Options.. , . The Options dialog box will appear. Select the Toolbars node and then click Customize Toolbar. The Customize dialog box will appear. f~~ ~~ ~~ r ~ M 0 0 0 In the Keyboard tab, you can create custom keyboard shortcuts. To view and/or customize keyboard shortcuts: 1. In the Keyboard tab of the Customize dialog box, select a category of commands from the Category menu. 2. To view assigned shortcuts, click on a command in the Commands list. If a keyboard shortcut is already assigned to the command, the key combination will appear in the Key assignments box. 3. To create a custom keyboard shortcut, click on the appropriate command, click inside OC ~~ the Press new shortcut key text box, press the desired keyboard combination, and click Assign. If that keyboard shortcut is already assigned to a command, a dialog box will appear and ask if you want to reassign that shortcut. 11 Keyboard Shortcuts in Laserfiche 8 September 2008 Author: Snow Tempest and Constance Anderson Compulink Management Center, Inc. Global Headquarters 3545 Long Beach Blvd. Long Beach, CA 90807 U.S.A Phone: +1.562.988.1688 www.laserfiche.com Laserfiche is a trademark of Compulink Management Center, Inc. Various product and service names references herein may be trademarks of Compulink Management Center, Inc. All other products and service names mentioned may be trademarks of their respective owners. Copyright ©2008 Compulink Management Center, Inc. All rights reserved 12