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HomeMy WebLinkAboutQuick Fields BrochureLaserfiche`' Quick Pields~"' automatically captures your critical information from paper and electronic documents and organizes it for fast retrieval. Quick fields transforms data capture from a costly and labor-intensive operation into an efficient process. Quick fields collects precise pieces of information from the masses of unstructured data flowing into your organization. Improving the speed and accura- cy of data capture, Quick fields gives authorized staff instant access to the information they need to work effectively. Run Smarter° Learn More Inside / Make Information Available Faster / Optimize the Use of Infrastructure / Adapt Quickly to Increase Return on Investment / Share Information between Headquarters and Branch Offices Make Information Available Faster Quick fields automatically organizes the heavy vol- umes of business information locked away in paper forms, faxes, electronic databases and numerous soft- ware applications-including legacy systems. Once Quick fields captures and prepares data for retrieval, it can be instantly shared with decision makers and authorized staff across your organization. Quick fields accelerates the flow of useful informa- tion into business operations, reducing or eliminating the need for manual data entry, which is labor-intensive and error-prone. Eliminating these repetitive, manual tasks empowers staff to use their time more effectively. Optimize the Use of Infrastructure Quick fields conserves IT and other business resources with a module that enables you to schedule unattended processing sessions 24-7. Running Quick Fields sessions without operator intervention helps you reduce labor and infrastructure costs by allowing you to conduct high-volume processing at times when staff are away from work and bandwidth and software licenses are not in demand. Adapt Quickly to Increase Return on Investment Growth, competitive pressures and changing regula- tory mandates require you to adjust the information you capture and process during daily operations. Quick fields allows documents already in the Laserfiche repository to be reprocessed in order to capture ne~hr data and update index information. Reprocessing capabilities maximize the value of your Laserfiche system by adapting to evolving business environments. Share Information between Headquarters and Branch Offices Quick Fields allows you to improve collaboration among field offices, automatically synchronize dis- tributed document archives and capture information at the point of contact with customers. You can coor- dinate high-volume forms processing and distributed capture throughout your organization, whether it is taking place down the hall or across multiple depart- ments and branch offices around the world. Flexible Capture Options Quick Fields accommodates your infrastructure and preferred business procedures by capturing documents from a variety of sources, including: • Scanners and multifunction peripherals using ISIS and TWAIN drivers • Kofax" hardware or software • Laserfiche repositories • The Windows file system • Digital cameras Quick fields data extraction modules automatically collect information from paper forms, electronic docu- ments and databases. Quick fields collects the precise data you need-such as zip codes, bank account num- bers and invoice numbers-and then compares it to information in other application databases to verify its accuracy and ensure that it is correctly formatted. In addition, data extraction tools can draw informa- tion from other databases to automatically fill in index fields. Data extraction tools automate these processes to reduce the amount of staff time spent transferring information between applications and integrating it into your business processes. • Improve the integrity of newly captured informa- tion by matching it against data from CRM and other softw/are applications for instant validation and data sharing. • Process documents quickly by automatically extracting data from bar codes, checks and customizable areas of forms and documents. • Capture text from relevant boxes on invoices, tax forms and slip sheets. • Use form data to create document names, populate index fields and determine where documents will be stored in the repository. Building Safety Check Application City of Rose CIIff Fire Department Fire Prevention 8u rcau DATE'. SUBMITTED BY'. ]a ne Meyer 9595 Center Hills Road 4545 CGntor Hill hoad I CITY'. Rose Clirf ;7ATE CA ZIF. - II. Property Owner Information COMPANY', TRS Mana~,~ CONTACT'. ]a ne Meyer PHONE~56298G 4555 ADDRE55~ 4545 Cc n'~ CIT1". Rose Cliff STATE'. CA ZIP'. 9000 '398 -5: 949=1 EXP. DATE'Ofi/30/2006 CITY I I_]I~1E55 LI EXP. DATE'. f III. Work Details TYPE OF PLAN', DESCRIPTION OF WORK'. ^ 6uiltling/New construction ^ Fire Suppression System Remove 5000 gal tank ^ Untlergrountl Tanks (4) # of tanks ^ Above Grountl Tanks () # of tanks ^Fire Alarm ^BUiltling/Tenant Improvements RECEIVED ^ Fire HYtlranVFire Access ^ Spray Booth MAY 15 2006 ^ Sprinkler/Tenant Improvement ^ Sprinkler/New Construction () # of heatls () # of heatls ^ Other Bar Code Bar Codc reads a variety of industry- III~IIIIIIR~111111111114P~~Q 5t~lndard liar codes ~in~:lnding cods 3J, Codc 128 and EAN 13 and 8) horizontally or vertically. Zone OCR NnMe~ off~~, Zone OCK automatically extracts text ;~ asas c<<~,i~ from specific form areas for rapid data capture and index field population. O Real-Time Lookup Kcal-Time Lookup populates template fields and validates metadata by retrieving data stored in client databases and other applications. Pattern Matching 1'attenr Matching uses regular expressions to separate extracted data, such as zip codes, from larger blocks of text captured by Zone OCK and verifies that it is correctly formatted. Check Scanning Check Scanning captures images of checks w°°°~~ o with supported Digital Check Corporation (UGC;) scanners, providing image enhancements, automated check sorting and endorsing capabilities and data capture from MICK recognition. Quick fields forms processing modules automaticalh/ identify and sort forms, customize information capture for specific forms and optimize the duality of scanned images. forms processing tools eliminate manual sorting, which is time-consuming and unreliable, and enhance the accuracv of information capture from nnages-mmlmlzmg the need to rescan or reprocess documents. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Buildio9~Se~Pe~eChe~suPpp~~CdtiOn DATE: 05/15/2006 I IIIIIII IIIIII III~III II IIII IIII I IIIII~IIIIIII I VIII I IIIIII IIIIIIIII IIII II I III VIII SUBMITTED BY: 4545 Center Hills Road Jane Meyer In addition, Quick fields prevents costly errors and operational bottlenecks in high-volume processing environments, improving data integrity while reduc- ing your forms-handling costs. forms processing tools increase your operating speed and effectiveness by capturing and indexing data-zip codes, account numbers and client names-from large batches of unsorted customer forms and supporting documents. • Reduce errors by automatically correcting the alignment of documents that are skewed during the scanning process. • Increase the volume and accuracv of forms processing operations. • Instantly verify whether forms have been signed using Optical Mark Recognition (OMR). TYPE OF PLAN: 7 Building/New Construction Underground Tanks (4) # of tanks Fire Alarm Fire Hydrant/ Fire Access Sprinkler/Tenan[ Improvement () # of heads rl Other Fire Suppression System Above Ground Tanks () # of tanks Building/Tenant Improvements Spray Booth Sprinkler/New Construction () # of heads DESCRIPTION OF WORK: Remove 5000 gal tank RECEIVED MAY 15 2006 Unprocesse Form Identification form Identification au~omati- Fprrp A callv recognizes the form or document based on its overall sLructtrre, even in the absence of bar codes, form data or o~hcr distinguishing information. %® IIII IIII II III II 365756 Building Safety Check Application City of Rose Cliff Fi rc Department Fire Prevention Bureau DATE: 05/15/2006 I II II I I I II I II II II I II II 1 1 1 1 1 1 II II II I II II SUBMITTED BY: ]ane Meyer 4545 Center Hills Road I. Facility/Site Information PRO]ECT NAME: Office Safety Initiative ADDRESS: 4545 Center Hills Road CITY: Rase Cliff STATE: CA ZIP: 90007 COMPANY: TRS Management ADDRESS: 4545 Center Hills Road STATE LIC ~~ : A4769298 CITY BUSINESS LIC. r, ; A7482384 TYPE OF PLAN: ^ Builtlinq/New conso-uaion ® Untlergrountl Tanks (4) # of tanks Fire Alarm ^ Fire Hytlrant/Fire Access Sprinkler/Tenant Improvement () # of heatls Other II. Property Owner Information CONTACT: ]a ne Meyer PHONE: 562 986 4585 CITY: Rase Cliff STATE: CA ZIP: 90007 CLA55: 9999 I fi EXP. DATE: 06/30/2006 III. Work Details Fire Suppression System Above Grountl Tanks () # of tanks Builtlinq/Tenant Improvements Spray Booth Sprinkler/New Construction () # of heatls DESCRIPTION OF WORK: Remove 5000 gal tank RECEIVED MAY 15 2006 Processed Form B Document Classification Document Classification eliminates the A need for sorting prior to forms processing by ~ recognizing multiple types of forms in a single session. Dorms can be classified using p bar codes, template field data, I/orm IdcntiPication and a variety of other methods. ~ - I Form Registration l~'orm RcgisiraLion automaticallti/ repositions the document to match a master form, correcting for scanning errors and improv- ing data extraction. Form Extractor /~ _.. I'OLII11;XtraCtor remOVBS lornl outlines, isolating data for 06/30/2 more accurate capture. ^~ Optical Mark Recognition OMR detects marks on surveys, tests and ballots. 1^or example, OM12 can determine whether check boxes have been filled in. wick Fields Feundati~ N ~~ ~£~~ ~.~~.- ~~ _ - ~ ~~- '{ ~- b 9 ~, ~ ti~.~ „. .`_ -~ `;a ~; ~~ ~~~~' ~Y.- ". ~.. Laserfiche Capture Engine pulls documents from a Laserfiche repository for reprocessing, complete with template field data and annotations. I'or example, the Capture Engine can replicate documents scanned at branch offices so they instantly appear in a central repository Universal Capture transfers files from network direc- tories, enabling import from fax servers and multi- function peripherals. It supports X-ray, large-format and other specialized scanners. Photo Caphire directly imports photographs of docu- ments from digital cameras, preparing documents for OCR without requiring staff to scan them. JPEG images are converted to the TII'I' format after capture for long-term accessibility, and file sizes can be reduced for convenient e-mail distribution. Scheduled Release automatically transfers processed documents to the Laserfiche repository at scheduled times to conserve network bandwidth. Zoom Fields zeros in on particular form areas to increase operator key-from-image speed. Image Enhancements automatically clean up scanned documents for improved OCR results. Tools include border padding and removal, line removal, color smoothing, photo correction and dynamic threshold- ing. An array of tools also crops, deskews, despeckles, inverts, resizes, rotates and smoothes images to enhance data accuracy. Page Removal eliminates blank pages or cover sheets based on page number and other sorting criteria when scanning double-sided paper or faxes with cover sheets. Full Text OCR reads text from document images to enable full-text searches. I ~ ScanConnect Laserfiche Capture Image Universal Engine Annotation Capture O Photo Capture 0 a Do Form Form Registration Identification Proce~ ~~~~~~~I~~~ ®~ a Core Image gar Code #r~' Zone OCR Enhancements I Form Extractor OMR , Industry Solutions Health Care Streamlining admissions, Quick Fields captures all patient documents-including forms, insurance cards and identification-extracts index field data and auto- matically generates patient folders. With Quick Fields, healthcare organizations convert paper charts into electronic documents, reducing records storage costs, smoothing the transition to electronic medical records and improving patient care by providing authorized users with rapid access to information. Medical billing offices use Quick Fields to automate the identifica- tion, sorting and processing of encounter or charge forms, EOBs and other patient documentation. Quick Fields minimizes manual data-keying and related errors by automatically extracting relevant data for claims coding, billing and processing. Financial Services Quick fields captures paper and electronic docu- ments-ranging from new account forms and client files to signature cards and loan documents or working papers and tax forms-and imports them into the corpo- rate repository for processing, suitability approval, loan officer review, auditing or examination, Depending on infrastructure and business needs, organizations per- form central forms processing or distribute processing to branch offices or field representatives. Quick fields pro- vides flexible capture options to help financial services institutions and accounting firms accelerate information sharing, improve workflow and promote more profitable operations. Government Government offices use Quick Fields to capture and organize information from paper or electronic forms, along with identification cards and other supporting documents. Offices rapidly process application forms, property documents and public records, ensuring rapid staff access to information while relieving paper-related labor and storage costs. In la~v enforcement, for example, Quick fields generates case folders from the CAD/RMS and populates index fields for case documents-includ- ing lab reports, sketches, audio and video-to enable instant retrieval for investigators and other authorized personnel. About Laserfiche Laserfiche Product Suite Laserfiche Document Management Platform These core products help you organize, protect and retrieve information. Laserfiche United"' and Laserfiche Team'" Laserfiche Records Management Editiori'~`~ Laserfiche Web Access'''" Document and Information Capture These tools bring paper and electronic documents into your digital system. Laserfiche Quick fields'" Laserfiche Import Agent"' Laserfiche Snapshot'" Document Distribution Provide secure, efficient document access to users across the office and around the world. Laserfiche VVebLink'" Laserfiche Plus~'~~' Laserfiche E-mail Plug-in'" Business Process Management Streamline document-centered processes and track activity for regulatory compliance. Laserfiche Workflow Suite"' Laserfiche Agenda Manager'" Laserfiche Audit Trail"' Integration and Customization Tools and packaged solutions facilitate image enabling and back-end integrations. Laserfiche Integrator's Toolkit"'' Integration Express'" Integration Express-GIS"'' Integration Express-HTE'" Software Assurance Manage change and protect your investment. Laserfiche Software Assurance Plans (LSAP"') Run Smarter° Las erFi che°