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HomeMy WebLinkAboutweekly notes 9-11-09 r , I CITY OF OAK PARK HEIGHTS' M emo �' TO: City Council Members FROM: Eric Jo A inistrator WEEKLYAOTES — September 11th, 2009 Zonina / Develooment Items 1. The City has received no new applications. I have h a short conversation with a potential developer of a hotel who is investigating various properties in the City. Similar in size /scope to the Americlnn. 2. Hollywood Video's neon signage is in disrepair, I have asked that it be repaired or removed from the building. City Hall Facilitv: Enclosed are the meeting minutes for Construction Meeting #4. The City has received the written report on the from Braun Intertec on the current City hall Facility's possible asbestos levels in the roof. The report indicates that there was no findings. At this point] will be preparing an abatement RFP to occur immediately after the move to the new structure. Meeting minutes from the Color Committee from 9/2/09. Final color sections / patterns are to be presented to the City Council in the worksession targeted for 9/22/09. OTHER ITEMS • Washington County Board Agenda for September 15th, 2009 & Summary of • Proceedings for September 1 st, 2009. • 1 have executed the snow plowing contract for 2009 -2010 and have mailed same to MJ Raleigh. • The MET Council will be raising their wastewater charges by 3.8% for 2010 stating that it is necessary to implement such increases to make up for shortfalls in SAC charges due to a downturn in new construction. This is a noteworth policy shift as pervious Sewer Access Charges (SAC) were not set high enough to pay for needed basic infrastructure such as trunk lines and new treatment facilities. Now current utility rate payers will be paying more for new wastewater infrastructure to make up for the shortfall demanded by new development as opposed to operation and maintenance. • The City has been provided an update from the Coalition of Utility Cities as to the continuing discussion on the provision of Utility Transition Aid to the City from the State of MN. Basically, the City is losing $360,000. The dispute is that the Coalition does not believe that Dept of revenue Staff are applying the statute correctly and that additional aid should be coming to the City. See the enclosed email from Elizabeth Wefel. • BCWD Meeting Agenda for 9/14/09 • SCADA system update from Chris Long of Bonestroo - with further staff discussion it is hoped that the project can be done under $100,000 (not including engineering) which will help from a budget perspective, but also preclude the requirement of the preparation of a fill bid specification and bidding process. My Cell # is 651 - 253 -7837, call anytime 4 City of Oak Park Heights 14168 Oak Park Blvd. N • Box 2007.Oak Park Heights, MN 55082 • Phone (651) 439 -4439 • Fax (651) 439 -0574 September 11 th, 2009 Hollywood Video Attn: Steve Johnson, manager 5903 NEAL AVE N OAK PARK HEIGHTS, MN 55082 RE: Neon- Lighting Dear Steve Johnson: At this time it would appear the approximately one -half of your neon - lights have failed. You are required to within the next thirty(30)days from the date of this letter repair these fixtures or remove all the neon light structures from the facility. At this time, neon -light fixtures are prohibited by City Ordinance, thus you may not install new fixtures, rather you may only repair what systems are on the building. At the end of the thirty days, the City will re- inspect this condition. Should these not be repaired or removed from the facility, the City will be required to consider further action, which may include the issuance of a citation for each day the condition remains in violation. This citation may be issued t e manager or district managers or both as determined by the City. Ple a let ow if you have any questions. h ou 12 Jo s City mini r c; Property File Weekly Notes f �YII��IIIWI BUETOW AND ASSOCIATES INC -. AN ARCHITECTURAL SERVICES COMPANY � -. 3346 Rlan Minna! Suite 11 St. haul, Minnesota 66117 3 Issue Date: September 10, 2009 (by e-mail) Minutes of Construction Meeting Number Four Oak Park Heights City Hall Minutes of Construction Meeting Number Four Oak Park Heights, Minnesota Conducted on September 2, 2009 BA #0822 Pape 1 DATE OF MEETING: September 2, 2009 START TIME: 2:00 PM CDT LOCATION: Jorgenson's Construction Trailer Oak Park Heights. Minnesota Present: Respective Representatives of the Owner, Contractors and Architect. The Attendance Sheet is attached. Sent to: Eric Johnson (Oak Park Heights); Steve Gansmoe and Glen Schlichte (Jorgenson Construction); Michael Lueth (Buetow and Associates); Michael Murphy (Larson Engineering); Ronn Winkler (Winkler Structural Engineers); and Dan Moulton and David Hierseman (M & E Engineering). OLD BUSINESS: Discussion Discussion Items Item Number 1.4 General Construction Work • Superintendent is now coordinating planning of Work in Mechanical /Electrical Room (HVAC, Plumbing, Fire Protection and Electrical) to assure that all Work can be placed in sequence, will fit and will be accessible for maintenance. 1.11 Miscellaneous Items • Minnesota Pollution Control Agency follow -up review of General Contractor's onsite water control is awaited. General Contractor received letter (Administrative Penalty Order) from MPCA dated August 18, 2009. General Contractor may follow -up with MPCA. General Contractor advised that payment will be made to MPCA this week. • Architect will prepare and circulate (for signature) Special Testing and Inspection Form for submittal to Municipal Building Official. 1.12 Architect's Comments • Xcel Energy's Dwight Odegard was contacted regarding Xcel's request to have permanent road to serve new Transformer that is located at building's northeast corner. Odegard was asked to cite Xcel's written policy. Awaiting Xcel's response. City is discussing with Xcel. Owner advised that Owner will install gravel pathway. Earth pile along east side of new building must first be removed by General Contractor — General Contractor advised that such removal is expected to occur mid- October. • General Contractor must provide evidence that there is compliance with Buy American provisions regarding structural steel. Information was received from General Contractor with the exception of steel columns /tube sections. Information is awaited from General Contractor. (Continued) i Oak Park Heights City Hall Minutes of Construction Meeting Number Four Oak Park Heights, Minnesota Conducted on September 2, 2009 BA #0822 Paee 2 3.8 Electrical Work • Bollard for card access at ramp door to lower level not specified? — Architect will review and will advise. 3.9 Geothermal Svstem • New "split layout" is being prepared by Geotechnical Subcontractor and submitted. City Council will review at its meeting of August 25, 2009. City Council approved "Split Layout ". Awaiting updated Shop Drawings /Submittal from General Contractor. 3.13 Owner's Comme • Owner will retain Consultant to prepare Bidding documents for Asbestos Abatement of existing City Hall's roof. Consultant was retained. NEW BUSINESS: Discussion Items Item Number 4.1 Proiect Status • In progress: erection of main floor level structural steel framing, installation of perimeter exterior wall concrete masonry unit backup walls and installation of plumbing above ground rough -ins and electrical above ground rough -ins. • Silt Fence, Dumpster, Portable Toilet and Jorgenson Trailer are onsite. • Construction Zone enclosed by fencing and access gates. • Temporary onsite access road to Lower Floor Level is in place. • Submittals have been provided by General Contractor and responses have been issued by Architect as follows: Approved or Approved with Corrections Noted or Reviewed: Cast stone, wood windows, tile, masonry wall air barrier, electric switchgear, glazed aluminum curtainwalls, horizontal louver blinds, metal roof panels, lightning protection, terrazzo tile, athletic floor and carpeting. i 4.2 Schedule • Geotechnical work is planned to start in October. • One additional day of weather delay is claimed by the General Contractor. 4.3 Site Work (no work at this time) 4.4 General Construction Work • Exterior perimeter wall construction in progress: concrete block P ortion of exterior brick cavity wall assembly on main floor level. • Structural steel erection is in progress. • General Contractor is reviewing and will advise schedule for construction of West Addition to Public Works Garage. • Installation of masonry shaft walls is in progress at elevator and stair towers. (Continued) tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com i i Oak Park Heights City Hall Minutes of Construction Meeting Number Four Oak Park Heights, Minnesota Conducted on September 2, 2009 BA #0822 Page 3 4.5 Plumbins Work • Underground rough -in work is in progress. 4.6 HV AC Work (No Work at this time). 4.7 Fire Protection System Work, (No Work at this time). • City- approved Fire Sprinkler Submittal document will be sent by General Contractor to Architect. 4.8 Electrical Work • Rough -in work within Lower Level is in progress. • Bollard for card access at ramp door to lower level not specified? — Architect will review and will advise. • Electrician is installing non- corrosive conduits and devices in the Chlorine Room of the Pump Building. 4.9 Geothermal System (No Work at this time) 4.10 Owner's Color Selections • Architect met with Owner's Colors Selection Committee: Color Selections were made at September 2, 2009 Meeting of the Colors Selection Committee. A Color Schedule will be issued. Some Colors were not selected since General Contractor submittals are awaited (i.e. wall pads, wood counter doors, lockers, signage, floor mats, rostrum in Council Chamber and corner guards. 4.11 Miscellaneous Items Questions from General Contractor: • Disconnects are general duty not heavy duty; Architect will advise. • Electrical devices will be white in color: Architect agrees. • Does Pump Building require security conduit for card access? Architect agrees. Add to project. • Proposal Request Seven (Addition of electrical power and control wiring /cables from City Hall to Well #2): Owner does not want controls (fiber optic cable). • Can furring system at perimeter concrete block walls be 2" Z- channels in lieu of 1 iW' studs ?: Architect agreed. • Can UH -5 and UH -6 nits for Pump Building stay as specified and approved ?: Architect agreed. • Proposal Request Thirteen revisions are required: Architect will review. 4.12 Architect's Comments • Building Official advised that he has now received from Braun Intertec all Special Testing and Inspection Reports issued to date. (Continued) tel 651 483 -6701 fax 661 483 -2574 www.buetowarchitects.com Oak Park Heights City Hall Minutes of Construction Meeting Number Four Oak Park Heights, Minnesota Conducted on September 2, 2009 BA #0822 Page 4 4.13 Owner's Comments • Owner wants to receive a letter from General Contractor that provides assurance that the "Split System" will provide proper and necessary heating and cooling operations and will function as intended and as represented to the City. • Owner wants to upgrade or replace existing SCDA (water system monitoring). A meeting to discuss that will occur on September 7, 2009. • Fire Department exterior Key Box has been ordered. i NOTE: Please submit questions and comments to Buetow in advance of next Construction Meeting for possible quicker resolution. The date and time of the next Construction Meeting is Wednesday September 16, 2009 at 2:00 PM. The above information is a true and accurate representation of Meeting Number Four. Exceptions taken to the above (but only with proper attribution and irrefutable support) shall be brought to the attention of the author of this document no later than seven (7) calendar days from and including the issue date listed on the first page of this document (i.e., September 17, 2009). Exceptions taken later than the aforementioned number of days shall not be valid. Prepared and submitted by: Randy Engel, Principal in Charge, Buetow & Associates, Inc. (End of Minutes of Construction Meeting Number Four) I i tel 651 483 -6701 fax 651 483 -2574 www.buetowarchitects.com i -' BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY F=== -. 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 September 2, 2009 Project Meeting Number Four Attendance Oak Park Heights City Hall Project Meeting Number Four Attendance Oak Park Heights, Minnesota 55082 Conducted on September 2, 2009 BA #0822 Pa 1 Name of Attendee Tel. Number FAX Number Organization E -mail Address (Please provide initials at vour name or. if not found. nrint vour information clearlv) 1. Randy Engel, Principal in Charge TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: (952) 237 -5932 1 14 W 2345 Rice Street Suite 210 randy _engel @buetowarchitects.com St. Paul. MN 55113 2. Michael Lueth, Project Architect TEL: (651) 483 -6701 FAX: (651) 483 -2574 Buetow and Associates, Inc. Cellular: 2345 Rice Street Suite 210 michaellueth @buetowarchitects.com St. Paul. MN 55113 Eric Johnson, City Administrator TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: 14168 Oak Park Boulevard North eajohnson @cityofoakparkheights.com Oak Park HeiQhtt. MN 55082 4. Jim Butler, Building Official TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: .. 14168 Oak Park Boulevard North jimmybutler @cityofoakparkheights.com Oak Park Heights. MN 55082 5 Andy Kegley, Public Works TEL: (651) 439 -4439 FAX: (651) 439 -0574 City of Oak Park Heights Cellular: (651) 775 -5759 14168 Oak Park Boulevard North Oak Park Heiehts. MN 55082 6. Steve Gansmoe, Project Manager TEL: (763) 784 -3877 FAX: (763) 784 -1583 r„ Jorgenson Construction, Inc. Cellular: (612) 363 -3569 �! 9255 East River Road NW steve@jorgensonconstruction.com Coon Rapids. MN 55433 7. Glen Schlichte, Field Superintendent TEL: (763) 784 -3877 FAX: (763) 784 -1583 Jorgenson Construction, Inc. Cellular: (612) 363 -3572 ' 9255 East River Road NW glen @jorgensonconstruction.com Coon Rapids. MN 55433 8. Eric Meyer, PE TEL: (651) 481 -9120 FAX: (651) 481 -9210 Larson Engineering, Inc. Cellular: 3524 Lahore Road emeyer @larsonengr.com White Bear Lake. MN 55110 9. Dan Moulton TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 danjm ( rnande- inc.com Eagan. MN 55121 10. David Hierseman, PE TEL: (651) 405 -0912 FAX: (651) 405 -0929 M &E Engineering, Inc. Cellular: 1300 Corporate Center Curve Suite 101 davidh(kmande: inc.com Eagan. MN 55121 (continued) tel 651 483 -6701 fax 651 483.2574 www.buotowarchltects.com BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Ries Street Suite 210 St. Paul, Minnesota 55113 Oak Park Heights City Hall Project Meeting Number Four Attendance Oak Park Heights, Minnesota 55082 Conducted on September 2, 2009 BA #0822 Page 2 Name of Attendee Tel. Numbers FAX Number Organization E -mail Address (Please urovide initials at vour name or. if not found. print vour information clearly) 11. Dan Cacka TEL: (651) 457 -2291 FAX: (651) 457 -8535 C 7__ Steenberg- Watrud Construction LLC Cellular: (651) 895 -5797 10967 Clark Road dan@steenbergwatrud.com Inver Grove Heiehts. MN 55077 12. Mike Hunter TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 685 -8266 24428 Greenway Avenue mhunter @cpandh.com Forest Lake. MN 55025 13. Aakij Gautam TEL: (651) 464 -2988 FAX: (651) 464 -2425 Commercial Plumbing and Heating, Inc. Cellular: (612) 202 -9450 24428 Greenway Avenue agautam@cpandh.com Fo rest Lake MN 55025 14. Adam Silbernick TEL: (651) 646 -3837 FAX: (651) 646 -3812 Mechanical Solutions, Inc. Cellular: (651) 775 -2962 880 Grotto Street North adam @msi- tas.com St. Paul. MN 55104 Jeff Swenson TEL: (651) 484 -4900 FAX: (651) 484 -2248 Gephart Electric Co., Inc. Cellular: (651) 276 -3753 3550 LaBore Road jswenson @gephartelectric.com Vadnais Heights. MN 55110 16. TEL: 0 FAX: Q Cellular: 17. TEL: () FAX: () Cellular: 18. TEL: O FAX: Q Cellular: 19. TEL: () FAX: Q Cellular: 20. TEL: () FAX: () Cellular: 21. TEL: () FAX: () Cellular: (End of Project Meeting Attendance) tel 651 483 -6701 fax 651 483 -2674 www.bustowarchltects.com Braun Intertec Corporation I 1 September 8, 2009 Project No. BL- 08- 03152A Mr. Eric Johnson City of Oak Park Heights 14168 Oak Park Blvd Oak Park Heights, MN 55082 Re: Bulk Asbestos Sample Results — Roofing Materials Oak Park Heights City Hall 14168 Oak Park Blvd Oak Park Heights, MN Dear Mr. Johnson: Braun Intertec Corporation (Braun Intertec) has collected eleven (11) bulk samples of roofing material from the Oak Park Heights City Hall, located at 14168 Oak Park Blvd in Oak Park Heights, Minnesota. The samples were analyzed for asbestos fiber content vid Polarized Light Microscopy (PLM). Our representative collected the samples on September 2, 2009, at your request. This report presents the results of our analysis. Analytical Results PLM analysis has resulted in no asbestos detected in any of the samples of roofing material from the Oak Park Heights City Hall. Refer to the attached Table I. - Bulk Asbestos Analytical Results, which lists the homogenous material sample numbers, sample locations, suspect material descriptions, and the analysis results for each sample. Sample locations are depicted on the attached Site Sampling Location Map. Methodology Bulk asbestos analysis was conducted in accordance with the Environmental Protection Agercy's (EPA) Method 40 CFR, Part 763, Ch.1, Subpart F, Appendix A (7 -1 -87 Edition) and .EPA /600 /R- 93/116. All analyses are in compliance with the quality control procedures specified by the methods. Each sample was examined for homogeneity. If a sample contained separate layered components, each layer was analyzed separately. Detailed quality control information is available upon request. Remarks Braun Intertec is accredited by the National Institute of Standards and Technology (NIST), National Voluntary Laboratory Accreditation Program (NVLAP) for selected test methods for bull: asbestos identification under Accreditation Number 1234. This report in no way constitutes or implies ♦ product certification, approval or endorsement by NVLAP or any ether agency of the U.S. Government. City of Oak Park Heights Project No. BL- 08- 03152A September 8, 2009 Page 2 Samples are retained at our laboratory for 60 days and are then disposed of unless instructed otherwise by the client. This report is issued under terms of our General Conditions (6/15/06). If you have any questions or need further assistance, please call Gregg Kruse at (952) 995 -2438. Sincerely, BRAUN INTERTEC CORPORATION Gregg D. Kruse Associate Principal Attachments: Table I. - Bulk Asbestos Anal, tical Results Site Sampling Location Map Oak Park Hts- asbestos roof samples.doc BRAUN I NTE RTEC Table I. Bulk Asbestos Analytical Results • Providing engineering and environmental solutions since 1957 Client: City of Oak Park Heights Location: Oak Park Heights City Hall; Oak Park Heights, MN Date of Inspection: September 2, 2009 Project No.: BL- 08- 03152A j sample No. I Sample Location _ -- - - I Material I Asbestos Content (90) 1 I Office area rooftop — SE corner I Roofing core sample I N 2 I Office area rooftop —SW corner I Roofing core sample I N.D. 3 I Office area rooftop I p — Center I Roofing core sample N.D. 4 I Office area rooftop — NW corner Roofing core sample I N.D. 5 I Police area rooftop — SE corner I Roofing core sample I N.D. 6 I Police area rooftop — NE corner I Roofing core sample I N.D. I 7 Public Works garage rooftop -• Roofing core sample N.D. I SW corner ' I I 8 Public Works garage rooftop — Roofing core sample N.D. NW corner 9 Office ar I ea rooftop — east wall I Roof seam sealer /adhesive I N.D. i 10 Office /Police area rooftop — ' Roof seam sealer /adhesive I north wall N.D. I I I 11 Public Works ara a rooftop g g p — Roof seam sealer /adhesive N.D. SE corner wall I — 1. Asbestos content is indicated as an approximate percent by area. 2. N.D. = None Detected. Table I - Oak ?ark Heig`ia City Hall C 5 7 7 01-LY l o ? 314wv (;QJLSISsy 42 � t ..•,,,, a r f ""•n' .[ " ." # ► ! • ten l� Eric Johnson From: Randy Engel [ randy _engel @buetowarchitects.com] Sent: Tuesday, September 08, 2009 3:22 PM To: Swenson, Mark; Marymccomber @aol.com; Judy Hoist; Jennifer Pinski Cc: Eric Johnson; Kate Dunwell; Michael Lueth Subject: OAK PARK HEIGHTS CITY HALL (BA#0822) COLOR MEETING #5 - CORREC D� September 8, 2009 CORRECTED TEXT at the City Hall. `/' 1) Color Selections meeting #5 occurred September 2, 2009 y 2) Present were Judy Hoist and Jennifer Pinski (Oak Park Heights) plus Kate Dunwell and Randy Engel (Buetow). 3) Discussion at this Meeting included: *Presentation of Color Boards by Interior Designer Kate Dunwell that depicted recommended color selections from the Sorina Color Palette. Those recommendations were aDDroved ba the Colors Committee. *Presentation of Floor Plans by Interior Designer Kate Dunwell that depicted recommended locations of paint accent walls. Color selections were for such spaces as: Rotunda, Typical Office Areas, Council Chamber, Conference Rooms, Restrooms and the Elevator Cab. Those Daint accent wall colors and locations were aDDroved by the Colors Committee. eThe following colors were newly selected and previous selections were confirmed: carpeting, rubber floor, terrazzo tile, porcelain tile, vinyl base, acoustical ceiling tile, field paint colors, accent paint colors, countertop and cabinet face materials (plastic laminate and solid surface material), toilet partitions, vinyl wall covering, acoustical panels and horizontal louver window blinds. *Plastic Laminate within the two Glass DiSDla Cabinets located at the entrance to the Council Chamber was selected. •Wood Stain colors at doors, window interior surrounds, wood coiling shutters at main Reception Desks and at the Council Chamber (interior doors, wood panel wainscoat, wood trim, face of Council Dais and custom color match of moveable lectern /rostrum) to Council Dais. -Elevator Cab Interior and Door /Frame colors were selected. *Perimeter Baseboard Radiation Covers will be painted in the field to match wall colors (a standard color is factory applied but won't match). eThe aDDlication of colors upon the Rotunda's interior walls and upon its exDosed structure. was selected. eThe Committee will select colors for the following Police Department EauiDment once those selections are received. from the General Contractor: Wall Pads, Evidence Locker, Storage Shelving and Security Gun Storage Unit. -Other colors that the Committee will select when samples are received from the General Contractor: Lockers at Police and at Public Works, Main Entry Floor Mat, Interior Metal Letter Signage, Exterior Metal Letter Signage. •Wall Coverina and Acoustical Wall Panels on the Council Chamber walls: orientation and match of the patterns to follow standard installation orientation. 4) Approval by the City Council at its September 22, 2009 is requested. BUETOW AND ASSOCIATES, INC. Randy L. Engel, RA, AS Principal -in- Charge 2345 Rice Street, Suite 210 St. Paul, Minnesota 55123 Tel 651483-6701 Fax 651483-2574 Cellular 952 237 -5932 i SEP -10 -2009 12:18 WASH CTY ADMIN 651 430 6017 P.001i002 Board of Conunissioners W a4iingtm Dennis C. Hegberg, District 1 C ount� T Bill Pulkrabek, District 2 �/ Gary Kriesel, District 3 Myra Peterson, Chair, District 4 BOARD AGENDA Usa Weik, District 5 SEPTEMBER 15, 2009 - 9:00 A.M. 1. 9 :00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the Issue Is listed on thin agenda. Persons who wish to address the Board must fill out a comment curd before the meeting begins and give If to the County Board secretary or the County Administrator, 77te County Board Chair will ask you to come to the podium, state your name and address, and prerent your comments. You are encouraged to lWr your presentation to no more than five minutes. The Board Chair reserves the' right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or it it is not relevant roan Issue that is parr of Washington Counry:r responsibilities. The chair mfq also limit the number of individual presentations to arcommodate the .scheduled agenda items. 3. 9:10 Consent Calendar 4. 9:10 Public Works — John Elholm, Parks Director Grant Agreement for Development of a Winter Recreation Area in Lake Elmo Park Reserve 5. 9:20 General Administration — Jim Schug, County Administrator A. Resolution — Certifying the Proposed Property Tax Levy for Payable 2010 for Washington County B. Resolution — Certifying the Proposed Property Tax Levy for Payable 2010 for the Regional Railroad Authority C. Resolution — Certifying the Proposed Property Tax Levy for Payable 2010 for Washington County Housing and Redevelopment Authority D. Resolution — Proposed Budget for Payable 2010 6. 9:40 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to die full Board on committee activities, make comments on matters of interest i and Wormadon, or raise questions to the staff. 77ris action is nor intended to result in substantive board action during this lime. Any action necerrary berauve of dUcmvion will be scheduled for a furore board meeting. 7. Board Correspondence S. 10:00 Adjourn 9. 10:10 to 10:55 — Board Workshop with Public Works A. Update on the Metropolitan Council Dial a Ride Transit Services Restructuring B. Federal Transportation Funding Requests to Federal Delegation wwwwwwwwwwwwwwwwwwwwwwwwww wwwwww *wwwwwwwwwwwwwwwwwww REMINDER. NO BOARD MEETING ON SEPTEMBER 29, 2009 — 5TB TUESDAY MEETING NOTICESww (" *Meeting dates, time, and locations may change. Contact the Office of Administration or individual agencies for the most current information.) Date Committee Time Location September 15 Rock Island Swing Bridge Meeting 1:00 p.m Room 322 — State Capitol — St. Paul September 15 Housing and Redevelopment Authority Board 3:30 p.m. 1584 Hadley Avenue North — Oakdale September 16 Counties Transit Improvement Board 8:30 a.m. 90 West Plato Blvd. — St. Paul September 16 Workforce investment Board 8:30 am 4200 Pioneer Drive — Woodbury September 16 Metro TAB Policy & Advisory Board 12:00 p.m. 390 Robert Street North — St. Paul September 17 MN Extension Committee 5:00 P.M. Washington County Government Center September 17 Public Health Emergency Preparedness 5:30 p.m. Washington County Government Center Community Outreach Work Group September 17 Parks and Open Space Commission 7:00 p.m. Washington County Government Center j September 17 Metro Area Agency on Aging 8:30 a.m. 2365 N. McKnight Road — North St. Paul September 17 CAP - Ramsey and Washington Counties 6:30 p.m. 450 Syndicate Street North — St. Paul 4astsNvs uarsninp davioaa acv avaliabla for use to the County Board Room u.JlClllfeerr neclirnnr.n .I , nJ.. .II�hBly nrL nmi nw n_..i g iA"j gn -Rrtn EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER SEP -10 -2009 12:18 WASH CTY ADMIN 651 430 6017 P.002i002 i WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR* SEPTEMBER 15, 2009 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ITEM County Attorney A. Approval to submit a grant application to the Minnesota Department of Human Services for federal funds that would be spent on upgrading equipment used to record interviews of criminal child abuse victims; and, to host a day -long training for all Washington County law enforcement agencies, child protection workers, prosecutors, guardian ad litems and judges on the best practice for conducting recorded forensic interviews of child abuse victims and related topics. Human Resources B. Approval to authorize a new .6 FTE Correctional Health Nurse in the Department of Public Health and Environment. Internal Auditor C. Approval of County Board response, to Independent Auditor's findings and recommendations contained in the draft report on the internal control structure and compliance for the year ending December 31, 2008. Public Works D. Approval of resolution, bid award for CSAH 15 (Manning Avenue) landscaping to Fair's Nursery, lowest responsible bidder, in the amount of $76,293.75 conditioned upon the execution of a contract as required by law. "Consent Calendar items arc gcncrnily defined as item of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar itcm(s) for discussion and/or separate section, TOTAL P.002 Summary of Proceedings Washington County Board of Commissioners September 1, 2009 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Crary Kriesel, District 3; Myra Peterson, District 4; and Lisa Weik, District 5. Absent none. Board Chair Peterson presided. Commissioner Resorts — Comments — Ouestions The Commissioners reported on the following items: - Commissioner Weik — attended the Metropolitan Mosquito Control meeting which discussed the 2010 budget; attended the Solid Waste Management Coordinating Board which discussed a new recycling campaign; she met with Minnesota Department of Transportation Commissioner Tom Sorel; and the Woodbury city -wide kickoff for the Yellow Ribbon Network will be held on Monday, September 28 at the new East Ridge High School; - Commissioner Kriesel, — attended the Solid Waste Management Coordinating Board, the Community Corrections Advisory Board and the Disabled Veteran's Rest Camp Board; he met with the Friends of Washington County which discussed the Boom Site and they are looking for support to have the National Parks Service take ownership; and he commended the Sheriff's Office for providing security and handling traffic concerns for Congresswoman Bachman's town hall meeting at Oak -Land Junior High School; - Commissioner Heabere — reported on his personal trip to China; - Commissioner Peterson — reported that the Metropolitan Mosquito Control has a surplus budget and decided to invest in improvement of their facilities both environmentally and to enlarge some facilities; and the Red Rock Corridor met to discuss the communities' participation along the corridor, their concerns on land use planning issues, and density. Communitv Services Approval of the following actions: - Appoint Nancy Utoft, Woodbury, to the Community Development Block Grant Citizen Advisory Committee, to a first term expiring December 31, 2011; - Agreement with East Metro Women's Council to provide homeless prevention services with Family Homelessness Prevention and Assistance Program funds; - Agreement with FamilyMeans to provide homeless prevention services with Family Homelessness Prevention and Assistance Program funds; - Subgrantee agreement with Two Rivers Community Land Trust to acquire and rehabilitate up to three units of foreclosed upon homes in the City of Cottage Grove. General Administration Approval of the following actions: - August 11, 18 and 25, 2009 Board meeting minutes; - New courthouse is opened for business; - Board correspondence was received and placed on file; - Board workshop held to receive recommendations for the 2010 budget. Human Resources Approval to execute an amendment to the agreement with Blue Cross/Blue Shield for participation in the Retiree Drug Subsidy program. Public Health and Environment Approval of the following actions: - License for use of real property for the collection of household hazardous waste at the Forest Lake Transit Center on September 19 and at the Hugo Public Works Garage on October 3; - Agreement with Dynamic Recycling for electronic waste management services. Public Works Approval of the following actions: - Change Order No. 1 and Work Order No. 1 to CSAH 12 turn lane construction project with Dresel Contracting; - Resolution No. 2009 -087, final payment on Bridge 5600 demolition project to Veit & Company, Inc. - Board workshop held for an update on the Forest Lake to Minneapolis and St. Paul commuter bus services; and to discuss the Counties Transit Improvement Board 2009 grant solicitation. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62 Street N., Stillwater, Minnesota. City of Oak Park Heights 14168 Oak Park Blvd. N • Box 2007.Oak Park Heights, MN 55082 • Phone (651) 439 -4439 • Fax (651) 439 -0574 9 -10 -09 Mike Raleigh MJ Raleigh Trucking Inc. PO Box 261 Stillwater, MN 55082 RE: 2009 -2010 Snowplowing Agreement I have enclosed a fully executed copy our 2009 -2010 snowplowing agreement as well as some large full color maps as requested. Please note that the insurance document provided to the City does expire in February, prior to the end date of this agreement. If you would ensure that this is replaced prior to such expiration. Tha 4Ad Eric City i ator Cc; Weekly Notes Andy Kegley, Interim Director of Public Works Association of Metropolitan Municipalities Page 1 of 2 Metro Cities News September 10, 2009 Archives Met Council Adopts SAC Modifications and 3.8% Increase for 2010 MWC On Wednesday, the Metropolitan Council adopted 2010 Municipal Wastewater Charges (MWC) at a 3.8% increase, as well as formula changes for calculating SAC reserve capacity. The Council also adopted our recommendation to establish a stakeholder task force to study the SAC system and recommend options going forward. As we reported previously, SAC revenues are seeing a sharp decline, and the Council was divided about how to address the problem. Met Council's Environmental Services staff was asked to present alternatives for Council consideration. The Council was reluctant to go too far in raising the SAC charge, and members were also hesitant about dipping too deeply into the SAC reserve fund. Staff came back with a proposal that alters the way SAC capacity is calculated to a flow - based model that MCES staff contends provides technical improvements to the program. As part of the proposal, MWC rates would need to be increased to help offset the decline in SAC revenues. This is a funding shift that puts more of the burden for new SAC costs onto the wastewater charge, which currently, for the most part, funds operations and maintenance costs of the system. The proposal quickly wound its way through Council channels, with the Council considering a phase in of two or three years, which with a two year phase in would have put the 2010 MWC increase at 5.1 %, a spike from the original 3.1 % increase provided to cities in June for their budget planning purposes. On Wednesday, the Council elected to move forward with the formula changes (moving to a "flow" based system), with a three year phase in that increases the MWC charge 3.8 %, and the creation of a task force, which we recommended. The Council's concurrence with our recommendations for a longer phase in and task force will allow the opportunity to comprehensively study the issues and consider options for the SAC fmancing structure. While we appreciate the urgent need to address the SAC revenue decline, we are concerned about how quickly these changes have proceeded, without adequate time to analyze the implications for cities under the new structure. At the meeting on Wednesday, several Council members voiced similar concerns, and the need to make sure that these formula changes are consistent with the Council's policies around growth and maintenance costs. In addition, the Council also adopted MCES' recommendation to alter the criteria for the SAC outdoor seating charge to allow for a 75% reduction of these charges. This change will take effect on October 1, 2009. Please stay tuned for further information on the task force. If you have any questions, please contact Patricia Nauman at 651- 215 -4002 or email: patriciaametrocitiesmn.ore. http:// www. metrocitiesmn.org/newsletter.htm 9/10/2009 Eric Johnson Co *" "P'0k 0 V �}-� (� C ., 4 ! S From: Elizabeth A. Wefel [ear el @flaherty- hood.com] Sent: 9, 2009 3:34 PM To: Judy Holst; bill.lavin @granitefalls.com; Bradley M Peterson; bweller@ci.becker.mn.us; dabeaudet @comcast.net; dbeaudet @pro - ns.net; Elizabeth A. Wefel; Eric Johnson; gpruszinske @ci.becker.mn.us; jeff.oneill @ci.monticello.mn.us; john.howe @ci.red - wing.mn.us; kay.kuhimann @ci.red- wing.mn.us; marshall .hallock @ci.red - wing.mn.us; marymccomber @aol.com; clerk @hoytlakes.com; susanh @cohasset - mn.com; Timothy P. Flaherty; Tom.Kelly @ci.monticello.mn.us Subject: CUC - UTVA Calculation Update Dear CUC members, We wanted to update you regarding our continuing conversations with the Department of Revenue regarding the calculation of Utility Valuation Transition Aid. As you may recall from our August 11, 2009 email, there are several possible explanations for why the utility transition aid figures for 2010 are lower than originally anticipated: 1) A significant increase in the net tax capacity of the plants in assessment year 2008 may have driven up utility values so as to make up for the decrease resulting from the rule change. 2) The "current year net tax capacity" used to calculate 2010 Aid is based on an assessment value that has phased in 50% of the new valuation rule. Our research -to -date shows that both of these factors are partially responsible for the difference in certified utility transition aid. 1) With respect to the utility values, we are still trying to obtain numbers for all of our cities but comparing the net tax capacity numbers for the utility facilities in several cities shows us that utility property values have increased significantly (by about 7 — 9 %), particularly for cities with Xcel properties. Significant additions have come on -line at Oak Park Heights (A.S. King) and two other XCel properties. Because utility property is valued as a unit, the increase at these three facilities will increase the net tax capacity at all cities hosting Xcel plants, thereby decreasing the amount of UTVA. 2) Nick Greene, the research analyst responsible for the formula, is back in the office. We spoke with him this morning. He confirmed that the Current Net Tax Capacity used to calculate the 2010 is the Pay 2009 value (2008 assessment), and represents a 50% phased in value for the utility property. He explained that because of the timing of assessments, property tax aids and credits (such as LGA and UTVA) are calculated with this "Look Back ". He also confirmed that means for 2010, the aid may not fully reflect the loss in Net Tax Capacity experienced for 2010 but the cities would catch up in later years. This result does not appear to reflect the intent of the statute. The Utility Valuation Transition Aid was designed to compensate cities for the loss in net tax capacity resulting from the rule change. In future years, the phase in will be complete and the aid will more closely mirror this amount, but for 2010 the aid reflects only a portion of the net tax capacity loss. Our next step will be to meet with the Department of Revenue to determine what actions can be taken without pursuing legislative change. Prior to that, we will meet with the House Research Department and Senate Counsel to discuss this issue with them. We will also be enlisting the assistance Senator Skoe and Representative Marquardt, the chairs of the Senate and House Property Tax Committees, as we move forward. As always, if you have any questions please contact us. Elizabeth Wefel, Senior Attorney Flaherty & Hood, P.A. 525 Park Street, Suite 470 St. Paul, MN 55103 Office: 651 - 225 -8840 Direct Dial: 651 - 259 -1924 eawefel(a.flah erty -hood. com 1?;ZD 1STR1CT WWW.B CWD.0RG � T � t A T A T) ('ti 1380 W FRONTAGE RD K V \ v J � S H1cxWAY 36 CREEK g TILS WATER$ M12 WATERSHED 651 -2 75 -1136 X26 [PHONE] REGULAR MEETING OF THE BOARD OF MANAGERS Monday, September 14, 2009 Regular Board Meeting will be held at the 1. Call Regular Meeting to order Washington Conservation District Offices in Valley Ridge Mall at 2. Nominate Secretary Pro -Tem - Board Action 1380 West Frontage Road, Hwy 36, 3. Approve Regular Meeting Agenda and Discussion Agenda Stillwater, MN 4. Public Comments 5. Approve Board Meeting minutes - Board Action a) August 10, 2009 Regular Meeting b) August 11, 2009 Special Meeting c) August 27, 2009 Special Meeting 6. Treasurer's Report a) Review Authorized Funds Spreadsheet b) Current Items Payable -Board Action c) Permit Fee Statements Review 7. Permitting a) BCWD Permit #03 -09 Settler's 5 Addition -Request to waive surety- Board Action b) Sanctuary HOA - Request to waive permit fees for BMP Project - Board Action 8. Projects/Programs a) Long Lake o Sediment Delta corings status update o Eurasian water milfoil - Vegetation Survey & Demarkation- Board Action o Herberger's Pond - Plantings on September 19, 2009 o Boat Use Survey Scope - Board Action b) Diversion Drainage - Sample Results to Date c) Fen Management Plan- Jennifer Olson, FOR - o Fen Management Plan Budget - Board Action o Approve Fen Management Plan - Board Action o Groundwater Monitoring Program - Board Action d) Homeowner BMP projects - Board Action e) H&H Model Upgrade Scope - Board Action f) Brown's Creek Trails Park - Maintenance Plan - Board Action g) Fall Tour - date and itinerary - Board Action 9. Public Hearine— Pronosed 2010 Budget and Levv a) Resolution 09 -09 Certified 2010 Tax Levy Resolution: All Funds - Board Action 10. Consent Agenda - Board Action a) Approve change to Education budget 11, Discussion Agenda - No Action Required MANAGERS: CRAIG LEISER, PRESIDENT • RICKVANZWOL, VICE- PRESIDENT • GAIL PUNDSACK VICE - PRESIDENT • GERALD JOHNSON. SECRETARY • CONNIE TAILLON. TREASURER a) Administrator Updates and Proposed Schedule Change b) Communications & Manager Reports c) October 2009 BCWD Board Agenda 12. Adjournment Memorandum Bonestmo To: Eric Johnson Project: Water System SCADA 7335 Highway 36 W Andrew Kegley Improvements Date: 9/11/09 St. Paul, MN 55113 Tel 651 -636 -4600 Frorn: Chris long Client: Oak Park Heights Fax 651 -636 -1311 Re: Water System SCADA Improvements — Design and File No: 000055- 09160 -0 www.borestroo.com Bidding Schedule Eric and Andy, We have developed a schedule for the design and bidding process for the Water System SCADA Improvements. The schedule is the result of on -site, internal, and city council meetings. As discussed at the staff meeting, because the construction costs are expected to be under $100,000, this project will be issued using quotes rather than acquiring bids. Two or more contractors will be chosen to provide quotes. The design for the improvements has begun, and within two weeks a draft plan will be sent to Automatic Systems Company for review to confirm the construction cost estimate. The milestone dates are shown below: • October 9"', 2009— Issue plans and specifications for quotes. • October 20"', 2009 — Receive and review contractor quotes. • October 27", 2009 — Approval of quotes at the council meeting. Please let me know if you have any questions or concerns. Thanks. Copy: Mark Hanson, Aaron Mueller, Bob Schunicht. F:VW*Svw TempWmAR PaulU4nrkxardum.dot (CRW 9-2M]