HomeMy WebLinkAbout10-27-09 Minutes • CITY OF OAK PARK HEIGHTS
7:00 P.M. TUESDAY, OCTOBER 27, 2009
CITY COUNCIL MEETING MINUTES
I. Call to Order /Pledee of AlleLyiance /Approval of Agenda: The meeting was
called to order at 7:18 p.m. by Mayor Beaudet. Present: Councilmembers
Abrahamson, McComber, Runk, and Swenson. Staff present: Administrator
Johnson, City Attorney Vierling, City Engineer Long, City Planner Richards, and
Public Works Director Kegley. Absent: None.
Mayor Beaudet moved Consent Agenda Item B. to New Business as Item B.
Councilmember McComber, seconded by Councilmember Swenson moved to
approve the Agenda. Carried 5 -0.
II. Department /Council Liaison Reports:
A. Plannina Commission: City Planner Richards reported that the last
meeting of the Planning Commission was October 8. He stated that the
commission discussed a zoning ordinance amendment which was on the
council agenda that evening, and they had a continued discussion on
design guidelines. Richards reported that the next meeting was set for
• November 12, 2009.
B. Parks Commission: Mayor Beaudet reported that at the last meeting, the
Parks Commission directed staff to contact Stillwater Area High School
regarding a band performance in a city park, and they approved the Public
Works Director's plan to relocate the City Hall parking lot lights to city
parks for added security.
C. Cable Commission: Councilmember Swenson reported that the last
meeting was on October 21 where they approved the annual budget.
Swenson reported that the commission discussed helping the City with
equipment setup for the new City Hall.
D. Water Management Organizations /Middle St. Croix: Mayor Beaudet
reported that the next meeting of the Middle St. Croix Water Management
Organization was set for November 12, 2009, at 7:00 p.m. at the
Washington Conservation District Office.
E. Other Liaison/Staff Reports: None
III. Visitors/Public Comment:
• Administrative Secretary Pinski reported that Lynda Pauling of 5812 Olene
Avenue North was chosen as the recycling award winner.
City Council Meeting Minutes
October 27, 2009
Page 2 of 3
•
IV. Consent Agenda:
A. Approve Bills & Investments
B. MOVED TO NEW BUSINESS AS ITEM B.
C. City Hall Facility — Authorize Staff Release RFQ for Asbestos Abatement
Service for Current City Hall
D. Appoint Mr. Andy Kegley as Director of Public Works as Recommended
by Committee
Councilmember McComber, seconded by Councilmember Swenson, moved to
approve the Consent agenda. Roll call vote taken. Carried 5 -0.
V. Public Hearines:
None
VI. Old Business:
A. Citv Hall Facilitv General Update: Randy Engel of Buetow & Associates
reported that the rain has hampered construction and the project is
• approximately two weeks behind. He reported that the contractor has not
changed the completion date, and he is confident that they will finish on
schedule. Engel also reported that the roof decking and exterior brick was
being installed and that the stone would be installed soon.
B. SCADA Update: Public Works Director Kegley reported that two quotes
were received to upgrade the water system SCADA: one from Automatic
Systems Company for $95,940 and the other from Instrument Control
Systems for $123,921. Kegley recommended the council award the bid to
Automatic Systems Company.
Kegley reported that the quotes do not include the total cost of the project.
He reported that with engineering fees, the total cost is estimated at
$112,002. Kegley stated that the current amount budgeted was $59,302,
so an additional $52,700 would be needed to fund the project. Kegley
reported that Finance Director Holst provided a memo outlining options
for funding, and that the memo was included in the meeting packet.
Councilmember McComber, seconded by Councilmember Abrahamson,
moved to accept Finance Director Holst's recommendation in number 1 of
her memo, and to award the contract to the low bidder. Carried 5 -0.
• VII. New Business:
City Council Meeting Minutes
October 27, 2009
Page 3 of 3
• A. Special Event Sip-naRe Ordinance Amendment: City Planner Richards
reported that the Planning Commission held a public hearing on this issue
at their last meeting. He reported that the Planning Commission
recommended approval.
Mayor Beaudet reported that the City received a letter from a resident
concerning a for - sale -by -owner lot in the City. He stated that it is a legal
business, and the City has no right to prevent it.
Councilmember McComber, seconded by Councilmember Runk, moved
to approve the Ordinance Amendment. Roll call vote taken. Carried 5 -0.
B. Aivrove City Council Minutes — October 13.2009: Mayor Beaudet,
seconded by Councilmember Abrahamson, moved to approve the Minutes.
Carried 4 -0 -1, McComber abstained.
VIII. Adiournment:
Councilmember Abrahamson, seconded by Councilmember McComber, moved
to adjourn at 7:39 p.m. Carried 5 -0.
• Respectfully ubmitted, Approved ontent and F , - A
Jennifer Pinski id Beaudet
Administrative Secretary /Deputy Clerk Mayor