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HomeMy WebLinkAbout08-11-09 Minutes • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, AUGUST 11, 2009 CITY COUNCIL MEETING MINUTES I. Call to Order/Pledee of Alleeiance /Approval of Agenda:, The meeting was called to order at 7:15 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, McComber, Swenson, and Runk. Staff present: Administrator Johnson, City Attorney Vierling, and City Engineer Erickson. Absent: City Planner Richards. Mayor Beaudet pulled Item H. from the Consent Agenda and moved New Business Item A. to the Consent Agenda as Item I. He added "NLC Trip" as New Business Item B., "MNDOT Request for Letter of Support — St. Croix River Crossing — TIGER Funding" as New Business Item C., and "MNDOT Timing of Streetlights at Oakgreen, Norell, and Osgood" as New Business Item D. Councilmember Swenson, seconded by Councilmember McComber, moved to approve the Agenda as amended. Carried 5 -0. II. Department /Council Liaison Reports: A. Planning Commission: Councilmember Abrahamson reported that the next • meeting of the Planning Commission was set for August 13 at 7:00 p.m. with a worksession prior to the meeting at 6:00 p.m. regarding a design guidelines update. B. Parks Commission: Councilmember McComber reported that the next meeting of the Parks Commission was set for August 17 at 6:30 p.m. at City Hall. C. Cable Commission: Councilmember Swenson reported that there was a budget worksession the previous week. D. Water Management Oreanizations/Middle St. Croix: Mayor Beaudet reported that the next meeting of the Middle St. Croix Water Management Organization was set for August 13 at 7:00 p.m. at the Washington Conservation District Office. E. Other Liaison/Staff Reports: Administrative Secretary Pinski provided a report on Party in the Park and thanked staff and council for all of their assistance. III. Visitors/Public Comment: • Administrative Secretary Pinski reported that Pat and Sheila Castleberry of 5490 O'Brien Avenue North were chosen as the recycling award winners. City Council Meeting Minutes August 11, 2009 Page 2 of 4 IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — July 28, 2009 C. Approve Resolution Authorizing Receipt of Donations and Directing the Donations be Used for Party in the Park D. Approve Resolution Authorizing Receive of Donations to the Oak Park Heights Police Department and Directing the Donations be Used for Party in the Park E. Approve HLB Toutges Redpath, Ltd. Auditing Services for December 31, 2009 F. Approve Jorgenson Construction, Inc. 2 nd Payment for New City Hall Project G. Approve Kennel Permit Application made by Denise Niedzolkowski H. PULLED FROM THE AGENDA I. Resolution to Participate & Execute Contract for Safe and Sober Project Councilmember McComber, seconded by Councilmember Runk, moved to approve the Consent agenda. Roll call vote taken. Carried 5 -0. • V. Public Hearings: None VI. Old Business: A. City Hall Facility: Architect Randy Engel from Buetow and Associates was present at the meeting and provided an update on the project. He stated that the color committee was scheduled to have their third meeting and a furniture bid review meeting was scheduled as well. He stated that the steel was to arrive that week. Engel also requested approval by the council of a change order to change the retaining wall along the ramp down to the police garage to a rock - faced concrete block that reduces water penetration into the block. He reported that the cost for the upgrade was slightly under $5,000. Mayor Beaudet, seconded by Councilmember Swenson, moved to approve the change order up to $5,000. Carried 5 -0. VII. New Business: • A. MOVED TO CONSENT AGENDA AS ITEM I. City Council Meeting Minutes August 11, 2009 Page 3 of 4 • B. NLC Trip: Councilmember McComber reported that she would like to attend the NLC Conference this year. She reported that she received a letter from Jim Miller of the League of Minnesota Cities requesting that she consider a position on the NLC Board of Directors. Councilmember Swenson, seconded by Councilmember Runk, moved to authorize Councilmember McComber to attend the National League Conference not to exceed a cost of $2,000. Councilmember Swenson, seconded by Councilmember Runk, moved to amend that the funds come from council contingency. Carried 4 -1, Abrahamson opposed. On main motion, roll call vote taken. Carried 3 -2, Beaudet and Abrahamson opposed. C. MNDOT Request for Letter of Sup_ port — St. Croix River Crossinia - TIGER Funding: Councilmember Runk requested that the council discuss this item. He felt it would be advantageous if Minnesota and Wisconsin applied for the grant. He wasn't sure if the language in the letter provided was the best; it may need to be reviewed. Councilmember Runk, seconded by Councilmember Abrahamson, moved to postpone to the next council meeting and direct staff to look into other alternatives than sending the form letter and look into what the repercussions are of sending that letter, and invite Adam Josephson to attend the next council meeting. Carried 5 -0. Mayor Beaudet requested that the timing aspects be verified. Councilmember Abrahamson requested that the grant criteria be reviewed. D. MNDOT Timing of Streetlishts at Oakareen. Norell, and Osgood: Councilmember McComber reported that MNDOT changed the timing on the streetlights and the frontage roads are being backed up. Councilmember Swenson reported that vehicles from the frontage roads sometimes pull forward and block the intersection. Councilmember McComber, seconded by Councilmember Runk, moved to send a letter to MNDOT requesting that they look into the timing of the streetlights and to look into placing `Do Not Block Intersection' signs. Carried 5 -0. VIII. Closed Session: • City Council Meeting Minutes August 11, 2009 Page 4 of 4 A. Annual Performance Review — City Administrator: The City Council adjourned to a closed session for the purpose of the annual performance review of the City Administrator. The open session was recalled. City Attorney Vierling reported that the council held a brief meeting with council and the City Attorney without the City Administrator present. He reported that the City Administrator then joined in for the review. Vierling stated that no particular action was taken during the course of the closed session, and that the City Administrator's position will continue under the current contract. IX. Adiournment: Councilmember Swenson, seconded by Councilmember McComber, moved to adjourn at 8:15 p.m. Carried 5 -0. Respectfull submi d, Mped C ent and Fo ifer Pins c1 Administrative Secretary /Deputy Clerk Mayor