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HomeMy WebLinkAbout05-26-09 Minutes CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, MAY 26, 2009 CITY COUNCIL MEETING MINUTES I. Call to Order /PledLye of Alleeiance /Approval of Agenda: The meeting was called to order at 7:01 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, McComber, Runk and Swenson. Staff present: Administrator Johnson, Finance Director Hoist, City Attorney Vierling, City Engineer Postler and City Planner Richards. Absent: None. Councilmember McComber, seconded by Councilmember Swenson, moved to approve the Agenda. Carried 5 -0. II. Department /Council Liaison Reports: A. Planning Commission: City Planner Richards reported that the last meeting of the Planning Commission was on May 14. He reported that the Planning Commission made recommendations on the TIF and Oakgreen Commons project. Richards reported that the next meeting is on June 11. B. Parks Commission: Councilmember McComber reported that the last meeting of the Parks Commission was on May 20 with walkthroughs at Valley View Park and Brekke Park prior to the regular meeting. She reported that the next meeting of the Parks Commission is on June 15 at 6:30 p.m. C. Cable Commission: Nothing to report. D. Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that the next meeting of the Middle St. Croix Water Management Organization is set for June 11 at 7:00 p.m. at the Washington Conservation District Office. E. Other Liaison/Staff Reports: Councilmember McComber requested updates for the Lower St. Croix Partnership. III. Visitors/Public Comment: Administrative Secretary Pinski reported that John and Ruth Easton of 5853 Oakgreen Court North and Victoria Champeau of 6207 Beach Road North were chosen as the recycling award winners for the month of May. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — April 28, 2009 City Council Meeting Minutes May 26, 2009 Page 2 of 5 • C. Approve License for Sale /Storage of Consumer Fireworks at Wal -Mart Parking Lot for Chris Ulmer, TNT Fireworks D. Authorize Finance Director to Prepare 2010 Budget Holding All Line Items Constant Except Wages, Insurance and Utilities E. Authorize Hiring of Park Attendants F. Award Lawn Care Contract G. City Hall Facility — Award Testing Contract Councilmember Swenson pulled Item E. Councilmember Swenson, seconded by Councilmember Abrahamson, moved to approve the remainder of the Consent agenda. Roll call vote taken. Carried 5 -0. Mayor Beaudet, seconded by Councilmember McComber, moved to approve the hiring of the park attendants. Carried 4 -0 -1, Swenson abstained. V. Public Hearings: A. Anchobavpro — TIF District #1 Proposal and Plan: City Administrator Johnson reported that there was a discrepancy in the maps that were included in the City Council packet for that evening's meeting. He reported that the plat documents need to be reviewed, and when the study • comes back, the City will be in a better position to review the proposal. Johnson stated that a draft Resolution for approval with several conditions was provided to the Council. Mayor Beaudet reported that the council would like to expedite this matter because of the vacant homes on Oakgreen Avenue. Mayor Beaudet opened the Public Hearing. Councilmember McComber, seconded by Councilmember Swenson, moved to continue the Public Hearing to June I at 5:30 p.m., or the next regularly scheduled City Council meeting if the documentation is not available by June 1. Carried 5 -0. Councilmember Runk, seconded by Councilmember Abrahamson, moved to set a special meeting for June 1 specifically for the TIF issue and to consider the PUD application. Carried 5 -0. VI. Old Business: A. 2009 Mill and Overlav Proiect: City Engineer Postler reported that bids were opened for the project on May 20. He stated that the bid results were included in the packet for that evening's meeting. Postler noted that if alternate 1 is chosen, it will change who the lowest bidder is. • City Council Meeting Minutes May 26, 2009 Page 3 of 5 Mayor Beaudet, seconded by Councilmember Abrahamson, moved to approve the mill and overlay project and alternate 1 with funds coming from the Parks Budget Projects fund for Brekke Park and the rest coming from Street Reconstruction funds. Mayor Beaudet reported that the patch on 58 Street needs to be fixed. He suggested the City Administrator negotiate with Boutwells if it is a better price, and there could be a change order to be paid for by the people who did the work on 58 Street. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to amend that City Administrator Johnson be able to have a change order to make the repair on 58 Street if the applicant agrees. Carried 5 -0. Main motion carried 5 -0. B. Valley View Park Plav2round Equipment: City Administrator Johnson reported that there were three bidders and four bids submitted. He reported that one bidder was disqualified, and another bid did not meet the specifications. He reported that the Parks Commission recommended concept plan D4309H from Minnesota- Wisconsin Playgrounds in the • amount of $39,031 plus $1,500 in demolition costs. Councilmember McComber, seconded by Councilmember Runk, moved to approve the purchase of the equipment for Valley View Park with additional funds needed coming from the Parks budget. Carried 5 -0. C. Summer Park Programming: City Administrator Johnson reported that the Parks Commission had a worksession with Gina Zeuli to discuss summer programming ideas. Johnson provided the council with a proposed program and budget prepared by Zeuli. Johnson reported that no contract has been executed and the proposed budget does not include salary. Councilmember Abrahamson, seconded by Councilmember McComber, moved to adopt the rough programming plan of events and coordinator's salary is to be determined later. Carried 5 -0. VII. New Business: A. Mav 20.2009 Water and Sewer Rate Studv: Finance Director Holst reported that there has been an eight percent decrease in water usage over the last year. She reported that if the council wanted to balance the budget, they would need to increase water rates by about ten percent and • sewer rates by about five percent. City Council Meeting Minutes May 26, 2009 Page 4of5 Mayor Beaudet, seconded by Councilmember Swenson, moved to approve both the water and sewer rate increase Resolutions to be effective July 1, 2009, and approve an amendment to the City's fee ordinance. Roll call vote taken. Carried 5 -0. B. Oakgreen Commons and Carriage House Cooperative Planned Unit Development (PUD). Preliminary and Final Plat. Building Height Conditional Use Permit (CUP): City Planner Richards reported that the request is for a different concept plan than what was approved last year. He stated the new plan is for one 48 -unit Carriage House Cooperative building and a 120 -unit assisted living facility referred to as Oakgreen Commons which is four stories in height. Richards reviewed his planning report for the council. Councilmember Abrahamson questioned whether the development will be in the same association with the existing townhomes. Mayor Beaudet requested that City Administrator Johnson clarify that. Councilmember Swenson wondered if the City should require the fire hydrants be yellow instead of red. Swenson reported that all of the private hydrants are red, and a solid red fire hydrant indicates 0 to 499 gallons per minute, so they would probably not hook up to them. City Engineer Postler reported that it was his understanding that the color signified public versus private. Councilmember Swenson stated he thought the City should require the color of the hydrants be yellow. City Administrator Johnson stated he will talk to Public Works Director Ozzello and report back to the council. Councilmember McComber, seconded by Mayor Beaudet, moved to continue council action on Oakgreen Commons until the next City Council meeting. Carried 5 -0. C. Consider Cancelling First Council Meeting in June: Mayor Beaudet, seconded by Councilmember Swenson, moved to postpone this item until the June 1 meeting if it is held. Carried 5 -0. D. Approve Resolution in Support of the Yellow Ribbon Network of Washington County: Councilmember McComber, seconded by Councilmember Abrahamson, moved to approve the Resolution that was included in that evening's council packet. Roll call vote taken. Carried 5- 0. E. Digitizing Systems — Award Contract to Laserfiche: Councilmember Runk, seconded by Councilmember Abrahamson, moved to award the contract as recommended. Carried 5 -0. City Council Meeting Minutes May 26, 2009 Page 5 of 5 F. Direct Arborist Widin to Develop an Emerald Ash Borer Plan and Determine What to do if Trees Need to be Removed: Councilmember McComber stated it would be beneficial if Arborist Widin had something on the website about Emerald Ash Borer. Councilmember Swenson, seconded by Mayor Beaudet, moved to direct Arborist Widin to develop an Emerald Ash Borer Plan. Carried 5 -0. G. Resolution Not Supporting Rough Fish Spearing in the St. Croix River: Councilmember Runk stated that he did some research and discovered that this issue has been discussed for several years. He stated he does not have enough information to pass the Resolution at this time. Councilmember McComber wanted more information on how many people are bowfishing, what does the DNR say about it, and what are the impacts. Councilmember Swenson requested staff get comments from DNR to see what comments they have received. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to approve the Resolution as presented. Roll call vote taken. Failed 2 -3, McComber, Runk and Swenson opposed. H. Approve Resolution Supporting the Washington Countv ReQUest for Federal Funds for the Construction of a Pedestrian Tunnel at CSAH 24 (Osgood Ave.) & Entrance to Vallev View Park: City Administrator Johnson stated that Washington County is seeking federal funds for construction of a tunnel under County Highway 24. He stated that if constructed, the City would be responsible for trails on either side of the tunnel, and Washington County would be responsible for design, bidding and construction of the tunnel. Councilmember McComber, seconded by Councilmember Runk, moved to approve the Resolution. Roll call vote taken. Carried 5 -0. VIII. Adiournment: Councilmember McComber, seconded by Councilmember Abrahamson, moved to adjourn at 8:06 p.m. Carried 5 -0. Respectfully sub ed, 0avieauidet Content and Fo , Jennifer Pinski Administrative Secretary /Deputy Clerk Mayor