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HomeMy WebLinkAbout03-24-09 Minutes • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, MARCH 24, 2009 CITY COUNCIL MEETING MINUTES I. Call to Order/Pledie of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, McComber, Runk and Swenson. Staff present: Administrator Johnson, City Attorney Vierling, City Planner Richards and City Engineer Postler. Absent: None. Mayor Beaudet added "Appoint Parks Commissioners to Fill Vacancies and Renew Planning Commission Terms" as New Business Item D, and "Request for Staff Help from Flooding Communities" as New Business Item E. Councilmember McComber, seconded by Councilmember Swenson, moved to approve the Agenda. Carried 5 -0. II. Department /Council Liaison Reports: A. Planning Commission: City Planner Richards reported that the Planning Commission met on March 12 which was an organizational meeting to elect officers. He reported that the next meeting is April 9 at 7:00 p.m. at • City Hall. B. Parks Commission: Councilmember McComber reported that the next meeting of the Parks Commission is scheduled for April 20 at 6:30 p.m. with a Park walkthrough scheduled for 5:00 p.m. commencing at Cover Park. C. Cable Commission: Nothing to report. D. Water Management Organizations/Middle St. Croix: Mayor Beaudet reported that the next meeting of the Middle St. Croix Water Management Organization is set for April 9 at 7:00 p.m. at the Washington Conservation District Office. E. Other Liaison/Staff Reports: Councilmember McComber reported the Metro Cities annual meeting is set for April 16. Mayor Beaudet announced that Spring Clean -Up is scheduled for April 18 from 7:30 a.m. to 1:00 p.m. at the former St. Croix Mall parking lot. III. Visitors/Public Comment: • Administrative Secretary Pinski reported that Dale and Linda Quast of 14664 57 Street North were chosen as the recycling award winners. City Council Meeting Minutes March 24, 2009 • Page 2 of 5 IV. Consent Aeenda: A. Approve Bills & Investments B. Approve City Council Minutes — March 10, 2009 C. Adopt Proclamation — April 24, 2009 as Arbor Day and May 2009 as Arbor Month D. Accept Donation to Oak Park Heights Police Department of $25.00 Recycling Award from DeWayne Stafne E. Approve Resolution Allowing the Accumulation and Use of Stormwater Credits for Municipal Projects Councilmember McComber, seconded by Councilmember Abrahamson, moved to approve the Consent agenda. Roll call vote taken. Carried 5 -0. V. Public Hearines: None VI. Old Business: • A. City Hall Facility — General Update: Randy Engel from Buetow and Associates reported that a section of the council dais that the council wanted lowered cannot be because of the accessibility ramp. He questioned whether the council would want the entire dais the same level. Councilmember Abrahamson, seconded by Mayor Beaudet, moved that the council dais be the same level for all seats. Carried 5 -0. Randy Engel reviewed the bid alternates with the council and reported that they will have 60 days from bid opening to make a decision on those alternates, with the exception of the bid alternate for the public works building. Engel stated the council will have 120 days to make a decision on that alternate. Engel also discussed the construction phasing and the project timeline. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to direct City Engineer Postler to develop a plan to relocate the existing on- site light poles and provide a recommendation on whether to use the metal bases or use concrete bases, and come back to the council within one month. Carried 5 -0. • Mayor Beaudet reported that Public Works Director Ozzello suggested to keep the generator, but the City does not have the answers on whether to City Council Meeting Minutes March 24, 2009 • Page 3 of 5 use the generator to hook up to the new well. Beaudet suggested that the architect make a clarification in the bid documents that the transfer switch for the existing generator and the heavy copper wires be salvaged by the City. Architect Randy Engel stated he will look into that. Councilmember Runk, seconded by Mayor Beaudet, moved to set a worksession for 7:00 p.m. on March 31 to discuss bids and alternates for the City Hall Project. Carried 5 -0. B. Consider Amendiniz Citv Ord. 401.15 D — RelatinQ to Accessory Structures and the Use of a Conditional Use Permitting Process: City Planner Richards reported that a draft ordinance was included in the council packet. He suggested one change to the draft ordinance. He suggested that number 131. be amended to add the following language: "unless approved in writing by the easement holder." Councilmember Runk, seconded by Councilmember McComber, moved to approve amending the ordinance with the amendment to 13.f. suggested by City Planner Richards. Carried 5 -0. C. Outdoor Wood Boiler Systems: City Planner Richards reported that the • council requested information about the EPA's Phase II Program. City Planner Richards reported that the Program was a voluntary program for manufacturers of the outdoor wood burning furnaces. He reported that the qualified heaters cost about 15 percent more than the non - qualified heaters. Richards stated that the council also questioned location requirements. He stated that it is common that they are located 50 to 100 feet from the home being served. Richards reported that it was discussed at a City staff meeting whether there should be a limit on the number of cords allowed to be stored on a property. A draft ordinance included in that evening's council packet suggested that no more than two cords of wood shall be stored on the property where the outdoor wood burning furnace is located. Greg Freeman, a resident of Oak Park Heights, came forward and stated that he burns a lot more than two cords of wood. Don McComber, a resident of Oak Park Heights, came forward and questioned whether the rules would apply to stoves that are currently installed. City Planner Richards reported that the rules would not apply to indoor stoves. Mayor Beaudet reported that the ordinance would only apply to new installations and replacements of outdoor wood burning furnaces. Councilmember Swenson, seconded by Councilmember McComber, • moved to direct this matter to the Planning Commission for Public Hearing. Carried 5 -0. City Council Meeting Minutes March 24, 2009 Page 4 of 5 D. Adopt City Comprehensive Park and Trail Plan — 2008: Councilmember McComber, seconded by Councilmember Abrahamson, moved to approve the Comprehensive Park and Trail Plan. Carried 5 -0. E. Stillwater Marathon — Agreement with St. Croix Events: Dave Eckberg of St. Croix Events came forward and provided an update on what the impact of the marathon would be in the City of Oak Park Heights. City Administrator Johnson reported that a draft agreement was included in that evening's council packet. He suggested the council consider whether an impact fee should be imposed. Dave Eckberg suggested a flat fee of $500 for the first year to be donated for the parks. Mayor Beaudet suggested that a note be sent to residents in the village area and those who reside west of 62 Street. Pam Patrick, a resident of Oak Park Heights, came forward and stated she was concerned about waiting traffic in the area. She stated that those in a race do not stop to allow traffic to move through when they are running. Councilmember McComber suggested that there be at least one way for traffic to move out of the neighborhood. • Councilmember McComber, seconded by Councilmember Abrahamson, moved to approve the agreement with the suggestions mentioned. Carried 5 -0. VII. New Business: A. Approve Resolution Supporting Legislation to Eliminate the Pollution Control Exemption: Mayor Beaudet, seconded by Councilmember McComber, moved to approve the Resolution. Roll call vote taken. Carried 5 -0. B. City Meeting with MNDOT Commission — Appoint City Member: Councilmember Abrahamson stated he would like to attend. Mayor Beaudet, seconded by Councilmember Swenson, moved to appoint Les Abrahamson to attend with the alternate being Mark Swenson. Carried 5 -0. C. Beyond the Yellow Ribbon City: Lieutenant Colonel Barb O'Reilly explained what being a Yellow Ribbon City is about. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to create a citizens committee for Yellow Ribbon Communities and appoint Councilmember McComber as the lead. Carried 5 -0. City Council Meeting Minutes March 24, 2009 Page 5 of 5 is D. Appoint Parks Commissioners to Fill Vacancies and Renew Planning Commission Terms: Councilmember McComber, seconded by Councilmember Runk, moved to appoint Larry Viers and Timothy Krieger to the Parks Commission and re- appoint Mark Powell and Chuck LeRoux to the Planning Commission. Carried 5 -0. E. Request for Staff Help from Flooding Communities: Councilmember Swenson, seconded by Councilmember McComber, moved to authorize staff to send whatever resources to aid other communities. Carried 5 -0. VIII. Adiournment: Councilmember McComber, seconded by Councilmember Abrahamson, moved to adjourn at 8:50 p.m. Carried 5 -0. Respectfully submitted, ApZBeaudet o Conte d Form, k� �J Jennifer Pinski avid Administrative Secretary /Deputy Clerk Mayor