HomeMy WebLinkAbout03-10-09 Minutes • CITY OF OAK PARK HEIGHTS
7:00 P.M. TUESDAY, MARCH 10, 2009
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledee of Allegiance /Aanroval of Agenda: The meeting was
called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers
Abrahamson, McComber, Runk and Swenson. Staff present: Administrator
Johnson, City Attorney Vierling and City Engineer Postler. Absent: City Planner
Richards.
Councilmember McComber, seconded by Councilmember Swenson, moved to
approve the Agenda. Carried 5 -0.
II. Devartment/Council Liaison Reports:
A. Plannins Commission: Councilmember Abrahamson reported that the next
meeting of the Planning Commission is March 12 at 7:00 p.m.
B. Parks Commission: Councilmember McComber reported that the next
meeting of the Parks Commission is scheduled for March 16 at 6:30 p.m.
at City Hall. She reported there is a joint worksession with the City
Council prior to that meeting, and there are still openings for the Parks
• Commission.
C. Cable Commission: Councilmember Swenson reported that the next
meeting of the Cable Commission will be in April.
D. Water Management Orsanizations/Middle St. Croix: Mayor Beaudet
reported that the next meeting of the Middle St. Croix Water Management
Organization is set for March 12 at 7:00 p.m. at the Washington
Conservation District Office.
E. Other Liaison/Staff Reports: Councilmember McComber reported she
attended the Yellow Ribbon Committee meeting and brought back
brochures about bringing everybody together to recognize efforts of
soldiers that were deployed and helping the families of those soldiers.
III. Visitors/Public Comment:
A. Steve Rohl, President of Stillwater and Oak Park Heights Convention and
Visitor's Bureau provided an update and status report.
City Administrator Johnson reported that DeWayne Stafne of 5614
O'Brien Avenue North was chosen as the recycling award winner.
• IV. Consent Agenda:
City Council Meeting Minutes
March 10, 2009
Page 2 of 3
•
A. Approve Bills & Investments
B. Approve City Council Minutes — February 24, 2009
C. Adopt Proclamation — March 26, 2009 as Washington County Historical
Society Day
D. Approve Spring and Fall Clean-Up Dates
E. Approve Resolution Accepting Land Donation from WATE Enterprises
F. Approve Resolution Authorizing the Receipt of Sponsorship Funds from
Veolia Waste Services for Newsletters
Councilmember McComber, seconded by Councilmember Swenson, moved to
approve the Consent agenda. Roll call vote taken. Carried 5 -0. Mayor Beaudet
announced that the Spring Clean-Up date is April 18.
V. Public Hearines:
None
VI. Old Business:
A. Citv Hall Facilitv — General Update /Additional Items: Architect Randy
• Engel from Buetow and Associates reported that 18 submittals from
general contractors were received for the prequalification process. Engel
stated bids will be due on March 31 at 2:00 p.m., and there will be a pre -
bid meeting on March 17 at City Hall for general contractors who met the
prequalification process.
Engel reported that there will likely be a reimbursement to the City from
the Xcel Energy Design Assistance Program.
Engel reported that the committee recommended a heated floor in the
rotunda area. He stated that it has been included in the base bid, but can
be removed and placed as an alternate. Engel stated that two options exist
for heating the floor. One option is with electrically heated coils, and the
other option is with geothermal coils. He reported that he thought the
geothermal coils would take longer to heat up and would not be as
effective. Engel suggested the electrically heated floor in the rotunda area
remain as a base bid. He stated he would discuss the heat source with his
engineer again, but they do think it will not be as effective to use
geothermal for the heated floor in the rotunda.
Engel reported that another item for discussion is the air intake height on
the building. He stated that the design committee suggested a high air
• intake in order to help promote cleaner air intake. Engel suggested a
higher air intake be added as a bid alternate.
City Council Meeting Minutes
March 10, 2009
Page 3 of 3
Engel stated that a third item for discussion is the seating platform for
council and staff in the council chambers. He reported that the design
committee recommended that the council members are seated six inches
higher than the staff members, including the City Administrator and City
Attorney. Mayor Beaudet preferred that everyone be seated at the same
level. Councilmembers Swenson, McComber and Runk all stated they
liked the separation.
The City Council discussed the layout of the council chambers, the
location of projection and LCD screens, and council member drawers.
The council decided they do not need drawers at the council table.
VII. New Business:
A. Authorization to Offer 24 -week Local Government Internship — Temp.
Position: Councilmember Swenson, seconded by Councilmember Runk,
moved to authorize a 24 -week internship as recommended by the City
Administrator. Carried 5 -0.
VIII. Adiournment:
Councilmember McComber, seconded by Councilmember Abrahamson, moved
to adjourn at 7:54 p.m. Carried 5 -0.
Respectfully sub 'tted, A and F ,
f
ItO4
Jennifer P David Beaudet
Administrative Secretary/Deputy Clerk Mayor