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HomeMy WebLinkAbout01-13-09 Minutes CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, JANUARY 13 2009 CITY COUNCIL MEETING MINUTES I. Call to Order /Pledze of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, McComber, Runk and Swenson. Staff present: Administrator Johnson, City Attorney Vierling, City Engineer Postler, City Planner Richards and Police Chief DeRosier. Absent: None. Mayor Beaudet pulled Item G. from the Consent Agenda and placed it under New Business as Item I. He pulled Item K. from the Consent Agenda and placed it under Old Business as Item B. Beaudet added "Outdoor Wood Boiler Systems" as Item J. under New Business. Councilmember McComber, seconded by Councilmember Swenson, moved to approve the Agenda as amended. Carried 5 -0. H. Swearing in of Recently Elected Officials by Judge Howard R. Albertson: Councilmembers Mike Runk and Mary McComber and Mayor David Beaudet were sworn into office by the Honorable Howard R. Albertson. The recently elected officials signed the official oath in the presence of the judge. • III. Department /Council Liaison Reports: A. Planning Commission: City Planner Richards reported that the last meeting of the Planning Commission was on January 8 and there was a public hearing on the City Hall facility. He reported that the next meeting will be February 12, 2009 and there were pending items that could come forward for that meeting. B. Parks Commission: Councilmember McComber reported that the next meeting of the Parks Commission is on January 26 at 6:30 p.m. at City Hall. C. Cable Commission: Nothing to report. D. Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that the next meeting of the Middle St. Croix Water Management Organization is on February 12 at 7:00 p.m. at the Washington Conservation District Office. E. Other Liaison/Staff Reports: Councilmember McComber reminded councilmembers of the upcoming conferences for experienced city • officials and newly elected city officials. City Council Meeting Minutes January 13, 2009 Page 2 of 6 • IV. Visitors/Public Comment: Colleen Danford of Luc Winton Bell presented a plaque to the City in Lucy to p es p q y recognition of support and provided an update on fundraising for a new facility. Administrative Secretary Pinski reported that Charles Neumann of 14654 Upper 56 Street N. was chosen as the recycling award winner. V. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — December 23, 2008 C. Adopt Resolution Approving Professional Consultants for the City of Oak Park Heights in 2009 D. Adopt Resolutions Designating the Courier News and Stillwater Gazette as the City of Oak Park Heights' Official Newspapers E. Approve Resolution Designating 2009 Checking and Bank Depositories F. Approval of Grant — Thermal Imaging Device and Training G. REMOVED FROM CONSENT AGENDA H. Approve Sale of Surplus Property — Copy Machines I. Adopt Resolution Granting the Application of MN Deer Hunters • Association St. Croix Valley Chapter to Conduct a One Day Raffle at the VFW Club on March 7, 2009 J. Approve Disposal (Tipping) Fee for Veolia Env. Services K. REMOVED FROM CONSENT AGENDA L. Approve Administrative Policy — Utility Policy and Procedures for Foreclosed Vacant and Abandoned Property M. Approve 2009 Coinstar Entertainment Services, Inc. Amusement License at Wal -Mart Supercenter #1861 N. Approve St. Croix Boat & Packet Co. dba Grand Grille & Pizzeria Wine and 3.2% On -Sale Liquor Licenses Approve New Off -Sale Liquor License and Tobacco License for Oak Park Wine and Spirits LLC dba Oak Park Wine and Spirits Councilmember Swenson, seconded by Councilmember McComber, moved to approve the Consent agenda. Roll call vote taken. Carried 5 -0. VI. Public Hearings: None VII. Old Business: A. Citv Hall Facilitv — Continued Discussions: Randy Engel of Buetow and . Associates displayed the exterior color choices recommended by the City City Council Meeting Minutes January 13, 2009 Page 3 of 6 • Hall Design Committee. Councilmember Abrahamson, seconded by Councilmember Swenson, moved to accept the recommended colors. Engel provided the council with the result of the geothermal test well. He reported that the estimated cost of a geothermal system was $235,000 above a conventional energy system with an annual savings of approximately $16,000 per year using today's price for natural gas. Councilmember McComber stated that she is not in favor of a geothermal system. She stated that the cost is too high and the payback is too long. Mayor Beaudet reported that a capital revolving fund exists that the money could be borrowed from for the project. Councilmember Swenson agreed that it is a big investment, but noted that the payback is there and he thought it would be setting the way for the future. Councilmember Swenson, seconded by Mayor Beaudet, moved to move forward with geothermal heating and cooling for the City Hall facility. Carried 4 -1, McComber opposed. Mayor Beaudet stated that it appears there may be federal funds available in the near future for green buildings. He questioned how the City Hall project could be bid in the event that the federal government might pay the • additional cost to build a new energy efficient building for Public Works rather than the City expanding on the existing garage. Architect Randy Engel stated the City could bid the new Public Works facility as an alternate and provide for 60 to 90 days for the council to determine which way to go. Engel noted that no work or fees would be done or incurred for that alternate until the City chooses to go with a new Public Works building. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to allow creating the alternate so the City Council has an additional 60 days to decide whether to go forward with the current plan, with the condition that at this point no additional costs or fees will be generated and that this won't delay the bidding. Carried 5 -0. Engel stated he will have a review set of the City Hall facility plans available for City staff and Xcel Energy at the end of the month and will seek approval by the City Council for public bidding in February. He noted that bids would then be due roughly 30 days after bid opening. Mayor Beaudet, seconded by Councilmember Swenson, moved that staff will review a set of plans beginning on the 27 of January and have two weeks to get to the architect any potential changes, the project will go out to bid on the 24 of February, and bids are to be received 30 days, plus or • minus, from that date. Carried 5 -0. City Council Meeting Minutes January 13, 2009 Page 4 of 6 • B. Set Date and Time for Board of Anneal and Equalization: City Administrator Johnson reported that he contacted Washington County and they are available on April 14 from 6:00 to 7:00 p.m. Councilmember Abrahamson, seconded by Councilmember McComber, moved to set the Board of Appeal and Equalization for April 14 from 6:00 to 7:00 p.m. Carried 5 -0. VIII. New Business: A. Approval of New Police Patch: Police Chief DeRosier suggested a new patch with the City logo instead of the generic patch they currently use. Councilmember McComber, seconded by Councilmember Abrahamson, moved to approve the Police Chiefs recommendation for the new patch design. Carried 5 -0. B. Approval of 800 MHz Radio Contract: Police Chief DeRosier reported that the contract with Washington County outlines the per radio fee which increased from what was expected. He reported that one clause in the contract included an additional fee to the State of Minnesota for the operations of their system which was to be included in the original yearly fee paid to Washington County. DeRosier reported that he corresponded • with the radio manager and the Sheriff and they assured him that the fee is included in the yearly fee and is not an additional fee as written in the contract. City Attorney Vierling stated the County will need to change the contract or issue an addendum to confirm that. Councilmember McComber, seconded by Councilmember Abrahamson, moved to approve the contract between Oak Park Heights and Washington County with the change. Carried 5 -0. C. City Hall Facilitv — Conditional Use Permit — Onen and Outdoor Storage, Proof of Parking and Building Heights. Site Plan and Design Guidelines Review — Municipal Campus 14168 Oak Park Blvd N: City Planner Richards reviewed his Planning Report. Councilmember Swenson questioned snow removal in the parking lot and roundabouts. City Planner Richards stated he has not spoken with the Public Works Director about that but can look into that. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to note that council considered moving the building east or having an expansion to the east built at this time but decided not to do that. The motion failed 2 -2 -1, Councilmembers McComber and Runk opposed, Councilmember Swenson abstained. City Council Meeting Minutes January 13, 2009 Page 5 of 6 Councilmember McComber, seconded by Councilmember Abrahamson, moved to approve the Resolution. Roll call vote taken. Carried 5 -0. D. Approve Appointments for 2009: Mayor Beaudet passed out Resolution 09 -01 -04 with his appointments designated. Councilmember Runk questioned why the appointments were not included as part of the council packet. Mayor Beaudet stated the appointments were considered non- controversial. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to approve the Resolution. Roll call vote taken. Carried 5 -0. E. 2009 Citv Council Meeting Dates: Councilmember McComber, seconded by Mayor Beaudet, moved to reschedule the first meeting in February to February 9 at 7:00 p.m., and if the City Administrator does not feel there are items that need action, that meeting may be cancelled. Carried 5 -0. F. Schedule Citv Council/Department Head Retreat: Councilmember Abrahamson and Councilmember Swenson suggested that the retreat does not need a facilitator. Councilmember McComber suggested the retreat be set for three hours on a weeknight instead of all day on a Saturday. Mayor Beaudet, seconded by Councilmember McComber, moved to direct the City Administrator to coordinate with everyone on a date for a worksession. Carried 5 -0. G. Approve Resolution in Support 34 Red Bull Infantry Division and Stillwater -based 34 Military Police Companv of the Minnesota National Guard on its Deplovment to Iraq: Councilmember McComber, seconded by Councilmember Abrahamson, moved to approve the Resolution. Roll call vote taken. Carried 5 -0. Councilmember McComber noted all other branches of service should be recognized as well. H. Xcel Energy Request for a Permit Under City Ordinance 1110: Tom Smith of Xcel Energy requested approval of the permit. Councilmember McComber, seconded by Councilmember Swenson, moved to approve the request by Xcel Energy. Carried 5 -0. I. Tobacco Compliance Violation — Walgreens: Police Chief DeRosier reported that Walgreens failed a tobacco compliance check on December 29, 2008 by selling to an individual under the age of 18. He recommended a $500 sanction be set and a hearing to show cause be scheduled. City Council Meeting Minutes January 13, 2009 Page 6 of 6 Councilmember Abrahamson, seconded by Councilmember Swenson, moved to accept the Police Chief's recommendation and set the hearing to show cause for the first council meeting in February. Carried 5 -0. J. Outdoor Wood Boiler Svstems: Councilmember Swenson stated he supports prohibiting outdoor wood boiler systems in City limits similar to what other cities have done because the burners create a lot of smoke. He felt they are meant for a more rural area. Councilmember Abrahamson, seconded by Mayor Beaudet, moved for City Planner Richards to come back to council with some more information by the end of February. Carried 5 -0. IX. Adiournment: Councilmember McComber, seconded by Councilmember Abrahamson, moved to adjourn at 9:01 p.m. Carried 5 -0. Respectfully submitted, A r v Conten d Form, pp t Jennifer Pinski Davi Beaudet Administrative Secretary /Deputy Clerk Mayor