HomeMy WebLinkAbout10-27-09 Worksession Handouts FILE C OP Y
Citv of Oak Park Heights
City Hall Facility - Price requests (PR) and Status
Date of Second
Date of PR Modified PR Modifict Ac a ted a City Acceutanc
scrtion r
PR # Deip I5aPSg Issued aion Cost W by Initiated Impact SS ( + / -) Who Initiated The PR The Gi 7 Date PR #
Amendments to electrical services - FAILURE TO INCLUDE IN PLANS / ARCHITECT DID
#1 location Of meters I 8152009 10/52009 $ 16,135.00 ARCHITECT NOT DEAL WITH ISSUE TIMELY Yes 10/1412009 #1
Required Revisions to Plumbing submittals FAILURE TO INCLUDE IN PLANS. $6,000 IN LOST
#2 by Stale of MN 6292009 10/62009 $ ARCHITECT VALUE (TRADED) Yes 10/15/2009 #2
Extend Concrete Paving in Garage Ramp
#3 and provide Trench Drain 8/52009 $ 8,133.00 ARCHITECT Additional storm water management - betterment. #3
#4 Provide and Install ventilation LOUVERS 8/5/2009 $ 2,369.00 ARCHITECT FAILURE TO INCLUDE IN PLANS. I ##4
Polystyrene Insulation - reduce comprssive
#5 strength 8152009 $ (2 ,730.00) ARCHITECT CREDIT FOR SWAP TO DIFFERENT POLYSTYRENE #5
CREDIT FOR SWAP TO DIFFERENT FIxTURES. $2,000
#6 Fire Alam System Modifictaions E.O. a / $ ARCHITECT LOST VALUE (TRADED) Yes 10/14/2009 #6
#7 Provide wiring to Well #2 E1512009 $ 32,048.00 CITY TO OPERATE WELL N2 ON GENERATOR I #7
#8 Provide Credit for Unneeded earthwork 9242009 $ 5,000.00 ARCHITECT SIMPLE CREDIT #8
Alter concerete block on Garage Ramp - To SUGGESTED BY ARCHITECT TO CITY TO IMPROVE
#9 colored 8/52009 $ 4,536.00 ARCHITECT AESTHETICS OF AREA NEAR GARAGE DOOR Yes 9/8/2009 #9
tn' n .� EIGBFS
#10 - withdrawn RSADERE #
Relocate Card Access (elelrical work Only) FAILURE OF PLANS TO INCLUDE ALL NEEDED CARD
#10A from 163 C to 162 D 101172009 $ 256.00 ARCHITECT READERS
u.0 C) peR 1002 nnc nnc mn 01
#11 - withdrawn n "^ n" ^ ALL #44
Hall - Openings 004, 005, 006, relocate
from 022 to 021 and from 020 t0 023B, FAILURE OF PLANS TO INCLUDE ALL NEEDED CARD
#11A delete access eletrical only from 166 101172009 $ 6,237.00 ARCHITECT READERS
u,n O pen i Figs 101 Inn I , vo
#12 - withdrawn 1 39 ' ^'^"^ca' a /s/aQay S A°'.,.,�,.. READERS #44
R
FAikF1RE- eF- RLANS -T& "
#32A only 30208069 r �$ READERS
Provide Card Access at Upper level City
Hall - Opening 118, - ALL electrical work FAILURE OF PLANS TO INCLUDE ALL NEEDED CARD
#12A (modified) only 10/202009 $ 3,188.00 ARCHITECT READERS
FAILURE OF PLANS TO INCLUDE CODE REQUIRED
Provide Eletrical Work - battery packs, ELECTRICAL WORK AND EMERGENCY AREAS. CITY
egress lighting, area Of refuge lights, INFORMED ARHCITECT OF PLAN DEFICEINCies IN
#13 telephone and exterior lights e/1920os $ 18,888.00 ARCHITECT JAN /FEB 2009 #13
104 delete P OLICE DIP trav in Counter 9/9.2009 S (450.00) ARCHITECT CITY INDICATED THAT IT WAS NOT NEEDED Yes 10/2/2009 414
#15 Modifications to Canopy ligh 9242009 10/62009 $ 1,041.00 ARCHITECT #15
#16 A Con dui t s to well #1 - SC A D A 9282009 $ 1,100.00 CITY NEED CONDUITS TO INSTALL SCAOA SYSTEMS 916
#17 Stanrway Lighting - chaning fixtures I 9282009 10/92009 $ - ARCHITECT #17
FAILURE OF PLANS TO INCLUDE ALL EXTERIOR POLE
#18 Updates to Site lighting (bollards & Poles) 9/282009 $ 20,869.00 ARCHITECT LIGHTING #18
STORM WATER VIOLATION - CONTRACTOR TO
#19 MPCA FINE (STORM DRAINAGE) 10/132009 $ (1,750.00) CONTRACTOR REIMBURSE THE CITY Yes 10/14/2009 #19
#20 Delete Light Fixtures Type A and Type E 1.1612009 $ (1,989.00) ARCHITECT #20
Delete Snow Melt Underslab Piping West l
#21 of Building 10/62009 ARCHITECT #21
#2-2 3W.7ip006 $ AR6klET DRAWINGS #2-2
FAILURE OF PLAN TO INCLUDE CORRECT
#22 (revised) PUMP ROOM ELECTRICAL WORK 10/162009 10272009 $ 3,171.00 ARCHITECT DRAWINGS #22
AMEND LIGHT FIXTURES IN FAILURE OF PLAN TO INCLUDE CORRECT
#23 ROUTUNDA / ADD LIGHT? 10/1612009 $ 894.00 ARCHITECT DRAWINGS #23
#24 - withdrawn CHAN GP - 1 IGHT PIXTURES IN & DESIGNED, JY24
Delete COLORED VERSION OF
#25 LIGHTFIXTURES 10/162009 $ 5,356.00) ARCHITECT aesthetic
TOTAL PR AMOUNTS S 101,590.00
All PRs MINUS Well #2 Wirim+ (PR 7) S 69.542.00
TOTAL PRs ACCEPTED To date 10/27/09 $ 20.840.00 #1,2,4,6,9,14,19
Accepted PR - as a PERCENT of Total Contract Amount 0.32775'Y
All PRs - as a PERCENT of Total Contract Amount (not incl. wiring to Well #2) 1.09369%
Total Contract Amount w/ Jorqenson (base bid and selected a(jemates) $ 6,3 8,500
FILE COPY
AGREEMENT
BETWEEN
THE CITY OF STILLWATER, THE CITY OF OAK PARK HEIGHTS
AND THE COUNTY OF WASHINGTON
ON THE JURISDICTIONAL TRANSFER OF CERTAIN ROADS
WITHIN
THE CITY OF STILLWATER AND
THE CITY OF OAK PARK HEIGHTS
THIS AGREEMENT is entered into by and among the City of Stillwater ( "Stillwater "),
the City of Oak Park Heights ( "OPH ") and the County of Washington ( "County "), and
dated as follows:
1. PURPOSE
The purpose of the Agreement is to transfer the jurisdiction of a portion of Oxboro
Avenue North and 62 " Street North as defined below in Section 2 to Washington County
under the terms and conditions herein stated.
2. DEFINITIONS
A. OPH Roads as depicted on Exhibit A being a portion of Oxboro Ave North and 62
Street North shall be defined as all that part of the south one -half of 62 " Street North
lying east of Osgood Avenue North and west of an extension of the east right -of -way line
of Oxboro Avenue North; and all that part of Oxboro Avenue North lying north of
Minnesota Trunk Highway 36 and south of 62 " Street North; and, all that part of 62
Street North lying north of the centerline thereof, and east of the centerline of Panama
Avenue North and west of an extension of the east right -of -way line of Panama Avenue
North;
B. Stillwater Roads as depicted on Exhibit A shall be defined as all that part of the north
one -half of 62 " Street North lying east of Osgood Avenue North and west of an
extension of the east right -of -way line of Oxboro Avenue North; and, all that part of 62 "
Street North lying east of an extension of the east right -of -way line of Oxboro Avenue
North and west of an extension of the east right -of -way line of Panama Avenue North;
except that part of said 62 Street North within the City of Oak Park Heights lying north
of the centerline thereof, and east of the centerline of Panama Avenue North and west of
an extension of the east right -of -way line of Panama Avenue North.
3. JURISDICTIONAL TRANSFER
The parties agree to the following conditions regarding the transfer of jurisdiction of the
OPH Roads and Stillwater Roads to Washington County:
I
x }.
1. The County shall proceed pursuant to MINN. STAT. § 163.11, subd 3 to accept
said jurisdiction over the defined OPH Roads and Stillwater Roads and the Cities
of OPH and Stillwater shall convey their interests therein to the County. The
cities shall retain any existing subsurface easements now in place for water,
sanitary or storm sewer
2. As consideration to the County for this Agreement, OPH and Stillwater shall
transfer to the County all public road rights of way and road easements it
currently holds for the affected roadways as depicted on Exhibit A attached
hereto. OPH and Stillwater hereby warrants to the County that it does have
control and ownership rights to all affected rights -of -way and that the Roads as
constructed thereon are located within said right -of -way. All eetnTo~* ReGe s " M �;.i_
alalw these --m L.11 by the, "Riess
3. After transfer of jurisdiction is accomplished, the County shall own and be solely
responsible for the maintenance of all storm water systems located within the
Road right of way as depicted on Exhibit B. The County may not alter, limit or
impede public storm water flows or areas served by the storm water pipes as are
now being conveyed through these storm water systems nor shall it alter or limit
the downstream outfalls. Any future storm sewer upgrades and restoration
projects are to be paid for by contributing flows
4. After transfer of jurisdiction is accomplished, OPH and Stillwater shall continue
to own and be solely responsible for the maintenance of all water main systems
and sanitary sewer systems as depicted on Exhibit B. Both 3iti3c -hie
veFmitted to reva 1e21aeo and = utilit cr; 6tems-as
=ea1-1-irec�- h;, theh Gio4 Engin00r; sh w„h. ,.r..,,,., ..o,. be nee f
eenditioned
5. The County shall grant OPH a utility easement of at least 30 feet in width, being
15 feet or more on either side of the centerline of the located water and sewer
utilities for the repair, replacement or restoration of those utilities within the
Roads as depicted and described in Exhibit B. This easement will be recorded
upon completion of the jurisdictional transfer. Should there be discrepancies in
the legal descriptions of the easements Washington County shall correct any such
discrepancies in a reasonable timeline.
6. The County, OPH, and Stillwater agree to provide notice on non - emergency road
or utility work to allow coordination of improvements. The County Engineer or
respective City Engineer will be recipient of any notices.
7. The County will not improve Oak Park Heijzht roads as defined in Section 2.A.
and depicted on Exhibit A until after the County conducts neighborhood public
mee with adjacent property owners. The meetin shall display road layouts
2
and proposed improvements to the roa The m eetin g shall be held at least 120
days in advance of anv const T C_ ount_v _sh in clude a written notice of
such meetings to OPH.
8. By December 31, 2009, OPH and Stillwater shall transfer to the County all
existing construction and maintenance records of the Roads depicted on attached
Exhibit A.
9. Upon execution of this agreement and recording of easement areas, OPH shall
release of the County Letter of Credit #SLCMMSPO4743.
10. The parties agree that paragraphs 2, 5, 8, and 9 of this Agreement are conditions
precedent to the formation of the contract.
IN WITNESS WHEROF, the parties have executed this agreement as of the date first
hereinabove written and is agreed to be effective as of July 1, 2009.
CITY OF OAK PARK HEIGHTS CITY OF STILLWATER
By By
David Beaudet, Mayor Ken Harycki„ Mayor
B y By
Eric Johnson, City Administrator Larry D. Hansen, City Administrator
Dated: Dated:
Approved as to Form Approved as to Form
By:
City Attorney Oak Park Heights City Attorney Stillwater
COUNTY OF WASHINGTON
By
Myra Peterson, Chair, County Board
By
James R. Schug, Administrator
Dated
APPROVED AS TO FORM
By
County Attorney
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"Exhibit A"
Map Depicting Roads — Oak Park Heights and Stillwater
insert map here...
4
"Exhibit B"
Includes: Map and Utility Easements B -1 to B -4
• MAP DEPICTING EASEMENT AREAS (Exhibit B -1)
• UTILITY EASEMENT — OXBORO AVE. & 62 "d ST. NORTH (Exhibit B -2)
• SANITARY SEWER EASEMENT (Exhibit B -3)
• WATER MAIN EASEMENT (Exhibit B -4)
5
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WASHINGTON COUNTY
GOVERNMENT CENTER
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Map Depicting Easement Areas I nrtrrrsu++t*�or
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UTILITY EASEMENT — OXBORO AVE. & 62 ST. NORTH (Exhibit B -2)
A perpetual utility easement over, under and across the county rights -of -way of Oxboro
Avenue North and 62 Street North, to be used for sanitary sewer and watermain
purposes, and is restricted to a strip of land 40 feet wide, being 20 feet on either side of
the following described centerline:
Commencing at the southeast corner of Section 33, T30N, R20W, Washington County,
Minnesota; thence N89 °57'46 "W, bearings are based on the Washington County
Coordinate System NAD83, 1986 adjustment, along the south line of the southeast
quarter of said Section 33, a distance of 651.46 feet; thence N00'1 1'48"W 300.40 feet to
the northerly right -of -way line of Minnesota Trunk Highway No. 36 and the point of
beginning of the centerline to be described; thence N009 1'48"W 1000.42 feet to a point
hereinafter referred to as "Point A "; thence continuing N009 1'48"W 50.80 feet to the
northerly line of 62 Street North and said centerline there terminating.
The sidelines of said easement are prolonged or shortened to terminate at the northerly
right -of -way line of Minnesota Trunk Highway No. 36 and the northerly line of 62
Street North.
Also, a strip of land 30 feet wide across said Avenue and Street, and over, under, and
across Lots 12, 13, 14 and 15, Block 1 in McMILLAN AND COOLEY' S ADDITION
TO STILLWATER, being 15 feet on either side of the following described centerline:
Beginning at the hereinbefore described "Point A "; thence N88 °14'08 "E 112.30 feet;
thence N87 °43'43 "E 134.63 feet; thence N89 °22'03 "E 100.43 feet; thence
N89 0 50'50 "E 194.61 feet; thence S89 °32'53 "E 77.20 feet; thence N87 °48'47 "E 7.48
feet to the intersection with the southerly extension of the westerly line of Panama
Avenue North and said centerline there terminating.
The sidelines of said easement are prolonged or shortened to terminate at the southerly
extension of the westerly line of Panama Avenue North.
Also, the following described portion of the right -of -way of 62 Street North:
Beginning at the intersection of the northerly line of said 62 11d Street North and the
westerly line of Panama Avenue North; thence southerly along an extension of said
westerly line to its intersection with the southerly line of said 62 Street North; thence
easterly along said southerly line to its intersection with the southerly extension of the
easterly line of said Panama Avenue North; thence northerly along said extension to said
northerly line of 62 Street North; thence westerly along said northerly line to the point
of beginning.
7
i
SANITARY SEWER EASEMENT (Exhibit B -3)
A perpetual easement for sanitary sewer purposes over, under and across the West Half
of the Southwest Quarter of the Southwest Quarter of Section 34, Township 30 North,
Range 20 West, Washington County, Minnesota, and is restricted to a strip of land 30 feet
wide, being 15 feet on either side of the following described centerline:
Commencing at the southwest corner of Section 34, T30N, R20W, Washington County,
Minnesota; thence N00 °00' 13 "W, bearings are based on the Washington County
Coordinate System NAD83, 1986 adjustment, along the west line of the southwest
quarter of said Section 34, a distance of 262.86 feet to the northerly right -of -way line of
Minnesota Trunk Highway No. 36; thence S89 °24'06 "E along said northerly right -of-
way line 412.83 feet; thence easterly along said right -of -way line on a tangential curve
concave to the north, having a radius of 1391.23 feet and a central angle of 04 °36'58 ", a
distance of 112.08 feet to the point of beginning of the centerline to be described; thence
N00 0 07'42 "E 209.23 feet; thence S89 0 43'41 "E 91.07 feet more or less to the westerly
line of Paris Avenue North and said centerline there terminating.
The sidelines of said easement are prolonged or shortened to terminate at the northerly
right -of -way line of Minnesota Trunk Highway No. 36 and the westerly line of Paris
Avenue North.
8
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WATER MAIN EASEMENT (Exhibit B -4)
A perpetual easement for water main purposes over, under and across the West Half of
the Southwest Quarter of the Southwest Quarter of Section 34, Township 30 North,
Range 20 West, and vacated Panama Avenue in the plat of McMillan and Cooley's
Addition to Stillwater, restricted to a strip of land 30 feet wide, being 15 feet on either
side of the following described centerlines:
Commencing at the southwest corner of Section 34, T30N, R20W, Washington County,
Minnesota; thence N00 °00' 13 "W, bearings are based on the Washington County
Coordinate System NAD83, 1986 adjustment, along the west line of the southwest
quarter of said Section 34, a distance of 262.86 feet to the northerly right -of -way line of
Minnesota Trunk Highway No. 36; thence S89 °24'06 "E along said northerly right -of-
way line 14.60 feet to the point of beginning of the centerline to be described; thence
N01 ° 17' 13 "W 106.85 feet; thence N01 ° 13' 23 "E 110.16 feet to a point hereinafter
referred to as "Point A "; thence N88 0 31'24 "E 179.51 feet; thence N71 °53'01 "E 48.39
feet; thence N52 °22'28 "E 51.62 feet; thence N47 0 24'08 "E 53.59 feet; thence
N46 0 08'39 "E 106.08 feet; thence N25 0 46'45 "E 22.57 feet; thence N04 °45'37 "E
20.28 feet; thence N01 °56'56 "W 28.21 feet; thence N17 °34'41 "W 18.35 feet; thence
N06 0 58'48 "W 14.61 feet; thence S89 °27'00 "E 49.01 feet; thence N75'47'1 I "E 17.98
feet; thence N51 0 18'48 "E 33.87 feet; thence N32 0 32'43 "E 29.91 feet; thence
N04 0 37'54 "E 18.71 feet; thence N89 °03'31 "E 105.22 feet more or less to the westerly
line of Paris Avenue North and said centerline there terminating.
ALSO, beginning at the hereinbefore described "Point A "; thence N00 0 53'23 "W 24.95
feet; thence N07 0 09'57 "W 34.53 feet; thence N00 °19'38 "E 201.85 feet; thence West
17.58 feet; thence S00 0 18'14 "W 149.05 feet; thence SO1 0 07'05 "E 112.10 feet; thence
N89 °48' 15 "E 19.73 feet to said "Point A" and said centerline there terminating.
The sidelines of said easement are prolonged or shortened to terminate at the northerly
right -of -way lines of Minnesota Trunk Highway No. 36 and the westerly line of Paris
Avenue North.
9