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HomeMy WebLinkAbout06-24-08 Minutes CITY OF OAK PARK HEIGHTS • 7:00 P.M. TUESDAY, JUNE 24, 2008 CITY COUNCIL MEETING MINUTES I. Call to Order /Pledee of Allegiance /Approval of Agenda:, The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, City Attorney Vierling, City Engineer Postler and City Planner Richards. Mayor Beaudet added "Approve Resolution for Mileage Reimbursement Rates in Accordance with Federal Treasury Rate Increases" as Consent Agenda Item H" and two New Business Items: "Mass Transportation Needs in St. Croix Valley Area" and "G.E.A.R.S. Committee Nominations." Councilmember McComber, seconded by Councilmember Swenson, moved to approve the Agenda as amended. Carried 5 -0. II. Department /Council Liaison Reports; • A. Planning Commission: City Planner Richards stated that the next meeting of the Planning Commission will be July 10. He reported that there are two items up for public hearing at that meeting: Xcel Energy's application for modification to its CUP and Stillwater Motors' application for an extension to their CUP. B. Parks Commission: Councilmember McComber reported that the next meeting of the Parks Commission will be on July 21 at 6:30 p.m. at City Hall. C. Cable Commission: Councilmember Doerr reported that the next meeting of the cable commission will be August 20 at 7:00 p.m. at the Access Center. D. Water Management Orp-anizations /Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix WMO's next meeting is on Thursday, July 10 at 7:00 p.m. at the Washington Conservation District Office. E. Other Liaison/Staff Reports:, Councilmember McComber stated that she received the final copy of the Transit Feasibility Study and that she will have City Administrator Johnson distribute copies to all councilmembers. • III. Visitors/Public Comment: City Council Meeting Minutes June 24, 2008 Page 2 of 6 • Stewart Malanaphy of 6155 Paris Avenue North came forward regarding the security gate at the Washington County Government Center. He read a letter he sent to the City as well as Washington County. He stated that several vehicles avoid the gate by driving around it on the new sod. He was concerned that property values were negatively affected. Councilmember Abrahamson requested that the new radar trailer be placed at the site to count the number of vehicles in the area. Mayor Beaudet, seconded by Councilmember McComber, moved to direct staff to draft a letter to be signed by Mayor Beaudet to indicate to the County that the City is disappointed with the vehicles that are traveling in and out of the County through the access way, and that the City would like to return back to the neighborhood agreement and the traffic flow to how it was prior to 2004, and that the City would like to have that happen as soon as possible. Carried 5 -0. Recycling Award: Administrative Secretary Thoen reported that Jeff and Gerri Boutelle of 14436 56 St. Ct. N. Upper and Kevin and Ann Simpson of 14375 57 Street N. were chosen as the recycling award winners for the month of June. IV. Consent Agenda: • A. Approve Bills & Investments B. Approve City Council Minutes — May 27, 2008 C. Approve Line Item Budget Transfer for Public Works- Street Maintenance D. Approve Miller Excavating, Inc. 1 St Payment for 2008 Trail & Park Improvements E. Approve 2008 Crack Seal Contract to Classic Asphalt F. Approval of Storm Water Project — 53` & O'Brien Area G. City Hall Facility — Property Survey Data H. Approve Resolution for Mileage Reimbursement Rates in Accordance with Federal Treasury Rate Increases Councilmember Swenson, seconded by Councilmember Doerr, moved to approve the Consent agenda. Roll call vote taken. Carried 5 -0. V. Public Hearings: None VI. Old Business: None • VII. New Business: City Council Meeting Minutes June 24, 2008 Page 3 of 6 A. Schedule Budget Workshops: Councilmember McComber, seconded by Councilmember Abrahamson, moved to schedule the budget worksessions for August 12, August 26, and September 9 from 5:30 to 7:00 p.m. Carried 5 -0. B. Notice of Retirement — Chief Lindy Swanson: Mayor Beaudet stated that the Chief of Police has given his notice of retirement. City Administrator Johnson stated that Sandy Kruse prepared an invitation for a retirement reception and retirement party. He stated that the invitation will be in weekly notes. Councilmember Doerr, seconded by Councilmember McComber, moved to accept the retirement notice. Carried 5 -0. Councilmember Doerr, seconded by Councilmember McComber, moved to name Brian DeRosier as acting chief commencing August 1, 2008, through September 30, 2008, with Mr. DeRosier assuming full title of Chief of Police on October 1, 2008. Carried 5 -0. Mayor Beaudet, seconded by Councilmember Abrahamson, moved that the administrator acting on the council's behalf provide the adequate • retirement gala from the council contingency fund. Carried 5 -0. C. Amended Conditional Use Permit — For Auto Sales Lots 14702 and 14738, 60 Street N. (Jacob Holdings of 60 Street LLC and Jacob Holdings of Osgood Ave. LLC): City Planner Richards stated that the City has received a request from Jacob Holdings to amend a CUP that was approved in 2003 and amended in 2006. He stated that the reason for the request is to allow time for plans to be completed for the Ford dealership to be relocated into Oak Park Station or the Kern Center. He stated that the conditions were reviewed by the Planning Commission with a few changes made. Council discussed the conditions. Mayor Beaudet, seconded by Councilmember Swenson, moved to approve the Resolution approving the changes for Jacob Holdings. Mayor Beaudet, seconded by Councilmember McComber, moved to amend to modify condition 5 of the Council Resolution to December 31, 2008 and add review of the drainage by the Middle St. Croix Water Management Organization. Carried 5 -0. Councilmember McComber, seconded by Councilmember Abrahamson, moved to amend to add condition 22 that there be no parking or transports on either the frontage road or Oren Avenue. Carried 5 -0. I City Council Meeting Minutes June 24, 2008 Page 4 of 6 Jean Schult from Denny Hecker came forward. She stated that one of the conditions was that they remove all exterior storage of tires, dumpsters, storage containers, equipment, and the wood garage. She stated that all of that has been done except the removal of the dumpsters. She asked that the City allow the dumpsters. She stated that they are buying the old Aamaco side on contract - for -deed from Ericksons. She stated that they are pursuing the possibility of obtaining an extension of the contract -for- deed in order to find a seller to obtain revenue to pay off the contract -for- deed. She requested that they keep the date in condition 5 remain at December 31, 2009. Schult also requested that the City allow a letter of credit rather than a cash deposit as required in condition 1. City Attorney Vierling stated that a letter of credit could be issued but the City would need to watch the termination date to be sure it does not terminate prior to the condition end dates. Councilmember Abrahamson, seconded by Councilmember McComber, moved to amend to strike the word dumpsters, but add roll -offs, to condition 3 and add that dumpsters need to be enclosed. Carried 5 -0. Barbara Jerich of Denny Hecker came forward and requested that the condition date for removal of the canopy structure. She stated that the • utilization of the canopy is for lighting of the site for security and display. She stated that she requested bids to remove the canopy and installing light poles. She received a bid of $7,239 to remove the canopy and $19,000 to install four light poles. Jerich requested that the canopy be allowed to stay while the business is located there. Mayor Beaudet, seconded by Councilmember McComber, moved to amend condition 2 to move the date for canopy removal to December 31, 2009. Carried 5 -0. Mayor Beaudet, seconded by Councilmember Swenson, moved to amend condition 1 to allow a self - renewing letter of credit in the amount of $80,000 with terms agreeable to the City Attorney. Carried 5 -0. D. Approval of 2008 Seal Coat Proiect: City Administrator Johnson reported that the base bid received was $84,248.37. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to approve the base bid. Carried 5- 0. E. Discuss Location for 2008 Partv of the Park: Administrative Secretary Thoen stated that there will be significant construction taking place at Brekke Park during the summer in the hockey rink area. She stated that the construction may conflict with the Party in the Park/National Night • Out event. She stated that the Parks Commission made a recommendation I City Council Meeting Minutes June 24, 2008 Page 5 of 6 that Autumn Hills Park be used as the location for this year's Party in the Park/National Night Out event. Councilmember Abrahamson suggested staff contact Boutwells Landing regarding parking. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to accept the Park Commission's recommendation and to allow funds from the council contingency fund to rent a large tent. Carried 5 -0. F. Cancel 1 St Meeting in July /Schedule Worksession with Citizen's Committee: Mayor Beaudet, seconded by Councilmember McComber, moved to cancel the first meeting in July and have a council meeting on July 15 at 6:30 p.m. with a consent agenda decided by staff in the back conference room. Carried 5 -0. G. Consider Revisions to Siizn Ordinance — Temporary Events /Signs: Mayor Beaudet stated that the City seems to have chronic offenders of the ordinance. Mayor Beaudet, seconded by Councilmember McComber, moved to direct the Planning Commission review the ordinance regarding special event signage. Carried 5 -0. • H. Disc Golf Course — Brekke Park: City Intern Eric Eaton came forward and stated that Brekke Park is the main option for the disc golf course. He stated that the issue has gone through the Parks Commission and they gave it their blessing. Eaton stated he has sought sponsorships that will cover more than half of the costs. Councilmember Doerr questioned how the park will affect the other uses of Brekke Park. Eaton stated that he hoped that it would not affect the other uses. City Administrator Johnson stated that he thinks there is a very low possibility of there being any conflicts. Councilmember Abrahamson questioned whether the City would be creating a situation where people are hopping fences onto private property to retrieve Frisbees. Eaton stated they tried to keep holes at least 50 feet from property lines. Councilmember Doerr stated that the City could put a sign on the fence stating "Out of Bounds — Frisbee Irretrievable." Mayor Beaudet, seconded by Councilmember McComber, moved to approve the golf course proposal and include up to $5,000 from the budgeted projects - unallocated funds, and also include, if agreeable to the family of Morris Brekke, that the remaining funds from the Morris Brekke fund be included for the disc golf course. Carried 5 -0. I. Mass Transportation Needs in St. Croix Valley Area: Mayor Beaudet, seconded by Councilmember McComber, moved to have the administrator arrange an open invitation meeting between staff and councilmembers of City Council Meeting Minutes June 24, 2008 Page 6 of 6 this and surrounding communities who wish to attend to see if we can work together to leverage better transit options in the St. Croix Valley area. Carried 5 -0. J. G.E.A.R.S. Committee Nominations: Mayor Beaudet, seconded by Councilmember McComber, moved to have staff complete an application nominating Councilmember McComber by the G.E.A.R.S. committee and that Mayor Beaudet be the appointee as the Oak Park Heights committee member. Carried 5 -0. VIII. Adiournment: Councilmember McComber, seconded by Councilmember Doerr, moved to adjourn at 8:28 p.m. Carried 5 -0. Respectfully submitted, Zeaude to C ntent and Fo , Jennifer Thoen Administrative Secretary /Deputy Clerk Mayor