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HomeMy WebLinkAbout11-25-08 Minutes • CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, NOVEMBER 25, 2008 CITY COUNCIL MEETING MINUTES I. Call to Order /Pledge of Allegiance /Abnroval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, McComber and Swenson. Staff present: Administrator Johnson, City Attorney Vierling, Finance Director Holst, Police Chief DeRosier, City Engineer Postler and City Planner Richards. Absent: Councilmember Doerr Councilmember McComber, seconded by Councilmember Swenson, moved to approve the Agenda. Carried 4 -0. II. Department /Council Liaison Reports: A. Planning Commission: City Planner Richards reported the last meeting of the Planning Commission was cancelled. He stated that the next meeting will be on December 11, 2008 and that the Xcel Energy Fly Ash Site continued Public Hearing will be on that date. B. Parks Commission: Councilmember McComber reported that the Parks Commission met on November 17 and that the next meeting will be on • December 15 at 6:30 p.m. at City Hall. C. Cable Commission: Councilmember McComber reported that there will be a Breakfast with Santa event on December 13 from 9:00 a.m. to 12:00 p.m. at the Valley Ridge Mall. She also stated that she had information on the digital transition that she will have placed on the website. D. Water Manasement Organizations /Middle St. Croix: Mayor Beaudet reported that the next meeting of the Middle St. Croix Water Management Organization is on December 11 at 7:00 p.m. at the Washington Conservation District Office. E. Other Liaison/Staff Reports: Administrative Secretary Pinski provided a summary report on the Fall Clean-Up event. Councilmember McComber reported that she attended the Metro Cities and LMC conference and there was quite a bit of discussion about the state budget deficits. Councilmember Swenson reported that Santa will be coming through town on Friday, November 28 sponsored by ACE Hardware and the Bayport Fire Department. He requested that residents contact City Hall if they • would like Santa to come past their home. Il i City Council Meeting Minutes November 25, 2008 Page 2 of 6 • III. Visitors/Public Comment: Administrative Secretary Pinski reported that Brian and Heidi Osborn of 15192 62 Street North and Carol Johnson of 6165 Beach Road North were chosen as the recycling award winners. IV. Consent Aeenda: A. Approve Bills & Investments B. Approve City Council Minutes — November 5, 2008 C. Approve Budget Adjustment D. Change Order #2 — 2008 Trail and Park Improvements E. Approve Miller Excavating, Inc. 5 th Payment for 2008 Trail and Parking Lot Improvements F. Approve Tower Asphalt, Inc. Final Payment for 2007 Trail and Parking Lot Improvements G. Transfer Balance in Water Tower Rental Fund to the Water Tower Rehabilitation Fund and Close Water Tower Rental Fund H. Approve Contract Extension Agreement with Veolia Waste Services, Inc. 1. Approve Clarifying Amendment to City Resolution 08 -10 -42 — Pertaining to Approval and Related Conditions for M &I Bank — Site Plan Review, • Design Guidelines Review and Variance J. Approve Resolution for Renewal of 2009 Liquor, Tobacco, and Amusement Licenses Councilmember McComber, seconded by Councilmember Swenson, moved to approve the Consent agenda. Roll call vote taken. Carried 4 -0. V. Presentations: A. Presentation — St. Croix Vallev Communitv Foundation: Jill Shannon provided a presentation and requested financial support for a cultural and space needs study in the area. Mayor Beaudet, seconded by Councilmember Swenson, moved to contribute $1,071.00 which amounts to approximately 22.5 cents per resident to the St. Croix Valley Community Foundation for the study. Mayor Beaudet, seconded by Councilmember Swenson, moved that the funds should come from the 2009 council contingency fund. Carried 4 -0. Primary motion carried 4 -0. • City Council Meeting Minutes November 25, 2008 Page 3 of 6 • B. St. Croix Events — Marathon throup-h Oak Park Heights,: Dave Eckberg of St. Croix Events provided a presentation on a proposed marathon route that would pass through Oak Park Heights on May 25, 2009. Councilmember Swenson, seconded by Councilmember McComber, moved to give preliminary approval and to allow time for staff to work through the details and present a final plan back to council for approval. Carried 4 -0. VI. Old Business: A. General Fund Reserve /Designation Modification.: City Administrator Johnson reported that the recommendation memo from Judy Holst was on page 32 of the council packet for that evening. Councilmember Abrahamson, seconded by Councilmember McComber, moved as outlined in the recommendation from Finance Director Holst. Carried 4 -0. B. City Hall Facilitv — Geothermal Ontions and Other Items: Randy Engel of Buetow and Associates provided a status report. He reported that they have begun the process for Planning Commission and Watershed District approvals. Engel stated that the goal is to have bids in by the end of the • February. Michael Lueth of Beutow and Associates reported that a new survey produced new information about a wetland delineation which resulted in the architects needing to shift the building to allow for wetland setbacks. Lueth displayed two site plan options with different options for the drive into the parking area. Option A provided for a roundabout entrance off of 57 Street, and Option B preserved more of the south parking area and created a straighter drive. Councilmember McComber, seconded by Councilmember Abrahamson, moved to recommend Option A (attached to Minutes for reference herein) for the new site plan. Carried 3 -1, Mayor Beaudet opposed. Mayor Beaudet questioned the difference in the cost of a flat roof versus a sloped roof. Randy Engel reported that it would be approximately $120,000 more to have a sloped roof versus a flat roof. Beaudet questioned the cost of the rotunda. Randy Engel stated that the rotunda would cost approximately $100,000 - $120,000 for the portion that rises above one story. Beaudet also suggested having brick instead of stone to cut costs. Councilmember McComber stated that she recollected that the committee and council wanted a sloped roof. Councilmember Swenson concurred. Councilmember Swenson stated that he did not want to get . into redesigning the building. i City Council Meeting Minutes November 25, 2008 Page 4 of 6 • Councilmember Swenson, seconded by Councilmember McComber, moved to proceed forward with the sloped roof and rotunda as presented in options 2 and 4 displayed with stone as an alternate. Carried 3 -1, Beaudet opposed. Randy Engel reported that there are two techniques by which geothermal heating and cooling can be achieved: geothermal wells drilled into the ground or by tapping into the city water system. He reported that a meeting was held at the Department of Health to determine if they had any comments. Engel reported that the Department of Health cannot forbid the use of city water by tapping into the water tower but may require that the City chlorinate the water supply if tapping into wells for geothermal heating. An opinion from the Department of Health is expected in five to seven weeks. Randy Engel stated that the initial capital cost for geothermal would be $300,000 on top of the budget with a payback of approximately 20 years. He indicated that using the water tower would cost approximately $30,000 to $50,000 above everything else but would have a payback of three to five years. • Mayor Beaudet suggested that the City allow the architect to drill test wells to determine the field and the alternate would be to use the drinking water for heating and cooling. Randy Engel reported that the cost to drill test wells would be approximately $8,000 to $10,000. Councilmember McComber was not convinced that geothermal is a good way to go. Councilmember Swenson stated he was not ready to take the risk and spend the money right now. Councilmember Abrahamson stated he would like to wait to make a vote on geothermal until the December 9 council meeting when there will be a full quorum. Councilmember Abrahamson suggested City Administrator Johnson contact Bradshaw regarding geothermal energy. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to allow staff to prepare a draft ordinance regarding geothermal with input from the Department of Health. Carried 4 -0. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to approve additional funds for structural soil borings. Carried 4 -0. City Council Meeting Minutes November 25, 2008 Page 5 of 6 • VII. New Business: A. 2009 Water and Sewer Rate Study: Mayor Beaudet, seconded by Councilmember Swenson, moved to approve the water rate increase Resolution as presented. Roll call vote taken. Carried 4 -0. Mayor Beaudet, seconded by Councilmember Swenson, moved to approve raising the sewer rates by 3.5 percent. Roll call vote taken. Carried 4 -0. B. Approval for Purchase of 800mhz Radios and Equipment: Councilmember Abrahamson, seconded by Councilmember Swenson, moved to approve the purchase. Carried 4 -0. C. Term Limits — Park Commission: Councilmember McComber stated that she would like to remove term limits on the Parks Commission. Councilmember Abrahamson suggested considering combining the Parks Commission and Planning Commission into one commission. Mayor Beaudet stated that the two commissions serve completely different purposes. Councilmember McComber moved to amend the bylaws to eliminate term • limits. Motion failed per lack of a second. D. City Loao: City Administrator Johnson reported that staff was unable to find a formal adoption of the oak leaves symbol as the official City logo. Police Chief DeRosier stated that he has been working on designing a new patch with the oak leaves, and he requested public input on a new patch design in the most recent City newsletter. Councilmember McComber and Councilmember Swenson suggested that DeRosier bring the draft of the patch to the next council meeting. E. Baytown Township Comprehensive Plan — Review by Scott Richards: City Planner Richards sought approval of a mail response letter regarding the Baytown Township Comprehensive Plan. Mayor Beaudet suggested that Richards ask them to identify where the water /sewer would be coming from in the "high density sewered" area. Mayor Beaudet, seconded by Councilmember Swenson, moved to approve the draft letter with that addition. Carried 4 -0. VIII. Adiournment: Councilmember McComber, seconded by Councilmember Abrahamson, moved to adjourn at 9:20 p.m. Carried 4 -0. 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