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Home My WebLink About12-09-08 Minutes CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, DECEMBER 9, 2008 CITY COUNCIL MEETING MINUTES I. Call to Order /Pledge of Allegianee /Annroval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, City Attorney Vierling and Finance Director Holst. Absent: City Engineer Postler and City Planner Richards. Mayor Beaudet added "Mill and Overlay of Brekke Park and Other Roads" as New Business Item C. Councilmember McComber, seconded by Councilmember Doerr, moved to approve the Agenda. Carried 5 -0. II. Department /Council Liaison Reports; A. Planning Commission: Councilmember Abrahamson reported that the next meeting of the Planning Commission is on Thursday, December 11. He reported that interviews for a commissioner vacancy will commence at 5:30 p.m. and the regular meeting will commence at 7:00 p.m. B. Parks Commission: Councilmember McComber reported that the next meeting of the Parks Commission is on December 15 with interviews for • commissioner vacancies at 5:30 p.m. and the regular meeting at 6:30 p.m. C. Cable Commission: Councilmember Doerr reported that the next meeting of the Cable Commission is on December 17 at 7:00 p.m. at the Access Center. He reminded residents of Breakfast with Santa at the Valley Ridge Mall on December 13. D. Water Manasement Organizations /Middle St. Croix:, Mayor Beaudet reported that the next meeting of the Middle St. Croix Water Management Organization is on January 8 at 7:00 p.m. at the Washington Conservation District Office. E. Other Liaison/Staff Reports:. Councilmember McComber reported that Wednesday, December 10 there will be a Senate Tax Hearing at the Capitol regarding LGA and Market Value Homestead Credit payments to cities, and all elected officials are encouraged to attend. She stated they will also be meeting with the House Tax Committee and the Property Tax Division at 1:00 p.m. at the State Office Building. Councilmember Swenson requested the City Administrator pass on a thank you to Chief DeRosier for the excellent job the department did at the Stillwater Area High School during an incident earlier in the day. He said City Council Meeting Minutes December 9, 2008 Page 2, of 4 • the children felt safe and the police department had everything under the control. III. Visitors/Public Comment: Jennifer Severson of the Greater Stillwater Chamber of Commerce provided an update on the Chamber Board Strategic Plan and upcoming projects. Administrative Secretary Pinski reported that Lori and Hamilton Girard were chosen as the recycling award winners. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — November 25, 2008 C. Approve TNT Hearing Minutes — December 1, 2008 Councilmember Swenson, seconded by Councilmember McComber, moved to approve the Consent agenda. Roll call vote taken. Carried 5 -0. V. Public Hearings: • None VI. Old Business: A. City Hall Facilitv — Continued Proiect Advancement,: Randy Engel of Buetow and Associates reviewed two potential geothermal options for the new City Hall facility: geothermal wells or tapping into the City water system. He stated that test wells are imperative if the City decides to go with geothermal wells. Mayor Beaudet moved that the new building be geothermal. Motion failed per lack of a second. Councilmember Swenson reported that other communities are moving forward with geothermal energy without obtaining input from the Department of Health. He stated that if the city cannot tap into the water system, then it should go with a conventional heating/cooling system. Councilmember Doerr stated he was concerned about the possibility that the Department of Health would require that the city water supply be chlorinated. City Administrator Johnson noted that it is a possibility that there may be mandates on CO2 emissions in the future. • City Council Meeting Minutes December 9, 2008 Page 3 of 4 . Councilmember Swenson, seconded by Mayor Beaudet, moved to go with the lowest bid from Bergerson Caswell for a bid of $14,420 to drill the two wells to see if it is economically feasible for the City to go with geothermal and also proceed with going with a standard system. Mayor Beaudet clarified the motion to revisit the issue in two weeks, and for the engineer to prepare a payback estimate for the 50 -year life of building. Motion carried 4 -1, Councilmember McComber opposed. Architect Randy Engel presented exterior color options to the council. Councilmember McComber requested that samples of the roof and brick colors be shown to the City Hall Design Committee. Mayor Beaudet, seconded by Councilmember McComber, moved to send the exterior color options back to the design committee and they will make a recommendation to council. Carried 5 -0. Architect Randy Engel sought approval to move into the construction documents phase. He provided the City Administrator with design development documents. Councilmember Abrahamson, seconded by Councilmember Doerr, moved to approve the design development documents. Carried 5 -0. Councilmember Swenson, seconded by Mayor Beaudet, moved to move into the construction documents phase. Carried 5 -0. VII. New Business: A. Resolution ADmovinv, the 2009 Budget: Finance Director Holst reported that the proposed 2009 budget is $4,151,170. She reported there is a $29,905 deficit and provided a memo with a summary of proposed budget cuts from staff. Mayor Beaudet, seconded by Councilmember Doerr, moved to approve the Resolution for the 2009 budget. Councilmember Abrahamson, seconded by Councilmember Swenson, moved to amend to make all suggested cuts in the memo from Judy Holst and to leave in the chamber membership. Carried 4 -0 -1, Councilmember McComber abstained. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to amend to clarify that by deleting the $11,500 from Mayor and Council Travel, Conference, Schools; councilmembers cannot go to the NLC City Council Meeting Minutes December 9, 2008 Page 4 of 4 Conference at the City's expense. Carried 3 -1 -1, Councilmember Swenson opposed and Councilmember McComber abstained. On main motion, roll call vote taken. Carried 5 -0. Councilmember McComber stated that she would have to send in four letters of resignation because she is on the Board of Directors for Women in Government, the Transportation Steering Committee, the City Futures for Economic and Regional Development and the Small Cities Council. Mayor Beaudet questioned whether she could appear on the phone for those meetings. Councilmember McComber responded that she cannot. Councilmember McComber, seconded by Mayor Beaudet, moved for Councilmember McComber to send in the letters of resignation. Carried 5 -0. B. Resolution Annrovins the 2009 Tax Levv and Annrove Anticipated Capital Improvement Plan: Mayor Beaudet, seconded by Councilmember Abrahamson, moved to approve the Resolution approving the 2009 tax levy and anticipated Capital Improvement Plan with the levy to be amended as indicates now in the budget. Roll call vote. Carried 5 -0. Finance Director Holst requested clarification. She stated that the difference in the budget is $109,075 and requested whether they wished to drop the levy by that amount. Mayor Beaudet clarified that they want to drop the levy but have a balanced budget. C. Mill and Overlav of Brekke Park and Other Roads,: Mayor Beaudet, seconded by Councilmember Abrahamson, moved to direct staff to come back with a Mill and Overlay Plan for Brekke Park and other streets and provide a timeline when the City can go to bid and when the bids will be back. Carried 5 -0. VIII. Adiournment: Councilmember McComber, seconded by Councilmember Swenson, moved to adjourn at 8:32 p.m. Carried 5 -0. Respectful) ubmitted, Zie ontent and Fo , � Jennifer Pinski Administrative Secretary /Deputy Clerk Mayor