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2001-10-18 Hazardous Communication & Employee Training
Section: GENERAL Date: January 17, 1992 PURPOSE POLICY GENERAL tiER ENVIRONMENTAL POLICY & CONTR Name: Etfvfionmental Polity Arld:Wescidnsibtities To present Ryder's enviromMithtai protection policy; to describe the primary responsibilities of the EnkrironrrtOntal Coordinators; t6 present those positions responsible for serving as in their respective facilities; to present other personnel restionsibie for the ongoing success of Ryder's environmental prattit'es. Ryder shall conduct its 6oerations, wordwide, ir 'compiance with all relevant env.lionment01, health and safety protection taws and regulations �f the conlitiuriity, state, and country in whrth it operates and in a manner whi'cti' protection and preservation' of human hearth and the iiiii • Every employee is exOecied 'Ed to this policy in Letter and spirit. Managers have special 'reiftrentisibility to keep 'informed about health, safety, and ,enxicironrrfental risks atid standards and 'to :0(vise management promptly of any aderse sitiation which comes their attention. The guidelines in Exhibit A shouldbe used as a cheektitt fairevalUating the facility and as a quick referetite'v4hen torriplianceis in question. Procedures throughout iiii's'‘rilanual provide details for theiterts-in the checklist - Procedure:Pio. 13 Pe 1 ENVIRONMENTAL The Environment& Cooilifriiibr haslotar r'esponsibilitywithin his or her COORDINATOR designated area for irtiOfeiwneritfng arid - monitoring Ryder's environ- mental policies and procedtfres.: An Overvi1ew of these responsibilities includes, but is not necessarily employee and community righi-to-know, • employee training (introductory and ongoing), facility(ies) compliance with Federal state, and local environ- mental regulations, ▪ communications to ail facilities regarding managernetirPractices and policy changes, and - environmental incident notificatiOtt nd' reporting, R - der Truck Rental Inc: (EIN The District Maintenance Manager serves as the Environmental Coordinator for all RTR facilities within the 'District. This includes branch (service) locations, captive shops, serve centers, and rebuild centers. Where the District Maintenance Manager position does not exist, the responsibilities of Erriironmental Coordinator are assigned to the District Manager. \ . ot182OOI ir---"CMCV Section: GENERAL Date: January 17, 1992 RYDER ENVIRONMENTAL POLICY & CONTROL ENVIRONMENTAL Ryder Distribution Resources, Inc. (RDR) COORDINATOR (coni'd) Name: Environmental Policy And Responsibilities Procedure No. 1.3 - Page 2 The Regional Distribution Managers serve as the Environmental Coordinators for their RDR facilities with the following exceptions: Saturn • Spring Hill, TN. Chrysler - Detroit, MI. Toyota - Georgetown, KY. Farrington Warehouse - Alexandria, VA. At these locations the General Manager assumes the responsibilities of Environmental Coordinator. Ryde Stu dent Transportation Services, Inc. (RSTS) The Sr. Operations Manager is designated as the Environmental Coordinator responsible for all RSTS locations within his respective area. ATE Mana ement And Service Com an Inc Mana ed La isti cs S stems Inc. M LS The National Safety Manager for ATE serves as the Environmental Coordinator for both ATE and M LS locations. EMERGENCY The Environmental Coordinator must designate an Emergency COORDINATORS Coordinator at each facility. The Emergency Coordinator is primarily responsible for: being thoroughly familiar with all aspects of the facility's emergency spill response plan, • coordinating all emergency response measures, and • administering the facility's solid waste management program. ENVIRONMENTAL Environmental Services - Miami provides a number of support services SERVICES STAFF for all Ryder facilities. This staff serves as advisors, project managers, administrators, and /or consultants regarding: • compliance with state and Federal environmental regulations • compliance in the handling, transporting, treating, recycling, storing, and disposing of solid waste • above ground and underground storage tank compliance with federal and state regulations - utilizing state fund programs for reimbursement on fuel cleanups environmentally related technical or science issues • ongoing review of consulting contractors • compliance audits of suppliers (of equipment & services) and Ryder facilities • best management practices in handling new, unique, or one -tune generation of wastes Environmental Services shall be the primary contact when any question arises regarding compliance with state or federal regulations, proper emergency response, or appropriate notification/reporting procedures. ~f 1 Section: GENERAL Date: January 17, 1992 RYDER ENVIRONMENTAL POLICY & CONTROL WASTE MANAGEMENT BODY REPAIR AND PAINTING Exhibit A ENVIRONMENTAL COMPLIANCE GUIDELINES (& associated Procedure No.) Name: Environmental Policy And Responsibilities Procedure No. 1.3 R Page 3 UNDERGROUND ❑ all underground storage tanks registered STORAGE ❑ fees paid (most states) TANK SYSTEMS ❑ USTS's and pressurized lines tested (LISTS) ❑ pressurized piping retrofitted with mechanical leak detection ❑ inventory logs clear, accurate, and current (No. 3.9) ❑ monitoring wells tested (where appropriate) (No. 3.8) O all fill ports appropriz tely labeled O all monitoring wells correctly Labeled (where appropriate) (No. 3.8) O all leak detection equipment operating properly it is imperative that any and all records (receipts,forms, notices. etc.) are kept regarding all the equipment and activities noted in this section. O only Safety Kleen used for parts cleaning service (No. 4.2) ❑ Small Quantity Generator Hazardous Waste ID# obtained (or verified) (No. 4.1) ❑ all used tires sent to Eandag (No. 4.2) O where possible, diesel engine oil blended O engine coolant reused O where required, CFC's recycled O used filters drained, bagged, and properly disposed (No. 4.2) ❑ filters recycled (CA, only) ❑ sumps and oil /water separator cleaned out at least quarterly ❑ all used batteries sent back to supplier (No. 4.2) ❑ only engine oil, brake fluid, transmission & transaxie fluids put in used oil tank O only state approved & certified used oil service company utilized (No. 4.2) ❑ only an oil service company ranked as "good" selected (No. 4.2) ❑ accumulated hazardous wastes properly labeled, clearly indicating the accumulation start date (No. 4.1) O accumulated hazardous waste stored on a leak proof surface in a self - contained area (No. 4.1) O air filters used when sanding O areas properly ventilated when painting O solvent and paint properly disposed of (See Waste Management, above.) O dirty uniforms left at work O waste paint solvent distiller properly used • fist of protective equipment for different types of paint available; proper usage of equipment ensured Section: GENERAL Date: January 17, 1992 RYDER ENVIRONMENTAL POLICY & CONTROL Name: Environmental Policy And Responsibilities Procedure No. 1.3 - Page 4 GENERAL Other Rules: Exhibit A (cont'd) ENVIRONMENTAL COMPLIANCE GUIDELINES & associated Procedure No.) ❑ copies of Material Safety Data Sheets for all chemicals on site easily accessible in one organized 3 -ring binder (Nos. 8.5, 8.6) ❑ all chemicals clearly and properly labeled ❑ written Employee Right-To-Know Plan available; reviewed with all employees annually (No. 8.6) ❑ ail employees properly trained in handling of chemicals ❑ Tier 11 Community Right -To -Know forms filed with Local Emergency Planning Committees (No. 8.7) O emergency contingency fact sheets posted near telephone: names and 24 -hour telephone numbers of primary and alternate Emergency Coordinators; physical address and business hours of the Location; local hospital, fire and police departments, state regulatory agency(ies), local spilt response contractors; and Environmental Services - Miami (No. 6.1) • SPCC Plan completed (for location with more than 1,200 gallons above ground storage or 42,000 gallons below the ground) (No. 6.4) 0 fully stocked Spill Control Station located at the service island (No.5.4) O if facility has discharge permit, discharge sampled on required schedule and within prescribed limits O "Petroleum Release Response Procedures' video shown to all service island and shop personnel at least once a year ❑ all truck wash soaps used in appropriate mixtures ❑ Proposition 65 warnings posted at service island and shop (CA, only) ❑ all waste accumulation drums labeled with a weather-proof marker 1. NEVER pour any petroleum or chemicals down any drains or sewer grates. 2. Do not have any areas of visibly stained soil or grass on or adjacent to location. 3. Do not discharge off -site any water containing a petroleum sheen or smelling like petroleum. 4. Do not have large numbers of 55- gallon drums accumulated on site. 5. Do not have uncovered drums stored outside. 11/08/94 RYDER HAZARD COMMUNICATION PROGRAM THE KEYS TO SAFETY ARE... - corporate commitment, • good procedures, careful training, and - assurance of accountability. THE INFORMATION IN THIS MANUAL 15 SITE-SPECIFIC FOR ALL HAZARDOUS MATERIALS (SOLIDS, LIQUIDS, GASES) FOUND AT: Location Name Address Location Code THIS MANUAL MUST BE ACCESSIBLE TO ALL RYDER EMPLOYEES AND CONTRACTORS PERFORMING ANY TYPE OF WORK AT THIS LOCATION. THIS MANUAL MUST NOT BE REMOVED FROM DRAFT, 11/08/94 THIS LOCATION! Section: GENERAL INFORMATION Section General Information Training Guide Blank Forms RYDER HAZARD COMMUNICATION PROGRAM • Site Identification Page • Master Table Of Contents Hazard Communication Plan and Appendix • Date: November 8, 1994 s i Name: Master Table Of Contents Contents • Introduction • Employee Training: General Overview • Employee Training: Material Safety Data Sheets • Ryder's Guide To Using And Understanding Material Safety Data Sheets (MSDS) • Glossary of Terms • Instructions • Employee Right -To -Know Training Log Form No. ES-2 • Hazard Communication Training Session ® Review Quiz Form No. ES -18 • Hazard Communication Training Session - Review Quiz Answer Sheet Form No. ES-18 A • Emergency Spin Response Telephone Guide g Y P Form No ES_ 19 • Certification Of Employee Right -To -Know Form No. ES -20 • Hazard Communication Plan - Annual Review Checklist Form No ES -21 _t_ • Hazard Communication Plan Appendix 0 MSDS Master Index Hazard Communication Training Video accompanies this Binder. Section: GENERAL INFORMATION Section Material Safety Data Sheets RYDER HAZARD COMMUNICATION PROGRAM Date: November 8, 1994 11 Contents Name: Master Table Of Contents • Indexing And Filing Instructions • Alphabetical MSDS Master Index (Hazardous Materials Inventory List) • MSDS Product Category Tabs: 1. Absorbents 2. A /C, Refrigerants, Oil Charge, Flush ,3. Acids 4. Adhesives, Sealants 5. Brake Linings, Clutches 6. Industrial Chemicals 7. Industrial Cleaners 8. Metals 9. Paints, Thinners 10. Parts Cleaning Solvents 11. Petroleum 12. Welding Gases (The product category tabs should contain the MSDSs for chemical at your location, only). Hazard Communication Training Video accompanies this Binder. Section: GENERAL INFORMATION RYDER HAZARD COMMUNICATION PROGRAM Date: November 8, 1994 Name: Hazard Communication Plan INTRODUCTION Ryder has developed its Hazard Communication Program to ensure that: all chemicals are evaluated and all employees are adequately trained and understand the hazards of chemicals that they may be exposed to in the workplace. Important: The term "chemical" includes any substance or material classified by OSHA, EPA, or DOT as hazardous. The goal of this Program is to reduce the number of chemically related occupational illnesses and injuries. This manual describes the elements of the Program and where additional information can be found. This binder should be used in conjunction with Ryder's Hazard Communication Training Video. Hazard The Program ensures that all employees have the "right to know" the Communication hazards of chemicals they are exposed to while working. The Hazard Program Communication Program includes this written Hazard Communication Plan (Plan) that provides employees information about the following: ® hazardous materials present in the workplace and where to locate a complete list of these materials complete instructions regarding Material Safety Data Sheets (MSDS) from the point of ordering products to filing each MSDS training guidelines for informing employees about hazards m container labeling instructions ® guidelines regarding non - routine tasks ® location responsibility for multi - employer and contract employees immediate actions to be taken in the event of an accidental spill responsibility for annual Program review. This Plan must also reflect employee responsibilities for ensuring adherence to aft the elements of the Plan in your location. The various employee responsibilities are listed in the Appendix of this Plan; the names or titles of individuals assigned to these responsibilities must be written into the Plan Appendix. 1 Copies of this Plan must be made available to any employee who requests it. (continued on next page) RYDER HAZARD COMMUNICATION PROGRAM Section: GENERAL INFORMATION Name: Hazard Communication Plan Federal And Ryder's Hazard Communication Plan complies with Federal guidelines State Compliance in CFR 19101 200. The location must: INTRODUCTION (continued from previous page) Location Responsibilities Date: November 8, 1994 Many states administer their own Occupational Safety and Health Administration (OSHA) programs through plans approved by the federal government. State requirements must be followed when the state programs are more stringent than federal guidelines. Refer to Exhibit A for contacts and telephone numbers of worker safety agencies that can advise you about your state's requirements. determine if additional state requirements apply and amend this plan as necessary, ® keep this manual accessible to all employees, and display the OSHA Federal Labor Law Poster ("Right®To - Know ") or appropriate state poster in a prominent place within the location. HAZARDOUS Al! known hazardous materials in the workplace must be inventoried MATERIALS IN and listed on the MSDS Master Index (Hazardous Materials Inventory THE WORKPLACE List). (See MATERIAL SAFETY DATA SHEETS, the last section in this manual.) Hazard Hazardous chemicals used at this location are purchased materials. Determination There are no manufactured or intermediate hazard chemicals on site. Ryder relies on the hazard determination made by the manufacturer, as indicated on the MSDS. (Refer to Appendix Immediately Following This Section for Listing of Employees Who Are Responsible for Elements of Plan.) 2 Section: GENERAL INFORMATION MATERIAL SAFETY MSDSs are critical to the Hazard Communication Program. Several DATA SHEETS areas of responsibility are explained below. Ordering Chemicals Filing And Organizing RYDER HAZARD COMMUNICATION PROGRAM Date: November 8, 1994 Name: Hazard Communication Plan When chemicals are ordered, the purchase order must indicate that chemicals are not to be shipped without: corresponding MSDSs and ® proper labels. if chemicals arrive at the location without MSDSs or proper labels, the delivery should be refused. Receipt /Review MSDSs must be reviewed for completeness when received by the loca- of MSDSs tion. If any MSDS is incomplete, a letter must be sent immediately to the manufacturer, requesting additional information. Material Safety Data Sheets must be: filed at each location for all hazardous materials used on site, organized as described in this manual, and easily accessible to all employees within the location. Detailed instructions for maintaining MSDSs are in MATERIAL SAFETY DATA SHEETS, the last section of this manual. Accessibility A complete file of MSDSs for all hazardous chemicals must be kept in Of MSDSs this Hazard Communication Program Manual. This manual must be accessible to all employees and kept in the place indicated below: (Location of Manual) (continued on next page) (Refer to Appendix Immediately Following This Section for Listing of Employees Who Are Responsible for Elements of Plan.) Section: GENERAL INFORMATION If MSDS Is Not Provided By Manufacturer Obsolete MSDSs: Filing PERSONAL PROTECTIVE EQUIPMENT EMPLOYEE TRAINING Office Employees RYDER HAZARD COMMUNICATION PROGRAM Date: November S, 1994 MATERIAL SAFETY (continued from previous page) DATA SHEETS Name: Hazard Communication Plan After three documented requests for an MSDS have been unsuccessful, the problem should be reported to the nearest OSHA regulatory agency. See Exhibit A for agencies and telephone numbers. When an MSDS becomes obsolete (product no longer used), it must be removed from this manual. Obsolete MSDSs do not need to be retained, but a record of the substance (e.g., Hazardous Materials Inventory Lists) must be retained for 30 years. Information regarding the personal protective equipment required for all hazardous materials stored at each location roust be: ® provided during training, visibly posted, and available to all employees All Ryder employees must be trained annually on (i.e., every 12 months): hazardous materials in the workplace and precautions they should take when using these materials. Training must also be conducted before any new hire begins work and/or when new hazardous materials are introduced into the location. Administrative, office, or service facility employees who have exposure to these chemicals must also be trained. (Refer to Appendix immediately Following This Section for Listing of Employees Who Are Responsible for Elements of Plan.) 4 (continued on next page) Section: GENERAL INFORMATION EMPLOYEE TRAINING RYDER HAZARD COMMUNICATION PROGRAM Date: November S, 1994 (continued from previous page) Temporary All temporary employees must also receive training. Employees Category/ Class of Hazard Training Training Methods Name: Hazard Communication Plan Minimum Detailed instructions for conducting employee training sessions are Training provided in the TRAINING GUIDE section of this manual. Employee Requirements training must include at least: methods to detect and respond to the release of chemicals; physical and health hazards of chemicals; protective measures for employees, including emergency procedures and personal protective equipment needed; and an explanation of MSD5s, labels, and how to use hazard information. Federal law allows training to be conducted by either of the follow- ing two methods: 1. individual chemicals OR 2. category /class of hazard Category /class of hazard training is preferred when: a large number of chemicals are in the workplace or chemicals change frequently. e (Refer to Appendix immediately Following This section for Listing of Employees Who Are Responsible for Elements of Plan.) (continued on next page) Section: GENERAL INFORMATION EMPLOYEE TRAINING RYDER HAZARD COMMUNICATION PROGRAM Date: November 8, 1994 (continued from previous page) The hazard classifications are: 1. Explosives 2. Gases 1 Flammable Liquids 4. Flammable Solids 5. Oxidizers 6 Name: Hazard Communication Plan 6. Poisonous Materials /Gases 7. Radioactive /Infectious Materials 8. Corrosive Liquids 9. Combustible Liquids 10. Miscellaneous When training is conducted by category /class, re-training is not required when a new chemical is added to the workplace, unless that chemical has a different hazard classification. Example: A new degreaser is brought into the workplace. if training has already been conducted on the hazard class corrosive liquids, no additional training would be required for the new degreaser. Documenting Each time an employee has completed hazardous materials training, he Completed or she must: Training sign the Employee Right -To -Know Training Log, Form No. ES -2 and complete and sign the Certification Of Employee Right -To -Know, Form No. ES -20 (Blank copies of these forms are in the BLANK FORMS section. These must be photocopied as needed for documenting training.) Important: The signed Training Log(s) should be kept in this manual. Place them behind the training instructions and procedures in the TRAINING GUIDE section of this manual. The signed Certification Of Employee Right -To -Know must be placed in the employee's personnel file. (continued on next page) (Refer to Appendix immediately Followings This Section for Listing of Employees Who Are Responsible for Elements of Plan.) Section: GENERAL INFORMATION CONTAINER LABELING Primary Containers Temporary Containers RYDER HAZARD COMMUNICATION PROGRAM Date: November 8, 1994 Name: Hazard Communication Plan All containers of hazardous materials must be properly labeled. Labeling requirements are different, depending upon whether the containers are considered primary, secondary, or temporary. Ordering When chemicals are ordered, the purchase order must indicate that Chemicals chemicals are not to be shipped without proper labels, or the delivery will be refused. (Also refer in this procedure to "Material Safety Data Sheets ", {Ordering Chemicals }.) All primary containers must be properly labeled, tagged, or marked with the following information: name of contents appropriate hazard warnings name and address of manufacturer Secondary Any employee who transfers a hazardous material from its manufac- Container turer's container into a secondary container is responsible for labeling the container. The label must have the following information: - name of contents appropriate hazard warnings (e.g., flammable, corrosive, or poisonous) Note: The hazard warning can be any type of message, words, pictures, or symbols that convey the hazards. name of manufacturer Containers that temporarily hold chemicals for immediate use during transfer do not need to be labeled. Important: State labeling requirements may be more stringent than federal guidelines. Warning: Temporary containers must be completely emptied. The use of temporary containers should be limited. Any container that stores even a small amount of a chemical is not a temporary container and must be labeled. (continued on next page) (Refer to Appendix Immediately Following This Section for Listing of Employees Who Are Responsible for Elements of Plan.) Section: GENERAL INFORMATION Date: November8, 1994 CONTAINERS WITHOUT LABELS RYDER HAZARD COMMUNICATION PROGRAM Name: Hazard Communication Plan (continued from previous page) If a container arrives at your location without a label on it: ® do not handle it, contact the manufacturer to confirm what the product is and request a label, and place a temporary label and warnings on the container. Note: Above ground and underground storage tanks must be properly labeled, identifying the materials stored in them. Refer to Maintenance Manual Procedure No. 9.1, Uniform Painting . Specifications, for additional information. Unlabeled Pipes When work activities are performed in areas where chemicals are transferred by pipes, pipes do not need to be labeled. However, the employee must contact the appropriate person to determine the: ® identity of the chemical(s) in the pipe(s), potential hazards of the chemical(s), and safety precautions which must be taken. NON - ROUTINE On occasion an employee may be required to perform a non - routine TASKS task that is considered hazardous. Before starting such work, the employee must be provided with the following information: - any specific physical and/or chemical hazards any required safety and /or protective measures emergency procedures (Refer to Appendix immediately Following This Section for Listing of Employees Who Are Responsible for Elernerits of plan.) 8 Section: GENERAL INFORMATION I IULTI- EMPLOYER In a workplace where there are employees other than those directly AND CONTRACT employed by Ryder (e.g., captive shops, contractors on site, etc. ), EMPLOYEES all employees must be informed about any hazardous materials they may be exposed to and how to protect themselves from these materials while at this location. ACCIDENTAL SPILLS RYDER HAZARD COMMUNICATION PROGRAM Date: November S, 1994 Name: Hazard Communication Plan Prepare and post the Emergency Spill Response Telephone Guide located in the BLANK FORMS section. In the event of an accidental spill, the designated Emergency Coordi- nator must: - take immediate action to contain and control spilled material and notify his or her immediate supervisor and the Environmental Coordinator. (Refer to the MSDS and the Environmental Policy and Control Manual, Spill Response And Reporting section, for detailed instructions.) MOBILE For an employee who travels between workplaces during a work shift, WORKSITES it is not necessary to keep a Hazard Communication manual in the vehicle itself, as long as the Hazard Communication Plan is filed at his/her primary workplace. Refer to the procedure titled Employee Training for information regarding where the manual should be located at the location. QUESTIONS Any questions about this Location's Hazard Communication Program ABOUT THIS should be directed to the Location Emergency Coordinator who is the PLAN person responsible for this Program. PROGRAM This written Hazard Communication Plan will be reviewed annually and REVIEW updated as necessary. The annual review will be documented on the Hazard Communication Plan v Annual Review Checklist, Form No. ES - 21 (Refer to Appendix immediately Following This Section for Listing of Employees Who Are Responsible for Elemen ts of Plan.) Q Section: GENERAL INFORMATION State Alabama . 205 -731 -1 534 Nebraska 402-471 -2239 Alaska 907-269 -4940 Nevada 702- 486 -5016 Arizona 602 -542 -5795 New Hampshire .. 603 -225 -1629 Arkansas 501 - 682 -4520 New Jersey 609 - 292 -0404 New Mexico 505 -827 -2888 California 415- 703 -4050 New York 212 -264 -9840 Colorado 303- 491 -6151 North Carolina . . . 919 -662 -4575 Connecticut . e .. e .. 4 0 203- 566 -4550 North Dakota .... 701- 221 -5188 Delaware o•• f. • . e u v .. 302- 577 -3908 District Of Columbia .. 202- 576 -6651 Florida . Georgia . Hawaii . Louisiana RYDER HAZARD COMMUNICATION PROGRAM o e tl 0 ® ®a e. 305 -424 -0242 w. 0.. woo. 808- 586 -9116 Date: November 8, 1994 Exhibit Worker Safety Agencies OSHA OSHA Consultation State Consultation 10 Name: Hazard Communication Plan Ohio eeaeee.o.... 614 - 469-5582 Oklahoma 405 - 528 -1500 Oregon 503-378 -3272 Pennsylvania .. e .. 717-782 -3902 WOO •® e G u 00 404- 347 -3573 Puerto Rico ...... 809- 754 -2119 Rhode Island . e a .0 401-277-2438 South Carolina . tl . 803- 734 -9599 Idaho n tl e o a o e e..... o 208- 334 -1867 South Dakota 605- 688 -4101 Illinois . ® ®ot.gndovtltle. 312 -814 -2339 Indiana Oe70 C4ebtlY 317 -232 -2688 Tennessee 615-741 -7036 Iowa . tl . e ®o . e .. o ® e . 515 - 281 -3606 Texas . tl ®e 512 - 482 -5783 Kansas . e tl tl tl e u e 6 0 o a n ®. 316- 269 -6644 Utah 801 -530 -6855 Kentucky 502 - 564 -6895 Vermont 802-828 -2765 504- 342 -9601 Virginia 804-786-5873 Maine 207- 624 -6460 Washington 206- 956 -5500 Maryland 410-333-4218 West Virginia . 0 0 0 304 - 558-7890 Massachusetts 617 -727 -3463 Wisconsin 608 -266 -9383 (H) 414- 521 -5197 (5) Michigan o o m 4 8 ®tl tl tl tl m 517- 335 -8250 Wyoming . tl .. e. tl e 307 - 777-7786 Minnesota 612 - 296 -2116 Mississippi 60 1- 987 -3981 Missouri 314- 751 -3403 (H) = Health Montana 406- 444 -6401 (5) = Safety C 0 - W v re .x cyl r 0 0) c 4 . 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N sr: f E a) ra a = = E 13 8 tg - 5 g c 40 a) — al U 0 B - ,,,,, c c r. to .0 + • w OIPIP o = E ,., a ' ::5 0 c 3 w sb.'91 8 (5 .... gic an —a 0 ra cr) ta) 4.0 1.1 • 4N. C 0 0 L C Ili C 4:1 :3 7:4 U c fa cu u - w al E = ,. I 5 c S .....r E - a n3 vb c N C f a cu u o 0 43 w cl. .1:2 <L) U Sections TRAINING GUIDE RYDER HAZARD COMMUNICATION PROGRAM Date: November 8, 1994 Name: Introduction The purpose of the TRAINING GUIDE section is to present federal requirements for providing effective information and training to employees about the following: 1. The existence of Hazard Communication Standard (OSHA's 1910.1200) and its requirements. 2. The components of Ryder's Hazard Communication Program and where the written program will be located. 3. Activities in the employee's work area where hazardous chemicals are present 4. Hazardous chemicals in employee's work area, specifically: where to find information on these chemicals (e.g., product labels, MSDSs, and how to "read" them) how to handle chemicals safely w how to respond if there is a spill 5. Physical and health risks associated with chemicals and personal protective measures, first aid, and emergency procedures that employees can take to protect themselves from these hazards. 6 Company procedures such as work practices and the use of personal protective equipment and training requirements in OSHA's 1910.132- 1910.138 standard 7. How to understand Material Safety Data Sheets (MSDS) and where MSDSs are filed. 1 Section: TRAINING GUIDE PURPOSE Frequency Of Training Training Methods Method every chemical every hazard classification RYDER HAZARD COMMUNICATION PROGRAM Date: November 8, 1994 preparing for hazard communication training, conducting hazard communication training, and documenting employee participation in training. All employees must be trained: 9 Explanation Name: Employee Training: General Overview The purpose of this procedure is to provide instructions for: TRAINING The Emergency Coordinator at each facility must conduct training OVERVIEW sessions for all employees. To ensure that all employees receive proper training, these sessions should be held for all shifts. prior to beginning employment and annually (i.e., every 12 months) and whenever a new hazard classification or hazardous material is added to the workplace. (See below.) Workplace training must include the seven information areas identified in the Introduction of the TRAINING GUIDE section. Training on chemicals may be conducted by either of the methods presented in this table. Training done on each chemical would require an individual review of each chemical and its hazards. Training based on hazard classification would involve combining chemicals based on their shared hazards, such as: Explosives Poisonous Materials /Gases Gases Radioactive /Infectious Materials Flammable Liquids Corrosives Flammable Solids Miscellaneous Oxidizers Combustible Liquids This is the preferred method for locations where products change frequently or large numbers of chemicals are kept. Note: The MSDS Master Index (MATERIAL SAFETY DATA SHEET section) provides a space for you to note the hazard classification for each substance. Section: TRAINING GUIDE How To PREPARE Take the steps in this table to ensure proper preparation for training. FOR TRAINING 1 2 RYDER HAZARD COMMUNICATION PROGRAM Date: November 8, 1994 Name: Employee Training: General Overview Review current state and local Right -To -Know laws (to determine if more stringent laws apply) for discussion in the meeting. (Contact the Worker Safety Agencies in your area for additional information. See Hazard Communication Plan, Exhibit A, for telephone numbers.) Place the following in convenient locations, accessible by all employees: Hazard Communication Program Manual Right -To -Know posters Verify that an MSDS has been obtained for each chemical used in the workplace. 4 List all MSDSs on the alphabetical Master Index (Hazard Materials Inventory List). 5 File MSDSs in the MATERIAL SAFETY DATA SHEET section of this manual behind the appropriate product category divider tab. 6 Prepare the MSDS Master Index as instructed in the MATERIAL SAFETY DATA SHEET section. The MSDS Master Index can be used for identifying: where chemicals are located in the workplace, the hazardous classification for each chemical, and the common name, brand name, and CAS number (if known) for each chemical. The Master Index assures employees that an MSDS is on file for each chemical, provides product names for those chemicals, and easy access to MSDSs in an emergency. 7 Prepare and post the Emergency Spill Response Telephone Guide, Form No. ES -19. (Photocopy the form located in the BLANK FORMS section of this manual) 8 Determine if training method will be by: individual chemical or hazard classification. 9 Select chemical or classification to be reviewed during training. 10 Ensure that Ryder's Hazard Communication Training Video is at the facility. 2 Section: TRAINING GUIDE Date: November 8, 1994 HOW TO CONDUCT TRAINING SESSION RYDER HAZARD COMMUNICATION PROGRAM This table provides instructions for properly conducting a training session. 5 6 3 4 1 Discuss OSHA's Hazard Communication Regulations (1910.1200 standard) and the employee's "right -to- know." Show Ryder's Hazard Communication Training Video. 2 Review the entire contents of Ryder's Hazard Communication Program Manual, including the Hazard Communication Plan, the TRAINING GUIDE section, and the MSDS section. Review the MSDS Master Index (Hazardous Materials Inventory List) and identify the hazard classification and location of each chemical in the workplace. Review each chemical or hazard classification of chemicals used in the work area. For each chemical or hazard classification being reviewed, instruct employees on how to: handle the chemical safely, detect and respond to spill, read MSDS sections, interpret information on the labels, and review safety information. Use these materials for conducting hazard communication training: Employee Training: Material Safety Data Sheets (next in this manual) - Ryder's Guide To Using And Understanding Material Safety Data Sheets (MSDS) (at end of this section in manual) Instruct employees on the use of any personal protective equipment and safety procedures for reducing the risk of exposure to chemicals and where to locate this information on the MSDS. (See next section in this procedure.) Instruct employees in safe handling procedures and precautions involving spills and contaminations. (Refer to Environmental Policy & Control Manual.) 3 Action Name: Employee Training: General Overview Section: TRAINING GUIDE PERSONAL PROTECTIVE EQUIPM ENT RYDER HAZARD COMMUNICATION PROGRAM Date: November 8, 1994 Name: Employee Training General Overview OSHA Standards 1910 -132 through 1910.138 require that training on applicable personal protective equipment (PPE) be provided to all employees. This training must be completed at all new hire and annual review training sessions. Employees must be instructed on the use, limitations, putting on and taking off of PPE, and where to find information on the MSDS about specific PPE recommendations. HOW TO Following each training session, employee participation in the session DOCUMENT must be documented on the forms indicated below. Blank copies of the EMPLOYEE forms are in the BLANK FORMS section of this manual. The blank forms PARTICIPATION are to be photocopied as needed. The forms must be signed and filed as described below. Certification Of Each employee attending the training must sign a Certification Of Employee Employee Right -To -Know, Form No. ES-20. File the signed form in the Right -To -Know employee's personnel file. Important: The Certification form is required for new hire training and annual reviews. It is not required for individual chemicals or new hazard classification training. Employee All employees must also sign the Employee Right -To -Know Training Right -To -Know Log, Form No. E5 -2, after they have received training. The Log must be Training Log filed in the back of the TRAINING GUIDE section of the manual. REVIEW QUIZ The Hazard Communication Training Session - Review Quiz, Form No. E5-18, provides a review of the information contained in the Hazard Communication Plan. Immediately after new hire or annual review training has been completed, distribute a copy of this quiz to the employees who attended. The individual responsible for conducting the training should correct the responses and file the quiz in the employee's personnel file. Alt incorrect responses must be reviewed with the employee immediately. Document on the Review Quiz that the review has taken place. Note: A blank copy of the Review Quiz is in the BLANK FORMS section of this manual. Photocopy the blank copy as needed. 4 Section: TRAINING GUIDE PURPOSE RYDER HAZARD COMMUNICATION PROGRAM Date: November 8, 1994 The purpose of this procedure is to: 1 Name: Employee Training Material Safety Data Sheets inform employees regarding the importance of the Material Safety Data Sheet (MSDS) and describe how MSDSs are obtained, understood, and used in training. BACKGROUND Federal occupational Safety and Health Administration (OSHA) regulations require that employers advise employees about potentially harmful materials in the workplace and how to handle them safely. Knowledge of the characteristics and potential hazards of chemicals will enable employees to better protect themselves against unnecessary exposure. Employees must be aware that there are four sources where they can get information about chemicals in the workplace. These sources are summarized in the table on the next page. The last column indicates the section of this manual where additional information can be located. (continued on next page) Section: TRAINING GUIDE DESCRIPTION OF AN MSDS SOURCE OF INFORMATION Employee Right-To- Know Training Location Hazardous Materials Inventory List Manufacturer Labels Product MSDS RYDER HAZARD COMMUNICATION PROGRAM Date: November 8, 1994 BACKGROUND (continued from previous page) DESCRIPTION MSDS training must be included as part of employee training. List of chemicals used in the work -place and where chemicals are located. Manufacturer's container labels provide the following information: name of chemical manufacturer's name and address chemical's physical hazards (potential hazards if you do not handle material properly) chemical's health hazards (health problems that could result from exposure) hazard warnings (e.g., caution; warning or danger) important storage and handling instructions MSDSs provide the most detailed information about the product. 2 Name: Employee Training: Material Safety Data Sheets chemical identification m product supplier and trade name ® hazardous ingredients physical and chemical,characteristics of the substance reactivity data how to store and handle the product safely, first aid and emergency procedures, precautions and special protection information regulatory information SECTION OF THIS MANUAL TRAINING GUIDE MATERIAL SAFETY DATA SHEETS GENERAL INFORMATION (See Procedure titled Hazard Communication Plan.) MATERIAL SAFETY DATA SHEET Specific and detailed information about chemicals (that does not "fit" on container labels) is provided in the manufacturer's MSDS. MSDSs will not look the same because no single format is used. Typically, an MSDS has eight to ten sections which include the following information: (continued on next page) Section: TRAINING GUIDE DESCRIPTION OF AN MSDS RYDER HAZARD COMMUNICATION PROGRAM Date: November 8, 1994 (continued from previous page) Name: Employee Training: Material Safety Data Sheets The sample MSDS in Exhibit A is the model developed by OSHA. Alt MSDSs for this location are kept in the MATERIAL SAFETY DATA SHEETS section of this manual. For additional information, refer to Ryder's Guide To Using And Understanding Material Safety Data Sheets (MSDS) immediately following this procedure. FEDERAL LAWS The OSHA Hazard Communication Standard and the Emergency REGARDING MSDSs Planning and Community Right -To -Know Act (EPCRA) require the following: 1. All MSDSs must be kept on site where chemicals are used or stored. MSDSs must be provided for all chemicals, solvents, and hazardous materials (liquid, vapor, or dry) present in the workplace, including gasoline, diesel fuel, 'oil, antifreeze, freon, and battery acid. I. "On site" MSDSs must be provided in an organized way, easily accessible, and readily available to employees and regulators. The divider tabs in the MATERIAL SAFETY DATA SHEETS (MSDS) section of this manual must be used for proper organization of this location's MSDSs. Refer to Index And Filing Instructions in the MSDS section. 3. The Environmental Coordinator must ensure that all MSDSs for this location are maintained and indexed in this manual. 3 (continued on next page) Section: TRAINING GUIDE FEDERAL LAWS REGARDING MSDS Retention HOW TO OBTAIN THE MSDS If MSDS Is Not Provided MSDS TRAINING RYDER HAZARD COMMUNICATION PROGRAM Date: November 8, 1994 (continued from previous page) Name: Employee Training: Material Safety Data Sheets Only current MSDSs should be filed in this manual. When chemicals are no longer used, or MSDSs are replaced, remove the MSDSs from this binder. A record of all substances must be retained for 30 years (e.g., Hazard Materials inventory Lists). The MSDS is developed by the manufacturer or importer of the chem- icals. The manufacturer or distributor is required to furnish an MSDS prior to, or with, the first shipment of the chemical to the consumer. Important: MSDSs must be provided for diesel fuel, gasoline, oil, antifreeze, soaps, and all chemicals, solvents, and hazardous materials used or stored at the facility. If a supplier cannot, or will not, provide an MSDS, the location should have a file documenting phone calls, faxes, and/or letters that attempt to obtain each specific MSDS. The location should also discontinue using the particular product and locate another manufacturer or supplier. Training on MSDSs should include the following: ® review of where product MSDSs are kept (e.g., specific location in shop designated for Hazard Communication Program Manual) ® explanation of the MSDS section of this manual, including Master Index (Hazardous Materials Inventory List), and filing of MSDSs within each product category tab how to read an MSDS (Refer to Ryder's Guide To Using And Understanding Material Safety Data Sheets {MSDS} immediately fallowing this procedure.) 4 (continued on next page) Section: TRAINING GUIDE RYDER HAZARD COMMUNICATION PROGRAM Date: November 8, 1994 MSDS TRAINING (continued from previous page) H OW To READ AN MSDS Name: Employee Training: Material Safety Data Sheets review of key MSDS for chemicals commonly used at the facility type of training to be conducted i.e., individual chemicals or by hazard classification All MSDSs do not look alike. The information that is required on each is similar, but it may be found in different sections of an MSDS. The sections which are found on most MSDSs are identified in the table on the next page;. the table also summarizes the contents of each section. These MSDS sections must be reviewed during employee training sessions. For additional information on how to read and understand the information on an MSDS, refer to Ryder's Guide To Using And Understanding Material Safety Data Sheets (MSDS) and glossary of terms immediately following this procedure. c Section: TRAINING GUIDE Chemical Identification Physical and Chemical Characteristics Physical Data and Information Fire and Explosion Hazard Data Health Hazard Data Chemical Reactivity RYDER HAZARD COMMUNICATION PROGRAM Usually found in first section. Lists: date MSDS was prepared, chemical name, trade name, manufacturer's name, address, and emergency phone number. Provides information about: ® what can harm you in the chemical and exposure limitations for eyes, skin, ingestion, and inhalation. Common terms: TLV (threshold limit value) PEL (permissible exposure limit) Terms describe safe exposure levels of chemical concentrations based on level most people cari safely be exposed to during a normal work day. CAS (chemical abstract service) number may be listed in this section. Lists important physical data about chemical such as: boiling point, melting point, vapor pressure, vapor density, evaporation rate (important for flammable or toxic gasses and vapors that may be inhaled), chemical soluability in water, specific gravity (i.e., will chemical sink, float or dissolve in water), and Date: November 8, 1994 MSDS CONTENTS DESCRIPTION 6 Name: Employee Training: Material Safety Data Sheets normal appearance and odor (se you can identify anything unusual). (may be found in Chemical identification section or as stand alone section) Provides information on risk of fire and explosion: flash point (i.e., minimum temperature at which a material will catch fire or ignite), equipment needed for extinguishing a fire (e.g., CO , water, foam), and ways to handle those hazards. Chemicals that ignite at or above 100° F are classified as combustible; those that ignite below 100° F are classified as flammable. Provides: possible signs and symptoms (e.g., rash, headache, dizziness) that could come from ingestion, inhalation, or contact with eyes or skin, and first aid and emergency procedures to be followed (i.e., induce vomiting). Explains if material will react with other substances or conditions. - Identifies materials and/or conditions (e.g., heat, sunlight) that, when mixed with material, will explode, burn, or release toxic substances. Section: TRAINING GUIDE RYDER HAZARD COMMUNICATION PROGRAM Date: November S, 1994 (continued from previous page) In addition to the sections described in the previous table, MSDSs also provide information on how to work safely with the chemicals. HOW TO READ AN MSDS Safety Precautions Sections Regulatory Information Section SECTION Precautions For Safe Handling Control Measures Explains the following: what to do if there is a spill or leak of the chemical how to clean up a spill which personal protective equipment (PPE) is needed to perform cleanup Provides these recommendations for the chemical: proper storage transfer disposal CONTENTS DESCRIPTION Name: Employee Training: Material Safety Data Sheets Identifies the type of personal protective clothing and equipment needed when handling the chemical (e.g., respirator, goggles, gloves). May explain hygiene practices such as: washing hands after use, showering after exposure, and washing work clothes at work. A regulatory information section is occasionally included. This section identifies reporting requirements. 7 Ong Pont Speak: Gray (H2C) . I) Va Pressure (ntm Hg.) Meting Pow Vapor De'nsny (AJR . i ] Evaporation Rate (Butyl Acetate ° 1) Section: TRAINING GUIDE RYDER HAZARD COMMUNICATION PROGRAM Date: November 8, 1994 ExhibitA 8 Name: Employee Training: Material Safety Data Sheets Material Safety Data Sheet May be used to comply ' OSHA's Hazard Communication Standard, .29 CFR 1910.1200. Standard mint be consulted for spec requirements. IDENTITY (As Used on Label and Let) Section Manufacturer s Name Address (Nunteor. Stet. City, Slate, and ZIP Code) Section 11 — Hazardous Ingredients/Identity, Information U.S. Department of Labor Occupational Safety and Health Administration (Non- Mandatory Form) Forrn Approved OMB No. 1218 -0072 Ids: Bkenk spares are root mod. !t any item rS not amicable. or no rWc rmsoan ►s amiable. Me space must be rnanced to nacre tat. Ernetvency Teieprione Nurreer TeIepnane NuM er for Ind Date PreC red 5vnature of Preparer ( qmono Hazamous Components (Specific Chemical Ideruty: Common Names)) OSHA PL ACGIH TLV Other urns Recommended Section III — Physical/Chemical Characters Shy in Water Appearance and Section IV — Fire and Explosion Hard Data Flasn Pow (Menai use ExtriOuishing Media Special Fare Figneng Procedures ..................................................... ............................... untssual Fire and E oeaon Hazards (Reproduce focally) LEL ulL OSHA 174. Sept. 1985 Section: TRAINING GUIDE RYDER HAZARD COMMUNICATION PROGRAM Date: November 8, 1994 Exhibit A cont'd 9 Name: Employee Training: Material Safety Data Sheets Section V — Reactivity Data Staborry incompatibility (Marenais to Avoid) Hazaroous Decomposmon or Byproducts Hazaroous Pcryrnenzation Unstabae May Occur Will Not Occur Section VI - Health Hazard Data Routem of Entry: Heaftil Hazards (Acura ana Chronic) innaiauon? Carcinogenicity NTP? and Symptoms of Exposure Medical Conditions Generally Aggravated by Exposure Emergency and First Aid Procedures Section Vil Precautions for Sate Handling and Use Stoma to Be Taken in Case Matenai is Released d or Spilled Waste Disposal Mod ..........._ .......... ............................... Precautions to Be Taken in Handling and Storing Other Precautions Section VIII — Control Measures ..................... ............................... ........... ............................... Respiratory Protection (may Type) ventitaodn dimassawassolessziammaas Local Exhaust h4ecnaruca, lGanera4 Protective Gloves Other Protean" Clothing or Eouvment Workiltygierec Practices rums to Avoid C.onoruons to Avoid Stun? 'ARC Monographs? Other Eye Protection ingestion? OSHA Rested? uSG'o ,1+44.4.41 - 5:91.5/15 CHEMICAL IDENTIFICATION HAZARDOUS INGREDIENTS FIRE AND EXPLOSION HAZARD DATA Ryder's Guide to Using and Understanding Material Safety Data Sheets (MSDS) lufacturers of chemicals that are hazardous are required to sup- ply MSDS to buyers when chemicals are purchased. Chemicals are considered hazardous if they pose either a physical or health hazard to workers. MSDS must contain all the information you need to determine which chemicals are hazardous and how to control the potential hazards so that you can use the materials safely in the workplace. MSDS will not all look the same because no single format is used but most will have 8-10 sections which explain the proper way to use, handle, and store the chemicals. Once you learn what this info is CAUTION HAZARDOUS MATERIALS STORAGE AREA H2OH "Safety Making the Best Better" and how to use it you will be able to read any MSDS and find the information you need. The following blank MSDS sample will help you become familiar with using MSDS's and the different sections found on most MSDS's. This form is the model developed by OSHA (Occupational Safety and Health Administration.) It is very important that you read the MSDS for each chemical before you handle that chemical and follow the safety precautions that are recommended including the use of personal protective equipment. Always consult with your supervisor if you have questions. 1 CAUTION REACTIVITY DATA HEALTH HAZARD DATA CONTROL MEASURES Reactivity data explains what could happen if this chemical is combined with other substances, water, sun- light or air. Chemicals that are reactive (unstable) may explode, burn, or release toxic substances under cer- tain conditions. In order to avoid these types of reactions. appropriate storage and spill response procedures are identified. This is one of the most important sections of the MSDS. It describes health effects resulting from overexpo- sure to the chemical through ingestion, inhaling, or contact with skin or eyes. Signs and symptoms that could result from overexposure such as a rash, headache, nausea, and dizziness are listed. Information may include the acute (immediate) effects such as skin bums and the chronic (long -tern) effects such as cancer. This sec- tion also includes emergency and first aid procedures that must be followed (example: induce vomiting, flush with water) and conditions that may warrant immediate medical attention or be aggravated by contact with the chemical (example: asthma, allergies). 1 t II 0 4 df This is usually the first section of the MSDS which tells you the chemical name, trade name, manufacturer's name, address, emergency phone number and the date the MSDS was prepared. This section provides information about which ingredients or compounds are harmful in the chemical and the chemical's C. A. S. number (Chemical Abstract Service) which is the chemical's identity information published by the American Chemical Society. Safe worker exposure limits such as the OSHA Permissible Exposure Limits ( PEL) and Threshold Limit Value (TLV) are also included. Both terms identify the concentration levels of a chemical to which most persons can safely be exposed during a normal workday. Some required safety measures may be listed. Os k Provides characteristics or physical properties of the material such as boiling or melting point, vapor pressure, vapor density and evaporation rate which is important for flammable or toxic gases and vapors you may inhale. This helps you identify the degree of hazard that may be associated with a particular work area. For example, if a chemical has a vapor density above 1, the vapor will be heavier than air therefore it will fall and travel near the ground. The normal appearance and odor of the substance is also described so that you can recognize anything different and possibly dangerous. This section helps you judge the risk of fire and explosion. The chemical's flashpoint is identified. This is the temperature at which a chemical will release enough flammable vapors to ignite. Chemicals that ignite at or above 100 are classified as combustible; those that ignite below 100 F are classified as flammable. In addition, this section usually lists equipment needed for extinguishing a fire (example: CO2, water, foam), special fire - fighting procedures, and other hazards. •w lit -• ...r r •• yr, , • :). ..w.. ...s. - '1 "i�r tiy5 '. ;� s •..�1�li = ••�.�: •s'sY �J ^s�'�+,�y •�'vi }7V'rri:y. .k�.,• � � �<� r � �ti3i c•„�•'• • •• '-Y73, -. ... i"` '' ;,�i,::�►� ` � s ..�.,,y � S � t�Y._. k' "' * : r i..a: ����° ! � • +('� .•r.� .t; JT('��+t " m i a_ . • � �• - leak of acciden� release:, ' oft - i/i�erm '�.�•�..�- .�. � �d1I1S �'� .tt]G.. do + th�'� 1�K a�� 1�, _ . . � • • .,. r • • ' :T `:: •. .. w �"`•� i{+r�� 5� _ �..7!'Y. , ,'Cr.'�.}i "^ rf ►�.4 - .�•, . ..• y .. � ii�.�i� �- Iecomme oil, p transfer .and- d�sal of the ��•L r.. r •• yt . y-r +.w�"L�`k';'•s..� � t t•:�; - _r. ;•...• r . . `g - f ent needed - ��� t �s;:.�a�er�s� - . nr � o� tect�ve.� equrpm ' for. cieaiun� !•• m _-tip:! "�1r .'.t^•1�:•, � a. �.?F•:+a�,'•' w'�. - �'r, E`aM1 � Y :�t::Y •,:�w/w..: e� � �.i''� • iii . �xt�f _.:..f.. r •�. ...- -.-. "." {.... ;;,rArr4 � •• t.i..�...t . , ..= I�f7'� - ..�X�ri�' •t... _ •• o ,.,�• - ..:. ................ ... ..... .... .... This section covers protective clothing and equipment you may need such as a respirator, gloves, eye protec- tion, ventilation when handling this chemical and hygiene practices required such as washing hands, shower- ing after exposure and washing work clothes at work. Section: TRAINING GUIDE A group of single elements or compounds with a common general name. Example: acetone, methyl ethyl ketone (MEK), and methyl isobutyl ketone (MIRK) are of the "ketone" family; acrolein, furfural, and acetaldehyde are of the "aldehyde" family. A list of the hazardous chemicals known to be present using an identity that is referenced on the appropriate material safety sheet (the list may be compiled for the workplace as a whole or for individual work areas). Term Boiling Point Chemical Family Chemical Inventory Chemical Transportation Emergency Center Combustible Liquids Corrosive RYDER HAZARD COMMUNICATION PROGRAM Date: November 8, 1994 The temperature at which the vapor pressure of a liquid equals atmospheric pressure. ( CHEMTREC) A national center established by the Chemical Manufacturers Association (CMA) in Washington, DC in 1 970, to relay pertinent emergency information concerning specific chemicals on request. CHEMTREC has a 24 -hour toll free telephone number (8000424- 9300), intended primarily for use by those who respond to chemical transportation emergencies. Combustible liquids are those having a flash point at or above 37.8 G(- OOF). As defined by DOT, a corrosive material is a liquid or solid that causes visible destruction or irreversible alterations in • human skin tissue at the site of contact or in the case of leakage from its packaging a liquid that has a severe corrosion rate on steel. A solid or liquid waste which exhibits a "characteristic of corrosiveness," as defined by RCRA, may be regulated (by EPA) as a hazardous waste. Description Name: Glossary of Terms Section: TRAINING GUIDE Term Flammable Flash Point Hazardous Chemical (OSHA Irritant Material Safety Data Sheet (MSDS) Melting Point RYDER HAZARD COMMUNICATION PROGRAM Date: November 8, 1994 Description Name: Glossary of Terms A "flammable liquid " is defined by NFPA and DOT as a liquid with a flash point below 100° F (37.8° C). Solids which ignite readily or are liable to cause fires under ordinary conditions of transportation through friction or retained heat from manufacturing or processing and which burn so vigorously and persistently as to create a serious transportation hazard are classified by DOT as "flammable solids." Also see "combustible." The temperature at which a liquid gives off enough flammable vapor to ignite. There are several flash point test methods and flash points may vary for the same material depending on the method used, so the test method is indicated when the flash point is given (150° PMCC, 200 TCC, etc.) . Any chemical which is a physical hazard or a health hazard. A substance which by contact in sufficient concentration for sufficient period of time, causes an inflammatory response or reaction of the eye, skin, or respiratory system. The contact may be a single exposure or multiple exposures. Some primary irritants: chromic acid, nitric acid, sodium hydroxide, calcium chloride, amines, metallic salts, chlorinated hydrocarbons, ketones, alcohols. A compilation of information required under the OSHA Communication Standard on the identity of hazardous chemicals, health, and physical hazards, exposure limits, and precautions. Section 311 of SARA requires facilities to submit MSDSs under certain circumstances. The temperature at which a solid substance changes to a liquid state. For mixtures, the melting range may be given. 2 Section: TRAINING GUIDE Term OSHA Oxidizer PEL RYDER HAZARD COMMUNICATION PROGRAM Date: November 8, 1994 Description Name: Glossary of Terms Occupational Safety and Health Administration of the U. S. Department of Labor, Federal agency with safety and health regulatory and enforcement authorities for most U.S. industry and business. DOT defines an oxidizer or oxidizing material as a substance which yields oxygen readily to stimulate the combustion (oxidation) of organic matter. Chlorate (003), permanganate (Mn04), and nitrate (NO compounds are examples of oxidizers; note that all contain oxygen (0). . ............................... Permissible exposure limit; an exposure limit established by OSHA regulatory authority. May be a time - weighted average (TWA) limit or a maximum concentration exposure limit. ppb ppm Reactive (RCRA) Respiratory System Specific Gravity Parts per billion. Parts per million parts of air by volume of vapor or gas or other contaminant. A solid waste is reactive if a sample (1) is normally unstable and readily undergoes violent change without detonating; (2) reacts violently with water; (3) contains cyanide or sulfide and generates toxic gases; (4) is capable of detonation; (5) is listed by DOT as a Class A or Class B explosive. The breathing system; includes the lungs and air passages (trachea or "windpipe," larynx, mouth, and nose) to the air outside the body plus the associated nervous and circulatory supply. The ratio of the mass of a unit volume of a substance to the mass of the same volume of a standard substance at a standard temperature. Water at 4 C (39.2 F) is the standard usually referred to for liquids; for gases, dry air (at the same temperature and pressure as the gas) is often taken as the standard substance. Section: TRAINING GUIDE Term Toxicity Trade Name TWA UELorUFL Vapor Density % Volati le RYDER HAZARD COMMUNICATION PROGRAM Date: November 8, 1994 4 Description Name: Glossary of Terms TLV - Threshold Limit Value A time - weighted average concentration under which most people can work consistently for 8 hours a day, day after day, with no harmful effects. The sum of adverse effects resulting from exposure to a material, generally by the mouth, skin, or respiratory tract. For RCRA purposes, solid or liquid wastes which exhibit certain specified "characteristics of toxicity" may be regulated by EPA as hazardous wastes. The trademark name or commercial trade name for a material. Time Weighted Average exposure: the airborne concentration of a material to which a person is exposed, averaged aver the total exposure time generally the total work -day (8 to 12 hours). Also see "TLV." Upper explosive limit of a vapor or gas; the highest concentration (highest percentage of the substance in air) that produces a flash of fire when an ignition source (heat, arc, or flame) is present. At high concentrations, the mixture is too "rich" to burn. The weight of a vapor or gas compared to the weight of an equal volume of air; an expression of the density of the vapor or gas. Materials lighter than air have vapor densities less than 1.0 (examples: acetylene, methane, hydrogen). Materials heavier than air (examples: propane, hydrogen sulfide, ethane, butane, chlorine, sulfur dioxide) have vapor densities greater than 1.0. All vapors and gases mix with air, but the lighter materials tend to rise and dissipate (unless confined). Heavier vapors and gases are likely to concen- trate in low places along or under floors, in sumps, sewers and manholes, in trenches and ditches where they may create fire or health hazards. Percent volatile by volume; the percentage of a liquid or solid (by volume) that evaporates at an ambient temperature of 70 (unless some other temperature is stated). Butane, gasoline, and paint thinner (mineral spirits are 100% volatile; their individual evaporation rates vary, but over a period of time each evaporates completely. Section: BLANK FORMS RYDER HAZARD COMMUNICATION PROGRAM Date: November 8, 1994 The FORMS section contains blank copies of the following: Employee Right-To-Know Training Log Hazard Communication Training Session Review Quiz Hazard Communication Training Session Review Quiz Answer Sheet Emergency Spill Response Telephone Guide Form No. E5-19 Certification Of Employee Right-To-Know Form No. ES-20 - Hazard Communication Plan Annual Review Checklist Form No. ES-21 Hazard Communication Plan Appendix MSDS Alphabetic& Master index (Hazardous Materials Inventory List) THE FORMS IN THIS SECTION ARE TO BE USED FOR PHOTOCOPYING, ONLY. Make photocopies as additional forms, appendixes, or index pages are needed. If your blank forms become unusable for photocopying purposes, contact Environmental Services Miami for an additional supply. 1 Name: Instructions Form No E5-2 Form No. ES-18 Form No. ES-18 A 0 H• d W " � a C..1 CC • z w_ 4zU rta N c., fl] iJ o CD k aCV C m r r� v Q cz to (/y T. 0 [P7 [Q E • cr w � c D .a ra E C7] `n • 0 C CD Cr) L e7 v � err o 3 a a) adr .c V7 CG in fA�►7 • ad CO v CO CO U . c ❑ .t c .v ::. ' 0 z . v i C v CL cu c C a] to CU al CO v v a a c, E cu Q! G w G 0 . 0, w v 8 To �d C '® ca Si 73 ' CO C irw c .0 a , E E � N v � v ,, a o E a. as 3 w ZQ ui 3 U Cc CC v "' Cr D W2 m 2 °C W V > D � a W 0 to W 0 2• 1- C ES -13 (1 0194) Hazard Communication Training Session - Review Quiz True False E 1. The purpose of the Hazard Communication Standard is to make sure that needed information reaches all employers and workers who use dangerous chemicals. r E 2. Chemical manufacturers are required to list all physical and health hazards of any chemical they make on the MSDS. 7-' 3. If a chemical is flammable, it's a health hazard. • 4. It's the employer's responsibility to make sure workers are provided with training that teaches how to deaf with hazardous materials in the workplace. f D. 5. The purpose of the label is to tell employees that a chemical is dangerous and what the dangers are. • 6. If certain personal protective equipment should be worn when a chemical is being used, the label must tell you about it. • 7. Pictures on a warning label can give you important hazard information about the chemical. �t 8. All pipes that carry hazardous materials must have proper warning labels. E 9. The MSDS gives detailed information about a material's hazards and how to control them. U E 10. To obtain an MSDS, you must request it from your supervisor. E 11. All MSDS forms contain the same information in the same order. EL] E 12. Water is the best material for putting out all chemical fires. E 13. Each MSDS contains information on emergency first -aid treatment for exposure victims. E. • 14. The MSDS tells you how to clean up spills and leaks. Ei 15. All of a company's rules concerning chemical hazards in the workplace must be included in a written Hazard Communication Program. ' E 16. Only supervisors must be trained to detect hazardous chemicals that are released in the workplace. 17. Each employee who might be exposed to hazardous materials should be taught how to use a nd maintain the necessary person& protective equipment. • 18. Creating a safe workplace is entirely the employer's responsibility. 19. Ryder's written Hazard Communication Plan is located Employee's Signature Date Trainer's Name Date NOTE: This quiz reviews information provided in Ryder's Hazard Communication Program. Distribute this quiz to employees after each new hire and annual training session. After reviewing each employees quiz, be sure to discuss any incorrect response with the employee. Retain in the employee's personnel or training file. Check here after reviewing incorrect responses with employee. R rill True .T� ❑ ► 6. If certain personal protective equipment should be worn when a chemical is being used, the label must tell you about it. C� 7. Pictures on a warning label can give you important hazard information about the chemical. ❑ Cl 8. All pipes that carry hazardous materials must have proper warning labels. • 9. The MSDS gives detailed information about a material's hazards and how to control there, 10. To obtain an MSDS, you must request it from your supervisor. �] 11. All MSDS forms contain the same information in the same order. ❑ 12. Water is the best material for putting out all chemical fires. ❑ 13. Each MSDS contains information on emergency first -aid treatment for exposure victims. ❑ 14. The MSDS tells you how to clean up spills and leaks. Passe ❑ 1. The purpose of the Hazard Communication Standard is to make sure that needed information reaches all employers and workers who use dangerous chemicals. ❑ 2. Chemical manufacturers are required to list all physical and health hazards of any chemical they make on the MSDS. ❑ 3. If a chemical is flammable, it's a health hazard. ❑ 4. It's the employer's responsibility to make sure workers are provided with training that teaches how to deal with hazardous materials in the workplace. ❑ 5. The purpose of the label is to tell employees that a chemical is dangerous and what the dangers are. Hazard Communication Training Session - Review Quiz Answer Sheet ❑ 15. All of a company's rules concerning chemical hazards in the workplace must be included in a written Hazard Communication Program. ❑ ' =! 16. Only supervisors must be trained to detect hazardous chemicals that are released in the workplace. ❑ 17. Each employee who might be exposed to hazardous materials should be taught how to use and maintain the necessary personal protective equipment. ❑ ► 18. Creating a safe workplace is entirely the employer's responsibility. ES-18 A (10/94) 19. Ryder's written Hazard Communication Plan is located ER Hazard Communication PIan - Annual Review Checklist 'es No • 1. Does purchase order indicate that chemicals must be accompanied by MSDS. ❑ ❑ 2. Is someone checking to make sure that chemicals arriving at the location are accompanied by MSDS? ❑ 3. Are MSDS recorded on both the Alphabetical Master Index (Hazardous materials inventory list) and filed behind product category tabs? � 4. Are both the Hazard Communication Plan and MSDS easily accessible to all employees? El 5. Have Training logs been properly maintained documenting training of new hires and annual training? C ❑ 6. Has someone contacted the State Worker Safety Agency in your area this year to determine if more stringent requirements must be included in this plan? [] ❑ 7. Have the changes, if any, to question 6 been made? 8. Review each section of the Hazard Communication Plan listed below to determine if any changes are needed for your facility. (Indicate "Yes" if changes are required and "No" if your facility is okay.) a. Receipt Review of MSDSs C ❑ b. Filing and Organizing (MSDSs) ❑ c. Obsolete Hazardous Materials Inventory List dated and retained �; ❑ d. Employee Training e. Training Methods Q f. Documenting Completed Training [j Q 9. Container Labeling [j ❑ h. Non - Routine Tasks (� ❑ i. Multi - Employer and Contract Employees ❑ j. Accidental Spills ❑ ❑ k. Mobile Worksites I. Assigned Employee Responsibilities 9. Was the Hazard Communication Training Session - Review Quiz distributed after training and were incorrect responses reviewed.? Annual Review Completed By (Manager Date Review Completed Title Date Next Review Required Review must be completed by Branch Manager (RTR), Terminal Manager (ACCT) or appropriate Location Manager. All Changes must be approved by the Environmental Coordinator for your area. E5 -21 (10/94) . BUSINESS ADDRESS BUSINESS TELEPHONE NUMBER HOME ADDRESS HOME TELEPHONE NUMBER Facility Alternate Emergency Coordinator(s ) COORDINATOR NAME HOME TELEPHONE NUMBER COORDINATOR NAME HOME TELEPHONE NUMBER FACILITY PHYSICAL ADDRESS COORDINATOR NAME TITLE COORDINATOR NAME NAME NAME .ME NATIONAL ORGANIZATIONS NAME NAME NAME ADDRESS ADDRESS ADDRESS .AME ES- t 9 i 1 fl194) ER Emergency Spill Response Telephone Guide Facility Primary Emergency Coordinator RYDER EMERGENCY SPILL RESPONSE TELEPHONE GUIDE National Response Center: 1- 800 -424 -8802 (Water) Chemtrec: 1- 840 - 424 -9309 (Chemicals) Ryder Spill Center (24 hour spill referral): 1-800 -695-5302 LOCAL EMERGENCY RESPONSE CONTRACTORS (Vehicle Spills) TELEPHONE NUMBER TELEPHONE NUMBER TELEPHONE NUMBER District 1 Area Environmental Coordinator EMERGENCY RESPONSE AGENCIES State 1 Local Regulatory Agency(ies) NEAREST HOSPITAL FIRE DEPARTMENT POLICE DEPARTMENT PHONE EXT. NAME BUSINESS TELEPHONE NUMBER BUSINESS TELEPHONE NUMBER TELEPHONE NUMBER TELEPHONE NUMBER TELEPHONE NUMBER POISON CONTROL CENTER TELEPHONE NUMBER TELEPHONE NUMBER RYDER ENVIRONMENTAL SERVICES (1 -305 -593 -3519 - Department Number) PHONE EXT R 'S -2O (10/94) ER LOCATION NAME Certification Of Employee Right -To -Know This is to certify that 1, SUPERVISOR NAME Indicate PPE Reviewed DATE an employee of was instructed in the provisions of the Communications Act, Right -To -Know Law and Ryder's Hazard Communication Program. I was informed of the hazardous chemicals /materials to which I am exposed in the course of performing my daily duties. I received instructions on the use, limitations, wearing, removing of personal protective equipment (PPE) that will lessen my risk of exposure to hazardous chemicals /materials, employee's right to refuse to work with a material until an MSDS is obtained, and the need for annual training in these areas. Further, l agree to use protective equipment during the course of my daily duties. Employee Signature C CJ 0 �C • C L. C . 7C 10 0. C • • ,� _ - +r+ C vi re w V V Um iv ft C. CO • .Q 4, 1'! C M • E b V �° c a) V • 0 C G.. E 0 la • ° � L. C N • it • : C C .E . L. aa� 13 W • 4 . C 7. yam • r cts .7. Q3 C vt C C O ta VI t71 a 21.2 • C O • 4a C • C '� E • (0 1 • cn ro x .5 w .,�. c to o. v - E < E E . ^ w E .c C • Vi • C N • c � o 3 a, 1 . 2 .0 ev ±i r c 6 fzu z ap 8 5 C C .0 . X ° w 0) C E gzt L • L. C �ro C w C w � J L 0i its ) C c ■ +w. c o 4. 0 �+ C SLR W 0 u •� tri u manaaaraiper 0 c 0 a al C w V1 c 4 C o ®a c > w E c cn (� - = w r o c, 0. 0 .r: no® o w :3 seh • w tit 0 til CU c = v • .o. CL xi • 0 2 E 0 vl •5 'a - .. , .. 0 "D In ;n < © < ro Section: MATERIAL SAFETY DATA SHEETS (MSDS) RYDER HAZARD COMMUNICATION PROGRAM Date: November B, 1994 Name: Indexing And Filing Instructions INTRODUCTION Like the rest of this manual, the Material Safety Data Sheet section is unique to your Location. This section should contain MSDSs only for chemicals found at your Location. This procedure will explain how to: prepare and maintain the master index (Hazardous Materials Inventory List) and file the MSDSs for quick and easy access to information. Important: The Master Index must list only the MSDSs filed in this manual; this index must be prepared and maintained manually. The MSDS section of this manual includes one master divider tab labeled MATERIAL SAFETY DATA SHEETS and twelve smaller divider tabs labeled by product category as follows: 1. Absorbents 2. A /C, Refrigerant, oil Charge, Flush 3. Acids 4. Adhesives, Sealants 5. Brake Linings, Clutches 6. Industrial Chemicals 7. Industrial Cleaners 8. Metals 9. Paints, Thinners 10. Parts Cleaning Solvents 11. Petroleum 12. Welding Gasses Section: MATERIAL SAFETY DATA SHEETS (MSDS) INDEXING Product Categories RYDER HAZARD COMMUNICATION PROGRAM Date: November 8, 1994 Name: Indexing And Filing Instructions When the MSDS arrives at the facility, review it carefully according to the instructions in the Hazard Communication Plan. If the MSDS is acceptable, it must be: numbered and indexed on the appropriate alphabetical master index sheet (depending on the chemical's common name) and filed behind the correct product category divider tab. Specific instructions for proper indexing follow. There are 12 separate product categories identified in this manual (petroleum, industrial cleaners, etc.). When you review the MSDS, you must determine which product category it should be filed under. When you have made this determination, take these steps: 1. Write the product category number in the upper right hand corner of the MSDS. (This is the number indicated on the product category divider tab, e.g., #11 - Petroleum or #10 Parts Cleaners.) 2. Add a letter identification to the number. (The letter identifications must be assigned in sequential order, according to when MSDSs arrive and are filed in the manual. In other words, the first MSDS in a product category would be labeled "a ", the second would be "b ", and the third would be "c ", etc.) 2 (continued on next page) Section: MATERIAL SAFETY DATA SHEETS (MSDS) INDEXING RYDER HAZARD COMMUNICATION PROGRAM Date: November 8, 1994 Name: indexing And Filing Instructions (continued from previous page) Example: An MSDS is received for Unocal Guardon 15W/40. This should be filed under the "Petroleum" product category (#11). Assuming that this is the first MSDS to be received for the Petroleum category, the product category number and letter identification that you would record on the MSDS would be 11 -a. (The "Common Name" is motor oil so the MSDS would be recorded on the Master Index for M ") t lovA Product Name: UNOCAL GUARDOL 150/40 Product Code No: 03650X)(54 P age 2 Issue Date: 05/07/91 Status: FINAL Responsible Party: UNOCAL REFINING 8 MARXE?1NG DIV :SION UNION OIL COMPANY OF CALIFORNIA 120: WEST 5TH STREET LOS ANGELES, CALIFORNIA 90017 CONTACT FOR FURTHER INFORMATION: MSDS COORDINATOR 213°977 -75$9 PRODUCT IDENTIFICATION 1 PRODUCT NAME: UNOCAL GUARDOL I5W /40 MATERIAL SAFETY DATA SHEET :20; West 5th Street Los Angeles. California 90017 Transportation Emergencies; CHEMTREC (800) 424 -9300 Cont. U.S. (202) 483 -7616 (Collect) from A:aska 8 Hawaii Hearth Emergencies: LOS ANGELES P0ISDN CONTROL CENTER ( 24 hrs) (800) 356 -3129 000348 The next Petroleum product MSDS would be numbered 11-b, then 11-c, and so on. (continued on next page) Section: MATERIAL SAFETY DATA SHEETS (MSDS) Name: Indexing And Filing Instructions INDEXING Master Index RYDER HAZARD COMMUNICATION PROGRAM Date: November 8, 1994 (continued from previous page) There are 18 separate alphabetical Master Index sheets (also called the Hazardous Materials Inventory List) inserted directly behind the e MATERIAL SAFETY DATA SHEETS divider tab. The master index sheets must list all MSDSs filed in this manual and where they are filed in this binder. These index sheets must be kept behind the divider tab and prepared as explained in these instructions and illustrated on the next page. Common Name: Brand Name: Section Filed: 4 List each hazardous chemical by its common name. Enter the brand (trade) name associated with the product listed under "Common Name ". Indicate the product category where the particular MSDS is filed and the letter assigned to that MSDS. Hazard Classification: Enter the number representing the appropriate ro riate hazard classification. 1. Explosive 2. Gas 3. Flammable Liquid 4. Flammable Solid 5. Oxidizer 6. Poisonous Material /Gas 7. Radioactive /Infectious Material 8. Corrosive Liquid 9. Miscellaneous The hazard classification is either stated or described in the MSDS. A thorough review of the MSDS should enable you to determine the correct hazard classification. Location: Record the location where the chemical will be stored at the facility. 0 = Office SB = Service Bay 51 =Service Island WB = Wash Bay (continued on next page) Section: MATERIAL SAFETY Name: Indexing And Filing Instructions DATA SHEETS (MSDS) INDEXING Additional Index Sheets Blank Divider Tabs RYDER HAZARD COMMUNICATION PROGRAM Date: November 8, 1994 (continued from previous page) Example: Continuing with the MSDS from Unocal Guardon 15W /40, you have completed these steps: reviewed MSDS written number /letter combination in upper right corner Now enter the information into the Master Index as instructed on the previous page. RYDER HAZARD COMMUNICATION PROGRAM Alphabetical MSDS Master Index (Hazardous Materials Inventory List) M (Enter on this page only those chemicals whose COMMON NAMES begin with °M".) COMMON NAME Brand Name (CAS #, if known) Uroc:j ek.A.4rd o Section Filed • Hazard Class. (See beiow.) sesdreAtiatmcr Location Os, 6eIow.i s8, 11� Additional blank copies of the Master Index sheets are located in the BLANK FORMS section of this manual. Photocopy blank copies as needed. There are six blank divider tabs inserted in the back of this section. These blanks may be used to "customize" this manual for your location. Simply write in any product category not included in the preprinted divider tabs. OBSOLETE When an MSDS becomes obsolete (product no longer used), it must be MSDSs: : removed from this manual, marked "obsolete," dated and, retained for FILING 30 years. Obsolete MSDSs must be kept together in another file or binder clearly marked obsolete MSDSs. RYDER HAZARD COMMUNICATION PROGRAM Section: MATERIAL SAFETY Name: Indexing And Filing instructions DATA SHEETS (MSDS) Date: November 8, 1994 SUMMARY The steps in the following table summarize how to prepare, file, and maintain the: Step 1 2 3 4 ® individual MSDSs, and MSDS Master Index. The "Refer To" column indicates other procedures or sections in this procedure which provide additional information. Action ,alasosimmtazismanausisiLEmsraseOrmasom....." ....1111111.2=0* Review MSDS for accuracy and determine which product category it should be filed under. Assign and record the number /letter combination in the upper right corner of MSDS. Important: MSDSs within any given section should have a number and a letter designation. If letters a-z are assigned to 26 MSDSs, begin using aa, bb, cc, etc. on subsequent MSDSs. Enter the following information on the Master Index sheet (according to product common name): common name ® brand name section flied (number /letter written on MSDS, depending on which product category the MSDS is filed behind) hazard classification ® location (where chemical is stored) Three hole punch the M5D5 and file it: behind the proper product category divider tab and following the fast MSDS filed in that section. 5 Repeat steps 1 4 when a new MSDS arrives. 6 Refer To Hazard Communication Plan: "Receipt /Review Of MSDSs" "Indexing" "Master Index" COMMON NAME RYDER HAZARD COMMUNICATION PROGRAM Alphabetical MSDS Master Index (Hazardous Materials Inventory List) A (Enter on this page only those chemicals whose COMMON NAMES begin with "A ".) Brand Name (CAS #, if known) Hazard Classifications: 1. Explosive 6. Poisonous Material /Gas 2, Gas 7. Radioactive /Infectious Material 3, flammable Liquid S. Corrosive Liquid 4. Flammable Solid 9. Combustible Liquids 5. Oxidizer 1 o. Miscella neous Section Filed Hazard Class. (See below,) * Identify product category and number assigned to MSDSs. MSDSs will be filed here. Location: 0 = Office SB = Service Bay Si = Service Island WB = Wash Bay Location (See below.)