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Home My WebLink About11-16-09 Parks Packet CITY OF OAK PARK HEIGHTS PARKS COMMISSION MEETING AGENDA Monday, November 16, 2009 at 6:30 p.m. at City Hall 1. Call to Order II. Approval of Agenda III. Approve Parks Commission Minutes for October 19, 2009 (1) IV. Department / Commission Liaison Reports A. Arborist 13. Public Works Director C. Other / Commission Liaison Report V. Adjourn to Worksession A. Discussion with Dennis Lindsey -- Band Director at Stillwater Area High School VI. Reconvene Regular Meeting V11. Visitors /Public Comment This is an opportunit})for the public to address the Coinniission ivith questions or concerns not on the agenda. Plerr.se limit connnews to three minutes. VIII. Public Hearings None IX. New Business A. 2010 Parks Programming X. Old Business A. Band Performance in City Park (2) B. Discuss Quotes for Soffit and Fascia Replacement at Valley View Park (no enclosure - information will he provided a the meeting) XI. Informational A. Next Meeting: Monday, December 21, 2009 at 6:30 p.m. at City Hall B. Council Representative: Tuesday, December 22, 2009 — Commissioner Viers XII. Adjourn Pagel of 8 a r l' This Page Is Left Intentionally Blank. at . E• Page 2 of 8 v:. CITY OF OAK PARK HEIGHTS PARKS COMMISSION MEETING MINUTES Monday, October 19, 2009 at City Hall 1. Call to Order: Chair Eder called the meeting to order at 6:30 p.m. Present: Commissioners Krieger and Viers; City Administrator Johnson, Interim Public Works Director Kegley, and Commission Liaison Mayor Beaudet. Commissioner Niedzolkowski ,joined the meeting after the Arborist report was given. Absent: Vice Chair Hauble and Arborist Widin, 11. Approval of Agenda: Chair Eder added "Quotes for Light Placement" to New Business as Item B. Commissioner Krieger, seconded by Commissioner Viers, moved to approve the Agenda. Carried 3 -0. 111. Approve Parks Commission Minutes — September 21, 2009: Commissioner Viers, seconded by Commissioner Krieger, moved to approve the Minutes. Carried 3 -0. IV. Department /Conhinission Liaison Renorts: A. Arborist: Chair Eder reported that Arborist Widin was out of town but did submit a report which was attached to the meeting packet. Commission Liaison Mayor Beaudet reported that the dad not think that residents deeded to water trees that had been established for five years or more if the month continued to have higher than expected rainfalls. Chair fader also reminded residents of the odd /even watering rule in effect. Beaudet reported that the Parks Commission with Arborist Widin's recommendation should include approximately $37,000 in the next year's budget to begin removing ash trees in the City and replant with new boulevard trees. Chair Eder reviewed Arborist Widin's report that was attached the meeting packet. He reported that Prairie Restorations would be seeding in the area by Swager Park ill October and taking measures to be sure that weeds do not grow in. Commissioner Krieger, seconded by Commissioner Viers, moved to approve the Arborist's report. Carried 3 -0. B. Public Works Director: Interim Public Works Director Kegley reported the park shelter restrooms had been closed and winterized for the season. He stated that portable restroonhs had been placed at the parks. Kegley reported that an asphalt walk was installed at Valley View Park from the shelter to the playground. He also reported that Mayor Beaudet generously provided the City with a granite slab to place beneath the park bench overlooking the new play facility at Valley View Park, The Parks Commissioners thanked Mayor Beaudet for his generosity. Kegley reported that the subcontractor would repaint the entire red - sealed surface of Page 3 of 8 Parks Commission Minutes October 19, 2009 Page 2 of 4 the Swager Park tennis court the following spring, and the work would be covered under warranty. Kegley reported that the City would be advertising for rink attendant positions. He stated that the plan was to have the rink attendants hired and trained by December. Chair Eder, seconded by Commissioner Viers, moved to direct the Public Works Department to review options for re- establishing music at Brekke Park's ice arena and bring it forward to the next council meeting. No vote taken. Commissioner Krieger, seconded by Commissioner Niediolkowski, moved to approve the Public Works Director's report. Carried 4 -0. C. Other / Commission Liaison Reports: None. V. Visitors /Public Comment: None VI Public Hearings: None VII. New Business: A. Band Performance in City Park: Councilmember Mike Runk was present at the meeting and stated that while attending a summer programming event at Autumn Hills Park, lie walked around the park and thought it would be a great place for a band concert. I -le reported that he spoke with City Administrator Johnson who thought it could be part of the summer parks programming. Runk stated that he spoke with Park Programming Director Zeuli who thought it would be a good idea. Runk stated there would be some expenditures associated with the performance because the City would need to provide sonic type of stage. Runk reported that lie sent e -mail correspondence to the band director at the Stillwater Area High School, Mr. Dennis I.Jndsey. He stated he received a reply back requesting the date that the City had in mind. Runk reported that he replied indicating that the date would be up to the availability of the band, but wanted to know what they would require as far as set -up for a performance in a city park. Commissioner Krieger, seconded by Commissioner Viers, moved to direct staff to send a formal letter to the Stillwater Area High School band director on the Parks Commission's behalf offering an invitation. Carried 4 -0. B. Quotes for Lif4ht Placement: Interim Public Works Director Kegley reported that as part of the construction of the new City Hall, six parking lot lights would be removed in March or April of 2010. Kegley proposed rather than disposing the lights, that the lights be reused in City parks to illuminate dark pathways. Kegley provided the Page 4 of 8 Parrs Commission Minutes October 19, 2009 Page 3 of 4 Parks Commissioner with a memo and maps of Brekke and Cover Parks indicating possible locations for the lights. Kegley reported that he was seeking approval from the Parks Commission of the light locations and approval to obtain quotes for the work. Chair Eder questioned whether the lights complied with full cut -off rules. Mayor I3eaudet reported that the lights were in compliance and would be on a timer. Mayor Beaudet suggested having just two lights in Brekke Park and an alternate of one near the west playground area to avoid crossing over the new asphalt trail that is near the east playground area. I Ie stated that if there are only two lights placed in Brekke Park, they could place another one in Cover Park near the playground. Chair Eder, seconded by Commissioner Krieger, moved to give Interim Public Works Director Kegley approval to seek bids from contractors so that lie can bring forth estimates to the City Council for their vote on reinstalling the six parking lot lights that will be removed due to the City Hall construction and have them reinstalled in Brekke Park and Cover Park per the sketches and the alternates that have been discussed. Carried 4 -0. VIII. Old Business: A. Parks Walkthrm -)h List Discussion: Chair Eder stated that overall he thought the parks were in good condition and thanked the Public Works Department for a fine job taking care of the parks. Interim Public Works Director Kegley provided the Parks Commissioners with a list of items discussed during the recent walkthrough with suggested priority ranks. Mayor I3eaudet reported that there was about $60,000 allocated in the park budget for capital improvements. The Parks Commissioners reviewed the list and agreed with most of the priority ranking that the Public Works Department suggested. Chair Eder stated that he felt the soffit and fascia on the Valley View Park shelter was a high priority and should be addressed before the next park season. He suggested getting bids and possibly looking into aluminum soffit and fascia. Eder also suggested that the ceiling replacement project at Brekke Park be lumped together with the Valley View Park shelter project. Eder stated he felt installing the sprinkler system at Autumn Hills Park Shelter was important. Ile felt it should stay as a low priority but should be left on the radar, and as money becomes available, the priority level could be heightened. He also felt the main playground equipment at Brekke Park should be a higher priority. Eder also stated that replacement of the hockey boards should be completed as soon Page 5 of 8 Parrs commission Minutes October 19, 2009 Page 4 of 4 as possible. I-Ie stated that several people use the ]hockey rinks in the Winter. Chair Eder sriggested that the public Works Department staff conduct all inventory of the condition of the picnic tables in the parks. He stated there Was discussion of P ossibl y purchasing a certain number of picnic tables each year for replacement of existing tables that may be ill poor condition. Mayor I3eaudet stated that there is usually a discount When buying multiple picnic tables at one time. Commissioner Krieger, seconded by C Viers, moved to accept Chair Eder's suggestions. Carried 4 -0. IX. Informational: A. Next Meeting: Monday, Noveallber 16, 2009 at 6:30 pa11. at City I - Iall B. Council Representative: Tuesday, October 27, 2009 — C Krieger X. Adiournment: Conlnlissioner Viers, seconded by Commissioner Krieger, Moved to adjourn t11e rlleetirl g 7:36 p.m. Carried 4 -0. g at Respeetfitlly submitted, Jennifer Pinski Administrative Secretary /Deputy Clerk Page 6 of 8 �Q�m� ~ --^ms � �AV p ��~_ ��«r��~ ��~�~ l�D~` ��X��/ K0� �� J[�0�� N � �� |^168 Oak ex,»Blvd. w° Box 2Oo7^ Oak Park nxigbu\ww5588z~ Phone (uxr)43o44 39°)'am(651)439'0574 . ... .. - . .... _- October 27'28O9 Mr. Dennis Lindsey Stillwater Area High School 5701 Stillwater Blvd, N. Oak Park Heights, MIN 55082 RE. Possible 2010 Concert it) Autumn Hills Pork Dear Mr. Lindsey, |amwriting this letter to You as a follow-up from email conversations I befleve you held with City Council Member Mike Runk as to the possibility of the SAHS bond holding a concert in Autumn Hills Park in Spring 20l0. The Park Commission would also be very inieme sted in hosting un event of this type ux|twould aid in drawing additional people into 1he parks as o now dimension to its o/rnmorpmgronoming. The Ook Park Heights I Sysiern has to date hosled movies and various craft/nature programming. Naturally, the logistics of pulling off this event would be port nf future discussions, but please note- that thaPo/kCnmmioion|sUexib|oonpovdb|adotexmnddpeshavasornefondsot its discretion mokethe project a success. If you feel that a park concert ksomething that you Would be able and willing to pursue, please let me know and we canset tip a meeting to talk about specific ideas, needs and dates. fffy h !so n Administrator Cc: Mike Runk, City Council Member Park Commission Ms Gina Zro|i Weekly Notes Page 7ma This Page Is Left Intentionally Blank. Z 4.... Page 8 of 8