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HomeMy WebLinkAbout06-16-08 Parks Packet r r CITY OF OAK PARK HEIGHTS FILE COP'S • PARKS COMMISSION MEETING AGENDA Monday, June 16, 2008 I. Call to Order Il. Approval of Agenda III. Approve Parks Commission Minutes — May 19, 2008 (1) 1V. Department / Commission Liaison Reports A. Arborist B. Public Works Director C. Other / Commission Liaison Report V. Visitors /Public Comment This is an opportunity fbr the public to c0dress the Commission M41h questions or concerns not on the u�,Temcla. Please limit comments to three minutes. VI. Public Hearings • None VII. New Business None VIII. Old Business A. Spring Parks Walkthrough List (2) B. Disc Golf Course Proposal C. 2008 Park and Trail Project Update IX. Informational A. Next Meeting: Monday, July 21, 2008, 6:30 p.m. at City Hall B. Council Representatives: Tuesday, June 24, 2008 — Commissioner Zeuli Tuesday, July 22, 2008 — Commissioner Dougherty X. Adjourn • Page 1 of 10 ti • This Page Is Left Intentionally Blank. • • Page 2 of 10 i • CITY OF OAK PARK HEIGHTS PARKS COMMISSION MEETING MINUTES Monday, May 19, 2008 1. Call to Order: Commissioner Dougherty called the meeting to order at 6:30 p.m. Present: Commissioners l.stes, Nelson and Wagner; City Administrator Johnson, Public Works Director O•rzello and Arborist Widin. Absent: Commissioner %eul.i and Commission Liaison NIcComber. 11. Approval of Agenda: Commissioner Nelson, seconded by Commissioner P,stes, moved to approve the Agenda. Carried 4 -0, Ill. Approve Parks Commission Minutes —April 21. 2008: Commissioner Nelson, seconded by Commissioner Estes, moved to approve the ]\Minutes. Carried 4--0. IV, Department: /Commission Liaison Reports A. Arborist:.Arborist Widin reported that on May 6 she held a seminar on landscaping for wildlife sponsored by the Cities of Stillwater and Oak Parr l4eights. She reported that the prai.ric at Valley View Park was burned in early May. She stated that she will be monitoring the prairie restoration area during the summer. Widin • reported that there will be a 'free City USA ceremonial tree planting; later in the year on a date to be determined. Commissioner Nelson, seconded by Commissioner Estes, moved to approve the Arborist report. Carried 4 -0. B. Public Works .Director: Public Works Director Ozzello reported that the City rehired the two park attendants from last year, and they have a third park attendant approved. Ile stated that they were supposed to have the park shelters open by now but there were some plumbing issues at some of the park buildings. He stated that they will all be open for Memorial Day weekend. Ozrello stated that the department is at least three weeks behind usual in the parks because the frost stayed in the ground so long this year. Commissioner Nelson, seconded by Commissioner l;stes, moved to approve the Public Works Director's Report. Carried 4 -0. C. Other / Commission Liaison Reports: None. V. Visitors /Public Comment: None V1. Public Hearings: None VII. New Business: • A. Disc Golf Course Proposal — Review Possible Locations and Layouts: City Page 3 of 10 Parks Commission Minutes May 19, 2008 Page 2 of 3 • Administrator Johnson stated that City Intern ]:ric Raton prepared a memo and drew layouts at both Swager Park and I3rekke Park. Johnson state(] that l aton's recommendation is Brekke Park. Commissioner Nelson stated that she is concerned about safety of the children running around or playing ball in the park. Johnson stated that the layout prepared by Eaton is not exact. He stated that the layout is just one alternative. He stated that Uaton has been working on obtaining sponsorship funds, and they would like to have it installed by late summer. Commissioner Dougherty suggested the Parks Commission do a walkthrough of the layout at the park. Commissioner Nelson stated that she thinks Swager Park is the perfect location for the park. Commissioner Dough was concerned that 5wager Park was too narrow. Commissioner Wagner, seconded by Comiissioner Dougherty, moved to recommend to the City Council that the proposal move forward for a disc golf coui-se at ]3rekke Park i£ funding car be raised. Carried 2 -1 -1, Commissioner: Nelson opposed and Commissioner 11stes abstained. Commissioner Dougherty, seconded by Commissioner ]::rtes, moved to amend motion pending a walkthrough and reviewing where the disc golf course will lie. Carried 3 -1, Commissioner Wagner opposed. B. Discuss Location for 2008 Party in the Park: City .r�cln Johnson stated that there will be significant construction going on at I3rekke Park this summer. He suggested that Party in the Park be moved to Autumn Hills Park for the 2008 event only. Commissioner Nelson stated that if the location works well this year, the council could consider using ilututnn Hills Park in future years as well. Commissioner .l?stes, seconded by C .oininissloner Nelson, moved to make the recommendation that Autumn H ills Park be used as a secondary location for Party in the Park. Carried 4 -0. VIII. Old Business: A. Demo of 5502 Osirood Avenue Home — Discuss Possibilitv of Allowing Use for Fire, Trai : City Administrator Johnson stated that the asbestos and lead abateinent of the Osgood home should be completed by June 12. Arbor-ist Widin stated that it is her opinion that the trees are too close to the home to use it for fire training. She stated she was also concerned about the pine plantation that is close by. Widin stated it could pose a fire hazard if any embers lingered into the pine plantation. She stated that the heat from the fire can also cause damage to trees. Commissioner Nelson, seconded by Commissioner Estes, moved to not allow fire training at the 5502 Osgood Avenue home due to the potential risks. Carried 4 -0. B. 2008 Park and "frail Improvements: City Adininistrator Johnson stated that the City • Page 4 of 10 Parks Commission Minutes • May 19, 2008 Page 3 of 3 Council awarded the ]-ark and trail improvement projects to the lowest bidder. Johnson outlined items included in the base bid and the alternates. } stated that the projects will be funded from the Budgeted Projects Fund. City .Administrator )ohiison stated that the Osgood trail ending should be discussed. I -le stated that the County indicated they would be wi.11iilg to fund a tunnel under Osgood Avenue. He stated that considering that, the trail that comes out of Brekke Park to Osgood Avenue should then bend down to the south. Coinnnissioner Nelson, seconded by Conntnissioner 1 Estcs, moved to end the trail where the current yard is and place some picnic tables there. She stated that then when funding is available the trail could be finished out. Carried 4 -0. (;. Set Continuation Date for Spring Parks Walkthrough: The Parks Commission scheduled the Parks Commission Walkthrough continuation for Mondayjune 2, 2008, at 6:00 p.m. beginning at Valley \ 7 1ew Parr, City ,(\dmiiiistrator ) ohnson stated that he will have City Intern Eaton stake out the possible disc golf course. 1X. Informational: • A. Next Mect.in: lvlonday June 16, 2008, 6:30 p.m. at City 1 I). Council Representatives: Tucsday, May 27, 2008 -- Comnnissioncr Wagner Tuesday,.June 24, 2008 — Coinmissioner lculi X. Adjournment: Commissioner Nelson, seconded by Commissioner Wagner, moved to adjourn at 7:16 p.m. Carried 4 -0. Respectfully submitted, Jennifer Thom Administrative Secretary /Deputy Clerk • Page 5 of 10 • This Page Is Left Intentionally Blank. s . • • Page 6 of 10 Park Walk through — SPRING 2008 Revised list 6/16/08 THIS IS THE DRAFT LIST OF PARK ITEMS FOR 2008. It is open to additions throughout the year. Tom O. Swager Park • Rehab tennis Court — Bid and proceeding • Add rain garden for stormwater — bid and proceeding • New ped ramps at Oldfield crossing needed on trail — Bid and proceeding • Grub roots and level area west of tennis court and plant — planned after crt • Repair / replace failing fence sections and boards. This is a long term capital intense proposal. Staff repaired one section last week of May, 2008. Staff will continue to replace individual boards as calls come in. • Replace Playground Equipment w/ new non - conductive materials. This is a • capital project that must be planned and proposed by the commission. • Additional trimming of brush, rooting, removal of debris and leveling to plant south of trail to Oldfield. Planned for 2008 after major work complete. • buckthorn /brush removal on existing trail to city hall and Oakgreen — long term issue and work load issue. Will continue to address brush issues on various trails as time is available. Have cut back crowded areas along trail and trimmed some dense area to help open up the trail and provide better visibility. Additional work planned for 2008. • Paint backboard on basketball hoop. Completed initially last week of May, 2008. Will have a second gloss white coat applied later in season. Cover Park • level rink area and replace any failed boards . • Repaint boards for hockey rink and recoat bench. • Water fountain. • Page 7 of 10 • Research options for restroom availability — trench, retaining wall, pavers, new • door. Have preliminary plan. Will require accessible ramp to tie to road • clean mulch and perennial plantings. Add materials as needed. • update or replace bench. • Budget and install new light for north side of building. Autumn Hills Park • Consider adding ADA chips to restore playground • weed and feed new grass areas • change out dumpster to avoid additional vandalism complete — being moved • Move or remove portapot - scheduled Trails and Access points • Cut Buckthorn on all trails — Dream we have help. • Truncated dome pedestrian crossings needed several locations — Bid and proceeding • Doggy bags at key points — not yet ordered • • Additional trails —Bid and proceeding Valley View Park • Continue buckthorn removal and trail shoulder work. Some trimming has been done along trail and along tree lines in park. Verify no damage from Xcel easement work. • repair /replace failing fence sections and boards as needed. Long term plan not yet made • repair and place new fascia. • Rake, till and replenish playground base (currently sand). Evaluate changes from new slopes from shelter and trails. Consider adding additional board and ADA chips for playground. • Retaining wall and stair replacement with ramp to playground bid and proceeding • Page 8 of 10 • • Annuals planted and planters cleaned may be delayed until work done on trails and retaining walls. new entry road — badly needed. No direct money allocated. Will add to 2009 budget. • Resurface or replace parking lot. Will provide estimate for 2009 budget. Brekke Park • Evaluate stair replacement — Should hold for now. Some concrete work was completed last year. Re- routing of drains and drain the have eliminates some of the concern. New trail may grant indirect ADA access. • New concrete hockey and pleasure rinks - proceeding • board replacement will be added to budgets for consideration • Paint Hockey boards — replace where needed. • re -edge ball fields and drag. Herbicides if and where needed for weeds and edges of park, Got slow start due to late spring. Working out details with VAA. • • Add new exterior circuit (upper level) and attempt (again) to repair rusted conduit and failed lower level plug ins on north and west walls. Has not gone well. • ceiling in park shelter cleaned, re- attached and painted • new parking lot — time has run out. Will add to 2009 budget for consideration. • back flow valve on sewer line is pending. Issue was traced to dumping in wrong manhole during lift station failures. • Draft layout for Frisbee golf was evaluated. It looks like it may be a doable project if funding is received. • Trail work has been bid and is proceeding • House removal is bid and proceeding • Hazardous materials and Freon have been removed from property • Revised trail r= termination is being submitted for change order. Other things? • Volunteer groups (none) • • Improvements through donations (Frisbee golf, etc.) Page 9 of 10 • This Page is Left Intentionally Blank. 4:. • • Page 10 of 10