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Home My WebLink About05-19-08 Parks Packet F FILE COPY CITY OF OAK PARK HEIGHTS PARKS COMMISSION MEETING AGENDA Monday, May 19, 2008 5:45 p.m. Spring Parks Walkthrough Continuation — Swager Park 6:30 p.m. Regular Meeting — City Hall I. Call to Order II. Approval of Agenda III. Approve Parks Commission Minutes — April 21, 2008 (1) IV. Department / Commission Liaison Reports A. Arborist B. Public Works Director C. Other / Commission Liaison Report V. Visitors/Public Comment This is an opportunity for the public to address the Commission with questions or concerns not on the agenda. Please limit comments to three minutes. VI. Public Hearings None VII. New Business A. Disc Golf Course Proposal — Review Possible Locations and Layouts (2) B. Discuss Location for 2008 Party in the Park VIII. Old Business A. Demo of 5502 Osgood Avenue Home — Discuss Possibility of Allowing Use for Fire Training B. 2008 Park and Trail Improvements (3) C. Set Continuation Date for Spring Parks Walkthrough IX. Informational A. Next Meeting: Monday, June 16, 2008, 6:30 p.m. at City Hall B. Council Representatives: Tuesday, May 27, 2008 — Commissioner Wagner Tuesday, June 24, 2008 — Commissioner Zeuli X. Adjourn 03 311 7 f This Page Is Left Intentionally Blank. ENCLosuRf CITY OF OAK PARK HEIGHTS PARKS COMMISSION MEETING MINUTES Monday, April 21, 2008 I. Call to Order: Commissioner Nelson called the meeting to order at 6:00 p.m. Present: Commissioners Estes, Nelson and Wagner; City Administrator Johnson, Public Works Director Ozzello and Arborist Widin. Absent: Commissioner Dougherty, Commissioner Zeuh and Commission Liaison McComber. II. Approval of Agenda: City Administrator Johnson requested that "Discuss Possible Geocache Policy" be added under New Business. Commissioner Nelson, seconded by Commissioner Wagner, moved to approve the Agenda with the addition. Carried 3 -0. III. Approve Parks Commission Minutes — March 10.2008: Commissioner Wagner, seconded by Commissioner Estes, moved to approve the Minutes as presented. Carried 3 -0. IV. Denartment /Commission Liaison Reports A. Arborist: Arborist Widin reported that the winter tree pruning of boulevard trees and Valley View Park trees has been completed. She stated that a couple of trees that were in the retaining wall area and three risk trees at Valley View Park were removed. Widin reported that she has been receiving more resident calls now that the weather is warmer. She also reported that there will be a contractor conducting a prairie burn at Valley View Park for the restoration when the weather conditions are right. Widin reminded the commission and Oak Park Heights residents that she will be doing a Landscaping for Wildlife Seminar on Tuesday, May 6 at the Family Means building from 7:00 p.m. to 8:00 p.m. She also stated that she and the mayor will be attending the Tree City USA awards banquet on Thursday, April 24 at the Minnesota Landscape Arboretum. Commissioner Nelson questioned whether now is a good time for residents to do pruning. Arborist Widin responded that it depends on the tree or shrub. She stated that now is not a good time to trim or prune Oak trees because it could create wounds that attract the insects that spread the oak wilt fungus. She stated that people should not prune trees during the spring as leaves are coming on because it is too disruptive. Commissioner Nelson, seconded by Commissioner Wagner, moved to accept the Arborist's report. Carried 3 -0. B. Public Works Director: Public Works Director Ozzello reported that they have started advertising for summer park attendants. He stated that they are waiting for a couple of warm days to pull out the winter matting to get it dried up and sanitized. Ozzello stated that they are planning on opening the park shelters the weekend of May 17th. He stated that they have been working with the city engineers on possible upcoming projects. Ozzello stated that he included in the packet a few items for the park walkthrough scheduled for Saturday, April 26. i i Parks Commission Minutes April 21, 2008 Page 2 of 3 Ozzello stated that he had a public works employee do a complete evaluation of the trail system. He provided a packet of information to the commissioners. He stated that the department is using the information as a guide for 2009 budgeting. Commissioner Nelson, seconded by Commissioner Estes, moved to approve the Public Works Director's Report. Carried 3 -0. C. Other / Commission Liaison Reports: None. V. Visitors /Public Comment: None VI. Public Hearings: None VII. New Business: A. Disc Golf Course Prouosal — Initial Consideration: City Administrator Johnson stated that the City hired an intern and that the intern, Eric Eaton, had an idea to put a disc golf course in at one of the City's parks. Johnson stated that Mr. Eaton spoke with several other communities that have disc golf courses and the results were generally positive. Johnson stated that the cost estimate for equipment is approximately $10,000.00. He reported that there are currently no funds in the budget to do it. He also stated there would be approximately $4,000.00 per year in maintenance costs. Johnson stated that there is a possibility of obtaining sponsorship funds for the project. Commissioner Wagner stated that he loved the idea. Commissioner Nelson questioned how much space is needed for the course. City Administrator Johnson stated that you can make the holes as challenging or as simple as you want. He stated that he thinks there are two or three parks within the City that have ample space. Johnson requested that the commission decide whether it would be something they would like to see in the City. He stated that there is always the possibility that the course could become very popular and there would be erosion and trampled down areas of the park. Public Works Director Ozzello stated that he was a little concerned about vandalism. Commissioner Nelson, seconded by Commissioner Wagner, moved to continue to explore the disc golf course and get a recommendation from Eric on layout with three potential sites: Swager Park, Brekke Park, and Valley View Park. Carried 3 -0. B. Discuss Possible Geocache Policy: City Administrator Johnson stated that he discovered that there were various geocaches in City parks. He explained that geocaching is a game people play with GPS units where they locate caches and leave something, take something, and /or sign their name. Johnson stated there currently Parks Commission Minutes April 21, 2008 Page 3 of 3 is not a policy, and it is best to have one. Johnson stated he reviewed policies from other communities and drafted one for the commission's review. Commissioner Wagner was concerned about the firearm provision of the City's Ordinance 601. Commissioner Estes, seconded by Commissioner Nelson, moved to accept the policy. Carried 2 -1, Commissioner Wager opposed. VIII. Old Business: A. Updates on Park and Trail Projects: City Administrator Johnson stated that there is an issue with Washington County about the Osgood Avenue pedestrian crossing. He stated that the City requested from Washington County permission to install the pedestrian crossing. Johnson stated the City received a written response from the County that they are not in favor of the crossing but they gave no reason why. He stated that if the County continues to hold their position, the City will then likely terminate the trail at a certain point and /or continue the trail south to a potential tunnel or crossing to the entrance of Valley View Park. Commissioner Nelson suggested that the trail terminate approximately 100 feet from the curb if the County continues to hold their position. City Administrator Johnson reported that the City has received a trail easement from the Washington County HRA for the trail near Ramie Johnson Estates to the Xcel Energy property. He reported that the City has applications into the Middle St. Croix Watershed for storm water permits. IX. Informational: A. Park WalkthrouL& Saturday, April 26, 2008, 8:30 p.m. — Cover Park B. Springy Clean -Un: Saturday, May 10, 2008, 7:30 a.m. —1:00 p.m. Andersen Corporation Parking Lot (Former St. Croix Mall) C. Next Meeting: Monday, May 19, 2008, 6:30 p.m. at City Hall D. Council Representatives: Tuesday, April 22, 2008 — Commissioner Nelson Tuesday, May 27, 2008 — Commissioner Wagner X. Adjournment: Commissioner Wagner, seconded by Commissioner Nelson, moved to adjourn at 6:45 p.m. Carried 3 -0. Respectfully submitted, Jennifer Thoen Administrative Secretary/Deputy Clerk This Page Is Left Intentionally Blank. M ENCLOSURE� City of Oak Park Heights 14168 Oak Park Blvd. N • Box 2007.Oak Park Heights, MN 55082 • Phone (651) 439 -4439 • Fax (651) 439 -0574 MEMORANDUM TO: City Parks Commission FROM: Eric Eaton, City Intern DATE: May 16, 2008 SUBJECT: Disc Golf Course Proposal - Park and Sponsorship Recommendations In response to the decision made by the Parks Commission at the April 21 meeting, I have continued on with the researching the proposed disc golf course project. At this point, I have completed further investigation regarding park selection and sponsorship accommodations. The results of my findings are as follows; Park Selection: After visiting each of the three parks and designing course outlines for each I have come to some conclusions regarding which would work best; ➢ Valley View Park - Problems with proximity of Correctional Facility - Large amounts of swamp and prairie land - Undesirable location - Adequate space, but most is unusable ➢ Swager Park - Too small, not enough space - Interference with other park functions (trail, parking lot) - 8 holes maximum (Avg. Distance - 160 ft) ➢ Brekke Park - * ** BEST CHOICE AVAILABLE - Better park for safe multi -use - Open land and woods are ideal for course make -up - Parking lot is of adequate size for increased use - 9 hole design works well (Avg. Distance - 240 ft) I have drawn up tentative course designs for Swager and Brekke Parks, which help show the feasibility of each. (SEE ATTACHED) This diagram shows the basic make -up of each hole from start (tee -pad) to finish (target). TEE PAD 0 TARGET Sponsorship Information: I sent a letter requesting possible sponsorship to 36 local businesses within the City of Oak Park Heights. (ALSO ATTACHED) This letter was sent May 7, and I have since heard back from two businesses interested in sponsoring. The first is Jerry's Autobody who is interested in sponsoring a hole, a donation of $500. The second is the Wal -Mart Superstore, which is very excited about the idea and willing to give $1000. 1 plan to keep working on acquiring adequate sponsorship for the course, I am hoping to raise $5000 to reduce the cost to the City. It may be a good idea to reach out to some of the businesses in Stillwater, since a majority of the users will most likely be Stillwater residents and high school students they may have a vested interest. Because of this fact we can hopefully get Target to participate as well as some other area businesses. Other Considerations: In moving on with this process it may also be time to involve the high school in some way either with flyers, an announcement or any other way to get them excited about this project. It may also be time to post some type of information regarding involvement or sponsorship on the City's website, newsletter or the local public access channel. A mailing to neighborhood residents could be a good way to get the word out and maybe even get more donations. A sign could be made to recognize individual donations. Any other suggestions would be greatly appreciated. Recommendation: At this time, based on the above information and after further investigation I would recommend a nine -hole course to be considered for Brekke Park. Based on the park's capability in regard to public access, safety, security and finally the ability to make the course challenging. I believe that installing a disc golf course at Brekke Park would provide for a good designed course worthy of the prestige that would attract disc golfers from surrounding areas, but also small enough to maintain and control. City of Oak Park Heights 14168 Oak Park Blvd. N • Box 2007.Oak Park Heights, MN 55082 • Phone (651) 439 -4439 • Fax (651) 439 -0574 DATE: May 16, 2008 TO: BUSINESS NAME FROM: Eric Eaton SUBJECT: Disc Golf Course Sponsorship — Initial Consideration The City of Oak Park Heights is considering the possibility of installing a new disc golf course and would like to provide area businesses with an opportunity for advertising at the City's new disc golf course. At this time no formal commitment is necessary as we are currently still in the draft/design portion of the project though the Parks Commission has approved the initial consideration. There will be approximately 9 holes available for sponsorship, which consists of a $500.00 donation that would place your business name or organization prominently on the tee box at the beginning of each `hole' (see picture). The donated portion will cover half the cost of the initial investment on a per `hole' basis; the City will sponsor the other half. Other donations are welcome and the City has tentative plans of recognizing more sponsors on an entrance sign or donated park benches. It is estimated that The City of Oak Park Heights as well as your business could benefit from the installation of a Disc Golf Course to be located in one of the area's parks. The course will attract users not only from city of Oak Park Heights, but also the Stillwater area and school district providing increased potential for sponsors. Geographically, for this area the projected use of the course is approximated at over 200 users per week. Disc Golf is a very popular sport that is affordable and easy to learn and thus provides recreation and exercise for people of all ages. Involvement from the community is a main factor in M -W, constructing, maintaining and utilizing the course, ?, ° POR4 - your contribution will be greatly appreciated and help YOUR fund a recreational park improvement that will be a ;,, AD part of the area for years to come. - HERE If you believe you may be interested in sponsoring Par S! - 206 ft -" lease contact.. r ju! Mr. Eric Eaton Cit Intern City of Oak Park Heights (SEE NEXT PAGE FOR SPECS) (651) 439 -4439 DGA 5T►NDARD 5PON50P TEE 51GN5 w=w T HOT - DIPPED GALVANIZED • STEEL PIPE AND FRAME- 1, I WHITE LEXAN SPONSOR • 11 PLATE AND TEE SIGN PLATE WITH DECAL KIT FOR HOLE LAYOLITS. Hall; .4. GE LEXAN PROTECTIVE • PWM SPONSOR COVER PLATE. SUPER STRONG AND - 7 - DAMAGE RESISTANT. 3M"m SCOTCHCAL:- SEVERE WEATHER AND • HANDLING ADHE51VE TEE ih LAYOUT COVER FILM. HOLE LAYOUT DECAL KIT Em RSQ CmduteandrrAwmck Tee signs are placed at the beginning of each hole adjacent to the tee pad, much like regular golf Sponsors will acquire the right half of the tee sign to be used for advertising, an area of 8 x 11 inches. The signs are damage resistant and should last for many years. The City will install and maintain tee signs. For the sponsor this one time donation will provide "lifetime" advertising. t f y 1 �n M / ,, } •.�e4 f t. n .. � Y1F19 ��'� .. Y X•I w �•�jg.i .�.y � .rtlr w ':1 � �t .W .a+. '`I'�"�rs � ' ^'� � � F� 4 • r F�� W ' , n A • x / �n � +�•1fdk: � � • tlL.. i. Y'' - N " u ' 0 w r rt, • . dF fi �„ S.'. � ', a �°r,•,�>l ,. S b '.�. Wl 7 W RM M Y 4 t" v I 1 • twirl__ z.. JJ I * h • .r. ^ 7 =. a di' ... • I N,t a� r , • I , g f ., F „ , 1, 'r • f' �R ATiL'. � � �P.,'•r ��AA�F I �vj: I F� -�f 4 .' • Y Sy ��., Y 'f . � a •;d'�w °.,w„ h W: u..; 4- Vt�#}pW fir( � � _ �• � ` t Y"4'1 � .y M .yF� ` k � � � � •� ''f•5 s I' + uvww.+ . �wi,. v: , e.-.... xs.+ ww. wn•..,.. x....+ w.+ wu. at,. rn�W1" �" ueu• M• w�Mw•°aM`ww•v.•wn,rvw..+..w,w+s w. :.: 444771 y r A i ^ h if to < .. - ' 1 IG1M LK T a• OL WSW AA f ` R x ' , �yy Sa fi " ` • ; • 1 � v • b' . 71 `` • P '}MaT ,., a �Y.` _,. ;. . ., _ w i S City of Oak Park Heights 14168 Oak Park Blvd. N • Box 2007.Oak Park Heights, MN 55082 • Phone (651) 439 -4439 • Fax (651) 439 -0574 May 15th, 2808 TO: Park Commissioners FROM: Eric Johnson, City Ad inis a RE: 2008 Park and Trail Pr 'ects I have enclosed documents in the folio rder that we will discuss at the 5/19/08 Parks Commission. 1. A tabulation of the projects that were bid and subsequently awarded - totaiing $365,749. (NO ACTION IS NEEDED, just update) 2. A discussion demonstrating the where the City Council will be funding these projects, (budgeted projects fund) This included the uses of funds that have been carried over for some time. (NO ACTION IS NEEDED, just update) 3. A Map showing the eastern section of the trail from Brekke to the Osgood Ave area. The City Council would like the Parks Commission to again comment on a termination point and other possible connections, such as via a tunnel, because the County did not approve a direct connection. We will also touch on the plans for the home. Thanks Eric City of Oak Park Heights May 8, 2008 2008 Trail and Park Improvements Project Page 2 of 2 Bid Tabulation C-T 5e1e� Alternate 4A Valley View Alternate 1 Park South. Alternate 49 Total Bid Swaoer Park Alternate 2 Alternate 3 Retainina Valley View Total Base Total Base Tennis Swaoer Park Brekke Park Wall Remova/ Park South. Bid Plus ALL Contractor Bid Courts New Li htin Pleasure Rink and G radil ___�' .= i Trail Altemates Low Miller Excavating, Inc.'$36 $9,819.75 $57,090.00 49 992.2 45 8.7 7,104.251$413,021.35 #2 Marson Contractors, Inc. $325,200.55 $13,185.00 $59,050.00 $49,612,55 $8,405.00 $8,342.50 $437,425.60 #3 Tower Asphalt, Inc. $355,380.15 - $9,110.25 $57,225.00 $61,127.95 $13,405.00 $12,484.00 $490,511.85 #4 Bituminous Roadways, Inc. $375,121.50 -$9,059.25 $59,400.00 $59,778.45 $10,257.50 $10,927.50 $506,425.70 #5 ODESA II, LLC $379,967.85 $20,945.75 $60,400.00 $53,104.75 $5,128.75 $7,532.75 $485,188.35 #6 Fitol -Hintz Construction, Inc. $390,574.85 $12,793.25 $58,898.00 $60,497.95 $9,241.25 $8,738.65 $515,157.45 47 Rachel Contracting, LLC $404,205.00 $10,461.00 $59,200.00 $63,525.00 $7,160.00 $9,939.00 $533,568.00 #8 Veit & Company, Inc. $421,277.00 - $2,632.50 $66,275.00 $60,032.25 $9,185.00 $12,486.00 $566,622.75 #9 Sunram Construction, Inc. $436,897.23 $11,760.55 $54,854.00 $65,027.49 $12,687.50 $10,663.56 $568,369.23 D o 1 rn ( 1-0 c ea s� b TQA1L F11 a 2E K V �62 (b tjr<cJ Ct �' T� cc,u�� S J 2 410 Fes, 60 ti 5¢-c-'e-1 4 n2A21z -Jo a CO cre to Brek—VF Pw►2r— r�oC /�lnx C Z �/_ F �e'�e � Pl �asvre r w � L 0114 � � 3 0 md� ( A U-CeliXT E 1 wes+ 4- i e, IA �OCa 0 � atT� J �° Ac eG (�.e C o its - r v Cf T vtri ) Ca �' - 1_ ^ Sri STS`} LL tvi P F) R11'`v'p ' C'-/ TY V tIC�T � ®O rnt 5 lam )3L'i ? -r,T21 At-)s C5�) rage i or i Eric Johnson From: Judy Hoist Sent: Tuesday, May 13, 2008 2:12 PM To: Eric Johnson Subject: Fund for Park & Trail Projects Eric, Here are the available resources for funding the Park & Trail Projects: $219,000 Budgeted Projects -Parks as of 5 -13 -08 (does not include budget for maintenance) 238 000 Budgeted Projects - Unallocated as of 3 -31 -08 $457,000 Total Available in Budgeted Projects Fund / $49 3,531 Park Dedication Fund as of 3 -31 -08 $950,531 Total Available Funds The Budgeted Projects -Parks balance was calculated as follows: $99,353 Balance 12 -31 -07 $193,000 2008 budget transfer in ($ 73,104) Engineering & Publishing expenses thru 5 -13 -08 $219,249 Total Available My recommendation would be to pay for the project from the Budgeted Projects Fund -Parks and Unallocated. Judy oTA L_ Se t e G � de s �� 3�5 7V q 00 O I V CAST �,v��attrlClG `� k� a F�J b 5/13/2008 - o co 9�1 O LO i upper 5501 st.• t) Osgood Ave. `- Ped. PO4sing o Valley View ark Prerferred Crossing Trail to Brekke Park Ped Landing Site 2008 Est. Location Ped Landing Site ' a OF Feei 4 0 '15 30 60 90 120 C'i - Of Oak Park Heights 14165 Oak Pa14: Blvd N • Boa 200' • Oak Part: Heights. T,1N SGOS. Phoae ; 6511439-4439 • Fas 16411-134 -05'4 � c DISCL�.I3�ffR:THIS LiiP:13.DAS:SSIX Ex�. .IAYED EL. SU &lil "NOR AN E;M- --- ,ED DESDO: MM W.- SHOUM OISF 6= USID ?S .. GEhTP_4L FZFS :vCE. 1. IS x mi l$ -•r: �, PPO,=AS ACO� M T*?. US USER F?M THE Cn..n:.L EEILEN S3. ULD BE VERL-:ED ' • ` ' '�." o- - • t , , .. B OF StIt%TTS. OT?U:- ACN? STrE CONDMON R?t'GR' ?S. - C • . . 'D Gr. 0.' A: LOCATE OOC n �� Al THE C11117 ?ROL'DES V0 61 :�RFr,'i'P.'.TL!T C<3E ILESSS Oa D_ ,( - -DATt .CCURATE OR CORUCT. , k t I. , ,._ Possible Trail r" n JUL lzA Connections r�rr r...r .•........rr . -1 k, Option A - Red Line . ; -_ . _ M p Option 6 - Yellow Line _ Point Z sv '4„x-"..a, �,�.I` u Option C - Blue Line .MM Alternate - t - Purple Dash !r►w..� + ' • -`.,>. _- , _;;,,.,, Alternate - 2 - Red Dash w f . Current Valley View Road ALSO SEE ATTACHED MEMO 0 50 100 200 300 400 Feet 0 50 100 200 300 400 .Feet Point Y Valley View Entrance - p 01 C itv of Oak Park Heielu . CPA r gage t or i Eric Johnson From: Jennifer Thoen Sent: Thursday, May 15, 2008 2:29 PM To: Eric Johnson Sub*t: Actions Taken on Park and Trail Improvements Eric, I reviewed the tape yesterday to ensure accuracy of my notes. The following are the actions taken on the Park and Trail Improvements agenda item: Motion to make all improvements in base plus alternates 2, 3, 4A, and 4B. Carried 5 -0. Motion to amend to delete alternate 2. Carried 5 -0. Motion that all funds, including engineering fees, come from budgeted projects fund. Carried 5 -0. Motion to amend to have trail on Osgood property stop 10 feet from property line with a turn around. Motion withdrawn. Motion to amend to recommend that Parks Commission review where trail should end away from the county road, and make a recommendation to the City Council. Carried 5 -0. Motion to authorize that City Administrator to start process to have tunnel placed on county CIP, and include that City is requesting the county pay half since they have the City's municipal aid funds and that the City would be willing to construct the tunnel with the tunnel being a 10'x10' culvert on the right-of-way depending on how the sections of the tunnel fit together, and indicate that the City has their half of their funds ready to go so the City would like to do this sooner rather than later, and that other trail connections north and south on Osgood should be included in CIP. Carried 5 -0. Jennifer Thoen Administrative Secretary/Deputy Clerk City of Oak Park Heights Phone: (651)439 -4439 Fax: (651)439 -0574 5/15/2008