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HomeMy WebLinkAbout2008 Safe and Sober Grant i RESOLUTION NO. - 08 -50 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA RESOLUTION AUTHORIZING EXECUTION OF 'AGREEMENT BE IT RESOLVED THAT THE OAK PARK HEIGHTS POLICE DEPARTMENT ENTER INTO A GRANT AGREEMENT WITH THE MINNESOTA DEPARTMENT OF PUBLIC SAFETY, OFFICER OF TRAFFIC SAFETY FOR THE PROJECT ENTITLED SAFE & SOBER COMMUNITIES DURING THE PERIOD FROM OCTOBER 1, 2007 THROUGH SEPTEMBER 30, 2008 WHEREAS, the Oak Park Heights Chief of Police is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of the Oak Park Heights Police Department. WHEREAS, be it further resolved that the Washington County Sheriff or representative is hereby authorized to be the fiscal agent and administer this grant on behalf of the Oak Park Heights Police Department. 1 certify that the above resolution was adopted by the City Council of the City of Oak Park Heights on August 14, 2 0.7. Sf WJAinistrator T C f Date / Date I � I Page 28 of 44 Grant Contract Number 9200 2407 STATE OF MINNESOTA GRANT CONTRACT This grant contract is between the State of Minnesota, acting through its Commissioner of Public Safetv. Office of Traffic Safety. 444 Cedar Street. Suite 150. St. Paul. Minnesota. 55101 -5150 ( "State ") and the Washineton County Sheriffs Office 15015 62nd Street N. Stillwater. 55082 . ( "Grantee "). Recitals 1 Under Minn. Stat. §§ 4.075 and 299A.01. Subd 2 (4) the State is empowered to enter into this grant contract. 2 Federal funds for this grant contract are provided under the U. S. Department of Transportation's State and Community Highway Safety Program, Catalog of Federal Domestic Assistance (CFDA) Numbers 20.600 and 20.601. This grant contract is funded through the Minnesota Department of Public Safety, Office of Traffic Safety's projects entitled Safe & Sober with Communities and Safe & Sober DWI with Communities. numbers 08- 04 -03' and 08- 03 -11. 3 The State is in need of well publicized, enhanced enforcement of traffic laws, especially laws related to .passenger protection and impaired driving. 4 The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to the satisfaction of the State. Grant Contract 1 Term of Grant Contract 1.1 Effective date: October 1. 2007. or the date the State obtains all required signatures under Minnesota Statutes Section 16C.05, subdivision 2, whichever is later. Once this grant contract is fully executed, the Grantee may claim reimbursement for expenditures incurred pursuant to Clause 4.2 of this grant contract. Reimbursements will only be made for those expenditures made according to the terms of this grant contract. 1.2 Expiration date: September 30. 2008, or until all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract: 8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction, and Venue; and 15. Data Disclosure. .2 Grantee's Duties The Grantee, who is not a state employee, will: Participate in the Safe & Sober campaign, a program which seeks to increase compliance with traffic safety laws, with em hacic nrl �ri`,�n ;•pile L aid " &SSen er i�ieCtiOn b ciuiariCcd eilforCeiilelit Uf `L110Se laws COU ied with n........, n g �.r r p rotection Y' P education and media relations. The two - pronged approach is designed to increase the public's perception of the likelihood of suffering negative consequences if they fail to comply. The Grantee will participate in the Safe & Sober program in accordance with the following calendar of events: 2008 Safe & Sober Calendar Name of Event Focus Pre - Enforcement Media Enhanced Enforcement Post- Enforcement Media October October 4 - 11, 2007 October 12 -- 21, 2007 October 22 — 29, 2007 Belts & Child Seats Holiday Parties* November 26 — December 5, December 6 — 8; 13-15,20— January 1 — 7, 2008 DWI 2007 22 and 27 — 2 April Spring Fever March 24 —31, 2008 Seven days between April 1 After the last day chosen Speed and April 30 decided jointly but before May Mobilization announced to FFY 08 Safe & Sober Grant (08/07) Page 1 of 8 L Grant Contract Number 9200 2407 with other agencies the media May May 9 —18, 2008 May 19 — June 1, 2008 June 2 — 8, 2008 Seat Belts & Child Informal Survey April 28 — Informal Survey June 2 -5 Seats May 4 Fourth of July** June 24 — July 2, 2008 July 3 — 5, 10 — 12, 17 — 19, August 1 — 7, 2008 DWI and 24 — 26, 2008 ** * These dates (which are Thursdays, Fridays, and Saturdays) are considered to include the early morning hours of the following Sundays: December 9, 16, 23, and 30 as well as during daylight hours on Saturdays. * *These dates (which'are also Thursdays, Fridays and Saturdays) are also considered to include early morning hours of the following . Sundays: July 6, 13, 20, and 27. Participation in Safe & Sober 2008 is further defined as: 2.1 Scheduling and conducting approximately 2002 hours of additional enforcement; including 340_ hours of additional traffic patrol during the October seat belt and child seat Safe & Sober enforcement window, 340 hours of additional traffic patrol during the December Safe & Sober enforcement window, 446 hours of additional traffic patrol during the Memorial Day seat belt and child seat Safe & Sober enforcement window, 214 hours of additional traffic patrol during the seven days of April speed Safe & Sober enforcement window, 446 hours of additional traffic patrol during the July DWI Safe & Sober enforcement window, 216 hours of DWI enforcement on dates as agreed upon by the State and Grantee, and 0 hours of Additional Traffic Enforcement not covered by any enforcement windows on dates at the Grantee's discretion. 2.2 The enforcement agencies covered by this grant are the Washington Countv Sheriffs Office and vartners: Cottage Grove. St. Paul Park. Woodburv. Oakdale. Forest Lake. Oak Park Heights. Stillwater and Bav_ port. The Grantee is the Fiscal Agent for the partners. 2.3 The traffic patrols reimbursed by this grant will be conducted using only those individual officers whom the State approves as eligible. Eligibility is defined as completion of Occupant Protection Usage and Enforcement (OPUE) and Standardized Field Sobriety Testing (SFST) courses for each officer and the added requirements for officers from agencies in Safe & Sober for a second or subsequent year to have also completed Advanced SFST: Drugs that Impair and for officers from agencies in Safe & Sober for a third or subsequent year, who last had an SFST course prior to October 1, 2002, that they complete the SFST Update training. 2.4 Scheduling and conducting informal seat belt surveys at 35 sites during each of the following two time periods: from April 28 through May 4; and from June 2 through June 5, 2008. 2.5 Informing the media of the Safe & Sober program and keeping them apprised of plans, results, and issues. Through the media and other outlets as decided by the Grantee, informing the public of the program and issues. 2.6 Submitting a written plan to the State on the enforcement schedule and public /media relations activities-on or before Monday, October 1, 2007 for the October belt wave; on or before Tuesday, November 13, 2007 for the December DWI weekends; on or before Monday, March 17, 2008 for the seven days of April speed; on or before Monday, April 21, 2008 for the Memorial Day seat belt wave; and on or before Monday, June 16, 2008 for the July DWI wave. The plan will be on a form provided by the State. 2.7 Submitting a full wave report on the enforcement and public /media relations activities undertaken during officer hours reimbursed by the grant to the State on or before Friday, November 16, 2007 for the October seat belt and child seat work; on or before Friday, January 18, 2008 for the December DWI weekends work; on or before Friday, May 16, 2008 for the seven days of speed; on or before July 11, 2008 for the Memorial Day work; and on or before Friday, August 29, 2008 for the July DWI work. The full wave report will be on a form provided by the State. FFY 08 Safe & Sober Grant (08/07) Page 2 of 8 Grant Contract Number 9200 2407 For the Safe & Sober full wave reports, the lead agency summarizes reports of all individual agencies in the grant, only for those hours charged to Safe & Sober, and provides that summary to the State. The final report is due Tuesday, September 30, 2008 and should include progress towards meeting goals and objectives and discussion of problems, solutions and successes. 2.8 Each agency named in this grant will separately submit a short report on the national mobilizations results, including certifying that media relations were conducted, on or before 5:00 PM Friday, October 26, 2007 for the October mobilization; on or before 5:00 PM Friday January 4, 2008 for the December crackdown; on or before 5:00 PM Friday May 9, 2008 on the number of speed citations between April 1 and August 30; on or before 5:00 PM Friday June 6, 2008 for the Memorial Day mobilization; and on or before 5:00 PM Friday August 1, 2008 for the July DWI crackdown. Slightly different short report forms will be provided by the State prior to each mobilization or crackdown. 2.9 Striving to achieve performance measures which can reasonably be expected to fulfill the purpose of the grant by decreasing the incidence of impaired driving, increasing the use of seat belts, and increasing the public's perception of the likelihood of being stopped for violations of traffic safety laws. 2.10 Striving to increase the number of DWI arrests and seat belt citations in the jurisdiction(s) covered by the grant. 2.11 When the Grantee is the lead agency for a grant covering two or more enforcement agencies, the Grantee will summarize the plans, full wave reports, and invoices for all the enforcement agencies into a single plan, full wave report, and invoice on or before the dates required and submit it to the State. 2.12 The Grantee is not required to conduct overtime patrols every night of the Safe & Sober enforcement periods. However, night time enforcement of the safety belt law must be conducted on Friday, October 12, 2007; Saturday, May 24, 2008; and Friday, May 30, 2008 some hours between 7:00 PM and 3:00 AM and enforcement of DWI laws must be conducted on December 7 and December 21, 2007 and on July 11 and July 26, 2008. Before finalizing any subgrant contract under this grant contract, the Grantee shall submit copies of all subgrant contracts to the State's Authorized Representative for review and approval. The Grantee will establish Conflict of Interest (COI) safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. Grantee will comply with the Single Audit Act Amendments of 1996 and Office of Management and Budget Circular A -133. Federal Audit Requirements is attached and incorporated and made part of this grant contract. See Exhibit A. 3 Time The Grantee must comply with all the time requirements described in this grant contract. In the performance of this grant contract, time is of the essence. 4 Consideration and Payment 4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as follows: (1) Compensation. The Grantee will be reimbursed an amount not to exceed $115800.00 according to the breakdown of costs contained in the following_ budget table. Item Federal Amount Safe & Sober Overtime Enforcement Hours and Fringe Benefits $103700.00 Supplementary DWI Enforcement Hours and Fringe Benefits $10800.00 Overtime Dispatch Hours and Fringe Benefits $1300.00 Equipment: (requires an equal or greater amount of matching funds per $0.00 item) Type of equipment to be purchased: none Total $115800.00 FFY 08 Safe & Sober Grant (08/07) Page 3 of 8 f Grant Contract Number 9200 2407 The Grantee will submit a written budget revision request to the State's Authorized Representative before any expenditure may be made based on the revised budget. Submission and approval of a budget revision is necessary for any deviation of 5% or $500.00, whichever is greater, between approved budget lines of the current budget and/or any budget revision that will add additional budget lines and these revisions require an amendment to this grant contract. Any budget revision must be approved by the State's Authorized Representative in writing before any expenditure may be made based on the revised budget. (2) Travel Expenses. Travel expenses are not allowable for reimbursement under this grant contract. (3) Matching Requirements. (If Applicable.) Grantee certifies that the following matching requirement, for the grant contract, will be met by the Grantee: JM Grantee shall submit a written budget revision request to the State's Authorized Representative if the Grantee determines the reimbursable costs for equipment are less than the Matching Requirement in this grant contract. If the Grantee determines that equipment will not be purchased then an amendment to this grant contract must be executed to reflect the elimination of the Grantee's Matching Requirement. (4) Indirect Costs and Fringe Benefits. No Indirect Costs are allowed under this grant contract. The State has an obligation to determine if any fringe benefit costs to be reimbursed by this grant contract are reasonable. If requested, the Grantee must furnish an explanation of the basis for such rates. Fringe benefits must be accounted for separately from overtime salary costs on back -up documentation of invoices. (5) Total Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee under this grant contract will not exceed $115800.00. 4.2 Payment (1) Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted timely and according to the following schedule: Itemized invoices will be filed in arrears at least auarterly. but not more often than monthlv. and within 30 days of the Deriod covered by the invoice for services satisfactorilv performed. The Grantee must submit reports to the State as required under paragraph 2.7 of this grant contract, and applicable reports during each quarter must be received prior to quarterly reimbursement to the Grantee. All claims for reimbursement shall be supported by written documentation including receipts, invoices, and personnel time reports. Final invoice pertaining to the first state fiscal vear of this grant contract must be received by July 31: 2008. Reimbursements from the second state fiscal year may commence on or after July 1. 2008. The final invoice pertaining to the second state fiscal vear of this grant contract must be received by November 15. 2008. Expenditures for each state fiscal vear of this grant contract must be for services Derformed within apmlicable state fiscal vears. Every state fiscal vear begins on Julv 1 and ends on June 30. (2) Federal funds. (Where applicable, if blank this section does not apply) Payments under this grant contract will be made from federal funds obtained by the State through Title 23 CFDA numbers 20.600 and 20.601 of the State and Communitv Highwav Safetv Act of 1966 and amendments thereto. The Grantee is responsible for compliance with all federal requirements imposed on these funds and accepts full financial responsibility for any requirements imposed by the Grantee's failure to comply with federal requirements. 5 Conditions of Payment All services provided by the Grantee under this grant contract must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. FFY 08 Safe & Sober Grant (08/07) Page 4 of 8 Grant Contract Number 9200 2407 6 Authorized Representative The State's Authorized Representative is State Proeram Administrator Tina Folch. Traffic Safetv/Public Safetv. 444 Cedar Street. Suite 150. St. Paul, Minnesota 55101- 5150. Phone: 651- 201 - 7063., or his/her successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the services provided under this grant contract. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. The Grantee's Authorized Representative is Deputy John Stoffel, 15015 62nd Street N. Stillwater. Minnesota 55082. Phone: 651- 439 -9381. If the Grantee's Authorized Representative changes at anytime during this grant contract, the Grantee must immediately notify the State. 7 Assignment, Amendments, Waiver, and Grant Contract Complete 7.1 Assignment. The Grantee may neither assign nor transfer any rights or obligations under this grant contract without the prior consent of the State and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this grant contract, or their successors in office. 7.2 Amendments. Any amendment to this grant contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant contract, or their successors in office. Minor changes in the tasks and budget of this grant contract may be made if requested in writing on behalf of the Grantee and if approved in writing by the State. Changes requiring the approval of the U.S. Department of Transportation or resulting in reimbursement claims in excess of $115800.00 are not minor - changes. 7.3 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the provision or its right to enforce it. 7.4 Grant Contract Complete. This grant contract contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to bind either party. 8 Liability The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this grant contract by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant contract. 9 State Audits Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures and practices relevant to this grant contract are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the - end of this grant contract. 10 Government Data Practices and Intellectual Property 10.1 Government Data Practices. The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released. 10.2 Intellectual Property Rights All reports, studies, photographs, negatives, computer programs or other documents prepared by the Grantee in the performance of its obligation under this grant contract shall be the exclusive property of the State. The Grantee may continue to use the materials to promote highway safety, but FFY 08 Safe & Sober Grant (08/07) Page 5 of 8 Grant Contract Number 9200 2407 may not sell or offer for sale any physical or electronic documents developed under this grant contract, unless a plan to record such sales and make the proceeds available for traffic safety purposes is approved by the State. 11 Workers' Compensation The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 12 Publicity and Endorsement 12.1 Publicity. Any publicity regarding the subject matter of this grant contract must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant contract. 12.2 Endorsement. The Grantee must not claim that the State endorses its products or services., 13 Governing Law, Jurisdiction, and Venue Minn (-sota law, without regard to its choice -of -law provisions, governs this grant contract. Venue for all legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14 Termination . 14.1 Termination by the State. The State may cancel this grant contract at anytime, with or without cause, upon 30 days' written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 14.2 Termination for Insufficient Funding. The State may immediately terminate this grant contract if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the grant contract is terminated because of the decision of the Minnesota Legislature, or other L source, not t a ro lfate funds. The State must provide - Grantee ivtili ° v C f + u e lack of fi�nd:ng 1'p p within a reasonable time of the State receiving that notice. 14.3 Termination for Failure to Comply. When the State finds that there has been a failure to comply with the provision of this grant contract or with the provisions of the incorporated Exhibits or that the purposes for the funds have not been, or will not be fulfilled, notwithstanding any other provisions of this grant contract to the contrary, the State may take such action as it deems necessary and appropriate to protect the interest of the State of Minnesota, including the refusal to disburse additional funds and requiring the repayment of any funds already disbursed. 15 Data Disclosure Under Minn. Stat. § 270C.65, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any, or pay, other state liabilities. 16 Equipment FFY 08 Safe & Sober Grant (08/07) Page 6 of 8 . Grant Contract Number 9200 2407 16.1 Purchase of Equipment. Any equipment purchased under this grant contract shall be used primarily for traffic safety purposes during the life of the equipment. The Grantee may not deviate from this requirement and may not dispose of any equipment unless it has first obtained permission from the State. Only equipment specified in this grant contract may be purchased. 16.2 Responsibility for Equipment. The Grantee shall be responsible for all operating, maintenance, and repair costs of equipment purchased under this grant contract unless otherwise specified. Title to equipment acquired under this grant contract shall vest upon the Grantee. 17 Other This grant contract is subject to all applicable federal and state statutes and regulations, including, but not limited to the following: 17.1 Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and 49 CFR Part 27 which relates to handicapped persons. 17.2 49 CFR Part 23 — Participation by minority enterprises in Department of Transportation Programs; 49 CFR Part 29 Subpart F — The Drug -Free Workplace Act of 1988; 23 U.S.C. 101 Note and 41 U.S.C.1 Oa — Buy America Act; and 49 CFR Part 29 — Certification Regarding Debarment and Suspension. These provisions are incorporated by reference and made a part of this grant contract. 17.3 The Grantee assures that it will comply, and all its subcontractors will comply, with the nondiscrimination requirements of Title VI of the Civil Rights Act of 1964 as amended. 17.4 The Grantee certifies that the Grantee has a current safety belt use policy. 17.5 The Grantee certifies that the Grantee has in place or is currently working on a policy for vehicular pursuits taking into account the model guidelines issued by the International Association of Chiefs of Police. 17.6 31 U.S.C. 1352 — Grant contracts over $100,000 require the Grantee to complete and sign -the Certification Regarding Lobbying form which is incorporated by reference and made a part of this grant contract. Remainder of this page intentionally left blank. FFY 08 Safe & Sober Grant (08/07) Page 7 of 8 Grant Contract Number 9200 2407 1. ENCUMBRANCE VERIFICATION 3. STATE AGENCY Individual certifies that funds have been encumbered as required by Minn. Stat. §§ 16A.15 and - 16C,05. By: (with delegated'authority) Signed: Title: Director. Office of Traffic Safetv Date: , , t Date: Grant Contract Nei.���� 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant contract on behalf ofthe Grantee as required by applicable articles, bylaws, resolutions, or ordinances. Title: Sheriff of Washington County Date: Distribution: DPS/FAS Grantee State's Authorized Representative FFY 08 Safe & Sober Grant (08/07) Page 8 of 8 Exhibit A, page 1 of 2. FEDERAL AUDIT REQUIREMENTS 1. For subrecipients that are state or local governments, non - profit organizations. or Indian tribes If the grantee expends total federal assistance of $500,000 or more per year, the grantee agrees to obtain either a single audit or a program- specific audit made for the fiscal year in accordance with the terms of the Single Audit Act Amendments of 1996. Audits shall be made. annually unless the state or local government has, by January 1, 1987, a constitutional or statutory requirement for less frequent audits. For those governments, the federal cognizant agency shall permit biennial audits, covering both years, if the government so requests. It shall also honor requests for biennial audits by governments that have an administrative policy calling for audits less frequent than annual, but only audits prior to 1987 or administrative policies in place prior to January 1, 1987. For subrecipients that are institutions of higher education or hospitals If the grantee expends total direct and indirect federal assistance of $500,000 or more per year, the grantee agrees to obtain a financial and compliance audit made in accordance with OMB Circular A -110 "Requirements for Grants and Agreements with Universities, Hospitals and Other Nonprofit Organizations" as applicable. The audit shall cover either the entire organization or all federal funds of the organization. The audit must determine whether the subrecipient spent federal assistance funds in accordance with applicable laws and regulations. 2. The audit shall be made by an independent auditor. An independent auditor is a state or local government auditor or a public accountant who meets the independence standards specified in the General Accounting Office's "Standards for Audit of Governmental Organizations, Programs, Activities, and Functions." 3. The audit report shall state that the audit was performed in accordance with the provisions of OMB Circular A -133 (or A -110 as applicable). The reporting requirements for audit reports shall be in accordance with the American Institute of Certified Public Accounts' (Al CPA) audit guide, "Audits of State and Local Governmental Units," issued in 1986. The federal government has approved the use of the audit guide. - - - An addition to the audit report, -the recipient shall provide- comments on the findings and recommendations - - in the report, including a plan for corrective action taken or planned and comments on the status of corrective action taken on prior findings. If corrective action is not necessary, a statement describing the reason it is not should accompany the audit report. 4. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor, and any independent auditor designated by the grantor shall have such access to grantee's records and financial statements as may be necessary for the grantor to comply with the Single Audit Act Amendments of 1996 and OMB Circular A -133. 5. Grantees of federal financial assistance from subrecipients are also required to comply with the Single Audit Act and OMB Circular A -133. (10/05) Exhibit A, page 2 of 2 6. The Statement, of Expenditures form can be used for the schedule of federal assistance. 7. The grantee agrees to retain documentation to support the schedule of federal assistance for at least four years. 8. Reauired audit resorts must be filed with the State Auditor's Office, Sinale Audit Division, and with federal and state aaencies providing federal assistance, and the Department of Public Safetv within nine months of the arantee's fiscal vear end. OMB Circular A -133 requires recipients of more than $500,000 in federal funds to submit one copy of the audit report within 30 days after issuance to the central clearinghouse at the following address: Bureau of the Census Data Preparation Division 1201 East 10th Street Jeffersonville, Indiana 47132 Attn: Single, Audit Clearinghouse The Department of Public Safety's audit report should be addressed to: Minnesota Department of Public Safety Office of Fiscal and Administrative Services 444 Cedar Street Suite 126, Town Square St. Paul, MN 55101 -5126 (10105)