Loading...
HomeMy WebLinkAbout08-20-07 Parks Packet Jr ✓►✓1 � CITY OF OAK PARK HEIGHTS PARKS COMMISSION MEETING AGENDA • Monday, August 20, 2007 5 :30 p.m. Cmmoma! Tree Planting (Cover Park) 600 p.m. Review of Proper y Adjoining Brtkke Park (Meet at 5502 Os ood Ave) 6.30 pm. IiegularMeeting (City Hall) I. Call To Order II. Approval of Agenda III. Approve Parks Commission Minutes — August 6, 2007 (1) IV. Department /Commission Liaison Reports 1. Arborist 2. Public Works Director 3. Other /Commission Liaison Reports V. Visitors /Public Comment Thu u an oppat dty ferthe publu to address the Commirsdon with pestkow or cnnmw not on the agenda Pkwe limit comnrexis to these whwes. VI. New Business • VII. Old Business 1. Playground Equipment — Swager Park (2) 2. Priorities List (3) VIII. Informational 1. Upcoming Meeting. Monday, September 17, 2007 at 6:30 p.m. © City Hall 2. Council Representative: August — Commissioner Zeuli September — Dougherty IX. Adjourn i i Page 1 of 11 • CITY OF OAK PARK HEIGHTS PARKS COMMISSION MEETING MINUTES Monday, August 6, 2007 I. Call to Order: Chair Zeuli called the meeting to order at 6:30 p.m. Present: Commissioners Wagner and Nelson; City Administrator Johnson, Public Works Director Ozzello and Commission Liaison McComber. Absent: Commissioners Dougherty and Estes and Arborist Widin. II. Approval of Agenda: Chair Zeuli, seconded by Commissioner Wagner, moved to approve the Agenda. Carried 3 – 0. III. Approve Parks Commission Minutes – July 16.2007: Chair Zeuli, seconded by Commissioner Nelson, moved to approve the meeting Minutes. Carried 3 – 0. IV. Visitors /Public Comments: None V. Old Business: 1. Autumn Hills Park Shelter Rental Agreement: City Administrator Johnson reported that • there are still outstanding issues with the park shelter. He stated that the City anticipates taking possession of the shelter in the next few days. The Commissioners discussed the rental agreement as drafted. Commissioner Nelson, seconded by Chair Zeuh, moved to increase the deposit for the shelter from $50.00 to $100.00. Carried 3 – 0. 2. Park Walk - throu List Public Works Director Ozzello discussed the walk- through list and reported the status of his deparnnenes efforts to complete the items of concern. The Commissioners complemented the public works department on their work. 3. P- gr ound Equipment – Sw ager Park City Administrator Johnson reported that as of the date of the meeting, there were no bids received for playground equipment at Swager Park. David Beaudet of 6400 Lookout Trail came forward and informed the Commission that there is a possibility that the City would acquire property as a result of the O'Connell sale. He stated that would be a better place to have the playground equipment. City Administrator Johnson stated he will put this matter on the next meeting's agenda should any bids come in. 4. Trail Extensions and Connections: City Administrator Johnson informed the Commission that the City Engineer has reviewed the area and has provided a report to • the City outlining its options. Page 2 of 11 L Parks Commission Minutes • August 6, 2007 Page 2 of 2 David Beaudet of 6400 Lookout Trail came forward and stated to the Commission that it would be better to wait until after the Comprehensive Plan Update to discuss this issue. Council Liaison McComber advised the Commission that the Comprehensive Plan Advisory Committee's next meeting is Thursday, August 9. Councilmember McComber stated that they could make a recommendation to the Council on who should make the final decision and whose responsibility it is to protect the health, safety and welfare of all residents. Commissioner Wager moved, seconded Chair Zeuli, to accept Option 1 as recommended by the City Engineer. Carried 3 — 0. Chair Zeuli moved, seconded by Commissioner Nelson, moved to have a public open house at the Commission's September meeting. Carried 3 — 0. VII. Informational: L Upcoming Meeting: Monday, August 20, 2007, 6:30 p.m. at City Hall 2. Upcoming Events: Party in the Park, Tuesday, August 7, 2007, 5:00 — 9:00 p.m. at Brekke Park • Ceremonial Tree Planting, Monday, August 20, 2007, 5:30 p.m. at Cover Park Review of Property Adjoining Brekke Park, Monday, August 20, 2007, 6:00 p.m., 5502 Osgood Avenue 3. Council Representative: August — Commissioner Zeuli September — Dougherty VII. Adjournment: Chair Zeuli, seconded by Commissioner Nelson, moved to adjourn at 7:25 p.m. Carried 4 — 0. Respectfully submitted, Jennifer 'lboen Administrative Secretary /Deputy Clerk Page 3 of 11 FNGL • Z City of Oak Park Heights 14168 Oak Park Blvd. N • Box 2007. Oak Park Heights, MN 55082 • Phone (651) 439 -4439 • Fax (651) 439 -0574 August 18th, 2007 MEMO TO: Park Commission FROM: Eric Johnson, City Admi [shat RE: Swager Park Playground Enclosed you will find a copy of a submitted proposal from Midwest Playscapes that is the only respondent to the City's RFP for playground equipment at Swager Park. It should • be noted that prior our August 6, special Park Commission meeting I had contacted this firm also making them aware of the City's available project as they were not one of the five firms we included and worked with in 2006. As part of my conversation with Midwest Playscapes, I did ask that they simply provide the best product and value they are able and make every effort to comply with the non- conductive parameters, but they like other potential bidders were also concerned about the City's requirement that they guaranty that it is not conductive and will not cause a possible static shock; conclusively stated that they could not provide a comprehensive guaranty. I stated that this position is understood and will at least consider their proposal with that non - guaranty. However, if the Park Commission does wish to alter the bid specifications to eliminate or loosen the non - conductivity and /or potentially insert a liability waiver to the installer and manufacturer, the likelihood of receiving additional bids will increase and we should re- bid the project with that understanding. • Page 4 of 11 • Vendor's Name /Date BID FORM City of Oak Park Heights FOR SWAGER PARK PLAYGROUND EQUIPMENT We submit for your consideration the following bid and have fully complied with all expectations, The following are our TOTAL and COMPLETE prices for the park playground area per the bid requirements: (YOUR BASE BIDS) Project Concept I Total $ (May not exceed $19,000.00) (traditional) Q Project Concept 2 Total S ( 8 1 507 (May not exceed $19,000.00) Alternate ql (non - traditional) If the City provides and installs the woodchip bases as described in Section V, part b., and the base surrounds as described in Section V, parts c and d., your Project Total for either concept would be reduced by: S (May not be less than 53,500.00) If you are awarded the contract, when will you commence actual construction and what is the estimated completion time? Commence Date: 4 -- Q'1 et' Completion Date: • D t r d e-r d(L +e— IN ADDITION TO THE COMPLETION OF THIS BID FORM._ A SEPARATE 811) PACKET MUST BE ATTACHED IN THE FOLLOWING ORDER AND MUST CONTAIN: I. Cover Page 2. Full description of proposed play units with all structure and elements depicted. 3. To scale site drawing AND Photographs/pictures of all proposed play units with all structure elements proposed. 4. Listing of deviations from specifications — ifany. 5. Manufacturer's Literature. b. Executed Non - Collusion Statement — see attached. 7. CASH Bid Security - $3,500.00 - see Non - Collusion Statement. TfieAVfiiInrn0 B1Td_1ft Submitter's Name: 1 Kp��/ Submitter's Signature: __��-t-"L-r'°�`�� Yl r> Company Name: µ; d , p, S{ P I } p A C SN C , Owner/President's Signature: (required if different from Submitter) Company Address: Soo tvs¢ 5�. SLLIfe- I p 4 Ckot -Ska ,MN. 5531 Contact Phone Number: 9 5 3 5 Qom_ Acceptance By the City: Date Eric Johnson, City Administrator Date Notary • Page 6 of 9 RFB & BID SPECIFICATIONS - Swager Park - 2007 Page 5 of 11 Non - Collusion Statement • And Project Security I hereby swear (or affirm) under the penalty of perjury: That I am the vendor (if the vendor is an individual), a partner of the vendor (if the vendor is a partnership), or an officer or employee of the corporation having authority to sign on its behalf (if vendor is a corporation); That the attached bid has been arrived at by the vendor independently and has been submitted without collusion with, and without any agreement, understanding or planned common course of action with any other vendor of materials, supplies, equipment or services described in the equipment to bid, designed to limit independent bidding or competition; That the contents of the bid has not been communicated by the vendor or its employees or agents to any person not an employee or agent of the vendor or its surety on any bond furnished with the bid or bids and will not be communicated to any such person prior to the official opening of the bid; and That I have fully informed myself regarding the accuracy of the statements made in these paragraphs. Initial if you agree with the Statement: In submitting this bid, the vendor understands that the City reserves the right to accept or reject any or all bids, to waive informalities, to award the bid in the best interest of the City. Enclosed herewith is a certified check, cashier's check or money order, made payable to the City of Oak Park Heights in the amount of $3,500 guaranteeing that the vendor, should my bid be accepted and awarded, will promptly enter into a contract with the City with the terms and conditions only being those as included in the Request for Bids and City documents. A Letter of Credit will be required from the winning bidder at the time of project award and in an amount satisfactory to secure project completion. No bid may be withdrawn for a period of forty -five (45) days after bids are opened. Funds will be returned to non - winning bidders when the project is awarded, but shall not exceed 45 days. • Date: ' / 1 /07 Company Name: we,s4 Plat �Lc,pe , S T v c- Address: Pi VV_ 6+, Su,�kc toy City \ State \ Zip: C[An ski , MK!l 5531S Phone Number: 9SA_ 31,11 - 35ou State of Incorporation: MW Authorized Signature: _M t Print \ Type Signer's Name: t• U V­e_ kor-}, • Page 7 of 9 RFB & BID SPECIFICATIONS - Swager Park - 2007 Page 6 of 11 2007 - 43' -9" / to CHALLENGERS \ / NOTES: \ - - ___ --------- 1 ) This play system design will meet the ADA Accessibility I Guidelines for Buildings and Facilities, effective November 17,20M, as published by the Architecture] and Transportation Barriers Compliance Board, when installed 6 ROCK over accessible surfacing, based on the following criteria: 60" ROCKBLOCKS CLIMBER a.) An accessible route must be provided to the play area. END WALL b.) Of the 3 elevated play activities, 3 must be along an CABANA accessible route. 60" 'Z" ROOF a) 3 elevated play activides are accessible by transfer statwn. SUPPORT GLIDE d.) _ I activities or _ L Was of ground level play must be provided, as SLIDE required by IAW. document "36 CFR Pan 1191', Table 15.622. e.) activities of 1 types of ground level play are provided. E ) A t least one of each type of gro level play acwity must be 14 " �, �" PIPEWALL along an accessible rook. �— 6' -1" ROCKBLOCKS WILOWER 2) This site plan should be checked against the actual site area WALL TELESCOPE 48" ' , 2a _ prior to the purchase or installation of equipment. (DECK) 3) Kick plates must be installed between IT deck increments. STOREFRONT • 4) The unit of measure located in the center of the platform 84" W ROCKBLOCKS PANEL -. „'% 27' indicates the height above the protective surfacing level. The SUPPORT KINKED (GROUND) protective surfacing for this design must accommodate a fall WALL height of at least 8 Ft 9' " �•�• °•• 5) The structure size for this unit is 14'8" X 10 X 12' 9' -2" ir• requiring protective surfacing for an overall use zone of _ 84" END s•1S• 43'9' X 27 . The SUPPORT Ju ?'f . 25 1148 S FL as required SIGN . , iced by yAST surface area is ' M F1487 guidelines. _ PART N0. 6) This structure is designed to accommodate 24 children from _ 5 to 12 TRANSFERT d XX0165 2 TO 12years of age. STATION 7) Supervise children as they play. ) SIDEWINDER W /STEP 2 TO 5 8 To ensure that accurate measurements are obtained from this CYCLE drawing, print copies on 11 x 17 paper at Tull scale. PART NO. 6'-4" 8'.4" ARE'°' 9) This design configuration is the property of this firm and Playwod m d Systese and may not be reproduced or used in XX0583 I any manner without the expressed written consent of this fine i + and Playworld Systems® RROIECT IK): REv: BORDER TIMBERS 074496.MID 06 AUG -07 1 21 - 6• nrnelsxs �--�� I 0 - a' nMBERS 0 5' 10' STRUCTURE WE SCALE. o - s nMBERS 14'8" X 10'6" X 12' _0. 1'-0" 1 - Y nMBERS 0 -END CAP PKG. DRAWN 6Y: — - ` SITE PLAN PENNY PRATT S WAGER PARK MIDWEST PLAYSCAPES, INC. PLAYW®RLD 500 Pine Street, Suite 104 m OAK PARK HEIGHTS, MN Chaska, MN 55318 r r O I­ Q) O) M )1 Swa MIDWEST PLAYSCAPES, INC. Park, PWffmrtd & Recreational Equipment 500 Pins Street Sues 100 - ChasW UN smia Cali (800) 747 -1452 or(952)361 -3504 Fax (952) 361 -3549 email: piayscapes*earthanicnet View B View A lo. Ex Illy D esign 0 Age Group: 2 TO 12 Capacity: 24Children Play Events: a Fun -Filled Events Structure Size: 14'8' X 10'6"X 12' (LxWxH) Use Zone: 43'9" X 27' Colors: • LYiNMQI��; . Red Sus Medallron 02007 Playwodd Systems, Inc. PiayworldTM is a brand of Playworld System, Inc. O 00 (L i w P ark MIDWEST PLAYSCAPES, INC. Park, Pkm;round 8 Recreafional Equipment 500 Pine S&W SUIM toe. C haska Pert W31e Call (800) 747 -1452 or (952) 361- 3504 Fax (952) 361 -3549 email: PlayscapesOearthllnk.net View B View A No- Ex p l orers@ Desi Age Group. 2 TO 12 Capacity: 24Chlldren Play Events: 8 Fun -Filled Events Structure Size: 14'8' X 10'8' X 12' (LxWx1) Use Zone: 43V X 27' Colors: • GMySIM19 ys LYORL® Red blue Medallron 02007 Playworld Systems, Inc. Playworld Is a brand of Playworld S tams ®, Inc. - ..+�"... &AbW r 4- 0 a) 0) M SWAGER PARK • Complian p ce Listing This custom play structure, drawing number 074496, has been designed to meet the minimal requirements of the ASTM F1487 -01 guidelines. In the interest of playground safety, IPEMA provides a Third Party Certification Service whereby a designated independent laboratory validates a participant's certification of conformance to ASTM F1487 -01, except sections 10 and 12.6.1. In addition to the overall layout and design of this playstructure, the play components listed here in are IPEMA certified and as of Monday, August 06, 2007, were listed as IPEMA Certified Product on the IPEMA website, www.ipema.org. Check the IPEMA website to confirm current product validation. Products listed as Not Applicable do not fall within the scope of the ASTM F1487 -01 guidelines and therefore they have not been tested to the guidelines. Part Description Status ZZXX0038 WEAR ZZXX01165 2 -5 YEARS OLD RISK MANAGEMENT Sin Not Applicable T SIGN Certified ZZXX0583 SPRING RIDER SIDEWINDER CYCLE Certified ZZXX8904 WHEELCHAIR ACCESS BORDER TIMBER Not Applicable ZZXX9400 6ft BORDER TIMBERS Not Applicable ZZXX9410 2ft BORDER TIMBERS Not Applicable ZZEX2120 144in SUPPORT POST W/ CROWN CAP Certified ZZEX0616 SQUARE VINYL DECK ASSEMBLY Certified ZZEX2027 TRANSFER STATION (48in DECK) Certified ZZUN2019 APPROACH STEP FOR TRANSFER STATION Certified ZZEX3126 GLIDE SLIDE (48in DECK) Certified ZZEX4357 PIPEWALL WITH LOWER TELESCOPE Certified ZZEX4646 STOREFRONT PANEL Certified ZZEX7439 ROCK CLIMBER Certified ZZUN0176 ROCKBLOCKS Z SUPPORT (60in WALL) Certified ZZUN0177 ROCKBLOCKS Z SUPPORT (84in WALL) Certified • ZZUN0179 ROCKBLOCKS END SUPPORT (84in WALL) Certified ZZUN8357 ROCKBLOCKS KINKED WALL (84in) Certified ZZUN8360 ROCKBLOCKS END WALL (60in) Certified ZZUN8370 ROCKBLOCKS 90 DEGREE WALL (84in TO 60in) RIGHT Certified ZZEX9846 CABANA ROOF Certified ZZCHGUID CHALLENGER GUIDELINES Not Applicable ZZUN9910 SURFACING WARNING LABEL KIT Certified ZZUN9930 PIPE SYSTEMS MAINTENANCE KIT W/ AEROSOL Not Applicable ZZUN9990 TOOL AND ADDITIONAL PARTS KIT W /AEROSOL Not Applicable Oftyl)esit m PLAYWORLO i ��1�t� � L1ifellrai. • Monday, August 06, 2007 1 www.playworWsystems.com Page 10 of 11 COMBINED MAINTENANCE LIST FOR 2006 August 2007 Review I 2007 comments this column VALLEY Autumn 1 = highest, 3 lowest, CIP = Capital Improvement Plan VIEW SWAGGER HILLS BREKKE COVER art. it floweFbeds 2 2 Repaint boards for hockey rink and recoat bench. Fall 2007 3 2 New playground equipment is needed. = ". 2 Water fountain p . + . +, + i li nes,-an d f,{ rs 2 Research options for restroom availability Z .., 1 r c u + + aF ki g ice+ no A,�ret JRestripe late Aug. 2007 . " 4-" Remove buckthorn and junk trees Valley View forever I I I I CIP 3 p 2 Evaluate stair replacement 2 c , 2 remove sand and place sod in area where slide removed CIP 3 Rehab tennis Court CIP CIP _ repair /replace failing fence 3 3 3 Replace OR ADD failing picnic tables On order Aug. 2007 F �," I,. 0 Q) rn ca tZ